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HomeMy WebLinkAboutR26-Economic Development Agency 'E C ONO M I C DE VEL 0 PM E N T A GEN CY OF THE CITY OF SAN BERNARDINO ORIGINAL FROM: Maggie Pacheco Interim Executive Director SUBJECT: Funding of Improvements to the Heritage House at 792 North "D" Street, San Bernardino (Central City North Redevelopment Project Area) DATE: December 28, 2005 ____~_____________~______.___ _______________. _________________u__________ _______________ ______________ SvnoDsis of Previous Commission/Council/Committee Actiones): On December 20, 2005, Redevelopment Committee Members Estrada and McGinnis unanimously voted to recommend that the Community Development Commission consider this action for approval. ---------------- ----------------------------_.- ------------- ----------------------------------------------- -------------------------------_.---------------- Recommended Motion!s): (Communitv Develooment Commission) Resolution of the Community Development Commission of the City of San Bernardino approving and authorizing the Interim Executive Director of the Redevelopment Agency of the City of San Bernardino ("Agency") to execute the Rehabilitation Grant Agreement by and between the Agency and the San Bernardino Historical and Pioneer Society ("Grantee") for the Heritage House Museum at 792 North "D" Street, San Bernardino (Central City North Redevelopment Project Area) ---------------- --------------- ---------------- ----------------- --------------- ------------------ ----------------- -----~------------- --------------- --------------------- ------------------------- Contact Person(s): Maggie Pacheco Central City North Redevelopment Project Area Phone: (909) 663- I 044 Project Area(s): Ward(s): Supporting Data Attached: [;'I Staff Report [;'I Resolution(s) [;'I Agreement(s)/Contract(s) [;'I Map(s) 0 Letters SIGNATURE: $ 50,000 Source: Community Reinvestment Funds FUNDING REQUIREMENTS: Budget Authority: _________________________________________________________________________________________________u_____________________________________________________________________________----------------------- Commission/Council Notes: Q,oC',1 ~)D('7' I ---------------------------- ----------------------~------------- ----~--------------- ---~------------- -------------------- --------------------- ---------------------------------------------------- P:"Agendas\Comm De\' Commission\CDC 2006\01-09-06 SB Historical & Pioneer Society SR.doc COMMISSION MEETING AGENDA Meeting Date: 01/09/2006 Agenda Item Number: R J ~ ECONOMIC DEVELOPMENT AGENCY STAFF REPORT FUNDING OF IMPROVEMENTS TO THE HERITAGE HOUSE AT 792 NORTH "D" STREET, SAN BERNARDINO (CENTRAL CITY NORTH REDEVELOPMENT PROJECT AREA) BACKGROUND/CURRENT ISSUE: The City of San Bernardino Historical and Pioneer Society approached the Agency regarding the possibility of securing financial aid to complete much needed repairs to the Society's 114 year old Queen Ann Style Heritage House Museum, Library, and Meeting Hall. The wooden shingle roof is in a bad state of repair and leaks, especially in the Library building where a lot of valuable and historically significant San Bernardino artifacts are in danger of becoming damaged. These will have to be removed from public display in order to preserve them if the roof is not repaired before the rain season. The wooden shingle roof is also a significant fire hazard and needs to be replaced with a fire retardant composite shingle. The paint on both structures is also peeling very badly and will begin to suffer wood-rot if the buildings are not re-painted. The San Bernardino Historical and Pioneer Society was fonned in 1978 and incorporated by the State as a non-profit organization with the mission of stimulating public interest in the rich heritage of the City of San Bernardino as well as preserving and protecting the archives and historic sites of the City. The Society records, displays and publishes material of historic significance to the City. The Heritage House was built in 1901 and was originally the home of Judge George E. Otis. The house was moved to its present site on the comer of "D" and 81h Streets and has been lovingly restored with original furnishings and fittings of the period. The meeting hall/library/museum complex was built in 1978 in the style of a carriage house and houses many interesting and valuable artifacts including an 1878 carved limestone water trough and San Bernardino's first jail cell, dated 1858. The museum is open to the public twice a month and the Historical Society welcome private tours and lectures of the facility. The Society has also represented San Bernardino four times in the Tournament of Roses with the fully restoreu 1890 San Bernardino Fire Department Ilose Wagon. All these services are provided at no charge in the interest of promoting appreciation of San Bernardino's historical legacy. The rehabilitation of this beautiful old structure is regarded as an integral part of the Agency's efforts to revitalize the Central City North Redevelopment Project Area, which includes the important area between the Central City South Redevelopment Project Area and the North Lakes Project. Agency activity in the vicinity consists of a contract with Creative Housing Solutions for several new infill homes in the Old Towne Area, the Downtown Acquisition Plan on 4th and 5th Streets, which encompasses the innovative mixed use, live-work concept, the new 75 unit senior housing project (Sierra Vista and Monte Vista) anu an elementary school and rehabilitation of the historic Assistance League building on 6th Street. The Heritage House Museum is an integral component of this rc\italization effort. I' /\g<;nJ<J~,Comlll Dc\ C(lIl;ml,,~i()lll'iJC :PUo Ol-Oq-Uti SU 1l1'\0ri~<I1 &. I'lunccr SOCiclV Si{ Joc CO:\J:\lISSIO:'li :\IEETI:'IiG AGE:'IiDA .\ Ittting Date: 01109/2006 Agenda Ittm ;\'umber: 12:1Ji: Economic Development Agency Staff Report Heritage House - Funding of Improvements Page 2 Day to day maintenance, cleaning, and yard work at the museum is undertaken by the members of the Society on a voluntary basis using their own equipment and supplies; however, annual dues of the Society amount to approximately $3,000 per year, which is insufficient for major repairs. Staff has done an initial assessment of the buildings and estimate that it will cost $50,000 to replace the roofs and repaint the buildings. In consideration for the receipt of this amount, the Grantee undertakes to make the Heritage House Museum and Library more accessible in order for the public to enjoy the historical heritage of the city hy making every best effort to ensure that the facility is open to the general public at least one weekend day each week of the year. but, at a very minimum, two days per month, as well as at other special times as may be detennined by the Grantee. ENVIRONMENTAL IMPACT: Categorically exempt under Califomia Environmental Quality Act (CEQA) Section 15301. FISCAL IMPACT: S50,000 from Community Reinvestment Funds. RECOM!\IE~DATION: That the Community Development Commission adopt the attached Resolution. //l/"1?J~~ Maggie Pacheco, Interim Executive Director I' Agcndh('V1TIm n,;\ C,~mmISSK';1 CDC :0(,0 '. 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I I RESOLUTION NO. :\ RESOLUTION OF THE COMMUNITY DEVELOP;\IENT COMl\IISSION OF THE CITY OF SAN BERNARDINO APPROVING AND AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ("AGENCY") TO EXECUTE THE REHABILITATION GRANT AGREEMENT BY AND BETWEEN THE AGENCY AND THE SAN BERNARDINO HISTORICAL AND PIONEER SOCIETY ("GRANTEE") FOR THE HERITAGE HOUSE MUSEUM AT 792 NORTH "D" STREET, SAN BERNARDINO (CENTRAL CITY NORTH REDEVELOPMENT PRO.JECT AREA) 4 5 h 7 s WHEREAS, the Redevelopment Agency of the City of San Bernardino (the "Agency") l) is a public body, corporate and politic, organized and existing under California Community 10 Redevelopment Law (the "CRL"); the CRL is found at Health and Safety Code section 33000, II et seq.; and 12 \VHEREAS, the Community Development Commission of the City of San Bemardino (the "Commission") is the governing board of the Agency; and 14 WHEREAS, the San Bernardino Historical and Pioneer Society (the "Grantee") was 1 5 formed in 1978 and incorporated by the State of California as a non-profit organization with the 16 mission of stimulating public interest in the rich heritage of the City of San Bemardino (the 17 "City"), as well as preserving and protecting the historic sites and artifacts of the City: and 18 WHEREAS, the Agency desires to participate in the rehabilitation of the Heritage House 19 Museum, Library, and Meeting Hall to address the leaking roof and peeling paint in order to 20 preserve the historical, 114 year old Heritage House, as well as preserve the significant 21 historical artifacts which are housed within the buil<,Jings (the "Project"): and 22 WHEREAS, the Project is categorically exempt under California Environmental Quality 23 Act (CEQA); and 24 WHEREAS, the Agency concurrently desires to provide $50,000 to the Grantee towards the Project (the "Agency Grant"); and ~5 -1- P:'.Agl'Jllhls'RI"iIJIUliUJI\..Rl:'\oluliom',20Ii6'nl-09-fl6 lIt'rilal:1' Hou\l' (,DC R~().d()c WHEREAS, it is appropriate for the Commission to take action with respect to 2 approving and entering into a Rehabilitation Grant Agreement with the Grantee. 3 NOW, THEREFORE, THE COMMlJ1'.JITI' DEVELOPMENT COMMISSION OF THE 4 CITI' OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS 5 FOLLOWS: f, Section 1. The abo\'C recitals are true and correct and incorporated herein by --, reference. R Section 2. The Commission hereby approves the Rehabilitation Grant Agreement 9 with the Grantee for the purpose of rehabilitating their buildings at 792 North "0" Street, San 10 Bernardino, subject to the conditions and restrictions set forth in said Rehabilitation Grant 11 Agreement which is entitled "Rehabilitation Grant Agreement (San Bernardino Historical and Pioneer Society) (the "Grant Agreement") and authorizes and directs the Agency Interim 12 Executive Director to execute the Grant Agreement attached hereto. 13 Section 3. The Commission hereby finds and detennines that the environmental 14 review of the approval of the Grant Agreement and the development activities contemplated 15 thereunder is a "categorically exempt project" under the California Environmental Quality Act 16 (CEQA), pursuant to ~ ] 530]. No potentially adverse environmental effects are anticipated to 17 be associated with the rehabilitation of the Project. JR Section 4. 19 / / Ii 20 I I / ! / i 21 . I I 22 11/ 23 III 24 II! 25 I. I ',I I The Resolution shall become effective immediately upon its adoption. .2. P:"Al'rudils.Rt'sololiufls'}.(rsolultuns ~1I116 UI.(JI,l-tlb Ilt'ril;'~~ IIlll/H' coe R('so.t1uc ~ RESOLUTION OF THE COMl\lUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING AND AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ("AGENCY") TO EXECUTE THE REHABILITATION GRANT AGREEMENT BY AND BETWEEN THE AGENCY AND THE SAN BERNARDINO HISTORICAL AND PIONEER SOCIETY ("GRANTEE") FOR THE HERITAGE HOUSE l\lUSEUI\'1 AT 792 NORTH "D" STREET, SAN BERNARDINO (CENTRAL CITY NORTH REDEVELOPMENT PROJECT AREA) , -' 4 5 6 7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 8 Community Development Commission of the City of San Bernardino at a 9 meeting thereof. held on the day of , 2006, by the foIlowing vote to wit: 10 Commission J\kmbers: Abstain Absent Nays Aves ]1 ESTRADA 12 LONGVILLE MCGINNIS 14 DERRY KELLEY JOHNSON 15 16 ~1C CA1\'lMACK 17 18 19 Secretary 20 The foregoing resolution is hereby approved this day of .2006. 21 ')! Judith Valles, Chairperson Community Development Commission of the City of San Bernardino II 23 Ii Approved as to form and Legal Content: 24 ~5 By: Agency Counsel I I i 1':.\Cl'IH"I~Ht')ohllinn_~'He<,oluliom,1()()6,(JI-O~-06 Jlerila(!(' Ilou't CDC He'll.doc -3- REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO REHABILITATION GRANT AGREEMENT (San Bernardino Historical and Pioneer Society Building Improvements) THIS REHABILITATION GRANT AGREEMENT (this "Grant Agreement") is made this 9th day of January 2006, by and between the San Bernardino Historical and Pioneer Society, a California non-profit corporation (the "Grantee"), and the Redevelopment Agency of the City of San Bernardino, a public body corporate and politic (the "Agency"), pursuant to Health and Safety Code Sections 33000, et seq., with respect to the following facts: RECIT ALS WHEREAS. the Grantee is the owner of a building that presently serves as a museum and cultural depository for various artifacts that are indigenous to the San Bernardino area and also serves as a museum, library and meeting facility located at 792 North "0" Street within the City of San Bernardino (the "City"), and said building is sometimes referred to herein as the "Heritage House Museum"; and WHEREAS, the above described real property constituting the Heritage House Museum is located within the Central City North Redevelopment Project Area (the "Project Area") of the Agency, and the commitments of the Grantee to undertake the project with the Agency Grant funds as set forth in this Grant Agreement will enhance and further the redevelopment efforts of the Agency within the Project Area and the immediate neighborhood in which the Heritage House Museum is located; and WHEREAS, the Agency desires that the necessary roof replacement with fire-retardant materials be completed together with the painting of all exterior walls and surfaces of the Heritage House Museum to prevent further damage to the building components and to protect the historical collections contained therein and to upgrade the exterior appearance of said Heritage House Museum (the "Project") with an estimated budget for each line item describing the costs of the Project as set forth on Exhibit "A" provided that the aggregate costs of the Project do not exceed the total amount of the Agency Grant funds equal to $50,000; and WHEREAS, the Agency desires to provide the administrative services on behalf of the Grantee for the use of the Agency Grant funds by preparing all documents and plans and specifications as may be required for the competitive public bidding of the work that will comprise the Project, and the Grantee shall award and execute those contracts as shall have been obtained by the Agency through the competitive bidding process as required in this Grant Agreement; and WHEREAS, the Agency seeks to set forth the terms and conditions pursuant to which the Agency shall remit the Agency Grant funds to or for the benefit of the Grantee and to assure that the Agency Grant funds are properly used and applied in furtherance of the Project. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN AND OTHER GOOD AND VALUABLE CONSIDER.A.. nON, THE RECEIPT AND SUfFICIENCY OF WHICH IS HEREBY ACKNOWLEDGED. THE GR.A..NTEE AND THE AGENCY HEREBY AGREE, AS FOLLOWS: P 'Agel1d~s'"Agcnda At!a(hmel1ls ,\grmt~-Amcnd 2006,ClI-O'l-06 SB Hislmical & PHl11CCr S,)C1CI\ RehabilJl.llKH'l (,rani AgrlTIt doc Section I. Recitals. The Recitals of this Grant Agreement are true and correct and are incorporated herein by this reference. The information and facts set forth in the Recitals are material to this Grant Agreement. Section 2. Agency Grant; Consideration for Grant. (a) The Agency shall provide the Grantee with, and the Grantee hereby agrees to receive, not to exceed a maximum of $50,000 from the Agency as a grant from Agency sources of funds (the "Agency Grant") for certain construction materials and supplies to be purchased or procured and for the procurement of the required labor in furtherance of the Project by the Grantee. subject to the conditions and restrictions set forth in this Grant Agreement. The Agency Grant shall not be increased under any circumstances notwithstanding any increased costs for materials and supplies and labor costs or costs overruns of any nature with respect to the costs of implementation of the Project, which may exceed the anticipated Project cost amount of $50,000 as estimated in Exhibit "A" as attached hereto. Included within the costs of the Project are other related costs for City fees and permits, if applicable, and those specific insurance premiums required during the term of this Grant Agreement for which work on the Project is then being undertaken by the Grantee. Any increased costs of the Project in excess of the Agency Grant amount of $50,000 shall be paid by the Grantee from its independent source of funds and not from any additional funding requests submitted by the Grantee to the Agency or the City. (b) The Agency Grant proceeds shall be disbursed by the Agency from time to time to either the Grantee or directly to material suppliers or general contractors providing labor and materials in accordance with invoices submitted to the Grantee for the purchase or procurement of materials and supplies and labor for the Project. No portion of the Agency Grant proceeds shall be disbursed to the Grantee prior to the submittal to the Agency of an invoice by the Grantee that either has been paid by the Grantee or is required to be paid by the Grantee in accordance with the terms of such invoice. The Agency Grant proceeds shall be used and applied solely in the manner to either reimburse the Grantee for expenditures incurred and paid by the Grantee for the purchase or procurement of materials and supplies and labor for the Project or the direct payment by the Agency to the material suppliers, \'Cndors or other general contractor as specified on each invoice. (c) In consideration of the award of the Agency Grant to the Grantee as provided in this Grant Agreement and regardless of whether all or any portion of the Agency Grant is actually funded, the Grantee agrees to undertake good faith efforts to implement appropriate procedures and obtain other funding sources to ensure that the Heritage House Museum is open to the general public for specified visitation hours on at least one (I) weekend day each week of the year and at such other times during the week on business days as may be determined by the Grantee; provided, however, the Grantee hereby agrees with the Agency that the Heritage House Museum shall be open to the general public with reasonable visitation hours for at least two (2) days per month. The Grantee shall also undertake in a good faith manner such other informational and educational programs within the community to promote and publicize the cultural assets contained within the Heritage House Museum and to ensure the dissemination of information regarding collections of the historical artifacts and other historical documents displayed in the Heritage House Museum. Section 3. Use of Grant Funds: Restrictions; Agency Preparation of Bid Documents and Grantee Payment of Preyailing Wages. (a) The Grantee covenants that it shall expend the Agency Grant funds solely for the purchase or procurement of materials and supplies and the payment of other labor costs for such items as fire-retardant roofing shingles and related materials as necessary [or the installation of a new roof on the Heritage House Museum and all labor related thereto and for 1he purchase or procurement of paint supplies for the painting of all exterior surfaces of the Heritage 2 P,Agenda~'.Agenda Anachments\Agrmls.Amend 2006'ol)I.09-06 5B HiSlOrical & Pioneer SOC1Cl, Rehabilitation Grant Agrml doc House Museum. The Grantee agrees that the Agency Grant proceeds shall not be used for any purposes other than those as set forth herein. In the event that the Grantee has been dissolved or otherwise ceases to exist. this Grant Agreement shall thereafter have no further force and effect and nothing contained herein shall thereafter be binding upon the Agency or the Grantee. The Grantee shall adhere to all purchasing procurement policies and practices that are applicable to the Grantee pursuant to California law and its rules and by-laws for the undertaking of a construction activity such as the Project. It is recognized that the Grantee intends to contract with various general contractors to provide labor and equipment necessary for the completion of the Project in addition to the purchase or procurement of the materials with the proceeds of the Agency Grant funds. The proceeds of the Agency Grant may be used or applied for the payment of any labor or equipment costs and for the purchase or procurement of materials and supplies subject to such documentation as may be reasonably required by the Agency as a condition precedent to the disbursement of any portion of the Agency Grant. (b) Upon the completion of the Project by the Grantee, the Grantee shall provide the Agency with a Notice of Completion stating the amount of the entire Project costs and a summary of the use and application of the Agency Grant funds. The Agency reserves the right to audit any and all expenditures associated with the use and application of the Agency Grant funds at its sole cost and expense. In the event there are any irregularities in the use of such funds, the Grantee shall then be obligated to reimburse the Agency for all costs associated with such audit in addition to the amount of any Agency Grant funds that were not expended in accordance with the requirements of this Grant Agreement. (c) Neither the Agency nor the City shall be responsible for any Project costs for labor or materials or for alleged non-compliance by the Grantee with any provisions of State law with respect to the undertaking of the Project within the City. The Grantee shall defend and hold harmless the City and the Agency from all costs and expenses with respect to all work performed and materials acquired in furtherance of the Project. (d) All proceeds of the Agency Grant shall be used on or before one (I) year from and after the date of this Grant Agreement: Failure or inability of the Grantee to so use and apply such proceeds in furtherance of the Project by such date shall relieve the Agency of any further duty or obligation under this Grant Agreement to provide for any further disbursements of the Agency Grant. (e) The Grantee agrees that it shall be required to comply with the payment of prevailing wages in the same manner as would with the Agency in the undertaking of a public works contract as required by State law. The Grantee shall comply with all applicable provisions of the Public Contracts Code and the Labor Code of the State and shall maintain such records as may be reasonably required to demonstrate such compliance and shall further require in each contract for the provision of labor for the Project that all laborers are paid the prevailing wage rates as applicable within the City. (f) The Agency agrees to undertake all pre-bid related activities on behalf of the Grantee fur the preparation of bid specifications and a notice of bid, and the Agency shall advertise for bids for the undertaking of all aspects of the Project by the Grantee substantially in the same manner as would be required by the Agency under State law had the Agency undertaken such activities directly for its OlIn behalf. The Agency shall publish the notice of advertisement for bids for the Project and shall provide for the receipt of bids and the opening thereof at a date, time and place to be determined by the Agency Interim Executive Director. Atier the public opening of the bids as received by the Agency at the required date. time and place. a recommendation shall be made by the Agency Interim Executive ., .) P ,\~lT,L., \gcllj<l Ana.:hmcflts' :\grmts.Amend 2006\01-0Q-06 5B Histolical & Pioneer Soclel}' Rehabiluatioll (iranl Ajo;rmt doc Director to the Grantee as to the apparent lowest responsible bidder for each item of labor, materials or supplies as requested within the applicable bid documents. The Grantee shall thereupon present such bid results and the bid as received from the apparent lowest responsible bidder to the governing body of the Grantee and the Grantee through the action of its governing board shall approve the award of the contract as recommended by the Agency Interim Executive Director and provide for the execution and delivery of the final agreement or agreements, as applicable, to undertake the Project. The Grantee shall certify to the Agency prior to the date of the submittal of the first request for the disbursement of any portion of the Agency Grant funds that the Grantee has in fact complied with all aspects of this Section 3 and has awarded one or more construction or labor contracts to the lowest responsible bidders thereunder. Additionally, the procurement of materials and supplies for the undertaking of the Project shall likewise be subject to the same public bidding requirements that will be undertaken by the Agency to assure that all such materials and supplies are procured at the lowest price possible from the lowest responsible bidder with respect thereto. Section 4. Duty to Obtain Permits; Role of City. The Grantee agrees that it shall have the sole obligation and duty to obtain whatever approvals and permits as may be necessary to be obtained from the City prior to the commence of the work comprising the Project and the Grantee shall further be solely responsible for obtaining any and all necessary inspections, surveys and permits related to the Project. Upon the request of the Grantee, the Agency shall provide the service of Agency Staff to assist the Grantee to determine the extent of the City approvals, if any, as may be required for the undertaking of the Project. The Grantee recognizes that the City will have the right to issue necessary permits for certain aspects of the Project and it shall be the sole duty and obligation of the Grantee to determine those precise matters for which the City has the sole authority to issue licenses and permits and to approve construction plans and designs for all aspects of the Project. The Grantee may enter into any other separate agreement for any additional construction related services that the Grantee may seek from third party consultants and individuals to complete the Project as provided in this Grant Agreement. The Grantee further agrees to construct, install and undertake or cause to be constructed, installed and undertaken all aspects of the Project in accordance with City approved plans and specifications as and to the extent required by the City. Section 5. Maintenance Obligations for Proiect Improvements; Insurance. (a) In consideration of the receipt of thc Agcncy Grant, the Grantee hereby agrees that it shall be solely re~ponsible for the maintenance, care and replacement of all landscaping materials, trees, irrigation s:~tcms and other similar improvements and all aspects of the building improvements that comprise cithcr the Project or the Heritage House Museum to be undertaken by the Grantee pursuant to this Grant Agreement. Such maintenance obligation on the part of the Grantee shall extend until the parties to this Grant Agreement provide otherwise by written agreement, and such obligation as incurred by the Grantee pursuant to this Grant Agreement shall be enforceable by the Agency or the City as against the Grantee. The Agency or the City may obtain such remedies to enforce this maintenance obligation including specific performance and damages as may be awarded by a court in the event the Grantee should fail to fulfill any obligations required by this Section. The Grantee agrees and shall further kfcnu. indemnify and hold harmless both the City and the Agency from all claims arising from any :,Wlters related to the maintenance obligation of the Grantee and the location, replacement, operation and maintenance of all landscaping materials and irrigation systems installed within the public right- of-way, which comprise either the Project or the Heritage House Museum. ..f \"l'I\Ja \':iil.:limenh '\l!llllh-\mend :;I)llh OJ-ljQ-(j0 SB Hi<;hHtC.,~ 8: 1""11,'('1 I;lK:ell KeililhillLlllur, (Hant Al!l 111\ d<lC (b) The Grantee agrees to defend and protect the Agency and the City, their governing boards, commissions, agents, officers, employees, and authorized representatives, against all claims and liability for death. injury, loss and damage resulting from the Grantee's actions in connection with the Agency Grant and the Project during the construction phase thereof, including, thereafter, the ongoing maintenance of the landscaping areas, and shall secure and maintain insurance, as described below. No disbursement of the Agency Grant shall be paid to :he Grantee, until the Grantee provides the required policies and/or certificates evidencing the insurance required by this Grant Agreement to the Agency/City and the Agency/City through the Chairperson/Mayor approve such evidence of insurance. The Grantee shall pay any deductibles and self-insured retentions under all insurance policies in satisfaction of the terms of this Grant Agreement. A. Workers' Compensation Insurance Requirement: The Grantee shall submit written proof that the Grantee is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the Labor Code. By executing this Grant Agreement, the Grantee makes the following certification, required by section 1861 of the Labor Code: "The undersigned representatives of the Grantee are aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and the Grantee will comply with such provisions before commencing the performance of the work a.nticipated under the Grant Agreement." (I) The Grantee shall require each contractor and sub-contractor to provide workers' compensation coverage for all of such contractor's or sub-contractor's employees, unless the employees of the contractor or sub-contractor are covered by workers' compensation insurance provided by the Grantee. If any class of employees engaged in work or services performed in connection with the Project is not covered by Labor Code Section 3700, the Grantee shall provide and/or require each contractor or sub-contractor to provide adequate workers' compensation insurance covering such employees. B. Liability and Permanent Insurance Requirements: (1) The Grantee shall maintain in full force and effect, at all times during the term of this Grant Agreement and while the Grantee retains the maintenance obligations for the landscaping and in'igation systems within the public right-of-way of Arrowhead A venue, the following insurance: (a) Commercial General Liability Insurance coverage, including, but not limited to, Premises-Operations, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Grant Agreement), Products-Completed Operations Hazards, Personal Injury (including bodily injury and death). and Property Damage for liability arising out of the construction of the Project and/or the Grantee's operation and maintenance of the Project. Said insurance coverage shall have minimum limits for Bodily Injury and Property Damage liability of ONE MILLION DOLLARS ($ 1,000,000) each occurrence and TWO MILLION DOLLARS ($2,000,000) aggregate. (b) r RESERVED 1 5 l' "\t'~nj.h' .\~..n(b All..dllllt'l\ls' .\~rIl1IS. -\mend ::OUfJ\O j-09.{I6 SB 1i1'ill'flCa I&. Pi\,ne!:'1 "l1(ICI\ Rehabililatlun ural;! Agrml doc C. During the construction of the Project, the Grantee shall require that all contractors performing work on the Project maintain the following insurance coverage at all times during the performance of said work: (1) Builder's Risk Insurance to be written on an All Risk Completed Value form, in an aggregate amount equal to 100% of the completed insurable value of the Project, including materials to be acquired and installed within the public right-of-way of Arrowhead Avenue. (2) Commercial General Liability Insurance with limits of not less than ONE MILLION DOLLARS ($1.000,000) per occurrence and TWO MILLION DOLLARS (S2.000,000) aggregate to protect the Grantee during the construction of the Project from claims involving bodily injury and/or death and damage to the property of others. D. The Commercial General Liability Insurance required in sub-paragraph B.. above, shall include an endorsement naming the Agency and the City of San Bernardino, their board members, and their officials, officers, agents, and employees as additional insureds for liability arising out of this Grant Agreement and any operation related to this Grant Agreement. E. If any of the insurance coverage required under this Grant Agreement is written on a claims-made basis, such insurance policy shall provide an extended reporting period continuing through the period of time that the Grantee continues to have the obligation to maintain the landscaping as shall be constructed within the public right-of-way of Arrowhead Avenue. F. Receipt of evidence of insurance that does not comply with the above requirements shall not constitute a waiver of the insurance requirements of this Grant Agreement. G. The above stated insurance coverage shall be maintained by the Grantee or its contractors, as required by the terms of this Grant Agreement, until the completion of all of the Grantee's obligations under this Grantee Agreement. including the continuing maintenance obligation for the landscaping and the irrigation systems, and shall not be reduced, modified, or canceled without thirty (30) days prior written notice to the Agency and City. Also, phrases such as "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall not be included in the cancellation wording of any Certificates of Insurance or any coverage for the Agency/City, their board members, officials, agents, and employees. The Grantee shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non- renewed, or whose policy limits are exhausted or upon insolvency of the insurer that issued the policy. H. All insurance to be obtained and maintained by the Grantee under this Grant Agreement shall be issued by a company or companies listed in the current "Best's Key Rating Guide, Property/Casualty" publication with a minimum of a "B+/VII" rating and be a California admitted insurance company. I. If the Grantee is or becomes self-insured, during the term of this Grant Agreement, the Grantee shall provide coverage equivalent to the insurance coverages and endorsements required above. The Agency/City will not accept such coverages unless the Agency/City through the official action of their governing body determine, in their sole discretion and by written acceptance, that the coverage proposed to be provided by the Grantee is equivalent to the above-required coverages. A determination by the Agency/City that proposed self-insurance coverage is not equivalent to require coverages will be communicated to the Grantee in writing by the Agency/City, along with the reasons for such determination. 6 P AgtldJs'AgL"nda Atlachmenls',_.\t;IIn:,-Amend ZOOf.\Ol-09-06 SB H1S10I1.;.al & Pioneer Society Rehabilllalion Grant Agrml doc 1. All insurance obtained and maintained by the Grantee in satisfaction of the requirements of this Grant Agreement shall be primary to and not contributing to any other insurance maintained by the Agency/City. K. Insurance coverage in the mlIllInUm amounts set forth in this Grant Agreement shall not be construed to relieve the Grantee of any liability, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage: nor shall it preclude the Agency/City from taking such other actions as are available to them under any other provision of this Grant Agreement or otherwise at law. L. Failure by the Grantee to maintain all insurance required by this Grant Agreement in effect at all times shall be an Event of Default by the Grantee. The Agency/City, at their sole option, may exercise any remedy available to it in connection with such an Event of Default. Additionally, the AgencyCity may purchase such required insurance coverage and the Agency/City shall be entitled to immediate payment from the Grantee for any premiums and associated costs paid by the Agency/City for such insurance. Any election by the Agency/City not to purchase insurance for the Grantee shall not relieve the Grantee of its obligation to obtain and maintain the insurance coverage required by this Grant A~'Tcement. Section 6. Time of Essence. Time is strictly of the essence with respect to each and every teml. condition, obligation, and provision hereof and failure to timely perfonn any of the terms, conditions, obligations, or provisions hereof by either p3I1y shall constitute a material breach of and a default under this Grant Agreement by the party so failing to perfonn. Section 7. No Waiver. Failure to exercise any right. the Agency may have or be entitled to, in the event of default by the Grantee hereunder, shall not constitute a waivcr of such right or any other right, in the event of a subsequent default by the Grantee. Section 8. Events of Default. a. Bv Agencv. Failure or refusal of the Agency to disburse the Agency Grant proceeds, as set forth herein, shall constitute a default by the Agency other than if such failure or refusal to disburse is for cause as shall.be stated in writing by the Agency delivered to the Grantee. b. Bv Grantee. Failure to use the Agency Grant proceeds in the manner and for the purposes as set forth herein and for failure of the Grantee to fulfill all maintenance obligations and insurance required pursuant to Section 5 hereof c. Bv Either Party. Failure or delay by either party to perfonn any material term or provision of this Grant Agreement shall constitute a default under this Grant Agreement; provided, however, that if the party who is otherwise claimed to be in default by the other party commences to cure, correct, or remedy the alleged default within thirty (30) calendar days after receipt of written notice specifying such default and diligently pursues such cure, correction, or remedy to completion, such party shall not be deemed to be in default hereunder. d. Notice of Default. The party that may claim that a default has occurred shall give written notice of default to the party in default, specifying the alleged default. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default; provided, however, the injured party shall have no right to exercise any remedy for a default hereunder without delivering the written default notice as specified herein. 7 P'\~enJJsll,~endJ ^"Jchmenls Apr.~ts..\me!lj :f)0~ :JI.D9-(:tJ SB Il1slone<l1 & Pioneer ':'r"-Iel) KehablhlallOn (jran! Agrml dCle e. Rights and Remedies. Any failure or delay by a party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default. Except with respect to rights and remedies expressly declared to be exclusive in this Grant Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. f. Breach. In the event that a default of either party may remain uncured for more than thirty (30) calendar days following written notice, as provided above, a "breach" shall be deemed to ha\e occurred. In the event of a breach, the party who is not in default shall be entitled to terminate this Grant Agreement by serving written notice of such termination on the other party. g. Additional Rights and Remedies of Parties. Upon default by the Grantee: (i) the Agency shall be released from any further obligations under this Grant Agreement; provided, however, that the Agency shall not be released from its obligation to remit any and all advances as may have been previously submitted by the Grantee to the Agency for payment under this Grant Agreement and to which such default does not apply, and (ii) the Agency may seek appropriate legal or equitable relief. Upon a default by the Agency, the Grantee may institute any proceeding at law or in equity to enforce the obligations of the Agency under this Grant Agreement. In any action arising under this Grant Agreement among the parties hereto, the prevailing party or parties shall be entitled to reimbursement from the other party or parties of all costs and expenses, including reasonable attorney's fees, in bringing such action. If either party hereto files any action or brings any action or proceeding against the other arising out of this Grant Agreement, or is made a party to any action or proceeding brought by the any other person or governmental agency, then as between the Grantee and the Agency, the prevailing party shall be entitled to recover as an element of its costs of suit, and not as damages, its reasonable attorneys' fees as fixed by the Court in such action or proceeding or in a separate action or proceeding brought to recover such attorneys' fees. The costs. salary and expenses of the City Attorney and members of his office in enforcing this Grant Agreement shall be considered as "attorney fees" for purposes of this Section. Section 9. Further Assurances. The Grantee shall execute any further documents consistent with the terms of this Grant Agreement, including documents in recordable form, as the Agency shall, from time-to-time. deem necessary or appropriate to effectuate its purposes in entering into this Grant Agreement and making the Agency Grant. Section 10. Governin2: Law. The Grantee hereby agrees to comply with all ordinances, rules, and regulations of the Agency and the City for the use and disbursement of the Agency Grant. Nothing in this Grant Agreement is intended to be, nor shall it be deemed to be, a waiver of any City ordinance, rule, or regulation or other applicable provisions of State law. This Grant Agreement shall be governed by the laws of the State of California. Any legal action brought under this Grant Agreement must be instituted in the Superior Court of the County of San Bernardino, San Bernardino District, State of California, or in the Federal District Court in the Central District of California. Section 11. Amendment of Grant A2:reement. No modification, rescission, waiver, release, or amendment of any provision of this Grant Agreement shall be made except by a written agreement executed by the Grantee and the Agency and duly approved by the governing bodies of each such party. 8 p. Agcndih',Agendll Anilchmenls'..Agrrnl')-r\mend ::006.01-09-06 58 !11')\orical & Pioneer Society Rehabilitation Grilnt Agrml doc Section 12. No Assil!:nment of Grant Al!:reement By Grantee. The Grantee may not assign or transfer any portion of this Grant Agreement, without the prior express written consent of the Agency, which consent may be given or withheld at the sole discretion of the Agency. 1\0 assignment of the Agency Grant or this Grant Agreement shall be pennitted under any circumstances. Section 13. Notices. Any notices, requests, or approvals given under this Grant Agreement from one party to another may be personally delivered, delivered by nationally recognized overnight delivery service, or deposited with the United States Postal Service for mailing, postage prepaid, registered, or certified mail, return receipt requested to the following address: To Grantee: San Bernardino Historical and Pioneer Society Attention: Executive Director 792 North "D" Street San Bernardino, California 92410 To Agency: Redevelopment Agency of the City of San Bernardino Attention: Interim Executive Director 201 J\'orth "E" Street, Suite 301 San Bernardino, California 92401 Phone: (909)663-1044 Fax: (909) 888-94] 3 with a copy to: Lewis Brisbois Bisgaard & Smith LLP Attention: Timothy J. Sabo 650 East Hospitality Lane, Suite 600 San Bernardino, California 92408 Phone: (909) 387-1130 Fax: (909) 387-1138 Communications delivered personally or by nationally recognized overnight delivery service shall be effective upon such delivery. Communications sent by United States Mail shall be effective on the third (31d)business day following their deposit for mailing with the United States Postal Service. Either party may change its address for notice by giving written notice thereof to the other party. Section 14. Attorney's Fees and Costs. If any action is instituted to enforce payment or performance under this Grant Agreement, the pal1ies hereby agree that the prevailing party shall be entitled to all costs and all attorneys' fees incurred by such prevailing party in enforcing this Grant Agreement. As further provided in Section 8g. hereof, the costs, salary, and expenses of the City Attomey and members of his office in enforcing this Grant Agreement shall be considered as "attorney fees" for purposes of this Section 14 and said Section 8g. and for all other purposes under this Grant Agreement. Section 15. Partial Inyaliditv. If any term or provision or portion of this Grant Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Grant Agreement, or the application of such tel1l1 or provision or portion thereof to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each such term and provision of this Grant Agreement shall be valid and enforced to the fullest extent permitted by law. 9 f-' \c:t.:JiJ.I'> \,cenJa :\ll.tdUI1CIlISA.L,'lmh.,\mend ~()!)tJ tJI-iJ'1-I)(, ~H fll~l\"lca) &. h0neCl S0Cltt\ Kch"l'i!llall,'n UlilnJ :\!:,!lnt d~,c Section 16. No Intent to Create Third Party Beneficiaries. The parties intend that the rights and obligations under this Grant Agreement shall benefit and burden only the parties hereto, and do not intend to create any rights in, or right of action to or for the use or benefit of any third party, including any governmental agency, which is not one of the parties to this Grant Agreement. Section 17. Entire Al!reement. This Grant Agreement (including all Exhibits attached hereto) is the final expression of, and contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings with respect thereto. This Grant Agreement may not be modified, changed, supplemented, or terminated, nor may any obligations hereunder be waived, except by written instrument signed by the party to be charged or by its agent duly authorized in writing or as otherwise expressly permitted herein. This Grant Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall constitute a single instrument. Section 18. Construction. Headings at the beginning of each Section are solely for the convenience of the parties and are not a part of this Grant Agreement. Whenever required by the context of this Grant Agreement, the singular shall include the plural and the masculine shall include the feminine and vice versa. This Grant Agreement shall not be construed as if it had been prepared by one of the parties. but rather as if both parties had prepared the same. Unless otherwise indicated, all references to Sections arc to this Grant Agreement. All Exhibits referred to in this Grant Agreement are attached hereto and incorporated herein by this reference. Section 19. Counterparts. This Grant Agreement may be executed in one or more counterparts, each of which will constitute an original and all of which together shall constitute a single instrument. 10. \genJ;I' \!;Cnda\rIKhll1ClIlS.AgI1111s.:\menli 2\)()601.09-[)6 SA Ili_wfleal &. Plolleer S,)(u,;l\, Rehabllltatioll (iran! '\~Jrnl (loc IN WITNESS WHEREOF, the San Bemardino Historical and Pioneer Society and the Redevelopment Agency or the City of San Bemardino executed this Grant Agreement as of the dates written next to the signatures of their duly authorized representatives, below. GRANTEE San Bemardino Historical and Pioneer Society, a Califomia non-profit corporation Date: I 2./1-. '7 (OS' By:j~. ~~ President Date: l2.h.") (oS- By: ~..~ C)... ~o..,~ ") Secretary AGENCY Redevelopment Agency of the City of San Bemardino Date: By: Maggie Pacheco, Interim Executive Director ATTEST: By: APPROVED AS TO FORM AND LEGAL CONTENT: By: Agency Counsel ] ] f'\_,."d,l,.\yt:nd(l :\tl.l,hmenh .-\ ~'~ !I;:,-.\rn<,lf(~ 'i-'C' (,,) :-iH 11.'1 : I,;d 8.. Ph111eer "'Jel\'!Y Kt.'habdlla: lUll (jr ~m .-\;;rm! (he IN WITNESS WHEREOF, the San Bernardino Historical and Pioneer Society and the Redevelopment Agency of the City of San Bernardino executed this Grant Agreement as of the dates written next to the signatures of their duly authorized representatives, below. GRANTEE San Bernardino Historical and Pioneer Society, a California non-profit corporation Date: l 2-(2-"7 {a~ BY~ Il~ President Date:~.L/)... 7(05; By: ~~~ 0. ~C\.~...'\ Secretary AGENCY Redevelopment Agency of the City of San Bernardino Date: By: Maggie Pacheco, Interim Executive Director ATTEST: By: _n APPROVED AS TO FORi\l AND LEGAL CONTE-NT: By i / :\gL'I1CY C\.)un::;cl II '" .'\II,:,h!!',";l" ;\':1 ;11', '\"~<.'Thi _"_."1" ',II. '/-;.'" "H HhlQnl;ill &; Plnneer SDClel: Hehanil'liHJOD (":lll! Apml dne IN WITNESS WHEREOF, the San Bernardino Historical and Pioneer SO\;iety and the Redevelopment Agency of the City of San Bernardino executed this Grant Agreement as of the dates written next to the signatures of their duly authorized representatives. below. GRANTEE San Bernardino Historical and Pioneer Society, a Calif()rnia non-profit corporation Date: 12-(')...'" /0 S BY:~vo j2~ President Date:_I1- (2--' (05 By: ~'.~ 0-. ~~......." Secretary AGENCY Redevelopment Agency of the City of San Bernardino Date: By: Maggie Pacheco, Interim Executive Director ATTEST: B) APPROVED AS TO FOR!\l AND LEGAL CONTENT: j) \ ,\gCI1CY Cllllnsd 11 " "i ~ ! I, '-.f','ll -,' ,>.. f'H'r,<,,:r~, ,( 1:" ,.', -:1.,,1->1 :11 a! h .1~ (j; dlil'\ ..,! 'L EXHIBIT "A" LINE ITEM BUDGET FOR THE PROJECT Paint supplies and other related materials $8,000 Labor for painting and restoration of exterior $ 18,000 Roofing materials and other related supplies 59,000 Labor for removal of existing roofing and installation of new roofing materials $ 12,000 Insurance requirements during construction $2,750 Permits and fees, if applicable S 250 TOTAL $50,000 . , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date AdoP~_1 A rck> Item # Vote: Ayes j Nays Change to motion to amend original documents 0 ~}6 Resolution # eve Abstain Companion Resolutions Null/V oid After: days / Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: '\ r \to ( O~ Date of Mayor's Signature: ~l )-0 0 0 Date ofClerk/CDC Signature: -4-"-1 rOb Reso. Log Updated: ~ Seal Impressed: ~ ~ Reso. # on Staff Report gI' Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): /' No By ~ - No__ By_ No /" By_ No ,/'1 By_ No~_ Yes Yes Yes Yes Yes Copies Distributed to: Animal Control 0 City Administrator 0 City Attorney 0 Code Compliance 0 Development Services 0 Others: EDA ~/ Information Services 0 Facilities 0 Parks & Recreation 0 Finance 0 Police Department 0 Fire Department 0 Public Services 0 Human Resources 0 Water Department 0 Notes: / Ready to File: \ / Date: 1/( '5/ ~h Revised 12/18/03 ~. City of San Bernardino ECONOMIC DEVELOPMENT AGENCY Redevelopment. Community Development. Housing. Business: Recruitment, Retention, Revitalization. Main Street, Inc. 'M January II, 2006 San Bernardino Historical and Pioneer Society Attention: Steven Shaw 792 North "D" Street San Bernardino, California 92410 RE: Rehabilitation Grant Agreement (San Bernardino Historical and Pioneer Society Building Improvements) Dear Mr. Shaw: Enclosed for your records is a fully executed Agreement as referenced above that was approved by the Community Development Commission of the City of San Bernardino on January 9, 2006, (Resolution CDC/2006-1). If! can be of further assistance to you, please do not hesitate to call me at (909) 663-1044. Wasana A. Chantha Secretary Enclosure: Rehabilitation Grant Agreement (San Bernardino Historical and Pioneer Society Building Improvements) cc: Barbara Lindseth (with Original Executed Agreement) Eileen Gomez (with Original Executed Agreement) Maggie Pacheco (with Copy of Agreement) Colin Strange (with Copy of Agreement) 201 North E Street. Suite 301- San Bernardino, Cali/ornie 92401-/507- (909) 663-1044 - Fax (909) 888-9413 www.sanbernardino-eda.org.