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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk
Subject:
Resolution Ratifying Contract Change Order No.
One with Guzman Construction Company for
Storm Drain Improvements in Rialto Avenue from
Rancho Avenue to Pennsylvania Avenue (SD04-
09), Per Plan No. 10311 and installation of Palm
Avenue Storm Drain and Catch Basin, per Plan No.
10311 under emergency contract provisions of the
Public Contract Code.
Date: February 15, 2005
Dept: Development Services
File No: 4.7255
MCC Date: February 22, 2005
Synopsis of Previous Council Action:
07/02
09/03
09/04
10/04/04
02/07/05
Approved 2002/2003 CIP. Rialto Avenue Storm Drain at Rancho Avenue.
Approved 2003/2004 CIP. (SD04-09) Rialto Avenue Storm Drain.
Approved 2004/2005 CIP. (SD04-09) Rialto Avenue Storm Drain.
Resolution 2004-309 awarded contract to Guzman Construction Company for Storm Drain Improvements
in Rialto Avenue and from Rancho Avenue to Pennsylvania Avenue (SD04-09), per Plan No. 10311.
Approved Contract Change Order No. One with Guzman Construction Company for Storm Drain
Improvements in Rialto Avenue from Rancho Avenue to Pennsylvania Avenue (SD04-09), per Plan No.
10311 and installation of Palm Avenue Storm Drain and Catch Basin, per Plan No. 10311.
Recommended motion:
That said Resolution be adopted.
20168).
(4/5ths vote of Council Required by Public Contract Code Section
~r~
James Funk
Mark Lancaster, Deputy Dir.lCity Engineer
Contact person: Michael D. Wolff. Construction Emrineer
Phone: 384-3305
Supporting data attached: StaffRe,port. CCO #1
Ward(s):
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FUNDING REQUIREMENTS:
Amount: $88.000.00
Source: (Acct. No.)
248-368-5504-7255
Acct. Description:
SD04-09 Rialto Avenue Storm Drain
Finance:
Co..eg N_'#"..;: 'DS oUt)
75-0262
Agenda Item No.
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CITY OF SAN BERNARDINO ~UEST FOR COUNCIL ACTION
Staff eport
Subiect:
Resolution ratifying Contract Change Order No. One with Guzman Construction Company for Storm Drain
Improvements in RiaIto Avenue from Rancho Avenue to Pennsylvania Avenue (SD04-09), per Plan No.
10311 and installation of Palm Avenue Storm Drain and Catch Basin, per Plan No.10311 under emergency
contract provisions of the Public Contract Code.
Backe:round:
On February 7, 2005, the Mayor and Common Council approved Contract Change Order No. One with
Guzman Construction Company for Storm Drain Improvements in Rialto Avenue from Rancho Avenue to
Pennsylvania Avenue (SD04-09) and installation of a catch basin and 24" diameter storm drain lateral on the
east side of Palm Avenue approximately 500 feet north of Kendall Drive. This action will ratify the same
contract change order, but pursuant to the emergency contract provisions of the California Public Contract
Code. The City Engineer believes that the Palm A venue storm drain and catch basin are necessary to
eliminate an emergency drainage problem at the Verdemont Fire Station construction site on Palm Avenue.
In recent heavy rainstorms, the storm water volume flowing down Palm Avenue was great enough to crest
over the existing 6-inch curb and flood the fire station construction site. As part of the fire station
construction project, the curb is being reconstructed to 8-inches in height. The storm drain and catch basin in
Palm Avenue is required to give additional protection from high volume storm flow along Palm Avenue. A
competitive solicitation for bids will cause a minimum eight-week delay before construction of the storm
drain and catch basin can begin. More heavy rain storms are predicted to occur during the next eight weeks,
which will likely cause additional damage to construction and delay the opening of the Verdemont Fire
Station unless the Palm Avenue storm drain and catch basin are constructed before more heavy rain storms
occur.
The finished pad elevation of the fire station is above the 100-year flood elevation of Cable Creek.
Since Guzman Construction is currently on standby for the Rialto Avenue Storm Drain, they have agreed to
waive additional standby delay costs in exchange for installing the Palm A venue storm drain and catch basin.
Financial Impact:
There is no new financial impact with this action to ratify the same change order. The same Financial
Impact information provided at the February 7, 2005 Council meeting is repeated here. Contract Change
Order No. One to Guzman Construction is for the total amount of $96,970.80. This change order includes
additional costs in the amount of $47,970.80 for the Rialto Avenue Storm Drain project and $49,000.00 of
costs for the Palm A venue Storm Drain and Catch Basin.
The total budget approved to date for the Rialto Avenue Storm Drain project is $131,700.00. Staff has
determined that this existing budget can be used to cover $11,078.80 of the Contract Change Order No. One
costs. A budget amendment is needed to appropriate an additional $39,000.00 from available fund balance
in the Storm Drain Fond to cover the remaining balance of the Contract Change Order No. One costs for the
Rialto Avenue Storm Drain project.
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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
Staff Report (Continued)
The portion of the Contract Change Order No. One costs for the Palm Avenue Storm Drain and Catch Basin
is $49,000.00. This is a new project so therefore a budget amendment was needed to appropriate the full
$49,000.00 needed for this project. The necessary budget amendment was approved at the 2/7/05 Council
meeting.
Recommendation:
Approve Motion:
That said Resolution be adopted. (4/5th vote of Council Required by Public Contract
Code Section 20168).
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RESOLUTION NO. ro flf
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING CONTRACT CHANGE ORDER NO. ONE ISSUED TO
GUZMAN CONSTRUCTION COMPANY FOR STORM DRAIN IMPROVEMENTS IN
RIALTO AVENUE FROM RANCHO AVENUE TO PENNSYLVANIA AVENUE (SOO4-
09) AND INSTALLATION OF PALM AVENUE CATCH BASIN AND STORM DRAIN
PER PLAN NO. 10311, UNDER EMERGENCY CONTRACT PROVISIONS OF THE
PUBLIC CONTRACT CODE.
WHEREAS, recent heavy rain stonns have caused stonn water flowing down Palm
Avenue to crest the existing 6-in~h curb and flood the Verdemont Fire Station construction site;
8 and
9 WHEREAS, an emergency exists such that the Palm Avenue stonn drain and catch basin
10 are needed to protect the Verdemont Fire Station Construction site from additional stonn water
11 flooding; and
12 WHEREAS, a competitive solicitation for bids will cause a minimum eight week delay
13 before construction of the Palm Avenue stonn drain and catch basin can begin; and
14 WHEREAS, more heavy rain stonns are predicted to occur during the next eight weeks
15 which will likely cause additional damage to construction and delay the opening of the
16 Verdemont Fire Station unless the Palm Avenue stonn drain and catch basin are constructed
17 before more heavy rain stonns occur;
18 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
19 COUNCIL OF THE CITY OF SAN BERNARDINO, AS FOLLOWS:
20
Section 1.
Pursuant to California Public Contract Code Section 20168, the Mayor
21 and Common Council declare, based on the above-referenced recitals, that an emergency exists
22 and that the public interest and necessity demand the immediate expenditure of public money to
23 safeguard life, health, or property.
24 Section 2. Pursuant to California Public Contract Code Section 22050, the Mayor
25 and Common Council find, based on the above-referenced recitals, that the emergency will not
26 permit a delay resulting from a competitive solicitation for bids, and that this action is necessary
27 to respond to the emergency.
No ~ It{
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF mE CITY OF SAN
BERNARDINO RATIFYING CONTRACT CHANGE ORDER NO. ONE ISSUED TO
GUZMAN CONSTRUCTION COMPANY FOR STORM DRAIN IMPROVEMENTS IN
RIALTO AVENUE FROM RANCHO AVENUE TO PENNSYLVANIA AVENUE (SD04-
09) AND INSTALLATION OF PALM AVENUE CATCH BASIN AND STORM DRAIN
PER PLAN NO. 10311, UNDER EMERGENCY CONTRACT PROVISIONS OF THE
PUBLIC CONTRACT CODE.
Section 3.
Pursuant to California Public Contract Code Sections 20168 and 22050,
the Mayor and Common Council hereby ratify and authorize the Director of Development
Services to execute, Contract Change Order No. One issued to Guzman Construction Company
for storm drain improvements in Rialto A venue from Rancho Avenue to Pennsylvania Avenue
(SD04-09) and installation of the Palm Avenue catch basin and storm drain per Plan No. 10311,
under emergency contract provisions of the Public Contract Code.
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HFJ8<:IGuZIII8DChangeOrderl.PIan 1 0311 2
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING CONTRACT CHANGE ORDER NO. ONE ISSUED TO
2 GUZMAN CONSTRUCTION COMPANY FOR STORM DRAIN IMPROVEMENTS IN
RIALTO AVENUE FROM RANCHO AVENUE TO PENNSYLVANIA AVENUE (SD04-
3 09) AND INSTALLATION OF PALM AVENUE CATCH BASIN AND STORM DRAIN
PER PLAN NO. 10311, UNDER EMERGENCY CONTRACT PROVISIONS OF THE
4 PUBLIC CONTRACT CODE.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a
meeting thereof, held on the
7
8
day of
, 2005, by the following vote, to wit:
9 Council Members: AYES
NAYS
ABSTAIN ABSENT
10 ESTRADA
11 LONGVILLE
12 MCGINNIS
13 DERRY
14 KELLEY
15 JOHNSON
16 McCAMMACK
17
18
City Clerk
day of
,2005.
19
20
21
22
The foregoing resolution is hereby approved this
Judith Valles, Mayor
City of San Bernardino
Approved as to
23 Form and legal content:
24 JAMES F. PENMAN,
City Attorney
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HElaclGuzmanChangeOrderl-Plan 1 0311
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DEVELOPMENT SERVICES DEPARTMENT
300 North "0" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057 . Fax: 909.384.5080
Public WorksJEngineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
100
CONTRACT CHANGE ORDER NO. ONE
...
FILE NO. 4.7255
W.O. #7255
DATE: FEBRUARY 7, 2005
PROJECT:
STORM DRAIN IMPROVEMENTS PROJECT IN RIAL TO A VENUE
FROM RANCHO A VENUE TO PENNSYLVANIA AVE (SOO4-09) PER
PLAN NO. 1-311.
TO:
GUZMAN CONSTRUCTION
1264 S. Waterman Avenue
San Bernardino, CA 92408
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: QTY DESCRIPTION OF CHANGE UNIT COST COST
1-1 L.S. Additional Utility Potholing $ $ 1,397.78
1-2 23 days Standby for Utility Relocation S 2,032.74 $ 46,573.02
(ner dav)
1-3 L.S. Install Storm Drain System for Palm $ $ 49,000.00
A venue Fire Station
Total Cost For Contract Change Order # I $ 96,970.80
Justification
Additioaal Utility PotboUnI
During construction, two utilities were discovered (Riverside Water and Verizon). The
1-1 utility location was not provided during the design phase. It was necessary for the
contractor to provide additional potholing during construction to determine the elevation
of these utilities.
I
Standby for Utility Relocation
1-2 After construction began, a 9OO-pair Verizon cable was determined to be in conflict with
.. the storm drain. The contractor was required to maintain his trench, shoring and traffic
control for 23 days until Verizon can relocate the cable.
Install Storm Drain System for Pabn Avenue Fire Station
1-3 The storm drain is required to eliminate flooding of the Palm Avenue Fire Station site.
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Change Order No. One
STORM DRAIN IMPROVEMENTS PROJECT IN RIAL TO A VENUE FROM RANCHO A VENUE TO PENNSYL V ANlA
AVE (SOO4-09) PER PLAN NO. 1-311.
Snl!\IARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original bid amount......................................... ... ..... .................. ... . .. ...... S
Contract Change Order No. One ................................................................ $
Revised Construction Contract Cost. . .. . .. . .. . .. . .. . . .. .. . . . . . . . . . . . . . .. .. . . .. . . . .. . . . . . . . . . . .. $
Additional time to complete contract due to this change order.............................. 90 days
This change order represents 130 % ofthe original contract amount.
GUZMAN CONSTRUCTION COMPANY
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
Accepted
By:
By:
74,090.00
96,970.80
171,060.80
JAMES FUNK
Director of Development Services
Title:
Date:
Date:
APPROVAL BY CITY COUNCIL
Item No.
Approval Date: Februarv 7. 2005
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CllaR.I"O.
IIIBE 11611D015
CA Lie. 1724114 CIas A
PROPOSAL
January 31, 200S
City of San Bernardino
Development Services Department
300 N. "0" Street
San Bernardino, CA 92418
ATI'N: Mike WoltT
RE: Stonn Drain Installation on Palm north of Fire Station
" Below is our cost estimate for the Installation of24" R.C.P., Catch Basin and Local
Depression.
Cost includes Demo, Dump Fees, Mobilization, installing Asphalt, Equipment, Labor &
Material and Traffic Control.
Total cost: S 49,000.00
Guzman Construction always pays their employees prevailing wage with City projects.
If you have any questions feel free to contact me at (909) 190-99751
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1264 South Waterman Ave., Suite 3. San Bernardino, CA 92408
Phone: (909) 890-9975 . Fax: (909) 890-9965
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MBE 11110011
CA Lie. #724114 CIaa A
INVOICE
January 31, 2005
City of San Bernardino
Development Services Department
300 N. "0" Street
San Bernardino, Ca 92418
ATTN: Mike Wolff
RE: Storm Drain Improvement on Rialto Avenue, Plan No. 10311
--
The amount listed below is for Standby time on the above referenced project, due to
Verizon lines in conflict. Guzman Construction was directed by the City to pull off the
project (memo by Inspector).
The City asked Guzman Construction Company to submit a cost for Standby Time.
Guzman Construction therefore submitted a cost breakdown letter dated December
31,2004 and submitted the letter to the City at that time. The Standby cost are as follows,
$ 2032.74 Per Day.
The cost, excluding City holidays and weekends totaling 23 working days.
23 working days x $2,032.74
TOTAL COST: $46,753.02
Should you have any questions feel free to contact me at (9090 890-9975.
Thank You, ,/
~~~~
RalPttGuzman
Owner, Guzman Construction Company
e
1264 South Waterman Ave., Suite 3. San Bernardino, CA 92408
Phone: (909) 8.9975 · Fax: (909) 890-9965
e-mail: guzmanconst@earthllnk.net
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INVOICE
January 31, 2005
To: City of San Bernardino
Development Services Department
300 N. "0" Street
San Bernardino, Ca 92418
MSE .'_'5
CA Lie. 1724684 CIus A
e
This invoice is for potholing for utilities as directed by the City for the Storm Drain
Improvements on Rialto A venue from Rancho to Pennsylvania. Backup for the reports
below are included.
First report dated December 13,2004 for the amount of $503.11
Second report dated January 28, 2005 for the amount on 894.67
TOTAL AMOUNT DUE: $1,397.78
Should you have any questions feel free to contact me at (909) 890-9975.
Thank You,
.-, "'.?
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Ralph Guzman,
Owner, Guzman Construction Company
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1264 South Waterman Ave., SUite 3. San Bernardino, CA 92408
Phone: (909) 890-9975 . Fax: (909) 890-9965
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CA Lie. #724114 a.a A
December 31, 2004
City of San Bernardino
Development Services Department
300 North "D" Street
San Bernardino, CA 92418
A TIN: Mike Wolff
RE: Stonn Drain Improvements on Rialto Avenue
-
On December 22, 2004, Guzman Construction was directed by the City of San
Bernardino to pull offtbe project due to utility delays. I am submitting a cost breakdown
for standby time I cost to remobilize, per your request. Please note that material and
supply cost may increase, depending on project return date. Please note prices quoted are
for equipment standby time and to remobilize back onto project.
SHORING STANDBY COST PER DAY: 5435.98 PER DAY
TRAFFIC CONTROL STANDBY COST PER DAY: 5208.38 PER DAY
EQUIPMENT STANDBY COST PER DAY: $1,388.38 PER DAY
TOTAL STANDBY TIME COST PER DAY: 52,032.74
REMOBILIZATION: $5,000.00
BOND INCREASE: 2.5%
Should you have any questions feel free to contact my office at (909) 890-9975
o
Thank You, f/_
/~~
RalphGuZrnan
Owner, Guzman Construction Company
1264 South Waterman Ave., Suite 3. San Elem8rdlno, CA 92408
Phone: (909) 890-9975 . Fax: (909) 890-9965
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