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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation &
Community Services Dept.
Date: December 29, 2004
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AWARDING A
PURCHASE ORDER IN THE AMOUNT OF
$44,650.00 TO INLAND ACOUSTICS, INC. FOR
THE PURCHASE AND INSTALLATION OF
THREE METAL ROOFS: TWO (2) METAL
ROOFS ON RESTROOMS LOCATED AT
ANNE SHIRRELLS PARK AND SPEICHER
PARK AND ONE (1) METAL ROOF ON
PICNIC SHELTER LOCATED AT
NICHOLSON PARK.
MICC Meeting Date: January 24, 2005
Synopsis of Previous Council Action:
Project was approved in the 2004/2005 CIP.
Recommended Motion:
Adopt Resolution.
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/' Signature
Contact person: Daniel Ustation
Phone: 5031
Supporting data attached:
yes
Ward: 6&7
FUNDING REQUIREMENTS: Amount: $44,650.00
Source: (Acct. No.) 243-363-5504-7455
Council Notes:
(ACCt n'::'cU'~rirtinn) P!:I1"lr rnn(!'trn~t;on J4nn(J
Finance:
Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino awarding a
Purchase Order in the amount of $44,650.00 to Inland Acoustics, Inc. for the purchase and
installation of three metal roofs: two (2) metal roofs on restrooms located at Anne Shirrells Park
and Speicher Park and one (1) metal roof on picnic shelter located at Nicholson Park.
Background:
The restrooms located at Anne Shirrells Park and Speicher Park and the picnic shelter at
Nicholson Park currently have composition roofs. Over the years, numerous sections have been
removed or painted with graffiti by vandals. Park staff constantly paints over the graffiti and
repairs the roofs. Over the last several years, the Department has standardized the use of metal
roofs on all new restrooms and picnic shelters constructed in the parks. Installing metal roofs on
the restrooms and picnic shelter will eliminate expensive repairs, extend the longevity of the
roofs, and improve the aesthetics of the parks.
A mandatory job walk was scheduled on October 25, 2004; only two contractors were in
attendance. Park staff requested that the Purchasing Division extend the advertisement of the
Request for Quote (RFQ) and provided the Purchasing Division with twelve (12) additional
roofing companies to contact. A second mandatory walk was held on November 10, 2004, and
the same two contractors were in attendance.
The Parks, Recreation and Community Services Department prepared the appropriate
specifications and the purchasing division of the Finance Department published and furnished
the RFQ documents to fourteen (14) vendors. RFQ documents were advertised in the Sun
Newspaper, San Bernardino Chamber of Commerce and City web page. Proposals were publicly
opened and declared on November 29, 2004.
Bids were received from the following vendors:
Comoanv
Inland Acoustics, Inc.
Reyes Construction & Associates
City
San Bernardino
Signal Hill
Bid
$ 44,650
$ 59,830
The following companies did not submit a bid:
Comoanv
Bell Roofmg
Coast Roofing
Herbert Roofing
Huffman Roofing
City
San Bernardino
Fullerton
Yucapia
Riverside
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Comoanv
J & J Roofing
Morrison-Hope
Paniagua Roofing
Rey-Crest Roofing
Rosscrete Roofing
Skyline Sheet Metal
Southern Calif. Roofing
Tremco
City
Riverside
San Bernardino
San Bernardino
Los Angeles
Rialto
Colton
Downey
Orange
Financial Impact:
Funding for the re-roofing is from the Prop. 40 Per Capita State Grant Program. The project is
included in the 2004/2005 CIP budget, PR05-05. PR05-05 has a total project cost of $223,200
that includes this project and a companion item on the January 10, 2005 agenda requests an
award of a Purchase Order for 1 gazebo and 4 picnic shelters in the amount of $93,096.25. Bids
for both projects combined came in at $137,746.25, which is $85,453.75 lower than estimated.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO A WARDING A PURCHASE ORDER IN THE AMOUNT OF
$44,650.00 TO INLAND ACOUSTICS, INC. FOR THE PURCHASE AND
INSTALLATION OF THREE METAL ROOFS: TWO (2) METAL ROOFS ON
RESTROOMS LOCATED AT ANNE SHIRRELLS PARK AND SPEICHER PARK
AND ONE (1) METAL ROOF ON PICNIC SHELTER LOCATED AT NICHOLSON
PARK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Inland Acoustics, Inc. is the lowest and best responsible bidder for
purchase and installation of the three (3) metal roofs on two (2) restrooms and one (1) picnic
shelter for a total of $44,650.00. Pursuant to this determination the issuance of a purchase
order by the Purchasing Manager to Inland Acoustics, Inc. in the amount of $44,650.00 is
hereby authorized and all other quotations therefore are hereby rejected.
SECTION 2. The authorization to execute the above referenced Purchase Order is
rescinded ifit is not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A l>>URCHASE ORDER IN THE AMOUNT OF
$44,650.00 TO INLAND ACOUSTICS, INC~ FOR THE PURCHASE AND
INSTALLATION OF THREE METAL ROOFS: TWO (2) METAL ROOFS ON
RESTROOMS LOCATED AT ~ SmRRELLS PARK AND SPEICHER PARK
AND ONE (1) METAL ROOF ON PICNIC SHELTER LOCATED AT NICHOLSON
PARK.
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16 JOHNSON
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2005, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By: ~ ?f~
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Moeting Dot< (Oat< MoJ!JJ1ll' JI'Yff s:- [t<m' ~ Ro..[ution.;) OC~ -/1
Vote: Ayes 1 / Nays Abstain Absent
Change to motion to amend original documents 0 Companion Resolutions
NulllVoid After: ~ days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0 By:
Date Sent to Mayor:
Date of Mayor's Signa e:
Date ofClerk/CDC Signature:
Reso. Log Updated:
Seal Impressed:
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Date Memo/Letter Sent for Signature:
1 sl Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Yes No By_
.<,' Copies Distributed to: (3)
i Animal Control 0 EDA 0 Information Services 0
City Administrator ~ Facilities ~/ Parks & Recreation [B"'/
City Attorney Finance Police Department 0
Code Compliance D Fire Department D Public Services D
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File:
Date:
Revised 12/18/03