HomeMy WebLinkAbout30-Finance Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: July 29,2003
Subject: Resolution approving and adopting
the Final Budget for FY 2003-2004
And establishing the City's Appro-
O R 1 G \ N A L priation Limit as required by
Article XIII B of the California
State Constitution.
From: Barbara Pachon,
Djrector of Finance
Dept: Finance
Synopsis of Previous Council action:
July 25,2002 Resolution 2002-175 adopted (approving FY 2002-03 Final Budget and establishing the
FY 2002-03 Appropriation Limit).
June 12,2003 Council meeting to discuss FY 2003-2004 Budget.
June 19,2003 Council meeting to discuss FY 2003-2004 Budget.
June 26, 2003 Council meeting to discuss FY 2003-2004 Budget.
June 30, 2003 Resolution 2003-144 approving the continuation of spending for the month of July
2003.
July 21, 2003 Resolution 2003-208 approving the continuation of spending for the month of August
2003.
Recommended motion:
Adopt Resolution
~d,,/A-/~L
/ Signature
Contact person:
Barbara Pachon, Director of Finance
Phone:
ext. 5242
Supporting data attached: Ward:
FUNDING REQUIREMENTS: Amount: Net Cost -0-
Source: (Acct. No.) Various Department Accounts
(Acct. Description)
Finance:
Council Notes:
~~ 2(:03,- 2Z-s
Agenda Item No.
130
8/1/03
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution approving and adopting the final budget for Fiscal Year 2003-2004 and establishing the City's
Appropriation Limit as required by Article XIII B of the California State Constitution.
BACKGROUND:
General Fund:
This year the City of San Bernardino faced many challenges in balancing the City's budget. The initial
preliminary FY 2003-2004 General Fund projections prepared by the Finance Department indicated the City
would have a shortfall in FY 2003-2004 of approximately $7.4 million. There were several major factors that
contributed to this projected shortfall, which included increased Safety PERS rates, and the State Budget crisis.
Several brainstorming meetings were held to discuss budget savings options and as a result of these pro-active
measures the City was able to realize over $3 million dollars of budget savings. In the City's Preliminary
Budget document the General Fund shortfall was reduced to $4,049,400. This shortfall assumed the budget
reserve remained at the same funded level of$6,761,700. Throughout the month of June the Mayor and
Council held several budget meetings to discuss various options for balancing the City's budget. In addition,
Council members held various Town Meetings out in the community to not only inform the public of the budget
situation but to also obtain ideas for solving the budget shortfall.
As a result of the last two months of work on the budget, the City has been able to eliminate the $4,049,400
shortfall and have an excess of $698,500 to be used to off set some ofthe reductions from the State that will be
coming. The City was able to accomplish this by being more aggressive and optimistic on the revenue
projections for both FY 2002-2003 and FY 2003-2004 at the request of the Mayor, generate additional
expenditure savings in FY 2002-2003 as a result of efficiency improvements, adjust various City fees, and
implement various other budget reductions/revenue enhancements. Below is a brief summary of how the
General Fund budget is proposed to be balanced:
Preliminary Budget Projected Shortfall
Additional FY 2002-2003 Revenues from 6/25/03
Additional FY 2003-2004 Revenues from 6/25/03
Revised Shortfall
$(4,049,400)
288,800
297,500
$(3,463,100)
Additional revenues from FY 2002-2003
Additional revenues for FY 2003-2004
Additional FY 2002-2003 expenditure savings
Various reductions/revenue enhancements
Total
686,500
396,000
1,100,00
1,979,100
$ 698,500
The additional revenues from FY 2002-2003 and increased revenues for FY 2003-2004 were provided to the
Mayor and Council in a memo dated July 28,2003 from the Director of Finance. The revenue adjustments for
FY 2003-204 are considered more on the optimistic side but are obtainable if the assumptions out lined in the
July 281h memo occur. The additional expenditure savings from FY 2002-2003 are from a couple of
Departments who generated more savings than originally anticipated as a result of additional vacant positions,
positions not being filled as fast as anticipated, and reductions in overtime spending. The various proposed fee
adjustments were provided to the Mayor and Council on the July 21 sl Council Meeting (Item #9) and the various
other reduction/revenue enhancements are listed in the spreadsheet provided to the Mayor and Council on July
31 sl from the City Administrator.
Capital Projects:
Appropriations for capital project expenditures have not been included as part of the FY 2003-2004 Final
Budget. Within the next few weeks, The Development Services Department will be bringing for approval to the
Mayor and Council the 5-year CIP. At the same time that the 5 -year CIP is presented to the Mayor and
Council for approval, there will also be a concurrent motion to amend the FY 2003-2004 Adopted Budget to
appropriate the funds for the projects that are approved as part of the 5-year CIP.
Other Funds:
All other budgeted City funds are also included in this final adoption of the budget for FY 2003-2004. These
funds were included in the Preliminary Budget document. There have not been any major changes to these
funds from the Preliminary Budget but there have been minor adjustments for things like fee changes, electric
cost changes, etc. To more accurately reflect the operational expenditures of Departments, changes were made
to the way Workers Compensation, Liability, and Debt Service payments are budgeted in both the General Fund
and other Funds. None of these changes impact any ofthe monies available for program operation or alter
(increase or decrease) a Funds financial position.
FINANCIAL IMPACT:
Total General Fund revenues, transfers-in and beginning fund balance are budgeted at $116,651,300 for FY
2003-2004. Total expenditures and transfers-out total $109,191,100, leaving a projected General Fund
Budgeted Reserve of$6,761,700 and $698,500 fund balance designated to help offset the State budget
reductions once they have been fully worked out.
From what the City has learned to date the State will not be paying the City its full VLF revenue budgeted for
FY 2003-2004. The estimated amount that will not be paid is about $2.2 million and will be a loan to the State
that will be paid back to Cities in FY 2005-2006. Since the City will not actually be paid the $2.2 million these
funds probably can not be included in the Budget Reserve as they are now and will have to be removed and set
aside in a separate reserve to be used after the funds are actually paid by the State. It appears that the booking
fee reimbursement was reinstated back into the State budget. Once this is confirmed this revenue (about
$689,000) along with the $698,500 discussed above can be used to reduce the impact of the VLF loan to the
State on the City's Budget Reserve as well as off set some of the loss in revenue that it appears some Police
Grants will have. Once all the details and final dollar amounts have been worked out, a report will be made
back to the Mayor and Council.
RECOMMENDATION:
Adopt Resolution.
Replacement Page, Revised 8/4/03
Agenda Item 30
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Resolution No.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND
ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL
YEAR 2003-2004 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS
REQUIRED BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION.
WHEREAS, the Preliminary Annual Budget of the City of San Bernardino for Fiscal Year
2003-2004 as amended and conditioned by orders of the Mayor and Common Council is attached
to and incorporated herein as Exhibits A and B, and Schedules 1 through 13; and
WHEREAS, Article XIII B of the Constitution of the State of California as proposed by
the Initiative Measure approved by the people at the special statewide election held on November
6, 1979, provides that the total annual appropriations subject to limitation of each local
government shall not exceed the appropriations limit of such entity for the prior year adjusted for
changes in the cost of living and population except as otherwise specifically provided for said
Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing
body of each local jurisdiction shall, by resolution, establish its appropriations limit for the
following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special
meeting and that fifteen days prior to such meeting, documentation used in the determination of
the appropriations limit shall be available to the public; and
WHEREAS, the City Council of the City of San Bernardino wishes to establish the
22 appropriations limit for fiscal year 2003/2004 for the City of San Bernardino.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND
ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL
YEAR 2003-2004 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS
REQUIRED BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION.
BE IT RESOL YED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That certain document entitled "2003-2004 Preliminary Annual Budget"
as amended and conditioned by orders of the Mayor and Common Council, as attached hereto and
incorporated herein as Exhibits A and B, and Schedules 1-13; is hereby approved and adopted as
the 2003-2004 Budget of the City of San Bernardino.
SECTION 2. That Position Control Resolution 97-244 be updated to reflect the changes
in authorized positions that were incorporated in the FY 2003-2004 Preliminary Budget or were
authorized by orders of the Mayor and Common Council during budget deliberations.
SECTION 3. That Salary Resolution 6413 be updated to reflect the changes in
authorized salary ranges that were incorporated in the FY 2003-2004 Preliminary Budget or were
authorized by orders of the Mayor and Common Council during budget deliberations.
SECTION 4. That it is hereby found and determined that the documentation used in the
determination of the appropriations limit for the City of San Bernardino for fiscal year 2003-2004
was available to the public in the Finance Department of said City at least fifteen days prior to this
date.
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in accordance with Article XIII B of the Constitution of the State of California is $198,378,712.
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SECTION 5. That the Appropriations limit for the City of San Bernardino as established
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND
ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR
2 2003-2004 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED
BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
meeting thereof, held
on the day of
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COUNCIL MEMBERS: AYES
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ESTRADA
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LONGVILLE
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MCGINNIS
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DERRY
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SUAREZ
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ANDERSON
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MCCAMMACK
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, 2003, by the following vote, to wit:
NAYS
ABST AIN
ABSENT
CITY CLERK
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The foregoing Resolution is hereby approved this _ day of
,2003.
JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to form and
22 legal content:
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CITY OF SAN BERNARDINO
FY 2003-2004 SUMMARY OF REVENUES. EXPENDITURES. AND TRANSFERS
ESTIMATED ESTIMATED
BALANCE ADDITIONS TOTAL DEDUCTIONS TOTAL BALANCE
FUND 1 TITLE 7-1-03 REVENUESITRANSFER AVAILABLE EXPENSESITRANSFER DEDUCT 6-30-04
(001 GENERAL FUND' I 11822,6001 97,212,0001 7,616,7001116,651,3001105,747,4001 3,443,7001109191,100 I 7,460,200 I
Seneral Fund estimated balance at 6/30/04 Includes the budget reserve of $6.761,700
SPECIAL REVENUE FUNDS
105 LIBRARY 0 197,500 2,197,800 2,395,300 2,395,300 0 2,395,300 0
106 CEMETERY 0 187,000 48,500 235,500 235,500 0 235,500 0
107 CATV 0 75,000 463,400 538,400 538,400 0 538,400 0
108 ASSET FORFEITURE 797,800 410,000 0 1,207,800 711,800 0 711,800 496,000
111 AIR QUALlTY-AB 2766 176,400 229,100 0 405,500 106,200 181,500 287,700 117,800
124 ANIMAL CONTROL 0 1,184,600 386,000 1,570,600 1,570,600 0 1,570,600 0
132 SEWER LINE MAl NT 2,578,900 1,386,000 0 3,964,900 1,742,400 150,000 1,892,400 2,072,500
133 BASEBALL STADIUM 0 140,000 245,900 385,900 385,900 0 385,900 0
134 SOCCER FIELD COMPLEX 1,200 375,500 0 376,700 364,100 0 364,100 12,600
TOTAL SPECIAL REVENUES 3,554,300 4.184,700 3,341,600 11,080,600 8,050,200 331,500 8,381,100 2,698,900
CAPITAL PROJECT FUNDS: '.
122 ARTICLE 8 - L TF 0 0 0 0 0 0 0 0
126 SPECIAL GAS TAX 1,869,200 3,480,000 0 5,349,200 0 2,810,000 2,810,000 2,539,200
128 TRAFFIC SAFETY 0 650,000 0 650,000 0 650,000 650,000 0
129 112 CENT SALES & RD TAX 3,967,700 3,342,700 0 7,310,400 0 215,000 215,000 7,095,400
135 AB2928 TRAFFIC CONGESTION 214,800 360,000 0 574,800 0 0 0 574,800
241 PUBLIC PARK EXTENSION 0 0 37,100 37,100 0 0 0 37,100
242 STREET CONSTRUCTION (2,130,900) 7,211,500 0 5,080,600 0 0 0 5,080,600
243 PARK CONSTRUCTION 1,030,800 3,121,500 0 4,152,300 0 0 0 4,152,300
244 CEMETERY CONSTR 22,800 4,700 0 27,500 0 0 0 27,500
245 SEWER LINE CONSTR 5,308,600 473,000 0 5,781,600 0 100,000 100,000 5,681,600
246 INDIAN IMPROVEMENT 571,600 0 0 571,600 0 0 0 571,600
247 CULTURAL DEVELOPMENT 0 304,000 0 304,000 0 304,000 304,000 0
248 STORM DRAIN CONSTR 1,987,000 810,000 0 2,797,000 0 100,000 100,000 2697,000
250 TRAFFIC SYSTEM CONSTR 805,900 453,600 0 1,259,500 0 25,000 25,000 1,234,500
TOTAL CAPITAlc PROJECTS 13,647.500 20.:111.000 37,100 33.895.600 0 4,204.000 4,204,000 29,691.600
3SESSMENT DISTRiCT FUNDS; .
109 PARKING & BUSINESS IMPR 0 0 0 0 0 0 0 0
110 PARKING DISTRICT 0 0 0 0 0 0 0 0
251 OTHER ASSESMENT DISTR (1,883,700) 51,200 0 (1,832,500) 51,200 0 51,200 (1,883,700)
254 LANDSCAPE DISTRICTS 1,248,500 529,800 0 1,778,300 0 0 0 1,778,300
257 CITY WIDE AD 994 0 0 0 0 0 0 0 0
TOTAL ASSESSMENT OISTRICT (635,200) 581.000 0 (54,:100) 51,200 0 . 51,200 (105,400)
DEBT SERVICE FUNDS: ......
305 AD 985 INDUSTRIAL PKWY 120,200 62,100 0 182,300 62,100 0 62,100 120,200
306 AD 987 VERDEMONT AREA 88,000 57,100 0 145,100 56,800 0 56,800 88,300
308 AD 987 VERDEMONTflMPRVLN 100 115,300 0 115,400 115,300 0 115,300 100
333 AD 5861 ORANGEWOOD EST. 0 0 0 0 0 0 0 0
356 AD 356 NEW PINE AVE (568,400) 63,200 0 (505,200) 39,800 0 39,800 (545,000)
TOTAL DEBT SERVICE FUNDS (360,100) 297,700 0 (62,400) 274,000 0 274.000 (336,400)
ENTERPRISE FUNDS: .
501 EMS 0 0 0 0 0 0 0 0
527 REFUSE 1,250,000 18,482,000 65,000 19,797,000 16,893,200 2,381,200 19,274,400 522,600
TOTAL ENTERPRISE FUNDS 1,250,000 18.482,000 65,000 19,797,000 16,893,200 2,381.200 19,274,400 522,600
INTERNAL SERVICE FUNDS:
621 CENTRAL SERVICES FUND 0 325,900 0 325,900 325,900 0 325,900 0
629 LIABILITY INSURANCE (3,632,400) 2,660,600 0 (971,800) 2,447,600 0 2,447,600 (3,419,400)
630 TELEPHONE SUPPORT 489,700 795,100 0 1,284,800 795,100 400,000 1,195,100 89,700
631 UTILITY FUND (611,200) 4,420,500 0 3,809,300 4,345,500 0 4,345,500 (536200)
635 FLEET SERVICES 379,800 5,155,700 0 5,535,500 5,155,700 300,000 5,455,700 79,800
678 WORKER'S COMP (7,840,300) 3,955,600 0 (3,884,700) 3,955,600 0 3,955,600 (7,840,300)
679 MANAGMT INFO SYSTEM 307,500 3,619,200 0 3,926,700 3,696,900 0 3,696,900 229,800
TOTAL INTERNAL SERVICE (10,906,900) 20,932,600 0 10,025,700 20,722,300 700,000 21.422,300 (11,396,600)
TOTAL ALL FUNDS
I 18,372,2001161,901,000111,060,400 1191,333,6001151,738,300111,060,400 1162,798,700 128,534,900 I
Replacement Page
814/03
Agenda Item #30
CITY OF SAN BERNARDINO
ESTIMATED REVENUES AND EXPENDITURES
FISCAL YEAR 2003-2004
GENERAL FUND
APPROVED
FY 03-04
ESTIMATED REVENUE
Property Taxes $ 7,955,000
Other Taxes 57,349,300
Licenses & Permits 6,713,500
Fines and Penalties 1,046,000
Use of Money & Property 1,598,400
Intergovernmental 15,102,200
Charges for Services 3,737,800
Miscellaneous 3,709,800
Total Estimated Revenues $ 97,212,000
Total Transfers In $ 7,616,700
TOTAL ESTIMATED FUNDS AVAILABLE $ 104,828,700
ESTIMATED EXPENDITURES
Mayor $ 1,075,000
Common Council 424,300
City Clerk 1,189,500
City Treasurer 136,100
City Attorney 2,340,900
Code Compliance 2,873,600
General Government 9,534,200
City Administrator 547,600
Civil Service 227,000
Human Resource 362,700
Finance 1,187,900
Development Services 7,329,100
Fire 23,026,300
Police 44,003,700
Facilities Manaaement 3,711,100
Parks, Recreation, & Comm Service 5,279,300
Public Services 2,999,100
Total Estimated Expenditures $ 106,247,400
Total Estimated Expenditure Savings $ (500,000)
Total Transfers Out $ 3,443,700
TOTAL ESTIMATED DEDUCTIONS $ 109,191,100
EXCESS (DEFICIENCY) AVAILABLE
OVER DEDUCTIONS
$
(4,362,400)
11,822,600 I
7,460,200 I
6,761,700 I
698,500 I
I ESTIMATED BEGINNING FUND BALANCE 1$
IESTIMATED ENDING FUND BALANCE 1$
IBUDGETED RESERVE. 1$
IBUDGET EXCESS I (DEFICIENCY) .* I $
'The budget reserve is made up of $2,500,000 from FY 98-99; $1,627,400 from
FY 99-00; $2,831,600 from FY 00-01and $2,870,900 from FY 01-02. Used
($3,068,200) of the reserve in FY 02-03
"The budget excess shown here will be used to help offset the impacts of the State
budget reductions which the details are still being worked out. Any additional
funds needed will have to come from the budget reserve which could be as
much as $2 million due to the VLF loan to the State.
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CITY OF SAN BERNARDINO
GENERAL FUND REVENUE REPORT
FISCAL YEAR 2003-2004
DESCRIPTION
ACTUAL ACTUAL
1999-2000 2000-2001
ACTUAL ESTIMATE APPROVED
2001-2002 2002-2003 2003-2004
PROPERTY TAXES
4001 Current Secured 6.189,823 6,334,722 6,536.223 6,675,000 6.800.000
4002 Current Unsecured 416,816 372,253 390.014 391.000 390,000
4003 Pnor Taxes 397,955 358,346 353.987 360.000 370,000
4006 Supplemental 107,374 166,892 268,031 280,000 285,000
4005 Other 103,443 110,638 110.664 106,000 110,000
Total Taxes 7,215,411 7,342,851 7,658,919 7,812,000 7,955,000
OTHER TAXES
4221 Sales Tax 24,750,545 26,832,389 27,102.137 29.894,400 31,400,000
4224 Utility User Tax 15347,578 17.581,140 19,442.681 20,129.200 19.330.000
4201/14 Franchise Tax 2.027.707 2.091.595 2.591.949 2,237,900 2,631.300
4222 Transient Occupancy 1,954,536 2,272,819 2,439,186 2,548,000 2,625,000
4223 Prop. Transfer Tax 315,131 319,373 349.621 500,000 425,000
4225 Sales Tax Public Safety 543,494 604,185 593.361 625,000 650,000
4215 Tow Franchise 304,120 287,857 288.000 280,000 288,000
Total Taxes 45,243,111 49,989,358 52,806,935 56,214,500 57,349,300
LICENSES AND PERMITS
4301 Business Reqistration 4,160,764 4,060,375 4.288,966 4,625,000 4,780,000
4330 Buildina Permits 381 ,436 477,053 519.500 634.500 630,600
4331 Mechanical Permits 211,276 201,418 220,555 240,000 240,000
4362 On Site Inspection Fees 143,672 198,736 233,649 321,300 300,000
4363 On Site Plan Check 63,783 111 ,683 119,011 87,000 80,000
4361 Construction Permits 37,571 71,384 159,263 101,000 120,000
4342 EMS Membership 23,104 21,593 19,220 18,500 18.500
4336 Fire Code Permits 164,757 169,282 256,345 234.600 247,600
4337 Fire Plan Check 28,329 113,315 100,538 124,900 120,000
4351 Street Cut Permits 11,073 12,966 8,422 17,000 60,200
4333 Mobile Home Park Permit 28,205 28,076 28,624 33,000 32,000
4352 Misc Licenses & Permits 29,312 52,011 36,384 54,600 50,000
4303 Misc City Clerk Permits 25.914 9,419 7,932 8.000 7,000
4304 Misc Plannina Permits 23,115 20,128 23,329 20,000 21,500
4360 Grading Permits 2,710 5,352 6,101 .5,100 6,100
Total License & Permit 5,335,021 5,552,791 6,027,839 6,524,500 6,713,500
FINES AND PENALTIES
4420 Parkina Citations 434,930 729,974 596,172 780,000 902,000
4410 General Fines 132,343 113,910 138,052 136,000 140,000
4450 Fire Citations 794 2,621 1,475 400 1,000
4421 Vehicle Abatement Fines 2,215 1,656 1,641 3,000 3,000
Total Fines/Penalties 570,282 848,161 737,340 919,400 1,046,000
USE OF MONEY AND PROPERTY
4505 Interest Earnings 853,477 1,605,411 1,126.289 650,000 650,000
4520 Land & Buildino Rental 300.545 324,382 354,186 404,100 400,000
4530 Parkina Rental Fee 56,625 40,110 37,632 45,100 40,000
4922-26 Sale of Property 138,503 83,473 60,975 66,500 460,400
4540 Vending Machine Commission 9,850 8,385 44,948 48,000 48,000
Total Money & Property 1,359,000 2,061,761 1,624,030 1,213,700 1 ,598,400
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CITY OF SAN BERNARDINO
GENERAL FUND REVENUE REPORT
FISCAL YEAR 2003-2004
ACTUAL ACTUAL ACTUAL ESTIMATE APPROVED
DESCRIPTION 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004
INTERGOVERNMENTAL
4603 Motor Vehicle In Lieu 8,980,522 9,908,062 10.625,365 10.890.500 11.850.000
4621 Bookina Fee Subvention 689,066 689,066 689,066 689.100 0
4622 ERAF Subvention 461,861 608,587 0 0 0
4670 CDBG Reimbursement 2,097,882 2,584,232 2.291,067 2,103800 2,403,800
4670 20% Reimbursement 42.800 84,100 40,800 177.800 40,800
4670 Tax Increment Reimbursement 268,257 74,900 12,300 12,300 12,300
4606 Homeowner's Exemption 159,565 152,700 102,721 155,500 155.500
4616 POST 135,206 235,319 257,607 162,900 185,000
4625 State-Mandated Costs 405,381 429,884 191,958 0 0
4673 Water Reimbursement 196.145 197,681 207,889 166,300 215,000
4671 SBIM Reimbursement 106,064 106,055 111,322 120,000 120,000
4615 Disaster Prep. Proqram 21,350 20,662 3,403 42,600 14,800
4607 Off-Hiahwav Vehicle Tax 3,634 3,969 4,916 5,000 5,000
4619 Mutual AidlDisaster Reimb. 180,220 53,179 153,020 260,000 100,000
Total Intergovernmental 13,747,953 15,148,396 14,691,434 14,785,800 15,102,200
CHARGES FOR SERVICE
4731 Plan Check Fee 206,231 192,596 258,126 309,200 295,900
4880 EMS User Fee 627,649 641,277 626.125 527,200 530.000
4798 Storm Drain Utility Fee 245,964 247.757 289,827 250.000 250,000
4815 Weed Abatement 238.511 247,861 209.782 340,000 300,000
4733 Buildina Demolition 577,621 298,410 381,954 650.000 400.000
4747 False Alarm Fee 86,040 93,552 76.532 66,300 65,000
4714 Plannina Develp Project 93,330 98.049 121,884 595.000 136,900
4305 Annual Alarm Permits 217,480 213,828 216,158 228,000 225,000
4743 Towinq Release Fee 157,395 129,669 99,420 111,000 110.000
4766 Buildina Permit Review 1,826 2,688 3,741 3,000 3,500
4719 HUD Buildinq Inspection 24,737 21,829 0 0 0
4720 Plan Review Fee 50,966 65,850 57,242 102,600 95,000
4782 Off Site Inspection Fees 36,189 106,078 72,040 118,000 85,000
4785 Non Subdivision Str Imp 9,309 18,392 2.081 500 500
4711 Subdivision 40,042 50,879 19.585 90,000 98.500
4718 Environmental 7,943 11,866 8,149 10,000 10,000
4735 Release Notice of Pendency 24,536 24.860 22.185 18,000 20.000
4863 Class Reqistration Fee 13.003 12,281 12,180 10,500 39,100
4780 Misc Develop Servs Charqes 16,596 23,314 33.142 14,500 20,000
4862 Park Enerav Fee 14.158 11.211 8,323 15.000 15,000
4707 Passport Fees 65,974 69.106 58.684 92,000 95.000
4702 Countv Contract 250,000 250,216 250,000 250,000 250,000
4864 Swimmina Pool Fee 57,326 60,106 54.047 57,000 89,700
4861 Proqrm/Facility Use Fee 22.592 18.531 21,078 31,000 49.600
4865 Non-Resident Fees 3.343 4.230 3,786 2,500 2,500
4710 Misc Planninq/Buildinq 38,556 42,784 26.304 62,000 60.000
4790-6 Sianal Maint/Energy 18,777 28,889 86,355 24,400 25,000
4802 Str Liqht Enerqy Fee 6,146 8,510 24,113 18,000 20,000
4701 Election Filina Fee 6,972 159 3,250 200 5,000
4810 Misc. Development Services 6,751 6,746 9,753 9,000 9,000
4705 Utility Collection Fee 56,106 20,211 74,719 86,700 87,000
4881 Paramedic Reimb Contract 35,354 72,775 194,647 259,000 259,000
4789 DS Records Archival Fee 0 0 0 0 13,200
4751 Fire Apartment Inspections 0 0 0 0 60,000
4752 Fire Wildland Inspections 0 0 0 0 13,400
Total Charges 3,257,423 3,094,510 3,325,218 4,350,600 3,737,800
4
CITY OF SAN BERNARDINO
GENERAL FUND REVENUE REPORT
FISCAL YEAR 2003-2004
DESCRIPTION
ACTUAL ACTUAL ACTUAL ESTIMATE APPROVED
1999-2000 2000-2001 2001-2002 2002-2003 2003-2004
MISCELLANEOUS
4906 Water Fund Contr. 1,581,166 1,733,392 1,835,252 1,905,000 1.905,000
4910 Admin Service Charqe 404,400 373,993 372,800 344,800 344,800
4901 Misc Other Revenue 418,775 68,387 39,920 266,900 300,000
4912 Off Track Bellinq 157,493 182,050 137,370 168,700 160,000
4741 Sale of Photos /Reports 90,580 104,867 111,266 132,000 149,500
4740-5 Police Misc. Receipts 772,805 721,585 773,295 756,900 757.000
4746 Property Auction 7,592 0 3,183 6,000 6,000
4911 Restitutions 7,597 7,270 26,607 25,500 25,500
4905 Litiqation Settlement 49,286 166,791 45,365 0 0
4904 Drunk Driver Reimburmt. 5.086 5,084 2,832 1,000 1,000
4928 Bookinq Fee Reimburmt. 16,843 16,797 15.605 17,000 16,000
4750 Investiqation Fee 11,955 10,236 15,495 13,000 13,000
4924 Damage Clain Recovery 73,606 28,024 40,062 22,000 32,000
Total Miscellaneous 3,597,184 3,418,4 76 3,419,052 3,658,800 3,709,800
I TOTAL GENERAL FUND
I 80,325,385 I 87,456,304 I 90,290,767 I 95,479,300 I 97,212,000 I
5
CITY OF SAN BERNARDINO
OTHER FUNDS REVENUE REPORT
FISCAL YEAR 2003 - 2004
DESCRIPTION
ACTUAL
1999-00
ACTUAL
2000-01
ACTUAL ESTIMATED PROPOSED
2001-02 2002-03 2003-04
105 LIBRARY FUND
4618 State Aid-Libraries 311,681 308,902 289,523 170,900 100,000
4850 Miscellaneous Receipts 13,834 12,549 13,411 14,500 29,500
4851 Library Fines 60,186 63,278 72,206 68,000 68,000
Total Library Fund 385,701 384,729 375,140 253,400 197,500
106 CEMETERY FUND
4505 Interest on Idle Cash 25,635 28,502 26,394 25,000 25,000
4775 CemeterY Burial Fee 64,917 59,871 66,513 65,000 65,000
4776 Sale of Vases 2,228 1,415 1,586 2,000 2,000
4777 Sale Concrete Boxes 28,907 27,464 30,069 30,000 30,000
4778 Sale Cemetery Plots 51,334 49,340 67,001 65,000 65,000
4901 Misc. Receipts 0 2,000 2,000 0 0
Total Cemetery Fund 173,021 168,592 193,563 187,000 187,000
107 CABLE TV FUND
4922 Sale of Equipment/Services 127,170 121,933 98,211 83,000 75,000
Total Cable TV Fund 127,170 121,933 98,211 83,000 75,000
108 ASSET FORFEITURE FUND
4505 Interest on Idle Cash 11,704 31,314 30,451 40,000 20,000
4672 Asset Forfeiture Federal DOJ 10,741 7,639 155,549 37,500 40,000
4927 Asset Forfeiture 213,494 297,615 311,346 750,000 300,000
4929 Asset Forfeiture-Drug/Gang 35,089 50,354 52,604 145,000 50,000
Total Asset Forfeiture Fund 271,028 386,922 549,950 972,500 410,000
109 PARKING/BUSINESS IMPROVMT FD
4302 Parkina/Business Improvement 138,836 131,284 33,177 0 0
4505 Interest on Idle Cash 971 819 339 0 0
Total Parking/Business Fund 139,807 132,103 33,516 0 0
110 PARKING DISTRICT FUND
4010 Special Assessment-Land 72,344 75,382 45,351 0 0
4011 Special Assessment-Phase II .3,598 20 0 0 0
4505 Interest on Idle Cash 448 25,113 (225) 0 0
4530 Rental Fee-Parkinq 2,407 2,244 10,753 0 0
4670 Economic Development Reimb. 145,094 0 0 0 0
. Total Parking District Fund 223,891 102,759 55,879 0 0
111 AIR QUALlTY-AB 2766 FUND
4505 Interest on Idle Cash 7,524 7,497 6,142 6,100 6,100
4626 Rideshare Reimbursement 207,167 209,297 216,394 220,000 220,000
4901 Mise Receipts 0 812 1,138 0 0
4906 Water Department 7,606 3,000 3,000 3,000 3,000
Total Transportation Fund 222,297 220,606 226,674 229,100 229,100
1122 ARTICLE 8 - L TF
o I
o I
01
o I
01
124 ANIMAL CONTROL FUND
4320 Animal License 194,601 208,274 331,662 300,200 346,800
4352 Misc. License & Permits 1,960 1,456 1,836 5,000 5,000
4410 General Fines 11,999 10,144 47,759 48,000 48,000
4430 Animal License Penalty 35,208 51,114 63,067 40,000 40,000
4756 Animal Adoption Fee 20,114 22,920 28,515 30,000 30,000
4757 Contractee Shelter Fee 482,891 512,511 606,237 650,000 650,000
4758 Livestock Fee 270 0 140 300 800
6
CITY OF SAN BERNARDINO
OTHER FUNDS REVENUE REPORT
FISCAL YEAR 2003 - 2004
ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED
DESCRIPTION 1999-00 2000-01 2001-02 2002-03 2003-04
4759 Apprehension Fee 12,908 17,670 17,770 20,000 20,000
4760 Board Fee 8,698 15.437 15,028 15,000 15,000
4761 Field Service Fee 1,471 2076 1.378 2,000 2.000
4763 Owner Release Fee 33,289 32,423 31,861 30.000 10,500
4764 Vaccination Fee 11,319 13,249 13.083 15,000 15,000
4901 Miscellaneous Receipts 16,063 78,369 1.853 1,500 1,500
Total Animal Control Fund 830,791 965,643 1,160,189 1,157,000 1,184,600
126 SPECIAL GAS TAX FUND
4505 Interest on Idle Cash 20.899 53,285 50,079 40,000 40.000
4610 State Aid-2106 712,319 664,747 723,572 730,000 730,000
4611 State Aid-21 07 1,508,824 1,389,782 1.569,686 1,550,000 1,550,000
4612 State Aid-21 075 10,000 10,000 1 0,000 10,000 10,000
4614 Prop 111-Hiqhwav Users Tax 1,133,323 1,336,938 1,193,412 1,150,000 1,150,000
4945 Reimbursement 1,735 (1,370) 8,117 80,000 0
Total Gas Tax Fund 3,387,100 3,453,382 3,554,866 3,560,000 3,480,000
128 TRAFFIC SAFETY FUND
4440 CVC Fine 813,217 651,456 693,320 650,000 650,000
Total Traffic Safety Fund 813,217 651,456 693,320 650,000 650,000
1291/2 CENT SALES/ROAD TAX FUND
4505 Interest on Idle Cash 134,682 132,000 134,589 100,000 100,000
4613 1/2 Cent Sales Tax 1,964,227 2,153,541 2,155,766 2,250,000 2,250,000
4945 Construction Reimbursement 6,291 15,000 81,000 0 992,700
Total 1/2 Cent Sales/Road Tax Fund 2,105,200 2,300,541 2,371,355 2,350,000 3,342,700
1131 SB 300 FUND
o I
o I
01
01
01
132 SEWER LINE MAINTENANCE
4505 Interest on Idle Cash 118,654 123,022 113,442 110,000 100,000
4820 Sewer Line Maint 1,144,707 1,210,488 1,225,921 1,250,000 1,286,000
Total Sewer Line Maintenance 1,263,361 1,333,510 1,339,363 1,360,000 1,386,000
133 BASEBALL STADIUM
4520 Special Events Rental 88,805 78,165 10,000 0 0
4901 Baseball Team Lease Agreement 150,655 98,753 188,739 100,000 140,000
Total Baseball Stadium 239,460 176,918 198,739 100,000 140,000
134 SOCCER FIELDS
4520 Land & Buildinq Rental 0 0 0 103,000 140,000
4530 Rental Fee - Parkinq 0 0 0 105,000 160,000
4861 Proaram & Facilities Fee 0 0 0 90,000 75,000
4862 Park Energy Fee 0 0 0 500 500
Total Baseball Stadium 0 0 0 298,500 375,500
135 AB 2928 TRAFFIC CONGESTION FD
4505 Interest on Idle Cash 0 56,615 42,175 9,000 0
4635 AB2928 Proiect Reimb. 0 0 0 0 0
4635 Traffic Congestion Relief 0 1,328,273 473,633 361 ,700 360,000
Total AB 2928 Traffic Congestion Fund 0 1,384,888 515,808 370,700 360,000
242 STREET CONSTRUCTION FUND
4630 State Aid-Street Constr. 6,857 0 0 0 0
4658 Federal Aid-FAU 258,481 117.417 397,748 52,800 0
4945 Construction Reimbursement 138.929 58,700 12,916 17,600 5,080,600
Total Street Constr. Fund 404,267 176,117 410,664 70,400 5,080,600
7
CITY OF SAN BERNARDINO
OTHER FUNDS REVENUE REPORT
FISCAL YEAR 2003 - 2004
DESCRIPTION
ACTUAL
1999-00
ACTUAL
2000-01
ACTUAL ESTIMATED PROPOSED
2001-02 2002-03 2003-04
243 PARK CONSTRUCTION FUND
4505 Interest on Idle Cash 38,653 34.433 26,201 21,500 18,000
4901 Park Bond Money 0 0 0 642.400 2,803,500
4732 Park Development Fee 118,345 184,951 303,297 302,600 300,000
4945 Construction Project Reimb 10,000 0 0 0 0
Total Park Construction Fund 166,998 219,384 329,498 966,500 3,121,500
244 CEMETERY CONSTRUCTION FUND
4505 Interest on Idle Cash 731 853 926 800 800
4778 Sale Cemetery Plots 2,929 2,925 3,731 3,900 3,900
Total Cemetery Constr. Fund 3,660 3,778 4,657 4,700 4,700
245 SEWER LINE CONSTRUCTION FUND
4505 Interest on Idle Cash 158,782 316,881 248,770 190,000 170,000
4821 Sewer lateral Fee 799 446 2,876 2,500 3,000
4822 Sewer Connection Fee 130,728 231,223 290.404 344,000 300,000
Total Sewer Line Constr. Fund 290,309 548,550 542,050 536,500 473,000
246 PUBLIC IMPROVEMENT FUND
4505 Interest on Idle Cash 18,820 19,658 23,505 20,000 0
Total Public Improvement Fund 18,820 19,658 23,505 20,000 0
247 CULTURAL DEVELOP FUND
4335 Cultural Devel. Constr. Fee 42,960 117.400 124.468 225,000 300,000
4505 Interest on Idle Cash (208) 3,065 493 3,500 4,000
Total Cultural Devel Const Fund 42,752 120,465 124,961 228,500 304,000
248 STORM DRAIN CONSTR FUND
4505 Interest on Idle Cash 112,797 68,241 52,528 55,000 60,000
4818 Storm Drain Fee 354,283 416,515 472,014 619,300 500,000
4945 Construction Reimbursement 9,965 0 0 0 250,000
Total Storm Drain Constr. Fund 477,045 484,756 524,542 674,300 810,000
250 TRAFFIC SYSTEMS CONSTR FUND
4505 Interest on Idle Cash 6,925 25,244 24,111 22,000 15,000
4658 Fed/State Aid-Street Construction 0 39,999 0 40,000 258,600
4803 Traffic Svstem Fees 143,319 281,243 187,912 602,900 180,000
4945 Street Construction Reimbursement 0 (11,158) 0 0 0
Total Traffic Systems Fund 150,244 335,328 212,023 664,900 453,600
1257 CITY WIDE AD 994
125,1531
103,257 I
62,866 I
30,000 I
o I
527 REFUSE FUND
4505 Interest on Idle Cash 0 36,373 33,583 20,000 20,000
4830 Commercial Rubbish 438.496 420,178 414,721 415,000 415,000
4831 Commercial Bin Rent 98,693 102,113 154,673 125,000 125,000
4832 Commercial Bin Service 6,567.453 6,689,026 6,847,829 6,900,000 6,950,000
4833 Commercial Special 539,118 540,749 587,726 560,000 580,000
4837 Automated Commercial Rubbish 41,868 39,779 18,980 12,000 12,000
4840 Residential Water Billed 6,981,359 7,113,228 7,286,966 7,500,000 7,550,000
4841 Residential "B" Accounts 539,837 547.432 528,629 590,000 590,000
4842 Residential Soecials 3.475 50 0 0 0
4843 Dino Bin Service 1,261,530 1,415,525 1,654,284 1,700,000 1,700,000
4901 Miscellaneous Other Revenue 116,869 160,100 200,609 659.400 540,000
4923 Sale Salvage Material 6,383 0 (257,889) 0 0
Total Refuse Fund 16,595,081 17,064,553 17.470,111 18.481,400 18,482,000
8
CITY OF SAN BERNARDINO
OTHER FUNDS REVENUE REPORT
FISCAL YEAR 2003 - 2004
DESCRIPTION
ACTUAL
1999-00
ACTUAL
2000-01
ACTUAL ESTIMATED PROPOSED
2001-02 2002-03 2003-04
1621 CENTRAL SERVICES FUND
247,626 I
269,037 I
324,1221
275,000 I
325,900 I
629 LIABILITY INSURANCE FUND
4505 Interest on Idle Cash 185,196 392,162 234,850 200,000 200,000
4670 Economic Development Aqency 25,000 0 23,710 0 0
4897 Interdepartmental Receipts 1,822,700 1,644,500 1,628,500 1.949,100 2.460.600
Total Liability Insurance Fund 2,032,896 2,036,662 1,887,060 2,149,100 2,660,600
630 TELEPHONE SUPPORT FUND
4541 T eleohone Commission 31,887 9,172 11,164 11.200 10,000
4893 Water Dep!. Receipts 145,063 105,764 111.882 100.000 108,700
4670 Economic Development Agency 15,813 833 650 10.000 700
4897 Interdeoartmental Receipts 624,292 727,794 885.479 800,000 660,000
4903 Refunds and Rebates 20,707 32,030 16,708 10,000 15,700
Total Telephone Support Fund 837,762 875,593 1,025,883 931,200 795,100
631 UTILITY FUND
4897 Interdeoartmental Receipts 3,345,785 3,542,913 4,346,703 5,190700 4,284,500
4944 LED Reimbursement 0 0 878,950 0 136.000
Total Utility Fund 3,345,785 3,542,913 5,225,653 5,190,700 4,420,500
635 FLEET SERVICES
4670 Economic Development Agency 4,333 3,803 8,456 8,500 5,000
4896 Replacement Contribution 484,400 513,500 1,103,200 1,045,600 602,900
4897 Interdeoartmental Receipts 4,777,456 5,080,851 4,958,535 5.101,700 4,507,800
4901 Misc Receipts 0 705 (35,630) 53,500 40,000
Total Motor Pool Fund 5,266,189 5,598,859 6,034,561 6,209,300 5,155,700
1678 WORKERS' COMPENSATION FUND
4897 Interdepartmental Receiots 2,075,020 2.148,414 2,764,328 2,879,200 3.595,600
4906 Water Department 306,361 332,880 269,894 250.000 360,000
4901 Misc Receipts 15,000 16 0 0 0
Total Workers' Compensation Fd 2,396,381 ' 2,481,310 3,034,222 3,129,200 3,955,600
679 Management Information Services
4670 EDA Reimbursement 25,248 2,759 1,150 0 0
4673 Water Reimbursement 423,826 425,897 337.680 417.800 373.400
4897 Interdepartmental Receipts 2,682.000 2,918,500 3.322,000 4.079,800 3.245,100
4901 Miscellaneous Receipts 425 551 437 150.000 700
Total MIS Fund 3,131,499 3,347,707 3,661,267 4,647,600 3,619,200
IGRAND TOTAL
I 45,714,511 I 49,011,909l 52,264,218 I 55,780,500 I 61,679,400 I
9
CITY OF SAN BERNARDINO
DETAIL OF INTERFUND TRANSACTIONS
FISCAL YEAR 2003-2004
TRANSFERS - IN
TO GENERAL FUND:
*From Special Gas Tax For -
Street Maintenance - $2,320,000
Street Lighting - $470,100
*From Traffic Safety For -
Police Costs
*From 1/2 Cent Sales & Road Tax For-
Administration
*From Cultural Development Fund For -
Funding Fine Arts and Civic and
Promotional Costs
*From Traffic Systems Constructions For-
Administration
*From Storm Drain Construction For -
Administration
*From Refuse Fund For -
Administration - $1,826,200
Street Repair - $50,000
Lease City Yards - $464,000
Lease City Hall - $41,000
*From Sewer Line Construction For-
Administration
*From Sewer Line Maint For-
Administration
*From Telephone Fund For-
Refund Reserve Excess
*From Fleet Fund For -
Refund Reserve Excess
*From Air Quality - AS 2766 Fund For -
Crossing Guards 50% Funding 80,000
Traffic Engineering Costs 60,000
Maint. & Fuel for Alternate Fuel Vehicles 41,500
TOTAL GENERAL FUND
10
2,810,000
650,000
215,000
304,000
25,000
100,000
2,381,200
100,000
150,000
400,000
300,000
181,500
$7,616,700 I
CITY OF SAN BERNARDINO
DETAIL OF INTERFUND TRANSACTIONS
FISCAL YEAR 2003-2004
TRANSFERS - IN
I TO ANIMAL CONTROL FUND:
*From General Fund For -
Operating Costs
TO CATV FUND:
*From General Fund For -
Operating Costs
TO LIBRARY FUND:
*From General Fund For -
Operating Costs
TO PUBLIC PARK EXTENSION:
*From General Fund For -
Park Facilities Improvements
TO REFUSE FUND:
*From General Fund For-
Street Sweeping
TO BASEBALL STADIUM
*From General Fund For-
Operating Costs
TO WORKERS COMPENSATION FUND
*From General Fund For-
Operating Costs
TO CEMETERY FUND
*From General Fund For-
Operating Costs
TOTAL OTHER FUNDS
IGRAND TOTAL TRANSFERS-IN
11
386,000
463,400
2,197,800
37,100
65,000
245,900
o
48,500
$3,443,700 I
$11,060,400 I
CITY OF SAN BERNARDINO
DETAIL OF INTERFUND TRANSACTIONS
FISCAL YEAR 2003-2004
TRANSFERS - OUT
FROM GENERAL FUND:
*To Animal Control Fund For-
Operating Costs
*To CATV Fund For-
Operating Costs
*To Library Fund For-
Operating Costs
*To Baseball Stadium For-
Operating Costs
*To Refuse Fund For-
Street Sweeping
*To Workers Comp Fund For-
Operating Costs
*To Cemetery Fund For-
Operating Costs
*To Public Park Extension For-
Park Facilities Improvements
TOTAL GENERAL FUND
FROM SPECIAL GAS TAX:
*To General Fund For-
Street Maintenance Costs - $2,320,000
Street Lighting Costs - $470,100
FROM TRAFFIC SAFETY:
*To General Fund For-
Police Costs
FROM 1/2 CENT SALES/ROAD TAX:
*To General Fund For -
Administration
FROM TELEPHONE FUND:
*To General Fund For-
Refund Reserve Excess
FROM LIABILITY FUND:
*To General Fund For-
Refund Reserve Excess
12
$386,000
463,400
2,197,800
245,900
65,000
o
48,500
37,100
$3,443,700 I
2,810,000
650,000
215,000
400,000
o
CITY OF SAN BERNARDINO
DETAil OF INTERFUND TRANSACTIONS
FISCAL YEAR 2003-2004
TRANSFERS - OUT
FROM FLEET FUND:
*To General Fund For-
Refund Reserve Excess
FROM CULTURAL DEVELOPMENT
*To General Fund For-
Fine Arts & Civic Promotional Costs
FROM TRAFFIC SYSTEM CONSTR
*To General Fund For-
Administration of Fund
FROM STORM DRAIN FUND
*To General Fund For-
Administration of Fund
FROM REFUSE FUND
*To General Fund For-
Administration - $1,826,200
Street Repairs - $50,000
lease City Yards - $464,000
lease City Hall - $41,000
FROM SEWER LINE CONSTR FD
*To General Fund For-
Administration
FROM SEWER LINE MAINT FUND
*To General Fund For-
Administration
FROM AIR QUALlTY-AB 2766 FUND
*To General Fund For-
Crossing Guards 50% Funding
Traffic Engineering Costs
Maint & Fuel for Alternate Fuel Vehicles
TOTAL OTHER FUNDS
IGRAND TOTAL TRANSFERS-OUT
80,000
60,000
41 ,500
300,000
304,000
25,000
100,000
2,381,200
100,000
150,000
181,500
$7,616,700 I
$11,060,400 I
EXHIBIT A
CITY OF SAN BERNARDINO
CITY ADMINISTRATOR'S OFFICE
INTEROFFICE MEMORANDUM
TO: The Honorable Mayor and Common Council
FROM: Fred Wilson, City Administrator
SUBJECT: FY 03-04 Budget ReductionslRevenue Enhancements
DATE: July 31,2003
COPIES: James Penman, City Attorney; Barbara Pachon, Finance Director
Attached is a budget summary containing the recommendations for balancing the City's
FY 03-04 Budget. The major changes in this document from the June 12 version is
outlined in the attached spreadsheets and summarized as follows
Additional departmental budget savings in FY 02-03
Revised revenue projections adjustments for FY 02-03
Revised revenue projections for FY 03-04
Revised deficit
Proposed potential budget reductions
Remaining projected balance 6/30/04
$1,100,000
$ 686,500
$ 396,000
[$1,280,600]
$1,979,100
$ 698,500
As you know, the Assembly has adjourned after passing most of the Senate budget
package to the Go"ernor. The Senate budget package contained the main budget bill
(AB 1765) and various trailer bills that included the "Triple-Flip" (Bradley-Burns sales
tax for property tax swap); a loan of the VLF gap "backfill" money to the state ($825
million estimate); and $250 million in cuts to Redevelopment agencies.
While they passed the Senate version of most bills without amendment, there were some
key alterations - the RDA cuts were lowered to $135 million, and the booking fee
reimbursements ($38 million) were reinstated, lowering the overall local government hit
by $153 million. The Senate will be asked to concur on these changes when they return
August 18.
We are still awaiting the details of the actual budget impacts. Preliminary information
from the League of California cities indicates that the fiscal impact of the VLF "backfill"
is approximately $2.2 million. Gary has indicated that the RDA hit will be approximately
$1,200,000. The impact of the law enforcement hit is currently being determined by the
Police Department. Their preliminary analysis shows that restoring the booking fee
subvention will add $689,000 in additional revenue. The reduction in funding for the
COPS Option program will cost about $81,000.
Additionally, there may be a loss of funding for local street and road improvement
~r;l;7~ls soon as we have more details, we will let you know.
af~~
City Administrator
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BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Continue Animal Control's day light savings "late -shift" for the entire year.
Fund: Animal Control Fund 124 Department: Animal Control
Division: 232
Net Potential Expenditure Savings and/or Revenue Increase: $ 7,500
Summary of Proposal:
Continue for the entire year the day light savings "late-shift" schedule that is utilized during day
light savings time.
Proposal Implications (pros/cons):
Pros- 50% of overtime is for emergency calls between the hours of 5 :00 p.m. and 8 :00 p.m.
Continuing the late-shift for the entire year would reduce overtime and increase emergency
response time.
Cons- Responses to routine calls could be delayed due to the three hour reduction of one officer
from the day shift.
Account Numbers:
Reduce 124-232-5015 by $7,500
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal Title/Description:
Obtain donations for pet food.
Fund: Animal Control Fund 124 Department: Animal Control
Division: 233
Net Potential Expenditure Savings and/or Revenue Increase: $ 2,500
Summary of Proposal:
Animal Control will increase efforts in seeking out anddeveloping relationships with businesses that
offer various types of pet food and are willing to donate food to the City's Animal Shelter.
Proposal Implications (pros/cons):
Pros- Donated food usually consists of a higher quality product, reducing the amount fed to animals.
With increased donations, animal food costs could potientially be reduced by 25%.
Cons- Many businesses that donate food require the Animal Control Department to pick-up the
donations on short notice, thereby interrupting normal field operations.
Account Numbers:
Reduce 124-233-5111 by $2,500
.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitIeIDescription:
Use one-time payment from Gas Co. to balance the budget.
Fund: General Fund 001 Department: City Admillistrator's Office
Division: Revenue Account 001-000-4901 (miscellaneous revenue)
Net Potential Expenditure Savings and/or Revenue Increase: $ 250,000
Summary of Proposal:
As part of an agreement between the City and Southern California Gas, the Gas Company will be
paying the City $250,000 during FY 03/04 for the use of a conduit in the Tippecanoe Bridge. The
Gas Company plans to use this conduit as part of its project to install a major new gas pipeline to
the Mt. View power plant in Redlands. This one-time revenue can be used as a budget balancing
measure.
Proposal Implicatiolls (pros/colis):
Pros- Revenue helps reduce the deficit.
Cons- Revenue is one-time only, and does not result in ongoing expenditure reductions. Also, iffor
some reason the pipeline is not constructed as anticipated, the City would not receive this revenue.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal Titleffiescription:
Use proceeds from sale of City property to EDA to fund City's grant match for Santa Fe
Depot.
Fund: General Fund 001 Department: City Administrator's Office
Division: Revenue Account 001-000-4925 (sale of property)
Net Potential Expenditure Savings and/or Revenue Increase: $ 385,400
Summary of Proposal:
It is proposed that two (2) pieces of City-owned property be sold to the Economic Development
Agency for housing purposes. The revenue received from the sale would be used to offset a portion
of the City's necessary match for grants related to the Santa Fe Depot restoration project.
The two properties are:
- The piece located at Waterman and 4th Street
- The piece located in the Verdemont area, near the Pet Cemetery (formerly considered as a possible
location for the Verdemont Fire Station)
The Agency anticipates using its Low-Mod Housing funds for this purchase. The purchase of the
Waterman and 4th parcel is contingent upon City approval of a General Plan Amendment to rezone
the parcel for residential uses. The Verdemont parcel is already zoned residential.
Account Numbers:
Increase revenue 001-000-4925 (sale of property)
Proposal Implicatiolls (pros/cons):
PROS: Revenue helps reduce the deficit. One-time revenues will be used to offset a one-time cost.
CONS: General Plan Amendment is required for the Waterman/4th Parcel.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal Titlemescription:
Audit Transient Lodging Tax (TOT) and Business Registrations.
Fund: General Fund 001 Department.' City Clerks's Office
Division: Business Registration Division
Net Potential Expenditure Savings and/or Revenue Increase: $ 72,700
Summary of Proposal:
Enter into a Professional Services Agreement, Software License Agreement, and Software
Maintenance Agreement with Progressive Solutions, Inc. to provide revenue enhancement services
(including business registration and TL T audits) and to install new business registration software
that will provide further revenue enhancements
Account Numbers:
Increase TOT Revenue
Increase Businss Registration Revenue
Increase Other Professional Services Expenditure
001-000-4222
001-000-4301
001-033-5505
$50,000
$80,000
($57,300)
Net Savings
$72,700
Proposal Implications (pros/cons):
Pros
Additional revenue for General Fund
No "up-front" costs to implement the new software
Software fees deducted prior to any contingency fees
Allows the Business Registration Division to update their 1985 software to a Windows version
New software will result in increased staff productivity
New software will have automated cross referencing capabilities that will allow staff to efficiently
implement AB990 and AB63 resulting in additional revenue
Cons
Revenue first applied to software fees resulting in a first year delay of additional revenue
Businesses may object to vendor conducting audits on a contingency basis
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Focus more of Code Compliance's resources on illegally parked vehicles
Fund: General Fund 001 Department: Code Compliance
Division: Parking Citation Revenue 001-000-4420
Net Potential Expenditure Savings and/or Revenue Increase: $ 30,000
Summary of Proposal:
Direct Code Compliance Officers to focus more of their attention on illegally parked vehicles in
residential areas.
Proposal Implications (pros/cons):
The revenue produced from this proposal would be hard to track as all money for parking tickets is
collected by Facilities Management. Based on prior years' activities, an increase of $30,000 per
year would be expected. If Code Compliance Officers are writing parking tickets, it will take time
away from other activities; however, it will address illegal parking problems that exist in many
areas.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal Title/Description:
Reduce electrical costs for street lighting with energy saving upgrades; request change to rate
schedule for street lighting.
Fund: General Fund 001 Department.Facilities Management & Development Services
Division: Development Services Street Lighting & Facilities Management Utilities.
Net Potential Expenditure Savings and/or Revenue Increase: $ 110,000
Summary of Proposal:
Reduce electrical costs for street lighting by approximately 10% by upgrading photocells;
reorienting photocells; using timers; installing electronic ballasts; and using reflectorized street
name signs. Energy savings of$108,000 (acct. #001-189-5606) will come from reduced street
lighting costs following an initial outlay for digital electronic time clocks and installation charges
for 100 locations that will cost approximately $23,000 (acct. #001-189-5111). This equates to a net
savings of$85,000.
An additional $25,000 of savings (to electric account 001-186-5606) will come as a result of
lobbying the Public Utility Commission (PUC) to allow a limited non-light load on Street light or
traffic signal meters. Currently, all Cities install three meters at every intersection in the city; one
for the signal, one for the street lights, and one for landscape watering (timer). The timer takes less
than one kWh per year to operate, and costs the city roughly $25 per month to be there. Last year,
the PUC allowed outdoor lighting at ballfields and parks to have up to 15% of their load be non-
lighting. This means if you have a ballfield with a concession stand, you can now have this on one
meter, generating energy savings.
Proposal Implications (pros/cons):
PROS: Reduces costs, and saves energy.
CONS: On the Street Lighting project, Development Services has done some research on costs of
time clocks. We have also determined that we already have installed the most sensitive photo cells
available so changing out these does not appear to be a cost effective option. There are some issues
in regard to installation of additional circuits in locations where the intersection/safety lighting is
tied to the same circuit as the street lighting. In these locations we would have to do additional
work to provide for separation of circuits for the street lighting and safety lighting, so that street
lighting could be on the timer and safety lighting would not be affected by an earlier turn oflights.
This would result in additional staff costs and some equipment costs. Inasmuch as the locations for
installation of time clocks are yet to be determined, it is not known how many of these situations we
have. We will be meeting with our Street Lighting Div. staff and Facilities Mgmt. to discuss the
details.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitIe/Description:
Increase water baseline for City accounts
Furrl:General Fund OJ:4.cuLlt::lL:Facilities Management
D:i:v.isim: 0-;1 iMffi
Net Potential Expenditure Savings and/or Revenue Increase: $10,000
Summary of Proposal:
. 'Ih= City water" taEelire h:s S:ayed cx::nt.ar:t sin::E 1995. An in:::l:a3se ct. 30, 000 hundre:i a.Jbi.c feEt.
(h:::f) 'wDuldsavetre Gene:al FUndcq:prox:i.rrat.ely $10,000 p3:"JB3r, hI 'wDuld Ba(Y1tr~
in::reas2 to tre Water" Iep:nt rrert:'s h.rl:33:.
Reduce:
001-201-5608
001-321-5608
001- 381-5608
133-461-5608
$500
$1,000
$8,000
*$500
*Sa'\lirg> in S:a:lium resuls in a lovvertl:arEEer--mfrom tre Gereral FUnd
Proposal Implications (pros/cons):
P.t:t:s: Add:it:imal s:wir:g3 totre City.
Cons: Prqx:sal h3s irrplic:ct:ic:ns fcrtre Water Iepartrrert:'s~.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlefDescription:
Lower electric expenditure budgets based on recently announced Edison rate reductions.
Fund: General Fund 001 Department: Facilities Management
Division: Savings in various General Fund supported departments.
Net Potential Expenditure Savings and/or Revenue Increase: $ 453,600
Summary of Proposal:
On July 10th, 2003, Southern California Edison announced that the Public Utilities Commission has
approved $1.2 billion in rate reductions for Southern California Edison customers. The reductions
range from 8% to 19% depending on customer group and are effective August 1,2003. Facilities
Management estimates this translates into a savings of$453,600 for the General Fund in FY 03-04.
Proposal Implications (pros/cons):
Pros- Reduced energy costs for City Departments.
Cons- None.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Charge Water Department for benefits administration
Fund: General Fund 001 Department: Finance Department
Division: Revenue 001-000-4673 (Water Dept. Reimbursement Revenue)
Net Potential Expenditure Savings and/or Revenue Increase: $ 25,000
Summary of Proposal:
Charge the Water Department for the cost of administering employee benefits. Staff from both
Human Resources and Finance provide support to the Water Department in this area, which is not
currently included in the Master Services Agreement between the City and Water. This would
require agreement with the Water Board.
Proposal Implicatiolls (pros/colis):
Pros: Additional revenue to the City.
Cons: Proposal has implications for the Water Department's budget.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Cancel Mowing Contract for 9 parks and ballfields
Fund: 00 I
Department: Parks, Recreation & Comm. SYres.
Division: Parks (382)
Net Potential Expenditure Savin2s and/or Revenue Increase: $ 21,900
Summary of Proposal: Resume mowing by park crews at 9 parks and ballfields.
Proposal Implications (pros/cons):
Pros: Reduce contract costs by $24,300 (includes 10% over contract for irrigation parts &
installation)
Cons:
1) Increase garage charges by $2,400 annually. (001-382-5601)
2) Reduce mowing frequency from every 7 days to 14 days in winter months (Nov. - Jan.)
3) Additional complaints from public about long grass and unkempt landscape areas due to
need of more frequent edging and mowing.(Reduce 001-382-5506 by $24,300).
Affected sites:
Newberry Park
Tom Gould Memorial Park
Newmark Field
Campo Santo Memorial Park
Palm Field
Guiterrez Field
Sal Savaadra Field
Colony Park
Boys & Girls Club
BUDGET SAVINGS PROPOSAL SUMMARY -
Proposal Title/Description:
Aquatic Program 5% Budget Cut - Jerry Lewis Swim Center / All other Pools (Delmann
Heights - MiII- Hernandez - Nunez)
Fund: 0011 Department: PReS
Division: 383
Net Potential Exoenditure SavinJ!s and/or Revenue Increase: $14,036.25
Summary of Proposal:
1. Jerry Lewis Swim Center -Savings of9 days (Mondays)
2. All other Pools (Delmann Heights - Mill- Hernandez - Nunez) - 9 day savings (Mondays)
3. Nunez Pool closure - 10 day savings (Pool repairs)
Proposal Implications (pros/cons):
1. Jerry Lewis Swim Center:
Close Jerry Lewis Swim Center on Mondays June 30, July 7-14-21-28, Aug 4-11-18-25:
Savings of: 9 days:
Staff Savings: 1 Pool manager 11-2 Sr. Guards - 7 Lifeguards - 1 Cashier - 1 Bag Checker
Pool Manager II
Sr. Guard
Lifeguards
Cashier
Bag Checker
1 Pool Manager II X 9hrs X 10.50 per hr X 9 days =
2 Sr. Guards X 9hrs X 8.50 per hr X 9 days =
7 Lifeguards X 9hrs X 7.50 per hr X 9 days =
1 Cashier X 9 hrs X 8.00 per hr X 9 days =
1 Bag Check X 9 hrs X 6.75 per hr X 9 days =
$ 850.50
$ 1377.00
$ 4252.50
$ 648.00
$ 546.75
$ 7,674.75
- 3,250.50
$ 4,424.25
Savings
Unrealized Revenue
Total Savings
2. All other pools (Delmann Heights - MiIl- Hernandez - Nunez)
Close all other pools (Delmann Heights - Mill- Hernandez - Nunez) on Mondays June 30, July 7-14-21-28, Aug.
4-11-18-25.
Savings of : 9 Days:
Staff Savings: 1 Pool Manager I - 1 Sr. Guard - 2 Lifeguards - 1 Cashier at Dlemann - MiIl- Hernandez
1 Pool Manager I-I Sr. Guard - 6 Lifeguards -1 Cashier - at Nunez
Pool Manager I
Sr. Guard
Lifeguards
Cashier
1 Pool Manager I X 4.5 hr X 9.50 per hr X 9 days X 4 Pool =
1 Sr. Guard X 4.5 X 8.50 hr X 9 days X 4 Pools =
2 Lifeguards X 4.5 X 7.50 hr X 9 days X 3 Pools =
6 Lifeguards X 4.5 X 7.50 hr X 9 days X 1 Pools =
1 Cashier X 4.5 X 8.00 hr X 9 days X 4 Pools =
$ 1,539.00
$ 1,377.00
$ 1,822.50
$ 1,822.50
$ 1.296.00
$ 7,857.00
- 546.50
$ 7,310.50
Savings
Unrealized Revenue
Total Savings
3. Add Nunez closure savings (July 1 through July 14)
Savings of : 10 Days:
Staff Savings: 1 Pool Manager I - 1 Sr. Guard - 6 Lifeguards - 1 Cashier - at Nunez
Pool Manager I
Sr. Guard
Lifeguards
Cashier
1 Pool Manager I X 4.5 hr X 9.50 per hr X 10 days =
1 Sr. Guard X 4.5 X 8.50 hr X 10 days =
6 Lifeguards X 4.5 X 7.50 hr X 10 days =
1 Cashier X 4.5 X 8.00 hr X 10 days X =
Total Saving
Savings
Unrealized Revenue
Total Savings
$ 427.50
$ 382.50
$ 2,025.00
$ 360.00
$ 3,195.00
$ 3,195.00
- 893.50
$ 2,301.50
TOTAL SAVINGS (less realized revenue) $14,036.25
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal Title/Description:
Extended Leave of Absence for C.LD. Recreation Therapist
Fund: 384 Department: Park, Recreation & Community Services.
Division: Recreation
Net Potential Expenditure Savings and/or Revenue Increase: $ 19,129 to $22,234
Summary of Proposal:
Sarisa Hankins, Recreation Therapist is taking a maternity leave beginning approximately April
18, 2003. She has requested to take an extended leave of absence until January, 2004. She
has been offered the opportunity to work part time before January. She has not made a
decision on this.
Proposal Implications (pros/cons):
This savings is base upon the estimate that this staff would work no more than an average of
10 hrs/wk from Sept. 1 to Dec. 31, 2003. This would result in a savings of 42% of the salary
for the position and 50% of the benefits.
Pros: The savings in the budget is the only "pro" to this.
Cons:
The impact of this position being unfilled for this period would be to adversely affect the quality
of programming at the C.LD. The C.LD. Advisory Council has expressed concerns in the past
about improving the quality of C.LD. programs. The absence of this Key, trained full time staff
will adversely affect the quality of the C.LD. program. Another impact would be the qreatlv
increased workload on the C.LD. Director. This would adversely affect the efficient delivery of
services to people with disabilities at the C:LD.
IMPORTANT NOTE: If this did occur, the C.LD. would need to maintain a larger portion of part
time salaries in order to have part time staff share the work load of the absent Recreation
Therapist.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitIe/Description:
Reduce Fish Plantings at Seccombe Lake
Fund: General Fund 001 Department: Parks Recreation
Division: Recreation (241-361-5706-1739)
Net Potential Expenditure Savings and/or Revenue Increase: $ 14,400
Summary of Proposal:
Currently there is an expenditure of$27,000 for fish planting at Seccombe Lake. The proposal is
to reduce the number of fish plantings per year to four (4); i.e., Spring break, July 4th, Labor Day,
and Christmas break. The average price of live fish is approximately $2.10 per pound. Planting
1500 pounds at each of the 4 times listed above will be $3,150 each or $12,600 total for the year.
Proposal Implications (pros/cons):
Previously we have dropped 2000 pounds offish six (6) to eight (8) times per year. This reduction
in the number of times per year will revert to the original plan for planting fish at Seccombe Lake,
when the program was first begun in 1980. The dates suggested above are times when the fishing
crowds are the largest and will provide opportunities to youth to fish during their special times out
of school, as well as providing time for others who are off work for holiday times.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitIe/Description:
Consolidate Mill Center Operations
Fund: General Fund 001 Department: Parks Recreation
Division: Recreation 381
Net Potential Expenditure Savings and/or Revenue Increase: $ 12,000
Summary of Proposal:
Proposal - Develop full operations at the Norton Gymnasium and Galaxy facility through transfer of
resources from the Mill Community Center.
Revenue Estimate/Cost Savings: $12,000 first year $17,000 second year
Impact: Through a transfer of personnel from Mill Center to Norton, full time programming of both
the Norton Recreation complex and Galaxy Ballroom can be accomplished including youth, adult,
family and seniors fitness programs, league play and tournaments, and special events as well as
business meetings, seminars and conferences at the ballroom site. Mill Center would be closed
however the majority of current users of that facility would be able to travel to Norton Recreation
complex for many new activities approximately 8 blocks away from Mill Center. Revenue estimate
is calculated as follows:
Current Mill Center staff and operational costs:
Norton and Galaxy Ballroom staff and operational costs
Savings. . . . . .. . .. . .. . . . . .. . . '. . . . . . . . . . . . . . .. . . . . . . . .. . .. . . . . . . . . . . .. . .
New Revenue.. ...... ...... ... ....... ......... ...... ... ..... .........
Cost savings + new revenue.. ........ ........ ...... ... .......... ...
Timeline: Beginning July 1,2003
$121,000
$ 116,000-
$5,000 +
$7,000
$12,000
Proposal Implications (pros/cons):
Pros
Enhanced programming opportunites at new site.
Reduction in cost of operating Mill center
Additional revenue through rental of Mill Center
Cons
Mill Center pool operations will occur w/o benefit of collaborating recreation center staff.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Increase Recreation revenues through program enhancements
Fund: General Fund 001 Department. Parks Recreation
Division: Recreation - increases to program revenues
Net Potential Expenditure Savings and/or Revenue Increase: $ 31,400
Summary of Proposal:
ESTABLISH BIRTHDAY PACKAGE - Birthday activities for the public including games and prizes. $70 fee
for 4-hour package including swimming and a $20 fee for a 2-hour package.
Revenue estimate - $500 annually - Division 383
ESTABLISH DAY TRIPS AND EXCURSION PROGRAMS - Allow citizens to register for trips (i.e. trips and
excursions that are 3 to 10 days long) to interesting locations in the state, outside the state and country;
TripslExcursions are coordinated and offered by outside travel agencies. These travel agencies are willing to
pay a finder's fee for customers we register; depending on the cost of the trips. Generally Travel
Agents/Agencies are willing to pay $20.00 to $40.00 (per person) registered for each trip/excursion.
Revenue estimate: $7,000+ annually - Division 383
ESTABLISH SATURDAY CAMP FACILITY - fee based program offered to provide structured supervised
activities for youth. Fee $3 per day.
Revenue estimate: $1,800 annually - Division 383
ESTABLISH A FEE BASED OFF-TRACK PROGRAM - fee based program offered Monday through Friday to
provide structured supervised activities for youth off track. Fee $20 per week.
Revenue estimate: $9,300 annually - Division 383
CONTRACT OUT TENNIS PROGRAM AT NORTON FACILITY - Contract out racquetball and tennis courts
to a membership based racquet club for a monthly fee.
Revenue estimate: $4,800 annually - Division 387
ESTABLISH A FEE BASED AFTER-SCHOOL PROGRAM - program offered Monday through Friday to
provide structured supervised activities for youth after school. Fee $15 per week.
Revenue estimate: $2,000 annually - Division 383
EXPAND YOUTH AND ADULT FEE BASED RECREATION CLASSES - Increase Youth Sports Fees from
$20 to $30, offer a six weeks program instead of 10 weeks, expand practice sites to include the City's North End
population and offer basketball four times per year. These adjustments to the Youth Sports should increase
overall registration the first year to 1000 participants.($5 x 1200 participants = $6,000) Revenue estimate: $6,000
annually - Division 388
Proposal Implicatiolls (pros/colls):
PROS: Increases revenues and provides recreational activities to residents.
CONS: None
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal Title/Description:
Reduce amount budgeted for part-time Dispatcher salaries
Fund: General Fund 001 Department: Police Department
Division: Dispatch
Net Potential Expenditure Savings and/or Revenue Increase: $ 30,000
Summary of Proposal:
The Police Department can reduce the budget for part-time Dispatcher salaries by $30,000 annually
without reducing 9-1-1 service to the public or service to department personnel. This reduction is
feasible as Dispatch is at full staffing with two overfill positions.
Account Numbers:
Reduce 001-221-5014 by $30,000
Proposal Implicatiolls (pros/coils):
Pros:
Budget savings of $30,000 annually.
Cons:
None as long as Dispatch maintains full staffing, including two overfill positions. If staffing levels
decline due to vacancies and budget cuts, overtime costs would increase to cover essential dispatch
positions.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Reorganize Records Division
Fund: 001 Department: Police
Division: 222
Net Potential Expenditure Savings and/or Revenue Increase: $ FY 2003/04 $109,500
Summary of Proposal:
The Police Department is proposing the following reorganization of the Records Bureau:
. The elimination of a majority of the current contract with Wackenhut, Inc. that provides
employees to perform the scalUling of police reports into the document imaging system
and staff the subpoena coordinator's position.($270,000). Wackenhut, Inc. will still be
utilized for the jailer position which serves as the permits clerk. This position
fingerprints mandatory narcotics, arson, and sex offense parolees.
. The utilization of contract savings to add and fund the following additional full time city
positions:
(7) Records Technician trainee positions (existing classification) $160,500 )
(2) Police Transcriber positions (new full-time classification) $55,000
. As they are hired, employees filling new Records Technician trainee positions will
replace Wackenhut employees one for one.
. A reduction of $30,000 for part time Police Transcriber salaries.
. A reduction of $25,000 in FY 03/04 for outsourcing of tapes for transcription to Steno
Solutions.
Proposal Implicatiolls (pros/coils):
Pros:
The Records reorganization supports the City's goal of enhancing public safety and improves
operational efficiency in the scalUling of police reports into document imaging, the service of
subpoenas, and the transcription of police reports.
These changes correct a chronic problem of the recruitment and retention of part time transcribers
and contract employees. The two full time transcriber positions will increase the availability of
transcribers and reduce the dependency and cost of outsourcing transcription to meet peak
workloads.
Staffing changes will need to be approved by City Council to increase the police department's table
of organization.
(continued next page)
(Records reorganization continued)
The Records Technician trainee position provides an entry level position for employees who need to
sharpen their clerical skills in order to quality for the Records Technician or other City clerical
position.
Cons:
The City may need to meet and confer with the General Employee's Unit with respect to scanning
and subpoena coordinator positions. These job duties were previously performed by Records
Technicians prior to their outsourcing in FY 1997/98.
Net budget saving will be reduced each subsequent year due to step increases and agreed upon
General Unit salary increases that are greater than projected increased in Wackenhut contract.
It will take six to nine months to fully implement the reorganization due to the time associated with
recruitment, backgrounds, and hiring of City employees.
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Reduce lease payments for patrol vehicles
Fund: General Fund 001 Department: Police Department
Division: Support Services
Net Potential Expenditure Savings and/or Revenue Increase: $ 49,000
Summary of Proposal:
$400,000 was budgeted in the Preliminary Budget for patrol vehicle leases. Based on information
from Purchasing, lease payments will total $351,000 in FY 03/04 ($279,500 existing leases and
$71,500 new lease). So, there will be savings of$49,000. There is no impact or change to the
numbers of vehicles being leased as a result of this reduction
Proposal Implications (pros/cons):
Pros:
Budget savings of $49,000 annually. (Reduce 001-220-5611)
Cons:
None
BUDGET SAVINGS PROPOSAL SUMMARY
Proposal TitlelDescription:
Pilot Program- Interagency work from EDAlWater for pavment infrastructure repairs
Fund: General Fund 001 Department: Public Services
Division: Public Services Streets
Net Potential Expenditure Savings and/or Revenue Increase: $ 10,000
Summary of Proposal:
Obtain interagency work from EDA and Water Department to perform pavement infrastructure
repairs. Street Division would bid on proposed annual maintenance service cuts, new service utility
cuts, and main line street pavement restoration.
Account Numbers:
Increase Water Revenue Reimbursement
Increase Public Services Materials &
Net Savings
(001-000-4673) $ 25,000
(001-402-5111) <$15,000>
$10,000
Proposal Implications (pros/cons):
Pros
1) Abolish high number of failed utility cuts.
2) Enhance paving capabilities and strategy.
3) Replenish materials line item 001-402-5111 contraction for FY 2003-2004.
4) Joint cooperative effort with Water Department.
Cons
1) Unknown
EXHIBIT B
City of San Bernardino
FY 2003-2004 Appropriations Limit
Article XIIIB of the California Constitution (enacted with the passage of Proposition 4 in
1979 and modified with the passage of Proposition 111 in 1990) restricts the
appropriations growth rate for cities and other local jurisdictions. The growth rate is tied
to changes in the population and the change in California Per Capita Personal Income.
On May 1, 2003 the State Department of Finance notified each city of the population
changes and per capita personal income factor to be used in determining appropriation
limits. Effective January 1, 2003, the change in the California Per Capita Personal
Income is 2.31 % and the change in the City of San Bernardino's population is 1.41 %.
Attached is the City's calculation for the permitted appropriations growth rate based on
the above inforn1ation from the State.
In accordance with state law, the FY 1986-87 appropriation limit is to be used as the base
year in calculating annual appropriation limits thereafter. The City of San Bernardino's
FY 2003-2004 Appropriation Limit is 2.7191 times the base year limit of $72,956,219
which equals $198,378,712.
Total appropriations for FY 2003-2004, subject to the limitation (see attached) equal
$67,453,000, which is $130,925,712 below the City's FY 2003-2004 Appropriations
limit of$198,378,712.
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CITY OF SAN BERNARDINO
CALCULATION OF APPROPRIATIONS SUBJECT TO LIMITATION
Fiscal Year 2003-04
Proceeds Non-Proceeds
Budget of Taxes of Taxes Total
Proceeds of Taxes
Property Tax 7,955,000 7,955,000
Sales & Use Tax 31,400,000 31,400,000
Business License Tax - Revenue 4,780,000 4,780,000
Utility Users Tax 19,330,000 19,330,000
Transient Occupancy Tax 2,625,000 2,625,000
Sales Tax Public Safety 650,000 650,000
Other 713,000 713,000
From State
Motor Vehicle In Lieu 11,850,000 11,850,000
Homeowners Exemption 155,500 155,500
Off Highway Vehicles 5,000 5,000
SB 90 Reimbursements
Other 252,900 252,900
. Other Governments
CDBG Reimbursements 2,403,800 2,403,800
SBIAA Reimbursement 120,000 120,000
Mutual Aid/Disaster Reimbursement 100,000 100,000
Water Department 2,120,000 2,120,000
Locally Raised
Licenses & Permits 1,933,500 1,933,500
Franchise Fees 2,631,300 2,631,300
Charges for Services 3,737,800 3,737,800
Fines and Penalties 1,046,000 1,046,000
Other Miscellaneous
Sale of Property 460,400 460,400
Other 1,804,800 1,804,800
Rents/Commissions 488,000 488,000
Subtotal 67,453,000 29,109,000 96,562,000
Interest Earnings 650,000 650,000
Total of these Funds 67,453,000 29,759,000 97,212,000
Other Funds Not Included 42,877,700 42,877,700
Grand Total Budget ..-. 67,453,000 72,636,700 140,089,700
---
Appropriations Subject
to Limitation
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): y-Lj-03 Item # ?f-,
Vote: Ayes \-2, i1-'l Nays.G--
Change to motion to amend original documents: W r>s""-".-rl;;
Resolution #
z-003~- .;)~.5
Absent ,:S
(' '" ?c:uC'::'
\
Abstain .b'-
Inor> ~1 0lt',.1\ o'Y\ .r(,
.:>f\
Reso. # On Attachments: ~ Contract term:
Note on Resolution of Attachment stored separately: =-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor:
'i("'-(,,- 03
Date of Mayor's Signature:
Date of ClerklCDC Signature:
Date Memo/Letter Sent for Signature:
'--
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See AIt,ched:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
NullNoid After: -
By:
Reso. Log Updated: ~
Seal Impressed:
----
Date Returned:
Yes /' No
Yes No ./'
-
Yes No ./
Yes No /
Yes No/
EDA
Finance f""
Others: ~ml~.
MIS
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 01/12/01