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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
Subject: Resolution authorizing the
execution of a purchase order to
Wondries Ford for the purchase of four
(4) CNG vehicles for various
Divisions/Departments
From: Lynn Merrill, Director
Date October 25, 2004
OR\G\NAL
Meeting Date: November 15, 2004
Synopsis of Previous Council Action
6/21/04 Reso 2004-203 Purchase 8 CNG vehicles
10/26/04 Reviewed and authorized by Grants Ad Hoc Committee -
Recommended Motion:
Adopt resolution
~ Ii(,,,d
Signature
Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$115,635.30
Grant Funds from MSRC:$ 40,000.00
City Portion:$ 75,635.30
Source: 635-341-5701
Motor Vehicles
Finance:
Council Notes:
R-l::c~ ~~ 2tt/t- &3
11/15'/0'/
Agenda Item No. ~5
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the execution of a purchase order to Wondries Automotive for
the purchase of four (4) CNG vehicles for various Divisionsl Departments.
Background:
On January 5, 2004 the Mayor and Common Council approved Resolution No. 2004-2,
endorsing a grant application under the Mobile Source Air Pollution Reduction Review
Committee by 2003/04 Local Government Match Program. The purpose of this grant is
to provide funds to local jurisdictions to assist in the purchase of alternative fuel
vehicles. The MSRC Local Government Match Program has a maximum allowable
amount of $10,000 per vehicle.
The Mayor and Common Council adopted Resolution 2004-203 on June 21, 2004
authorizing the purchase of eight CNG vehicles from Wondries Automotive through the
MSRC Local Government Match Program, replacing vehicles which were on the
approved FY2003/2004 vehicle replacement list.
The Fleet Division staff has identified four vehicles that meet the City's criteria for
replacement, which are on the approved FY2004/2005 vehicle replacement list. *As
part of an on-going process of replacing worn out and higher maintenance cost City
vehicles, the Fleet Division hand-picked and identified light duty vehicles that were at
least seven years old, that had at least 100,000 miles or were known to have major
mechanical problems that necessitated replacement. As stated in the attached AQMD
contract Exhibit 1, 16. Scrapping of Old Vehicles, "Any AB2766 Discretionary Fund
project for the purchase of new clean fuel vehicles shall be required to scrap older,
polluting vehicles which would be removed or retired from service". Therefore, the
vehicles to be replaced will be retired and placed in surplus for auction.
Purchase of the vehicles will be through Wondries Automotive of Alhambra, California
as they specialize in and are a certified alternative fuel dealer for various brands of AF-
vehicles. They approached the Fleet staff about having their full-time grant writer
prepare this grant at no cost. There are no Ford dealers in the City of San Bernardino
that are certified to sell CNG vehicles.
Upon approval of this request, three (3) SULEV rated F-150 Ford CNG Pick-Up trucks
and one (1) SULEV rated GM 2500 CNG pick-up will be used to replace the following
vehicles:
Assianed
PSI Fleet
PS/Fleet
Parks/Rec
PS/Streets
Year
1989
1988
1980
1995
Veh#
397
398
712
415
Make/Model
Ford F250 Pick Up
Ford F250 Pick Up
Chevy 2500 Pick Up
Ford F150 Pick Up
Mileaae
149,072
98,860
110,547
47,453
Condition Reolaced With
*Econ burden Ford F150 PU
*Econ burden Ford F150 PU
*Econ burden GM 2500 PU
Inoperable Ford F150 PU
Ford Motor Company has discontinued the manufacture of the 'Super Ultra-low
Emission Vehicles' (SULEV) F-150 CNG pick-up for 2005. Wondries Automotive has
both the F-150 and the GM 2500 in stock at this time. Due to the specialized nature of
alternative fueled vehicles, Fleet staff has found it necessary to purchase these four (4)
vehicles from Wondries Automotive prior to this grant being approved to comply with the
South Coast Air Quality Management District Rule 1191, and to be assured of delivery.
This grant application was reviewed by the Special Grants Ad Hoc Committee on
October 26, 2004. A resolution must be included in the grant application, but due to
time constraints the application had to be submitted to the MSRC by September 24,
2004. The MSRC Contract Administrator has been notified that if approved, a Council
Resolution will be forwarded with notice of award.
Financial Impact:
The total cost for all four (4) vehicles is $115,635.30. Grant funds would provide a
$10,000 reimbursement for each vehicle, for a total of $40,000 in grant funds. The
remaining funding will come from Account No. 635-341-5701 Motor Vehicles.
Recommendation:
Adopt Resolution.
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RESOlt~\P1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHOR ZING THE EXECUTION OF A PURCHASE ORDER
TO WONDRIES AUTOMOTIVE FOR THE PURCHASE OF FOUR (4) CNG
VEHICLES FOR VARIOUS DIVISIONSI DEPARTMENTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council adopted Resolution
2004-_ endorsing application under the Mobile Source Air Pollution Reduction
Review Committee by 2003/2004 Local Government Match Program.
SECTION 2. That Wondries Ford has offered a negotiated purchase of four (4)
CNG vehicles for various Divisions/Departments.
SECTION 3. The Purchase Order shall reference this Resolution No.2004-_
14 and shall read. "P.O. No.
, not to exceed $115,635.30 for four (4)
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CNG alternative fuel vehicles" and shall incorporate the terms and conditions of the
purchase order, which is on file in the City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Contract is
rescinded If not Issued wltnln sixty (60) days of the passage of this resolution.
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November 8. 2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO WON DRIES AUTOMOTIVE FOR THE PURCHASE OF FOUR (4) CNG
VEHICLES FOR VARIOUS DIVISIONSI DEPARTMENTS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2004, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2004.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By: L t./~
{I
October 21, 2004