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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer
Subject: Approve a transfer of funds from
the Public Services Department, Refuse
Division budget, account number 527-412-
5179 to Public Services Department,
Refuse Division budget, account number
527-414-5179 in the amount of $39,600.
Approve a resolution authorizing an
increase to a Purchase Order for Fourth
Street Rock Crusher.
Department: Public Services
Date: November 29, 2005
Meeting Date: December 19, 2005
Synopsis of Previous Council Action:
Recommended Motion:
1) That the Director of Finance be authorized to transfer $39,600.00 from the Public
Services Department; Refuse Division budget, account number 527-412-5179 to
the Public Services Department; Refuse Division budget, account number 527-
414-5179, and
2)
Adopt Resolution.
](~
r . Signature
Contact Person: Ken Fischer. Director
Phone: 5140
Supporting Data Attached: Budget
AmendmentfTransfer Request, Staff
Report and Resolution
Ward: All
FUNDING REQUIREMENTS:
Amount: $39,600.00
Source: Public Services Department;
Refuse Division, account number 527-
412-5179 to Public Services
Department; Refuse Division. account
number 527-414-5179 in the amount of
$39.600
Council Notes:
Agenda Item No.
;L3
I j.) I~I OS
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorize a transfer of funds from the Public Services Department, Refuse Division
budget, account number 527-412-5179 to the Public Services Department, Refuse
Division budget, account number 527-414-5179 in the amount of $39,600; and, adopt a
resolution authorizing an increase to a Purchase Order for Fourth Street Rock Crusher.
Background:
The City of San Bernardino has approximately 630 road miles and approximately 1,300
curb miles. These road and curb miles produce approximately 3,000 tons a year of
debris. The Public Services Department, Street Sweeping section operates three street
sweeping vehicles four days a week. This allows the City's operation to sweep the
City's residential, industrial and commercial areas once a month. The Public Services
Department historically has used the County of San Bernardino landfills and Fourth
Street Rock Crusher for street sweeper dumpsites.
The street sweeper operation requires refuse bins to be placed along the scheduled
streets for collection of debris. A majority of the street sweeper dumps are taken to
Fourth Street Rock Crusher due to their location in San Bernardino, and cost of $25.00
per ton. The County of San Bernardino landfills are used less frequently due to their
locations in Colton, Fontana, and Redlands and cost of $37.42 per ton. However, the
County landfills will be used in cases where collection bins have been contaminated
with objects that Fourth Street Rock Crusher cannot process.
The Public Services Department, Refuse Division budget account number 527-412-
5179, Refuse Fund-Residential-DumplWaste Fees has sufficient funding available for
the requested transfer based on staffs estimated use of this account for the remainder
of this fiscal year. The Public Services Department, Refuse Division budget account
number 527-414-5179, Refuse Fund-Street Sweeping-DumplWaste Fees does not
have sufficient funding available based on staffs estimated use of this account for the
remainder of this fiscal year.
The Public Services Department, Refuse Division currently has a purchase order with
Fourth Street Rock Crusher in the amount of $24,900.00. The current purchase order
has $257.25 available for the remainder of this fiscal year. Currently, staff is collecting
an average of 264 tons of street sweeping debris a month. At the Fourth Street Rock
Crusher cost per ton, the Public Services Department needs to increase the Fourth
Street Rock Crusher purchase order number 206053 by $6,600.00 a month for the
remainder of the year, totaling $39,600.00. Adequate funding will remain available for
the San Bernardino County landfills if sweeper debris collection bins become
contaminated. Funds will be available in the Public Services Department, Refuse
Division budget.
Financial Impact:
There is no impact to the overall Public Services Department, Refuse Division budget.
Funds for the purchase order increase will be available in the Public Services
Department, Refuse Division budget account number 527-414-5179 upon completion of
the budget amendment/transfer of $39,600.00.
Recommendation:
Staff recommends the Mayor and Common Council authorize the Director of Finance to
transfer $39,600.00 from the Public Services Department, Refuse Division budget
account number 527-412-5179 to the Public Services Department, Refuse Division
budget, account number 527-414-5179; and, adopt a resolution authorizing an increase
to a Purchase Order for Fourth Street Rock Crusher.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO
FOURTH STREET ROCK CRUSHER FOR STREET SWEEPER DUMPING
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fourth Street Rock Crusher provides dumping services for
City's street sweepers; pursuant to this determination the Purchasing Manager is
hereby authorized to increase the purchase order to Fourth Street Rock Crusher for a
combined amount not to exceed $54,500.00.
SECTION 2. The Purchase Orders shall reference this Resolution No 2005-
_ and shall read, "Fourth Street Rock Crusher street sweeper dumping services -
Increase PO No 206053 by an additional, not-to-exceed amount of $39,600.00" and
shall incorporate the terms and conditions of this Resolution.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded in not issued within sixty (60) days of the passage of this
Resolution.
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I 2/19/ t)
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO
FOURTH STREET ROCK CRUSHER FOR STREET SWEEPER DUMPING
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
6 meeting thereof, held on the
day of
, 2005, by the
following vote, to wit
Council Members:
AYES
ABSTAIN ABSENT
NAYS
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution IS hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content
JAMES F. PENMAN,
City Attorney
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By: ~~O.-<~
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City Of San Bernardino
BUDGET TRANSFER REQUEST
DATE
I TRANSFER
FROM J TO
-
ACCOUNT r~o AMOUNT ACCOUNT 1,20 AMrJUNT
Oept BUGget .1 Oepl. Bu\1get
Fund Div Code SUFX i' FunrJ Oi" C....de SUFX
il --
- - - REV REV
,
"
,
I
527 412 5179 $39,600.00 Ii 527 414 5179 $39,600.00
I'
REASON FOR TRANSFER
FUNDS AVAILABLE FOR STREET SWEEPER DUMPING FOR THIS FISCAL YEAR
HhVE BEEN USED AND MORE ARE NEEDED FOR AN INCREASE TO A PURCHASE
ORDER FOR THE REMAINDER OF THIS FISCAL YEAR
REQUESTED RY
--.--::::::::
PUBLIC SERVICES
DEPARTMENT
FINANCE & ADMINISTRATDR'S OFFICE USE DNLY
I J V, Numbe,
COUNCIL ACTION (REQUIRED} (NOT REQUIRED) DATE
12-19-05
APPROVED:
APPROVED;
DIRECTOR OF FINANCE
CITY ADMINISTRATOR
DISTRIBUTION: WHITE - Finance
YELLOW. Finance
PINK - Requesting Department