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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE
SUBMITTAL OF A CDBG GRANT
APPLICATION IN THE AMOUNT OF $17,461
FROM THE CITY OF VICTORVILLE FOR
THE SENIOR COMPANION PROGRAM (SCP)
AND AUTHORIZING THE DIRECTOR OF
PARKS, RECREATION AND COMMUNITY
SERVICES TO ADMINISTER THE GRANT
FUNDING.
MICC Meeting Date: January 10,2005
Dept: Parks, Recreation and Community
Services Department
Date: November 29,2004
Synopsis of Previous Council Action:
December 14, 2004 - Heard at Grant Ad Hoc Committee and recommended for approvaL
February 18, 2003 - Mayor and Common Council ratified the submittal of an application to the
City ofVictorville for CDBG funding for the Senior Companion Program (SCP).
Recommended Motion:
Adopt Resolution
4:~~
/" Sign Ufe
Contact person: Bettv Deal
Phone: 384-5413
Supporting data attached: st"ffeeport Reso & Exhihit "A" Ward: N/ A
FUNDING REQUIREMENTS:
Amount: (No City Match)
Source:
(Accl. Description)
Finance:
cou~otes: --- 0/
,$ ~ 003. -
Agenda Item No. -I9
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the
submittal of a CDBG Grant Application in the amount of $17,461 from the City of Victorville
for the Senior Companion Program (SCP) and authorizing the Director of Parks, Recreation and
Community Services to administer the grant funding.
Background:
City of San Bernardino is the only agency in the County that provides Senior Companion
Program (SCP) services. Services are provided to senior adults who are alone, isolated, disabled
or frail that choose to remain in their own homes instead of being placed in expensive
institutional facilities and they gain loving, caring friends. SCP recruits, trains, and assigns
eligible volunteers who receive a small non-taxable stipend to provide in-home services such as
grocery shopping, meal preparation, transportation to doctor appointments and to pick up
medicine, providing companionship, reading, writing, assisting with home management and
establishing a trusting, caring relationship.
Another very important benefit of this program is cost effectiveness. The annual cost for one
Companion is approximately $4,000. One Companion serves at least 4 clients every week. Most
clients are Medi-Cal eligible and therefore would be covered for convalescent hospital residency,
which would be paid by the taxpayer at a cost of $40,000 each per year, if Companion services
were not available. Many seniors in this area are at risk of premature institutionalization if they
do not receive personal, in-home services. According to San Bernardino County statistics, more
than 33% of the total population in the Victor Valley are seniors.
This Department has managed a Federal grant for the City of San Bernardino senior population
since 1975. Currently, the Federal grant requires our department to serve underserved senior
citizens in San Bernardino County; therefore, the grant is subsidizing the Victorville program by
providing stipends for four (4) companions. If this CDBG funding is awarded, Victorville will
not be underserved and the Federal grant funding can be reallocated to fund four (4) new
companions for the City of San Bernardino. In addition, the CDBG funds will be used to help
fund the current part-time coordinator, provide mileage funding for the Coordinator of
V olunteers to increase administrative visits and fund the volunteer stipends for the companions
to be able to transport clients to various appointments, grocery shopping, pharmacies, etc.
Currently, companions are being paid mileage only for travel between their residence and the
clients' .
Information for the CDBG grant was not received until November 29, 2004. The grant funds are
for the FY2005/2006. The submittal deadline for this grant is December 23, 2004; therefore, it is
requested that the grant be ratified at the meeting of the Mayor and Common Council on January
10, 2005.
Financial Impact:
There will be no financial impact on the City of San Bernardino.
Recommendation:
Adopt Resolution.
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PUBLIC SERVICE PROGRAM
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7. Descri)e the geographic boundaries of the neighborhood, community or area to be served in which clients of
the proposed program reside (e.g. city-wide, COSG Target area, or other):
City-wide
8. Is the program located within one of the City's COBG Target Areas (see attached map)?
Il!J Yes 0 No
9. list the actual number of people or households seMld by this program during the most recent 12-month period
forVlCtDnIifle: 19 For the VICtor Valley: 8 (other than Vi.ctorv1l1e)
10. Esm.ate the number of people or households to be served by this program during FY 200412005 for VlCtorville:
20
11. Eslmate the percentage of persons or households to be served by this program that are low and moderate-
income. 100i.
D. PROPOSED PROGRAM BUDGET
Provide the finallcia' information in the form below for the appropriate program. The budget categories listed
below are not intended to be eJChaustille or appropriate for your particular program. A llarratNe page may be
attached to the application to e,.,Jain each line item that is not seff-ellplanatory, or to eJCPIain how the budget
figure was arrived at Costs should be based on the best information available. When preparing this
information, consider the following factors:
CDBG Share Other Source
Personnel (Wages & Fringe Benefits) $ $ (Title III & CNS
Part-time Coordinator 25 hrsx52wks@$11 h 5.720.00 8'\80.00
ConsultantlContract Services $ -0- $ -0-
Travel (mileage x rate .375/mHe) $ $ (Title III)
400 mi x 12 mos. @ $.375 mi. 675.00 1. 125 .00
Space Rent !Mortgage $ $
-0- -n-
Utiities $ $
.. -0- -0-
Office Equ~ment $ $
-0- -0-
Supplies $ $
-0- -0-
Insurance $ $
-0- -0-
Audits $ $
-0- -0-
Other (specify) $ $
Vol. stipends $2.65 hrxl044 hrs x 4 vols II ,066 .00 -0-
Other (specify) $ $
-0- -0-
Total Coets: $ $
17 461.00 10 005.00
Program Total (CDBG + Other): $
27,466.00
Estimator Name and TiUe:
Betty Deal, Senior Companion Program Manager
NOTE to Council: No funds are needed from the City of San Bernardino
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RESOLUTION NO.
RESOLUTION OF TIlE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CDBG GRANT
APPLICA TION IN THE AMOUNT OF $17,461 FROM THE CITY OF VICTORVILLE
FOR THE SENIOR COMPANION PROGRAM (SCP) AND AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES TO
ADMINISTER THE GRANT FUNDING.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council of the City of San Bernardino ratify the
submittal ofa CDBG Grant Application in the amount 01'$17.461 from the City of Victor vi lie
for the Senior Companion Program (SCP) and authorizing the Director of Parks, Recreation
and Community Services to administer the grant funding, a copy of which is attached hereto,
marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if the agreement is not executed by both parties and returned to the office of the
City Clerk within one hundred twenty (120) days following the efTective date of the resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CDBG GRANT
APPLICATION IN THE AMOUNT OF $17,461 FROM THE CITY OF VICTORVILLE
FOR THE SENIOR COMPANION PROGRAM (SCP) AND AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND. COMMUNITY SERVICES TO
ADMINISTER THE GRANT FUNDING.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
day of
on the
,2005, by the following vote, to wit:
NAYS
Council Members:
AYES
ABST AIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
BY.. ~_ 7jJ~
/
V
Exhibit "A"
CITY OF VICTORVILlE
HOUSING AND COMMUNITY DEVELOPMENT GRANTS APPLICATION PACKAGE
Supporting Documentation
In order for applications to be considered complete. the foHowing supporting documentation must be
attached to the application: Articles of Incorporation; By-Laws; List of Board of DirElctors; Audited
Financial Statements; Proof of No~profit Status (e.g. 501 (c)(3)); and Adopted Budget. Other
supporting documentation may be required depending on the application and project, read each
application carefully for these requirements.
Application Eligibitity
Victorville city staff will review all proposals for eligibility md consistency with CDBG and HOME
objectives and the strategies and goals of the Consotidated Plan. Programs and projects considered for
funding must meet the foHowing requirements as further outlined herein: 1) be an eligible activity for
CDBG or HOME funding; 2) qualify for funding on the basis of principally benefiting tow-income persons;
and 3) meet one of the City of Victorville's Consolidated Plan Priorities/Objectives outlined in Section 3.
entitled "Funding Priorities". Eligible proposals will be forwarded to the City Council for funding and
priority awards. The City Council has the final decision authority in funding Housing and
Community Development Grant program applications.
Public Hearing
The Victorville City Council will hold a public hearing to consider the eligible applications for fiscal year
2005-2006 on or about January 25, 2005. All applicants will receive notice of the public hearing.
Application Deadline
City of Victorville Project Applications will be accepted until 3:00 p.m., Thursdav. December 23. 2004)
Applications must be delivered to the Finance Department, City Hall. 14343 Civic Drive. Victorville, not
later than 3:00 p.m. on that date in order to be considered eligible. Faxed or &mailed applications will
not be accepted.
For more information, application forms, or for questions, contact Francene Millender. Managem13nt Technician,
at (760) 243-6322 or by e-mail at:fmillender@ci.victorville.ca.us.
Submit Project Applications to:
Housing and Community Development Grants Progr'lm
Attn: Finance Department
City of Victorville
14343 Civic Drive, P.O. Box 5001
Victorville, CA 92393-5001
Fiscal Year 2005-2006
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Exhibit "A"
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~'..;.IAL.'~""i
CproqrUN: TY
City of Victorville
Housing and Community Development Grants Program
Program Year July 1, 2005 through June 30, 2006
PUBLIC SERVICE PROGRAM
- Application Fonn -
I
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PUBLIC SERVICE PROGRAMS involve the use of CDBG funds to pay the non-construction costs of providing
services such as: job training and employment; health care and substance abuse; child care; recreational services;
crime prevention; graffiti removal; services to presumed benefit clientele; and fair housing counseling,
Tvoe or Print
A. APPLICANT INFORMATION
1, Name of Applicant: City of San Bermardino SENIOR COMPANION PROGRAM
2, Mailing Address:
c)) West 5th Street, San Bernardino, CA 92410
3, Contact Person (name and title): Betty Deal, Program Manager
4, Phone No,:909-384-5413
Fax No,Sl09-889-9801
E-mail:deal be@sbcity.org
5, Organizational Structure: all Government or Public Agency 0 Non-Profrt Corporation
o Other (specify);
(Recipients must be incorporated public or private non-profit organizations,)
6, ' For Non-Profit, identify status [e,g, 501 (c)(3)]:
7. Federall.D. Number or Social Security Number: 956000772
8, City of VlCtorville Business license Number:
B. PROGRAM DESCRIPTION
1, Name of Program: SENIOR COMPANION PROGRAM
2, Program Description. Using 25 words or less, provide a concise description of the proposed program. This 25
word description is required in order for this application to be considered complete. A more detailed program
description is also required in Attachment "A" of this application. Seniors 60+ provide personal
services to low-income, homebound, handicapped or elderly persons needing grocery-
shopping, meal-preparation, escort to medical appointments, stimulation and/or
companionship.
C. PROGRAM CHARACTERISTICS
1. Project type: )(21 Public Service
o Fair Housing Services
o Other (specify)
2. Street address and nearest cross streets of the site or office where the program will be conducted:
~11tninRdang assi@nm~nts will be conducted at the S.B. County buiding at 17270 Bear
3. leg~e~operlyo~~~fc wlll be conducted at various private homes of clients in the city.
County Of San Bernardino and private homeowners
4. local zoning restrictions that would affect the program:
None
5. Conditional use permit required? 0 Yes (attach copy) (2g No
6. Describe the community need(s) addressed by this proposal:
persons with severe disabilities, isolation,
services and grocery shopping.
low-income adults, frail elderly,
lack of transportation to medical
Exhibit "A"
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PUBLIC SERVICE PROGRAM
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H. AUTHORIZED SIGNATURE
To the best of my knowledge, the information provided on this application is true, complete, and accurate and I
am authorized to submit this application on behalf of the applicant agency.
Name:
Phone:
. City staff will conduct a technica assistance workshop to assist in the preparation of applications on
Thursday, December 9, 2004 9:00 a.m. in City Hall, Conference Room A. 14343 Civic Drive,
Victorviile. All parties interested in submitting a Housing and Community Development Grant application
should plan to attend.
. City of VlCtorville Housing and Community Development Grant Applications w~1 be accepted until
Thursday, December 23, 2004.
. Applications must be delivered to the Finance Department, City Hall, 14343 Civic Drive, P.O. Box 5001,
VICtoMlle, CA 92393 not later than 3:00 D.m. on that date in order to be considered eligible.
. For more information, or for questions contact Francene Millender, Management Technician, at
(760) 243-6322 or by e-mail atfmillender@ci.victorville.ca.us.
Exhibit "A"
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PUBLIC SERVICE PROGRAM
7. Describe the geographic boundaries of the neighborhood, community or area to be served in which clients of
the proposed program reside (e.g. city-wide, CDBG Target area, or other):
City-wide
8. Is the program located within one of the City's CDBG Target Areas (see attached map)?
all Yes 0 No
9. List the actual number of people or households served by this program during the most recent 12-month period
for VlCtorville: 19 For the VICtor Valley: 8 (other than Victorville)
10. Estimate the number of people or households to be served by this program during FY 200412005 for VlCtorville:
20
11. Estinate the percentage of persons or households to be served by this program that are low and moderate-
income. 100%
D. PROPOSED PROGRAM BUDGET
Provide the financial information in the form below for the appropriate program. The budget categories listed
below are not intended to be exhaustive or appropriate for your particular program. A narrative page may be
attached to the application to elCplain each line item that is not self-elCplanatory, or to elCplain how the budget
figure was arrived at Costs should be based on the best information available. When preparing this
information, consider the following factors:
CDBG Share Other Source
Personnel (Wages & Fringe Benefits) $ $
Part-time Coordinator 25 hrsx52wks@$11 h 5.720.00 8 580.00
ConsultanUContract Services $ -0- $
-0-
Travel (mileage x rate .375/mile) $ $
400 mi x 12 mos. @ $.375 mi. 675.00 1 125.00
Space Rent /Mortgage $ $
-0- -0_
Utilities $ $
-0- -0-
Office Equipment $ $
-0- -0-
Supplies $ $
-0- -0-
Insurance $ $
-0- -0-
Audits $ $
-0- -0-
Other (specify) $ $
Vol. stipends $2.65 hrx1044 hrs x 4 vols 11,066.00 -0-
Other (specify) $ $
-0- -o~
Total Costs: $ $
17.461.00 10 005.00
Program Total (CDBG + Other): $
27,466.00
Estimator Name and Title:
Betty Deal, Senior Companion Program Manager
Exhibit "A"
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PUBLIC SERVICE PROGRAM
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ATTACHMENT "A"
DETAILED PROGRAM DESCRIPTION
Within the space provided on this page, provide a deta~ed description of the proposed program, its purpose, and its
ellpeCted benefits in quantifiable terms. Justify the funding request addressing all relevant aspects of the program
and the clients or beneficiaries the program will serve. The description must demonstrate how the program meets
at least one of the National Objectives of the CDSG Program. Please refer to the attached instructions for guidance
on factors that will be considered toward funding. Maps, plans, and brochures (only 8 % x 11 paper) may be
attached to this application.
The Senior Companion Program was formed by the United States Congress in 1974
with a two-fold purpose:
1) utilizing low-income seniors, 60 and older, to provide 20 hours of personal
in-home service to adults who need help with activities of daily living, while
supplementing their incomes with a tax-free "stipend" and
2) allowing low-income, handicapped, disabled or the frail elderly to remain in
their own homes instead of being forced into expensive institutional settings.
Services provided include meal preparation, grocery shopping, transportation to
medical appointments, reading, writing and providing much-needed stimulation and
companionship. In many cases, the Companion is the only contact the client has
with the outside world. This link has proven to be most beneficial to the well-
.being of the clients,prevents or delays institutionalization.
Companions also provide respite to family members who give 24 hour, 7 day a week
care to loved ones who suffer from Alzheimer's Disease, other forms of dementia,
stroke, etc. This service is extremely important and appreciated by the caregivers,
and has proven to prevent abuse caused by overstress on the provider trying to
meet all of the needs of their afflicted family members.
Benefits to the Companions, besides the tax-free stipends, include lunch reim-
bursement, mileage, training, insurance, recognition and the reward of helping
others. It has been proven that Senior Companions live longer and stay healthier
than their peers who are not active.
There is another very important benefit of this program: it is very cost-effective.
The annual cost for one Companion is now approximately $5,000.00. This one Com-
panion serves at least four clients every week. Most clients are Medi-cal eligible
and therefore would be covered for convalescent hospital residency, which would
be paid for by the taxpayers at a cost of $50,000.00 each per year, if this program
was not available. $5,000.00 per year per Companion ~us $50,000.00 x 4 clients
per year certainly makes good economic sense: spending $5,000.00 per year or
200,000.00 per year is not a difficult choice.
A
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
I JI hi,,~
Meeting Date (Date Adopted): ~ Item #
Vote: Ayes (; Nays
Change to motion to amend original documents 0
.,q
Resolution #
~oos-- 9
Absent * \.-::>
Abstain
Companion Resolutions
NullNoid After: I j-.O days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: 0 I
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Reso. Log Updated:
Seal Impressed:
o
o
Date Memo/Letter Sent for Signature:
1st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control ~/ EDA 0 Information Services ~/'
City Administrator Facilities ~ Parks & Recreation
City Attorney ~ Finance Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:ft.11J A /1 ~
~fx. ~~Jd~ CL1/tt , .
Ready to File: V/ Date: t } i 6/
- I (
Revised 12/18/03