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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL AR~JNG I NAl
File No.: 1.7007
Subject: Resolution awarding a contract to Matich
Corporation for construction of Campus Parkway
(SS 04-01) and installation of a traffic signal at
Kendall Drive and Campus Parkway (TC 04-07)
per Plan Nos. 10952 & 10232, authorization for
the Director of Finance to amend the FY 2004/05
adopted budget and authorization for the Director
of Development Services to amend the Measure
"I" 5- Year Capital Improvement Program.
MCC Date: January 10,2005
From: James Funk, Director
Dept: Development Services
Date: January 4, 2004
Synopsis of Previous Council Action:
07/10/00 Allocated $400,000 for street improvements of Pepper Linden (now known as Campus Parkway) from
Kendall Drive to Northpark Blvd, and shared traffic analysis with CSUSB as part of the FY 2000/01 CIP Budget.
11106/00 Mayor and Common Council approved a Memorandum of Understanding between the City of San
Bernardino and CSUSB to conduct a traffic study.
11120/00 Mayor and Common Council approved authorization to execute Agreement with Korve Engineering, Inc.
for Civil Engineering Services for street improvements of Pepper Linden (now known as Campus Parkway) from
Kendall Drive to Northpark Blvd.
07/15/02 Mayor and Common Council approved the CIP Budget for FY 2002/03 and increased the allocation to
$500,700 for design, property acquisition, and partial construction for Phase I extension of Pepper Linden (now
known as Campus Parkway) from Kendall Drive to Northpark Blvd.
05/19/03 Resolutions of Necessity were adopted for acquisition of three parcels relative to the extension of Pepper
Linden Drive (now known as Campus Parkway).
05/19/03 The Negative Declaration was adopted for street improvements to Pepper Linden Drive (now known as
Campus Parkway) from Kendall Drive to Northpark Blvd. and installation of traffic signal at Pepper Linden Drive
and Kendall Drive.
06/02/03 Redevelopment Agency adopted CDC/2003-20, approving the purchase of certain property by Watson &
Associates and approving that certain Disposition and Development Agreement between the Redevelopment
Agency and Watson & Associates; and adopted Resolution No. 2003-120, approving that certain Purchase and Sale
Agreement between the City of San Bernardino and the Redevelopment Agency of the City of San Bernardino
relating to property located at the northwest comer of University Parkway and Northpark Boulevard.
10/06/03 Mayor and Common Council approved 2 Resolutions (Items #R-31) Redevelopment Agency adopted
CDC/2003-32.
01120/04 Mayor and Common Council adopted 2 Resolutions (Item#R37) Community Development Commission.
04/05/04 Adopted Resolution No. 2004-95 authorizing an Agreement with Watson & Associates for grading of
Campus Parkway between Kendall Drive and Northpark Boulevard.
Recommended motion:
I. Authorize the Director of Finance to amend the FY04/05 adopted budget and transfer $857,600 to Account No.
129-367-5504-7007 from the following: $292,000 from Measure "I" unallocated fund balance and $565,600 in
savings from various project savings as outlined in Attachment "1"; and
2. Authorize the Director of Development Services to amend the Measure "I" 5-year Capital Improvement
Program to reflect these changes; and
3. Adopt Resolution.
~~k
Contact person: Mike Grubbs, Eng. Mgr.lField Engineer
Phone: 5179
Supporting data attached "toffRpport Attorhmpnt 1 Mop. Rp<o
W"rtl. ~
FUNDING REQUIREMENTS: Amount. '1;',41',00000
Source: (Acct. Nos.) Various ~ See Attachment "I"
'94 .Jl:: ,JDos---7
Finance:
Agenda Item No.
10
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution awarding a contract to Matich Corporation for construction of Campus Parkway (SS 04-01)
and installation of a traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos.
10952 & 10232, authorization for the Director of Finance to amend the FY 2004/05 adopted budget and
authorization for the Director of Development Services to amend the Measure "I" 5-Year Capital
Improvement Program.
Back2round:
On September 7, 2004, the Mayor and Common Council allocated, as part of the FY 2004/05 Capital
Improvement Program (CIP), $1,477,000 for Campus Parkway Construction (Capital Improvement
Program Project No. SS04-01) to construct a new roadway between Kendall Drive and Northpark
Boulevard. Additionally, the Mayor and Common Council, as part of the FY 2004/05 CIP, allocated
$151,400 for Campus Parkway (formerly Pepper Linden Drive) and Kendall Drive Traffic Signal (CIP
Project No. TC04-07) for installation of a new traffic signal at the intersection of Campus Parkway and
Kendall Drive. Some staff time and costs have been incurred bidding the project. The net funding
currently available for the project is approximately $1,574,400.
The project consists of construction of a new, mile long, 4-1ane divided roadway known as Campus
Parkway between Kendall Drive and Northpark Boulevard; installation of a new traffic signal at the
intersection of Campus Parkway and Kendall Drive; installation of a curbed median; installation of an
irrigation system in the median; installation of landscaping in the median; and installation of grouted
river rock at selected locations in the median. The median irrigation system, landscaping planting and
the grouted river rock were bid as additive alternates, so the items could be added to the project if the
budget allowed.
The plans and specifications for this project are complete. The project was advertised locally in the San
Bernardino County Sun Newspaper, F. W. Dodge, Construction Data Hot Sheet, Reed Construction
Data, Bid America, Construction Bid Source, the City's web sites, and with the San Bernardino Area
Chamber of Commerce.
The following are bids that were received from seven (7) contractors:
Amount of Basic Bid
$1,599,599.00
$1,769,620.50
$1,811,093.00
$1,874,033.20
$2,012,388.00
$2,054,291.50
$2,254,126.69
$1,569,583.00
Based on review of the sealed competitive bids received, staff has determined that Matich Corporation
of San Bernardino, the apparent low bidder based on the basic bid, has met the minimum requirements
of the specifications and bid guidelines; and, therefore, recommends that the Mayor and Common
Council award the referenced contract to Matich Corporation.
2
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
The estimated project costs are as follows:
Construction Cost (basic bid) $ 1,599,599.00
Additive Bid No. 1 (Irrigation Svstem) $ 174,485.00
Additive Bid No.2 (Landscape Planting) $ 160,673.00
Additive Bid No.3 (Grouted River Rock Median) $ 247,120.00
Total Bid Amount $ 2,181,877.00
Contract Management and Inspection $50,123.00
Contingencies $200,000.00
Estimated Total Project Cost $2,432,000.00
If approved, this project is expected to begin construction in February of 2005 and be completed by
September of 2005.
Financial Impact:
The total funding currently available in the FY 2004/05 Capital Improvement Program under Account
No. 129-367-5504-7007 (SS04-01) and Account No. 250-370-5504-7262 (TC04-07) is $1,574,400,
leaving a shortfall of $857,600. $292,000 in Measure "I" funds was proposed to be allocated in FY
2005/06 for Campus Parkway construction, SS04-01. Staff is recommending that those funds be
allocated this fiscal year from the unallocated Measure "I" fund balance.
Additionally, staff has identified $565,600 in savings from projects that came in under budget. We
recommend that savings from SS-B "Construct Accessibility Improvements at Various Locations
(Annual)"; SS05-1O "Pepper Linden Avenue Extension Property Acquisition"; SS05-06 "University
Parkway Free Flowing Right Turn Lane"; and SS04-30 "Hospitality Lane Signal Modification and
Street Improvements" be transferred to the Campus Parkway project as shown in Attachment "1"
attached hereto.
The sidewalk and ADA ramps constructed as part of this project will contribute to our annual goal of
constructing at least $500,000 in ADA improvements throughout the City.
After completion of construction of Campus Parkway, the median will be placed in a landscape
maintenance district and the annual cost of maintenance will be assessed against the lots in Tract No.
16509.
Recommendation:
1. Authorize the Director of Finance to amend the FY04/05 adopted budget and transfer $857,600 to
Account No. 129-367-5504-7007 from the following: $292,000 from Measure "I" unallocated
fund balance and $565,600 in savings from various project savings as outlined in Attachment "1";
and
2. Authorize the Director of Development Services to amend the Measure "I" 5-year Capital
Improvement Program to reflect these changes; and
3. Adopt Resolution.
3
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City of San Bernardino, California
. ~ Department of Development Services/Public Works Division
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// I';;:
VICINITY MAP
Street Improvements
FOR
CAMPUS PARKWAY
FROM
KENDALL DR. TO NORTHPARKBLVD.
<;"'f
/
/
~
VICINITY MAP
N. T. s.
""
1
RESOLUTION NO.
COpy
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO MATICH CORPORATION FOR
CONSTRUCTION OF CAMPUS PARKWAY (SS 04-01) AND INSTALLATION OF A
4 TRAFFIC SIGNAL AT KENDALL DRIVE AND CAMPUS PARKWAY (TC 04-07) PER
PLAN NOS. 10952 & 10232.
3
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. Matich Corporation, at P.O. Box 50,000, San Bernardino, CA 92412, is
8
the lowest responsible bidder for construction of Campus Parkway (SS 04-01) and installation
9
10 of a traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos. 10952 &
11 10232. A contract is awarded accordingly to said bidder in a total amount of $2,181,877.00,
12 with a contingency amount of $200,000, but such award shall be effective only upon being
13
fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is
14
hereby authorized and directed to execute said contract on behalf of the City; a copy of the
15
16 contract is on file in the office of the City Clerk and incorporated herein by reference as fully
17 as though set forth at length.
18
19
20
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
21
22 modifications or waivers are intended or authorized and shall not be implied from any act or
23 course of conduct of any party.
24
25
26
27
28 I I I I
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
IIII
No !l)
J I/o/Ds'
- 1 -
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO MATICH CORPORATION FOR
2 CONSTRUCTION OF CAMPUS PARKWAY (SS 04-01) AND INSTALLATION OF A
3 TRAFFIC SIGNAL AT KENDALL DRIVE AND CAMPUS PARKWAY (TC 04-07) PER
PLAN NOS. 10952 & 10232.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a
meeting thereof, held on the
, 2005, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
12 MC GINNIS
13 DERRY
14
KELLEY
15
16 JOHNSON
17 MC CAMMACK
18
19
20
21 The foregoing resolution is hereby approved this
22
23
24
25 Approved as to
26 form and legal content:
City Clerk
day of
,2005.
Judith Valles, Mayor
City of San Bernardino
27 M
28 ~'t:.n~
0....... (J 1-4) "J:' ~c,~cJ
S:P<'cf.;. I CO..."\.e I
- 2 -
.
,..
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Mooting 0", (0,,, A:~)' #~ Itom #
Vote: Ayes Nays
Change to ml!fto;:,:::tf..$~JJ:t;t documents D
(pD
iO
Resolution #
~o~-1
,
Absent * 3
Abstain
Companion Resolutions
Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor:
Date of Mayor's Signature: j T LO
Date of ClerklCDC Signature: ~ \/{ 0 ~
Date Memo/Letter Sent for Signature: i /J4(IJ r Date Returned:
I
I st Reminder Letter Sent: 2nd Reminder Letter Sent:
Reso. Log Updated:
Seal Impressed:
l0'
51
Not Returned: D
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control D EDA D
City Administrator D Facilities D
City Attorney D Finance D
Code Compliance D Fire Department D
Development Services D Human Resources D
Others:
Information Services D
Parks & Recreation D
Police Department D
Public Services D
Water Department D
N~ t~~ CJ;NI. Hf't\VW.u
Ready to File:
Revised 12/18/03
.. .
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 14, 2005
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-7
At the Mayor and Common Council meeting of January 10, 2005, the City of San Bernardino
adopted Resolution No. 2005-7 - Resolution awarding a contract to Matich Corporation for
construction of Campus Parkway (SS 04-01) and installation of a traffic signal at Kendall Drive
and Campus Parkway (TC 04-07) per Plan Nos. 10952 & 10232.
Attached is a certified copy of the resolution, one (1) original bound contract and four (4)
duplicate original bound contracts. Please obtain signatures in the appropriate locations and
return the ORIGINAL bound contract to the City Clerk's Office as soon as possible, to my
attention. Please distribute the remaining bound contracts accordingly.
If you have any questions or need further assistance, please do not hesitate to contact me at ext.
3206.
Thanks and have a great day!
Eileen Gomez
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
::ed o~ 1: f;o~ ~e$esign and remrn