HomeMy WebLinkAbout02B-Development Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution authorizing the
Development Services Department to apply
for and administer a Community-Based
Transportation Planning (CBTP) grant from
Caltrans in the amount of $250,000 to
prepare the West Side Healthy
Neighborhood Plan.
Dept: Development Services
Date: September 22, 2004
ORIGINAL
MCC Date: October 4, 2004
Synopsis of Previous Council Action:
11/05/01 Council authorized submittal of a Community-Based Transportation Planning grant
application to CalTrans in the amount of $280,000 to prepare the Santa Fe Depot
Area Plan, and committed to allocate local matching funds of $56,000.
12/16/02 Resolution No. 02-381 was adopted to authorize acceptance ofCBTP grant funds in
the amount of $268,800. The FY 02-03 budget was amended to allocate the
following matching funds: $42,000 from EDA, $14,000 from the General Fund.
Recommended Motion:
Adopt Resolution.
-J~~~LY;
Contact person:
Terri Rahhal, Principal Planner
Phone:
3330
Staff Report, Resolution
Supporting data attached: Grant Application
Ward:
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FUNDING REQUIREMENTS: Amount: $25,000 local match
Source: (Acct. No.) To be determined if grant is awarded
Acct. Description:
Finance:
Council Notes
Agenda Item No. :18
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City of San Bernardino - Request for Council Action
STAFF REPORT
Subject:
Resolution authorizing the Development Services Department to apply for and administer a
Community-Based Transportation Planning (CBTP) from Caltrans in the amount of$250,000 to
prepare the West Side Healthy Neighborhood Plan.
Background:
At the request of Councilman Johnson, staff attended a meeting with the CBTP program
manager at Caltrans on September 2, 2004, to review the CBTP program eligibility criteria and
discuss the potential for a CBTP grant proposal for the 1-210 corridor in the Sixth Ward.
The purpose of the CBTP grant program is to fund coordinated transportation and land use
planning projects that encourage community involvement and partnership to promote community
identity and quality of life. In particular. the CBTP program is intended to minimize conflicts
and enhance compatibility between transportation projects and surrounding communities.
Funding is awarded for use over a two-year period.
The Arroyo Valley Community Economic Development Corporation (A VECDC), a non-profit
public benefit corporation specializing in housing rehabilitation and development services, has
proposed to partner with the City in a new CBTP grant proposal. The proposal is a plan to
prepare the City's West Side for construction of the final segment of 1-210, scheduled for
completion in 2007. With the Council's approval, staff would cooperate with A VECDC to
request CHTP funding to prepare the West Side Healthy Neighborhood Plan for West Side
neighborhoods surrounding the 1-210 corridor. The West Side Healthy Neighborhood Plan will
focus on maintaining the integrity of existing West Side neighborhoods, while taking advantage
of economic development opportunities that will come with construction of the new freeway.
The following would be proposed as elements of the West Side Neighborhood Plan:
· Streetscape improvement plans for State Street, including landscaping, decorative walls,
bicycle and transit amenities.
· Plans for additional landscaping or other screening needed to improve the appearance of the
freeway structure and sound walls, as seen from the surrounding neighborhoods.
· A pedestrian and bicycle access plan to maintain connectivity between existing
neighborhoods on both sides of the freeway corridor.
· A new commercial land use plan for property adjacent to the future State Street off-ramps.
· Residential property rehabilitation and neighborhood beautification programs to revitalize
West Side neighborhoods and encourage high-quality infill development.
· A grass-roots community participation program to involve West Side residents, businesses
and community organizations in preparing the plan and in its implementation.
CBTP Grant applications are due to Caltrans on October 15, 2004. If the Grants Ad-Hoc
Committee recommends submittal of the application, this item will be presented to the Mayor
and Common Council for approval on October 4, 2004. Staff is currently in the process of
completing the grant application, but a copy of the form is attached for your information.
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City of San Bernardino - Request for Council Action
STAFF REPORT (continued)
If awarded. grant funds will be used to hire a professional planning consultant to prepare the
plan, and a portion will be allocated to the Arroyo Valley Community Economic Development
Corporation as a sub-recipient, for community outreach and public involvement activities.
Financial Impact:
If the maximum grant amount of $250,000 is awarded, a 20% local match will be required
($50,000), of which 50% may be provided as in-kind services. A VCEDC has volunteered to
provide the in-kind services, leaving a need for $25,000 in matching funds to be committed by
the City. It is anticipated that grant awards will be announced between March and July of 2005.
Therefore, the matching funds would have to be budgeted in FY 05-06.
Recommendation:
Adopt Resolution
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DEVELOPMENT SERVICES
DEPARTMENT TO APPLY FOR AND ADMINISTER A COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT FROM CALTRANS IN THE AMOUNT OF
$250,000 TO PREPARE THE WEST SIDE HEALTHY NEIGHBORHOOD PLAN
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARQINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
authorize the Development Services Department to apply for and administer a California
Department of Transportation (Caltrans) Community-Based Transportation Planning Grant in the
amount of $250,000. The grant funding shall be used to prepare the West Side Healthy
Neighborhood Plan. Upon award of the grant, the Mayor shall be authorized to execute a Fund
Transfer Agreement with Caltrans. Expenditures shall be made in accordance with the budget as
approved in the CBTP Grant application.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DEVELOPMENT SERVICES
DEPARTMENT TO APPLY FOR AND ADMINISTER A COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT FROM GALTRANS IN THE AMOUNT OF
$250,000 TO PREPARE THE WEST SIDE HEALTHY NEIGHBORHOOD PLAN
.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2004, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGYILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN, City Attorney
By:
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lilItrans
CALIFOR~L\ HFPARTi\IE!\T OF TRANSPORTATION
Division of Transportation Planning
FY 2004-2005
FY 2005-2006
Transportation Planning Grant Application
Environmental Justice: Context-Sensitive
Planning for Communities
&
Community-Based Transportation Planning
dJ!plication Deadline - October 15. 2004
This application package is located on the Caltrans Division of Transportation
Planning wehsite at: http://www.dot.ca.gov/hq/tpp/grants.htm
trable of Content~
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Grant Program Description....... ....... ....... ... ........ ............................. 3
CaItrans Transportation Planning Grant Goals............:....................... 3
Grant Program Summary Chart....................................................... 5
Grant Program-Specific Information:
Environmental Justice: Context Sensitive Planning........................ 6
Community-Based Transportation Planning.. ....... ................... ..... 8
General Information and Requirements.............................................. 10
Grant Application:
Cover Sheet........... ...................... ..... ................. ... ... ... ....... ... 13
Criteria w/checklist................................................................ 14
Caltrans District Boundary Map....................................................... 16
Caltrans Contacts..... ...... ....... .... ............... ... .......................... .... .... 17
Samples:
Funding and Schedule Chart.................................................... 20
Project Summary Sheet........................................................... 21
Local Resolution................................................................. ... 22
MPO Resolution................................................................ .... 23
ADA Notice: For individuals with sensory disabilities, this document is available in aftemate formats.
For information call (916) 654-6410 or TDD (916) 654-3880 or write to Records and Forms
Management, 1120 N Street, MS-89, Sacramento, CA 95814.
.iGrlli1~Pr9l!ra.DtDe$~riJ)ti9n1
California Department of Transportation Planning Grants
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The Califomia Departlllelll of Transportation. Division of Transportation Planning (DOTP)
invites applications for the fiscal years 2004/2005 allll 2005/2006 Transportation Planning
Grants progralll. Applicallls will have the opportunity to select which fiscal year cycles in which
they would like their application to be considered. The fimds available frolll two gralll categories
idelllified in this package lIIay be used on a wide range of transportation planning applications.
INTRODUCTION
The California Department of Transportation (also known as Caltrans), provides one-time
transportation planning grants for:
, Environmental Justice: Context-Sensitive Planning
,. Community-Based Transportation Planning
These transportation-planning grants are intended to strengthen the economy, promote
equity, and protect the environment. The results of these grants should improve mohility
and lead to the programming and implementation of transportation improvement projects.
These projects should emphasize economy, equity, environment, safety, jobs, housing,
transportation, context sensitive planning, sustainable communities, public participation,
and reduced traffic con2estion.
CALTRANS TRANSPORTATION PLANNING GRANT GOALS
The Environmental Justice and Community-Based Transportation Planning grants have program
specific purposes and are intended to address local needs and issues. These Transportation Planning
Grants should address broad goals for the transportation system and are intended to foster common
and desirable attributes statewide.
Grant applicants need to demonstrate in their application how their planning project reflects one or
more of the following broad statewide planning goals:.
I) strengthen the economy;
2) promote infill development and social equity;
3) protect the environment;
4) encourage efficient development practices;
5) promote jobs and affordable housing balance;
6) link housing, transportation and land-use planning;
7) and increase community livability (by creating an attractive, safe and cohesive community).
Projects are typically one-year, but the proposal may be scoped for a two-year timeline.
Projects that can be replicated elsewhere in the state are especially welcomed. These grant programs
have different purposes and matching requirements. There is no limit on the number of applications
submitted by anyone entity per application period. However, the same project may not receive
Fiscal Year (FY) 2004/2005 or FY 2005/2006 funding from more than one planning grant program
administered by Caltrans. You may not submit an application for the same project to more than one
grant program. For the benefit of the applicant, Caltrans may refer a proposed project to a different
grant program if the proposal is better suited for different funding.
California Department of Transportation Planning Grants
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!Grant Pro2ram Description (cont.~
A total of$6.0 million in grant funds for both programs is estimated to be available for FY 2004/2005
and FY 2005/2006 (see chart on page 5). This amount is pending approval of the respective final
state budgets.
This application package is located on the Caltrans Division of Transportation ~lanning web site at:
hI/ r :/h \',. "v. clot. ca. g01'!hq/tpl'/gr<l II Is. h tm
The following page summarizes Environmental Justice and Community-Based Transportation
Planning grant programs.
California Department of Transportetion Planning Grants
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nvironmental Justice: Context-Sensitive Plannin Grant
PURPOSE
The purpose of the Environmental Justice Grants is to promote more public involvement by diverse
and under-served communities in the planning for transportation projects to prevent or mitigate
disproportionate, negative impacts while improving their mobility, access to services, equity,
affordable housing and economic opportunities.
GRANT SPECIFIC OBJECTIVES
. Proposed projects should have a clear focus on transportation and community development
issues that address the interests of low-income. minority, Native American, and other under-
represented communities.
EXAMPLES OF PROJECT TYPES
. Identifying and addressing transportation needs for the community;
. Identifying and involving under-represented groups in planning and project development;
. Improving demographic and socioeconomic analysis to identify emerging communities;
. Planning and safety improvements for pedestrians and bicycles;
. Feasibility studies for transportation improvements;
. Community revitalization and economic development with a transportation component;
. Improving cooperation in community development between public agencies and communities
. Developing guidelines and supporting information for EJ element of General Plan;
. Bilingual services for hearings, workshops and promotion oftransportation services;
. Private Sector partnerships and foundation investment to enhance mobility, affordable housing
and economic vitality;
. Promoting transportation technology, traveler information and energy efficiency in
communities;
. Community-based design and public art associated with transportation facilities and Rigbt-of-
Way;
. Transportation projects with community health benefits;
. Improving access to telecommunication and internet where a transportation benefit is clearly
demonstrated;
. Transportation and land use projects in central and inner cities and older suburbs;
. Transportation projects in underdeveloped rural and agricultural areas;
. In-fill development and brown field redevelopment with a transportation benefit for low-
income and minority communities;
. Context-Sensitive Planning for port or airport expansions;
. Transportation planning that enhances the business climate, affordable housing and economic
development in under-served communities;
. Transportation planning that enhances the assessment of goods movement in communities;
. Promoting Tribal Government involvement in transportation planning.
California Department of Transportation Planning Grants
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!Environmental Justice: Context-Sensitive Planning Grants (cont.~
ELIGIBILITY
Metropolitan Planning Organizations (MPOs), Regional Transportation Planning Agencies (RTPAs),
Cities, Counties, Native American Tribal Governments, and Transit Districts may apply for a grant
independently as an applicant. Universities, Community-Based Organizations, private non-profit
organizations, local transportation commissions, port authorities, and airport commissions are
considered sub-recipients and must have an MPO, RTPA, city or county as the main or lead applicant.
Every application should have letters of support by all its partners, including city and county
resolutions, as well as identifying the specific work and funding each partner will contribute. City and
county resolutions will not be needed until a grant is actually awarded.
FUNDING
An estimated $1,500,000 will be available in FY 2004/2005 pending state budget approval. Funding
for each approved project requires a maximum of 90 percent State grant funds (maximum $250,000)
and a local contribution equal to 10 percent of the grant request (one-half may be in-kind).
Direct your grant application questions to Caltrans Policy Analysis and Research staff:
. Project Manager: Norman Dong (916) 651-6889 norman dong!aldot.ca.gov
. Project Assistant: Brian Abbanat (916) 653-3726 brian abbanat!aldot.ca.gov
Direct your programmatic questions to:
. Program Chief: Reza Navai
(916) 653-3424
reza navai!aldot.ca. gOV
California Department of Transportation Planning Grants
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!Community-Based Transportation Plannin~ Grant~
PURPOSE
The purpose of the Community-Based Transportation Planning (CBTP) Grant Program is to fund
coordinated transportation and land use planning projects that encourage community involvement and
partnership. Projects should support livable community concepts (see examples of project types), and
promote community identity and quality oflife.
GRANT SPECIFIC OBJECTIVES
. Supports livable community concepts (see examples of project types);
. Addresses a deficiency, conflict, or opportunity in coordinating land use and transportation;
. Pertains to a study area where remedies to deficiencies in balanced, multi-modal transportation
planning will provide significant community benefit;
. Leverages resources that may result in future improvements;
. Supports an increase in residential development or rehabilitation capacity, revitalization of an
area including residential uses;
. Includes identifiable and likely synergistic effects (i.e. provision of any single benefit will
likely induce additional benefits).
. Should be innovative and stress community-based "grassroots" involvement.
EXAMPLES OF PROJECT TYPES
Projects should involve conceptual-level planning and design activities that encourage community
stakeholder collaboration and promote one or more of the following livable community concepts:
. Long-term sustainable community/economic development and growth;
. Improved mobility and transportation choices for a wide range of users;
. Safe and complete pedestrianlbicycleltransit linkages;
. Jobs and affordable housing balance;
. Increased transit oriented development or "transit villages";
. Mixed-land use development;
. Context sensitive streetscapes;
. Freight-friendly locations, delivery and parking;
. Re-use or infill/compact development.
ELIGIBILITY
Metropolitan Planning Organizations (MPOs), Regional Transportation Planning Agencies (RTPAs),
cities, counties, public entities, and transit agencies may apply for a grant independently.
The following organizations may submit proposals only as subrecipients and must have an MPO,
RTPA, city or county, or other public entity as the applicant: Native American Trib!ll Governments,
universities, community-based organizations, private non-profit organizations, and private sector
entities.
California Department of Transportation Planning Grants
Page 8
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Communi -Based Trans ortation Plannin Gran
FUNDING
An estimated $1,500,000 will be available in FY 2004/2005 pending Stilte budget approval. Similarly,
an estimated $1,500,000 will be available in FY 2005/2005 pending State budget approval. Funding
for this program requires a maximum of 80 percent State grant funds (cannot exceed $250,000) and a
local contribution equal to at least 20 percent of the grant request (one-half may be in-kind).
Direct your grant application requirements to Caltrans Office of Community Planning staff:
. Project Manager: Stuart Mori (916) 651-8204 stuart_mori@dot.ca.gov
Direct your programmatic questions to:
. Program Supervisor: Chris Ratekin
. Program Chief: Tom Neumann
(916) 653-4615
(916) 651-6882
chris Jatekin@dot.ca.gov
tom _ neumann@dot.ca.gov
California Department of Transportation Planning Grants
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IGeneral Information & Requirement~
Application Procedure:
Applications must be signed, received with all documents no later than 5:00 PM on Friday October 15,
2004 at the appropriate Caltrans District Office (See pages 16-19). Caltrans district staffis available to
help interested groups complete their applications.
Timeline:
. July I, 2004 - Caltrans Transportation Planning Grant Application available by mail, e-mail,
and website. (http://www.dot.ca.gov/hq/tpp!gmnts.htl11)
. Late July-August, 2004 - Anticipated Grant Application workshops.
. October 15, 2004 - Final applications due to appropriate Caltrans District Planning Office.
. March 2005- Estimated time of FY 04-05 grant award announcements (pending State budget
approval).
. July 2005- Estimated time of FY 05-06 grant award announcements (pending State budget
approval).
List of State Senators and State Assembly Members
A list of all State Senators and State Assembly Members within the project area must be identified by
district and included within the grant application. If this list includes more than ten Senate and
Assembly Districts, just identify the county (or counties) located within the project study area.
Financial Requirements
Administrative costs for these projects must not exceed 15 percent of the grant request. Administrative
costs are generally defined as office supplies, utilities, telephone bills, reproduction costs and rent.
Grant funding is provided in arrears with reimbursement occurring no more frequently than monthly.
The applicant must pay its sub-recipients and named sub-contractors prior to requesting reimbursement
from Caltrans. Local match must be provided on a proportional basis coinciding with invoicing
frequency. Sources for local match can include local sales tax, special bond measures, private sector
donations, and private foundation funds. Examples of in-kind contributions include the following:
printing, facilities, interpreters, equipment, advertising, staff time, etc.
Ineligible Projects and Expenses
Environmental studies, plans or documents normally required for project development under NEP A or
CEQA, detailed design or engineering qualified work, multi-phase projects, and project study reports
are not eligible activities for these grants, even if funded with outside funds or provided as match.
Construction projects, maintenance or acquisition of vehicles for bus or shuttle programs are also
ineligible.
The purchase of computers, software, and office furniture are ineligible expenses. The grants cannot
be used for personal expenses or other items unrelated to the project.
California Department of Transportation Planning Grants
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IGeneral Information & Requirements (cont.)1
Eligible Expenses
Grants are to be llsed for planning-related tools and activities, sllch as surveys, community meetings
and focus groups, planning consultants, bilingual services to facilitate meetings, reproduction costs,
office supplies, conceptual renderings and drawings of project, rental of computers, and transit pass
and light refreshments to facilitate public participation.
Ownership
Any technologies or inventions that may result from the use of these grants are in the public domain
and may not be copyrighted, sold or used exclusively by any business, organization or agency. The
awarding agency reserves a royalty-free nonexclusive and irrevocable license to reproduce, publish or
otherwise use and to authorize others to use for government purposes.
Overall Work Program & Local Resolution Requirement
Metropolitan Planning Organizations (MPO) and Regional Transportation Planning Agencies (RTPA)
must include their awarded projects in their Overall Work Program (OWP).
Environnlental Justice and Community Based Transportation Planning funds awarded to counties,
cities, and transit districts should be included as an informational item in the appropriate Metropolitan
Planning Organization/Regional Transportation Planning Agency OWP. However, if the match is
provided by the city, the MPOIRTPA must include the project in their OWP.
Local Resolutions
Local resolutions will be required only if a grant is awarded. Prior to contracting, funds awarded to
counties, cities, and transit districts require a local resolution from their governing body. Local
resolutions must be clear in naming and authorizing an office in the city, county or regional agency to:
(I) apply for a planning grant; (2) to accept such a grant; (3) authorize appropriate match (if
applicable) and (4) authorized to execute a contract with the California Department of Transportation
for purposes of implementing the planning grant project. See for sample resolutions.
Title VI Non-Discrimination Requirement
Title VI of the U.S. Civil Rights Act prohibits discrimination on the basis of race, color, or national
origin in programs and activities receiving Federal financial assistance. Specifically Title VI provides
the following:
"No person in the United States shall, on the ground of race color, or
national origin be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity
receiving financial assistance from the federal government."
California Department of Transportation Planning Grants
Page 11
. .
[General Information & Requirements cont'd/
Title VI Non-Discrimination Requirement (Continued)
The California Department of Transportation is responsible for complying with civil rights
requirements and for monitoring compliance of any sub-recipients of funding. This is also applicable
to sub-recipients of state funding. The Federal Highway Administration aqd the Federal Transit
Administration each have requirements that recipients must demonstrate continued compliance with
Title V\.
Disadvantaged Business Enterprise (DBE) Requirement
Applicants for Federally funded grants must comply with Title VI Civil Rights requirements regarding
Disadvantaged Business Enterprises (DBE) programs. For more information see 49 CFR Parts 23 and
26 Participation by DBE in the Department of Transportation Programs and Caltrans' Local Assistance
Procedures Manual Chapter 9 dated February I, 1998.
http://www.dot.ca.gov/hq/LocalPrograms/lpp/lppO 1-04.pdf
Subcontracting
Applicants must comply with bidding requirements for 3,dparty contracts as necessary. See 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments:
http://www.nhtsa.dot.gov//Ihtsa/whatsllp/TEA21 /GrantMa/l/HTML/03 _ DOTComRlIt 49CFR18.html
If the grant applicant specifically identifies a qualified, private consultant in the scope of work, that
consultant may be used without further bidding. ADDlicants are reminded to select consultants fairly
and carefully. If there is any change in Dlans that reQuire using a consultant not named in the SCODe of
work. then state comDetitive bidding reQuirements must be followed.
Single subcontracts. such as for consultants that exceed $25,000 must be bid. The bidding process
does not need to be elaborate, but must reflect a reasonable effort to seek at least three written
proposals. It must be a fair and documented process. Single subcontracts below $25,000 are not
subject to bid requirements.
A State boilerplate agreement for subcontracts does not exist. Each grantee should use' a format that
follows the appropriate state and federal requirements.
For grants that are a continuation of an existing project (i.e. a specific plan from a general plan) in
which a private consultant has been retained, the grantee is not required to re-bid the project. However,
before work begins on the grant portion ofthe project, the grantee must submit in writing to the
District stating this is a continuing project and ask not to competitively bid that portion ofthe project.
California Department of Transportation Planning Grants
Page 12
.
. .
Iication Cover Shee
Five complete hard copies of the application package for the FY 2004/2005 and FY 2005/2006 Transportation Planning Grant Program
must be received on or before October 15. 2004 at the Caltrans District Planning Office. Applicants are also required to submit the
electronic file of the application package In Microsoft Word. Submit additional sub-recipients (,fmoTe than one) on a separate grant
application cover sheet.
General Information
Grant Proaram:
Proiect Title:
Location (countv/citv):
.Aoallcant Sub-reclDlentts)
Oraanization
Contact Person
Contact Title
Maillna Address
r'itv
~ia Code
E-mail Address
'releahone I ) ( )
Fax I ) ( )
Fundin Infof'lllation
rant Funds Re uested $
Local Match/ln-Kind $
Identi Match Source
Other Fundin Source $
$
Please Select the Grant Cycle(s)
for which you are applying:
To the best of my knowledge, all information contained in this proposal is true and correct.
Print Name
Signature of Authorized Official (Applicant)
Tille
Dale
Signature of Authorized Ofjicial (Sub-recipient)
Print Name
Title
Date
California Department of Transportation Planning Grants
Page 13
. ,
trransportation Planning Grant Apylication Criteria!
A broad-based selection committee comprised of Caltrans staff, other agencies and community
organizations will convene to evaluate and rank all the proposed projects based on the following
questions and award criteria. The total application should not exceed 15 pages (excluding the grant
cover sheet, letters of support(s), and appendix).
THE APPLICATION MUST CONTAIN THE FOLLOWING ITEMS IN THE FOLLOWING ORDER. THE NUMBER
OF TOTAL POSSIBLE POINTS PER ITEM IS IDENTIFIED BELOW.
Checklist
o
o
03.
04.
05.
o
07.
08.
o 9.
I. Completed and signed grant application cover sheet. (page 13)
2. Give a concise proiect summary (half pal!e maximum):
· Identify the community, the stakeholders and what they want to accomplish
Give a clear description of the proiect area and its demol!raphics: (5 points)
· Describe project area and identify the populations, income, languages, and transportation
issues pertinent to the study.
Provide a clear iustification for the planning project: (15 points)
· Why is the project needed or justified?
· What will be the result or benefit to implementing this project?
Scope of Work: For each task, describe the methods, identify the responsible party, fund
source, budget and deliverable products. In addition, complete "Project Schedule and Funding
Chart" (example on page 20) and "Project Summary Sheet" (example on page 21). Make sure
funding chart totals add up to the figures in the grant application cover sheet. (20 points)
6. Demonstrate how this proposal reflects one or more of the goals in the CaUrans
Transportation Planninl! Grant Goals (see page 3). (20 points)
Describe how the project will address specific obiectives. See page 6 for Environmental
Justice objectives and page 8 for Community-Based Transportation Planning objectives.
(15 points)
Describe the project's approach to public participation and how this project will involve the
public, nonprofit and community based organizations, Native American Tribal Governments,
and under-represented groups in the planning and decision-making in the project. Demonstrate
how cooperation and dialogue with other public entities will occur to ensure the planning
project is successful and has a high likelihood of implementation. (15 points)
Describe proiect outcomes and manal!ement, including but not limited to: (10 points)
. Identify any milestones, interim products and final product.
. Steps to be taken during the project to ensure a successful outcome.
. Cost effective and reliable management of resources
~ransportation. PlanQj.ngGra.Dt,AePlica<<onCdteibt(ct)nt'cl~
California Department of Tmnsportation Planning Gmnts
Page 14
. .
D 10. Complete required supportinl! documentation, including:
. Map of project area (8Y2" X II") where the work specified in the application will occur.
. Legislative Districts with names of Senator and Assembly members within project area (see
page I 0 for projects with substantial legislative representation).
. Letters of support. (Letters can come from community-based organizations, local
government or service agencies, or elected officials).
D II. Five hard copies and one electronic copy on a disk or CD (Microsoft Office compatible).
In summary, grant application format should reflect the following order:
I. Cover Sheet
2. Project Summary
3. Description of Project Area & Demographics
4. Need & Justification for the project
5. Scope of Work
6. Grant Specific Objectives
7. Public Participation
8. Federal Emphasis Areas and Caltrans Mission and Goals
9. Project Outcomes
10. Supporting Documentation (Include in Appendix. Does not count against page total.)
Application must be received by 5:00 P.M Friday, October 15, 2004 at the
appropriate Caltrans District Planning Office. See pages 16-19.
lcaItrlln$J>i$tric(Bo1il'ldiltY~a.eI...
California Department of Transportation Planning Grants
Page 15
. >
. .
DEPARTMENT OF TRANSPORTATION DISTRICT
BOUNDARIES
SlSIWOJ
Il
r-o.___
~V'ItM.c;J
MXIJC
Locate the appropriate Caltrans District
Office to file your planning grant
application. See names and addresses
on the following page.
Icaltrans Headqullrters aodDistl"ictPlllDolijgCl)utlldListf
California Department of Transportation Planning Grants
Page16
MPO/RTPA
. Lassen LTC
. Tehama LTC
. Modoc LTC
. Trinity LTC
. Plumas LTC
. Siskiyou LTC
. Shasta LTC
. MPO/RTPA
. Butte CAG
. Sierra LTC
. Colusa LTC
. Glenn LTC
. EI Dorado LTC
. Nevada LTC
. Placer LTC
. Sacramento Area
COG
. TRPA - Tahoe Basin
. TMPO - Tahoe
Metropolitan
Planning
.. _ __ _ _ ___ _ __ __ __ _ __ Org!l11ization
I Caltrans Head'aui\rters andl)i$tri~t<PbrnJlinI!Conti\ctList (cont'dll .
., '
HEAOOUARTERS
Division of Transportation
Planning
1120 N Street, MS 32
Sacramento, CA 95814
DISTRICT 1
1656 Union Street Eureka,
CA 95501 (P.O. Box 3700)
95502
DISTRICT 2
1657 Riverside Dr
Redding, CA 96001
(P.O. Box 496073) 96049-
6073
DISTRICT 3 .
Sacramento Area Office
2389 Gateway Oaks Drive,
Suite 100
P.O. Box 942874
Sacramento, CA 94274-
10001
Contact
Environmental Justice:
Program Chief: Reza Navai, (916) 653-3424
Program Manager: Norman Dong, (916) 651-6889 *primary contact*
Program Assistant: Brian Abbanat, (916) 653-3726
Community Based Transportation Planning
Program Chief: Tom Neumann, (916) 651-6882
Program Supervisor: Chris Ratekin, (916) 653-4615
Proaram Manaaer: Stuart Mori, (916) 651-8024 *Drimarv contact*
Contact .. -... MPO/RTPA
Environmental Justice . Del Norte LTC
Brian Travis, (707) 445-5219 . Humboldt COG
Jesse Robertson, (707) 441-2009 . Lake COG
FAX: (707) 441-5869 . Mendocino COG
Community Based Transportation
Planning
Marie Brady, (707) 445-5230
FAX: (707)441-5869
Contact 0 0.0 < o.
Debbie Ginn, (530) 225-4671
FAX: (530) 225-3578
.0.
Contact o. <. <0. <
Jennifer Hayes (916) 274-0610
FAX: (916) 274-0648
Califom;a Dapartment of Transportation Planning Grants
Page 17
DISTRICT 4 Contact MPO/RTPA
111 Grand Avenue Environmental Justice . Metropolitan
Oakland, CA 94612 Surinder Sikand, (510) 286-5472 Transportation
(P.O. Box 23660) 94623- Emmanuel Mekwunye, (510) 286-6326 Commission
0660 FAX: (510) 286-5513
Community Based Transportation .
Planning
Jean Finney, (510) 286-6196
FAX: (510) 286-5513
DISTRICT 5 . Contact '. .. MPO/RTPA
50 Higuera St. Cindy Utter, (805) 549-3970 . Monterey LTC
San Luis Obispo, CA 93401 FAX: (805) 549-3077 . Santa Cruz LTC
. San Benito COG
. AM BAG
. Santa Barbara CAG
. San Luis Obispo
COG
DISTRICT 6 Contact .. '. MPO/RTPA
1352 W. Olive Dr. Marta Frausto, (559)488-4168 . Fresno COG
Fresno, CA 93728 Nell Hill, (559) 488-4325 . Tulare COG
(P.O. Box 12616) 93778 FAX: 559-488-4088 . Kern COG
. Kings CAG
. Madera LTC
DISTRICT 7 Contact ... '. MPO/RTPA
120 S. Spring Street Fernando Castro, (213) 897-1950 . SCAG
Los Angeles, CA 90012- Melanie Bradford, (213) 897-9446
3606 FAX: (213) 897-1337
DISTRICT 8 . contact. '., .} ........ . <.'-;:~' '.. . ....... . ........ MPO/RTPA
464 W. Fourth St. Environmental Justice . SCAG
Sixth Floor Lorna Foster, (909) 383-4473 . RCTC
San Bernardino, CA 92401 FAX: (909) 383-6890
Community Based Transportation
Planning
John Chiu, (909) 388-7139
FAX: 909-383-6890
DISTRICT 9 C . ta't> ......... .... .... .. . MPOJRTPA
onc ..... .....
500 South Main St. Forest Becket, (760) 872-0735 .Inyo LTC
Bishop, CA 93514 FAX: (760) 872-0678 . Mono LTC
altrans Head uarters and J)i$trict.PlaMi"C~ntaet List coot'd
California Department of Transportation Planning Grants
Page 18
.. .
< .
DISTRICT 10 Contact MPO/RTPA
1976 East Charter Way Environmental Justice . Alpine LTC
Stockton, CA 95206 Maria Rodriguez, (209) 948-7475 . Amador LTC
(P.O. Box 2048) 95201 FAX: (209) 948-7194 . Calaveras COG
Community Based Transportation . Mariposa LTC
I . Merced CAG
I Planning . Tuolumne COG
I Lynn O'Connor, (209) 948-7575 . San Joaquin COG
FAX: (209) 948-7710 . Stanislaus COG
DISTRICT 11 Contact " '>' '". , , MPO/RTPA
2829 Juan Street Mike Kent, (619) 688-6822 . SANDAG
San Diego, CA 92110 AIi Shahmiri, (619) 220-5390
(P.O.Box 85406) 92186 FAX: (619) 688-2598
DISTRICT 12 Contact ' ...... .... /.,' '. MPO/RTPA '.
3347 Michelson Drive Maureen EI Harake, (949) 724-2086 . Orange County
Suite 100 FAX: (949) 724-2256 Transportation
Irvine, CA 92612-0661 Authority
. SCAG
California Department of Transportation Planning Grants
Page 19
. .
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~le Project Summary Sbee~
PRU.JEt! SI \1:\1 \RY
Work Element _ - System Wide Ridership Survey
I Objective
To conduct a countywide ridership survey of all MTA fixe
inland routes. coastal routes and the three Dial-A-Ri
demographics and to collate statistics into a database t
future transit planning.
SHEET
. tra-community routes, inter-city
, to determine current ridership
isto information to be used for
Discussion
The MTA is a Joint Powers Agency (JPA) form
incorporated cities: Fort Bragg, Point Aren .
three general public Dial - A- Rides,
county). MTA provides transit service
transit centers in Santa Rosa, locate
docino and four
tion consists of
ter -city and inter
s residents with key
The last system-wide on board su
1995. Since that time we hav de
our Dial-A-Ride passengers 0
including a fixed route within
Ukiah. Current passe er pro
evaluate changes in 'on an
was conducted in January
have ne ad a comprehensive profile of
erous requests to add additional services
e community of Talmage and the City of
dated data is required to adequately
vel and distribution of service.
nducted in 1995. various passenger profile
g projects and/or to gather information about a
Tasks
.01 Consu
.02 Review 0
.03 Conduct On Bo
.04 Produce Final
% of Work Cost $
5%
15% -
40% -
40% -
TOTAL 100%
Products
1. Passenger profile for all services.
2. Analysis of potential markets and the strategies to reach those markets.
3. Survey information entered into a database program for future comparisons and analysis.
4. Draft Final Reports
Revenues
Transportation Development Act
I FTA Section 5313(b)
I
I Total
EXDenditures
$3,109 (11.47%) MTAStaff
$24,000 (88.53%) Consultant
$27,109 (100%)
$2,711 (10%)
$24,398 (90%)
$27,109 (1000/0)
California Dapartrnant of Transportation Planning Grants
Page 21
-, .
. .
~Ie Local Resolutio~
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN DIEGO AUTHORIZING THE
APPLICATION, ACCEPTANCE, AND EXECUTION OF AN ENVIRONMENTAL JUSTICE
TRANSPORTATION PLANNING GRANT FROM THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION.
WHEREAS, the City of San Diego is in the process of seeking financial support for the development
ofa pedestrian and bicycle mobility study in the San Ysidro community area [Project]; and
WHEREAS, the Project will develop strategies, measures,
walkability, bicycling and improved accessibility to tran .
people, the objective being to promote alternative trans
of San Diego; and
commendations to promote
residents, visitors and business
m s for trips in the San Y sidro area
WHEREAS, the Project will help implement th
City's smart growth efforts in the San Ysidro om
unity Plan and the
WHEREAS, the Planning Department
matching funds (TRANS NET Funds
streetscape plans enhancing pedes
funds and$30,OOO in local
elop circulation and
sidro area; and
WHEREAS, authorization is
administer the grant funds, an
California Department 0 Trans
BE IT RESOLVED, b
iego, as follows:
I. That the Ci "
Transportati ___
Grant for the -
to apply to the State of California Department of
tion Environmental Justice Transportation Planning
2. That the City
funds from the State of
authorized to take all necessary steps to secure the grant
ent of Transportation to provide funds for the Project.
3. That the City Manager, ee, is also authorized and empowered to conduct all negotiations,
execute and submit all documents, including but not limited to contracts, subcontracts, applications,
agreements, extensions, renewals, payment requests, and amendments of funding provided by the
Federal Highway Administration and California Department of Transportation which may be
necessary for the completion of the Project.
4. That the City Manager, or designee, is authorized, for and on behalf of the City, to accept,
appropriate, expend, and administer the grant funds, if secured, in accordance with the terms and
conditions set forth in the approved grant for the Project.
California Department of Transportation Planning Grants
Page 22
, .
. .
SOUTHERN (AlIfORNIA
~~
~~
ASSOCIATION of
GOVERNMENTS
Main Oflite
8.8 Well Seventh St,..t
12th floor
lo, Angeles. C.li"'rni.
90017'3431
I (11\) >]..18oa
I {11l1 >]"le'l
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RESOLUTION NO. 03-447.3 OF THE
SOUTHERN CALIFORNIA ASSOCIA nON OF GOVERNMENTS TO
APPROVE AND ADOPT A BUDGET AMENDMENT #1 TO THE FlSCAL
YEAR 2003-2004 OVERALL WORK PROGRAM (OWP)
WHEREAS. the Southern California Associa .
the Metropolitan Planning Organization (MPO
Orange, San Bernardino. Riverside. Ventura and 1m
WHEREAS. in conjunction with the
Master Fund Transfer Agreement
the annual funding conlraCt
Transportation (Caltrans)
tand
'lutes
t of
t funding;
d 450.220 require that the designated MPO and
portation planning process is addressing the major
area and is being conducted in accordance with all
NOW. THEREFORE. BE IT RESOLVED by the Regional Council of the
Southern California Association of Governments, that SCAG does hereby
approve and adopt the Budget Amendment #1 to the OWP for FY 2003-04 and
certifies that its planning process will be implemented through the OWP, in
accordance with:
I. 23 U.S.C. 134 and 135;
2, Sections 174 and 176(c) and (d) of the Clean Air Act as amended (42 U.S.C.
7504, 7506(c) and (d)i
3. Title VI of the Civil Rights Act of 1964 and the Title VI Assurance executed
by California under 23 U.S.C. 324 and 29 U.S.C. 794;
4, Section 1I01(b) of the Transpol1ation Equity Act for the 2111 Century (Pub. L.
105-178 112 Stat. 107) regarding the involvement of disadvantaged business
entel1lriscs in the FHW A and Ff A funded projects (49 CFR pan 26); and,
" ..
. .
,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk. Director
Subject: Resolution authorizing the
Development Services Department to apply
for and administer a Community-Based
Transportation Planning (CBTP) grant from
Caltrans in the amount of$250,000 to
prepare the West Side Healthy
Neighborhood Plan.
Dept: Development Services
Date: September 22, 2004
MCC Date: October 4, 2004
Synopsis of Previous Council Action:
11/05/01 Council authorized submittal ofa Community-Based Transportation Planning grant
application to CaITrans in the amount of $280,000 to prepare the Santa Fe Depot
Area Plan, and committed to allocate local matching funds of$56,000.
12/16/02 Resolution No. 02-381 was adopted to authorize acceptance ofCBTP grant funds in
the amount of $268,800. The FY 02-03 budget was amended to allocate the
following matching funds: $42,000 from EDA, $14,000 from the General Fund.
Recommended Motion:
Adopt Resolution.
I ,-/'
---l1-I)I.:'/ ~--.B'I\R--
I James Funk
/
Contact person:
Tern Rahhal, Principal Planner
Phone:
3330
Staff Report, Resolution
Supporting data attached: Grant Application
Ward:
6
FUNDING REQUIREMENTS: Amount: $25,000 local match
Source: (Acct. No.) To be determined if grant is awarded
Acct. Description:
;,ntM",~, :~'~i~~:~~~s'~tD: / Ii H /0 .; Finance:
Council Notes c....,.,c~t~(L....l ~
~v- <.3 /
It- '~"'."lrl:tlltp.m -
~ h ~--k.. Agenda Item No. \ '
City ClerklCDC Secy
City of San Bernardino 3 ,
." 4t,
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Citv of San Bernardino - Request for Council Action
STAFF REPORT
Subject:
Resolution authorizing the Development Services Department to apply for and administer a
Community-Based Transportation Planning (CBTP) from Caltrans in the amount of $250,000 to
prepare the West Side Healthy Neighborhood Plan.
Background:
At the request of Councilman Johnson, staff attended a meeting with the CaTP program
manager at Caltrans on September 2, 2004, to review the CaTP program eligibility criteria and
discuss the potential for a CaTP grant proposal for the 1-210 corridor in the Sixth Ward.
The purpose of the CaIP grant program is to fund coordinated transportation and land use
planning projects that encourage community involvement and partnership to promote community
identity and quality of life. In particular, the CBIP program is intended to minimize conflicts
and enhance compatibility between transportation projects and surrounding communities.
Funding is awarded for use over a two-year period.
The Arroyo Valley Community Economic Development Corporation (A VECDC), a non-profit
public benefit corporation specializing in housing rehabilitation and development services, has
proposed to partner with the City in a new CaTP grant proposal. The proposal is a plan to
prepare the City's West Side for construction of the final segment of 1-210, scheduled for
completion in 2007. With the Council's approval, staff would cooperate with A VECDC to
request CBIP funding to prepare the West Side Healthy Neighborhood Plan for West Side
neighborhoods surrounding the 1-210 corridor. The West Side Healthy Neighborhood Plan will
focus on maintaining the integrity of existing West Side neighborhoods, while taking advantage
of economic development opportunities that will come with construction of the new freeway.
Ihe following would be proposed as elements of the West Side Neighborhood Plan:
· Streetscape improvement plans for State Street, including landscaping, decorative walls,
bicycle and transit amenities.
· Plans for additional landscaping or other screening needed to improve the appearance of the
freeway structure and sound walls, as seen from the surrounding neighborhoods.
· A pedestrian and bicycle access plan to maintain connectivity between existing
neighborhoods on both sides ofthe freeway corridor.
· A new commercial land use plan for property adjacent to the future State Street off-ramps.
· Residential property rehabilitation and neighborhood beautification programs to revitalize
West Side neighborhoods and encourage high-quality infill development.
· A grass-roots community participation program to involve West Side residents, businesses
and community organizations in preparing the plan and in its implementation.
caTP Grant applications are due to Caltrans on October 15, 2004. If the Grants Ad-Hoc
Committee recommends submittal of the application, this item will be presented to the Mayor
and Common Council for approval on October 4, 2004. Staff is currently in the process of
completing the grant application, but a copy of the form is attached for your information.
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City of San Bernardino - Request for Council Action
STAFF REPORT (continued)
If awarded. grant funds will be used to hire a professional planning consultant to prepare the
plan. and a portion will be allocated to the Arroyo Valley Community Economic Development
Corporation as a sub-recipient. for community outreach and public involvement activities.
Financial Impact:
If the maximum grant amount of $250,000 is awarded, a 20% local match will be required
($50,000), of which 50% may be provided as in-kind services. A VCEDC has volunteered to
provide the in-kind services, leaving a need for $25,000 in matching funds to be committed by
the City. It is anticipated that grant awards will be announced between March and July of 2005.
Therefore, the matching funds would have to be budgeted in FY 05-06.
Recommendation:
Adopt Resolution
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DEVELOPMENT SERVICES
DEPARTMENT TO APPLY FOR AND ADMINISTER A COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT FROM CALTRANS IN THE AMOUNT OF
$250,000 TO PREPARE THE WEST SIDE HEALTHY NEIGHBORHOOD PLAN
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
authorize the Development Services Department to apply for and administer a California
Department of Transportation (Caltrans) Community-Based Transportation Planning Grant in the
amount of $250,000. The grant funding shaH be used to prepare the West Side Healthy
Neighborhood Plan. Upon award of the grant, the Mayor shaH be authorized to execute a Fund
Transfer Agreement with Caltrans. Expenditures shaH be made in accordance with the budget as
approved in the CBTP Grant application.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DEVELOPMENT SERVICES
DEPARTMENT TO APPLY FOR AND ADMINISTER A COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT FROM CALTRANS IN THE AMOUNT OF
$250,000 TO PREPARE THE WEST SIDE HEALTHY NEIGHBORHOOD PLAN
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2004, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN, City Attorney
By:
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