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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution approving execution of a
Professional Services Agreement with Transtech
Engineers, Inc. for Planning, Architecture and
Engineering Services to prepare the Santa Fe
Depot District Area Plan.
Dept: Development Services
Date: November 4, 2004
MCC Date: November 15,2004
Synopsis of Previous Council Action:
11/05/01 Council authorized submittal of a Community Based Transportation Planning (CBTP) grant
application to CalTrans in the amount of $280,000 to prepare the Santa Fe Depot Area Plan,
and committed to allocate local matching funds of $56,000.
12/16/02 Council authorized acceptance of a CBTP grant in the amount of $268,800 and an
amendment to the FY 02/03 budget to allocate $56,000 in matching funds.
8/16/04 Council adopted a General Plan Amendment from IL to CG-l for 19 acres near the Santa Fe
Depot and reinstated eminent domain powers within the Depot District, as part of the
Uptown/Central City North Redevelopment Project Area.
Recommended Motion:
I)
Authorize the Director of Finance to amend the FY 04/05 budget to transfer a total of $90,000
from various Capital Improvement Program (CIP) projects within the Santa Fe Depot District to
the Santa Fe Depot District Area Plan project, as detailed in the staff report.
Adopt Resolution. ~ ~
James Funk
2)
Contact person:
Terri Rahhal, Principal Planner
Phone:
3330
Supporting data attached:
Staff Report, Resolution,
Agreement and RFP
Ward:
FUNDING REQUIREMENTS:
Amount:
$399,963
Source: (Acc!. No.) $310,000 from 5504-7349
$89,963 from other CIP accounts
Acct. Description: See proposed transfers in Staff Report
Finance:
Council Notes
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Agenda Item No. / 3
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City of San Bernardino - Request for Council Action
STAFF REPORT
Subject:
Resolution approving execution of a Professional Services Agreement with Transtech Engineers,
Inc. for planning, architectural and engineering services to prepare the Santa Fe Depot District
Area Plan.
Background:
As the restoration of the historic Santa Fe Depot was nearing completion, the City of San
Bernardino embarked on a strategy to build on the rehabilitation of the Depot structure with
additional improvements to the surrounding neighborhood. In November 2001, with approval
from the Mayor and Common Council, the City applied to CalTrans for a Community-Based
Transportation Planning (CBTP) grant with a proposal to prepare the Santa Fe Depot District
Area Plan. The purpose of the Area Plan is to improve the multi-modal transportation functions
of the Depot site and to revitalize the surrounding neighborhood with transit-oriented land uses,
as well as neighborhood beautification and infill housing development.
On Decemberl6, 2002, the Mayor and Council formally accepted a CBTP grant from Caltrans,
budgeted matching funds and included the Santa Fe Depot District Area Plan in the Capital
Improvement Program (CIP). Preliminary actions supporting the proposed Area Plan were
included in the updates and Environmental Impact Report prepared for the Uptown and Central
City North Redevelopment Project Areas. On August 162004, the Mayor and Council adopted a
General Plan Amendment to change the land use designation from IL (Industrial Light) to CG-l
(Commercial General) for a two-block area of approximately 19 acres near the Depot. At the
same time, the Redevelopment Agency powers of eminent domain were reinstated in the
Uptown/Central City North Redevelopment Project Areas, including the Santa Fe Depot District.
This was a key milestone in the process of preparing the Santa Fe Depot Area Plan.
The Santa Fe Depot District Area Plan will address transportation alternatives, historic
preservation, economic development and housing rehabilitation issues in neighborhoods within
the planning area. The Area Plan will be integrated with the City's current community
preservation activities in the area, including a comprehensive anti-blight strategy, an aggressive
business attraction and retention program and an award-winning home ownership program. In
the coming decade, the Area Plan will function as a tool to guide, coordinate and facilitate the
combined efforts of numerous public and private stakeholder organizations who are involved
with various aspects of the site and adjacent neighborhoods. The Area Plan will address specific
land use, design and improvement issues through community interaction at all levels of
participation. Supported by ongoing public involvement, the Area Plan will provide a blueprint
for mixed land use and transit-oriented development, enhancing future growth opportunities.
Components to be prepared by the consultant and completed as "stand-alone" work products or
incorporated into the Santa Fe Depot District Area Plan include the following:
. Market Study Documents
. Environmental Documents
. Neighborhood Infrastructure Plans
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City of San Bernardino - Request for Council Action
ST AFF REPORT (Continued)
. Single-Family Building Plans (ready to build)
. Architectural Design Standards
. Commercial Development Concept Site Plans
. Mixed Use Development Concept Site Plans and Standards
. Light Industrial Concept Site Plans
. Entry Monument Plans
. Bus Shelter Construction Plans
. Viaduct Boulevard Plan
. Santa Fe Depot/Metrolink Parking Lot Site Plan
. Residential Neighborhood Improvement Plans
. Mercado Santa Fe Preliminary Engineering Plan
. 1-215 Freeway Commercial Development Site Plans
. Land Use and Multi-modal Transit Master Plan
. Santa Fe Depot District Area Plan (including all other Area Plan tasks and objectives
identified in the scope of work)
On August 20, 2004, a request for proposals (RFP) was mailed to nine consulting firms known
to provide the professional planning, architecture and engineering services required to prepare
the Depot Area Plan. A copy of the RFP was also posted on the City's website. The RFP
contained a detailed description of the services and work products required to complete the Area
Plan, including site plans and architecture concepts for mixed-use development, improvement
plans for the Depot parking area and transit amenities, landscape plans for existing residential
areas and building plans for compatible single-family infill housing.
Two highly qualified consultant teams submitted proposals in response to the RFP; one led by
Transtech Engineers, Inc. of San Bernardino, and the other led by IBI Group of Irvine. A
selection committee comprised of staff from the Development Services Department, Public
Services Department, the Economic Development Agency (EDA) and John Chiu, representing
CalTrans was formed to evaluate the proposals and interview the consultants. The selection
committee unanimously determined that the proposal from the team led by Transtech Engineers,
Inc. was most responsive to the requirements stated in the RFP, and recommended that the
Mayor and Council select Transtech Engineers, Inc. to prepare the Santa Fe Depot Area Plan.
Staff recommends approval of a professional services agreement with Transtech Engineers, Inc.
in an amount not to exceed $399,963, for preparation of the Santa Fe Depot District Area Plan.
Transtech Engineers, Inc. has extensive experience in civil engineering, including administration
of numerous federally funded projects. The Transtech project team includes the services of
several other firms, all experts in the professional disciplines required to prepare the Santa Fe
Depot Area Plan. Transtech Engineers, Inc., located in the City of San Bernardino, would be the
primary contractor, and would manage subcontracts with Garry Miller Architects, located in the
City of San Bernardino; Lilburn Corporation (Environmental Planning), located in the City of
San Bernardino; MAPCO (Surveying and Mapping), located in the City of San Bernardino; Safe
Probe (Utility Mapping); Choate Parking Consultants; Lost West (Landscape Architects); and
Lee Hanson (Professor of Management, CSUSB).
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City of San Bernardino - Request for Council Action
ST AFF REPORT (Continued)
The Transtech team demonstrated a thorough understanding of the requirements outlined in the
RFP, as well as the site-specific challenges to be addressed in the Area Plan. The team is ready to
begin work, and has committed to delivering the required services and work products within the
timeframe required by the CBTP grant program (final plan due in June 2005).
Financial Impact:
The Depot Area Plan was included in the Capital Improvement Program (CIP) approved on
September 7, 2004, with a total budget of $324,800. This amount includes the CBTP grant of
$268,800 and $56,000 in matching funds from gas tax revenue. After initial expenditures related
to pre-planning and startup, a total of $310,000 is available in Acct. No. 242-362-5504-7349 and
Acct. No. 126-369-5504-7349 for preparation of the Depot Area Plan.
There are several other budgeted projects in the CIP for which the engineering design work will
be completed as part of the scope of services of the proposed agreement with Transtech
Engineers, Inc. for preparation of the Depot Area Plan. The following list itemizes recommended
budget transfers from other CIP projects to the Santa Fe Depot District Area Plan project:
From Account No.:
Amount
To Depot Area Plan
Account No.:
135-378-5504-7319 (3rd St. & 2nd St. Intersections)
126-369-5504-7345 (Econ. Development Street Projects)
135-378-5504-7307 (2nd St. Median Rehabilitation)
245-365-5504-7407 (Sewer Main Extensions)
248-368-5504-7167 (Storm Drain Gutter & Inlet Repairs)
$18,000
$10,000
$19,500
$33,000
$ 9.500
$90,000
135-378-5504-7349
126- 369- 5504- 7349
135-378-5504-7349
245-365-5504-7349
248-368-5504-7349
These transfers, combined with the current account balance of $310,000, will provide adequate
funding for the preparation of the Santa Fe Depot District Area Plan and project management to
be performed by Transtech Engineers, Inc. under the proposed agreement.
Recommendation:
That the Mayor and Common Council authorize the Director of Finance to make the FY 04/05
budget transfers recommended in the staff report and adopt a resolution approving execution of a
Professional Services Agreement with Transtech Engineers, Inc. to prepare the Santa Fe Depot
District Area Plan.
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