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Home My WebLink About17-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding a contract to Guzman Construction Company for Storm Drain Improvements in Rialto Avenue from Rancho Avenue to Pennsylvania Avenue (SD04-09) per Plan No. 10311 and authorization for the Fimuice Director to amend the FY 04/05 Budget. Dept: Development Services FileNo. September 23, 2004 ORIGINAL 4.7255 Date: MCC Date: October 4, 2004 Synopsis of Previous Council Action: July 2002 Approved 2002/2003 CIP. Rialto Avenue Storm Drain at Rancho Avenue Sept. 2003 Approved 2003/2004 CIP. (SD04-09) Rialto Avenue Storm Drain Sept. 2004 Approved 2004/2005 CIP. (SD04-09) Rialto Avenue Storm Drain. Recommended Motion: I. Adopt Resolution. 2. Authorize the Finance Director to amend the FY 04/05 budget by transferring $59,000 in unallocated Storm Drain Funds to Account No. 248-368-5504-7255 "Rialto Avenue Storm Drain (SD 04-09)". Ja-Hw4 F.:~ James Funk Contact Person: Michael Grubbs, Eng. Mgr./Field Engineer Phone: 5179 Supporting data attached: Staff Report, Map & Resolution Ward: 3 FUNDING REQUIREMENTS: Amount: $131.700.00 Source: (Acct. No) 248-368-5504-7255 Acct. Description: SD04-09 Rialto Avenue Storm Drain Finance: Council Notes: ~~~ ~~~'1 Agenda Item No. 17 10/Lf/ tY CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution awarding a contract to Guzman Construction Company for Rialto A venue Storm Drain (SD04- 09) per Plan No. 10311 and authorization for the Finance Director to amend the FY 04/95 Budget. Backl!round: On September IS, 2003, the Mayor and Common Council allocated, as part of the FY 2003/04 Capital Improvement Program (CIP), $72,700 in Storm Drain Construction Funds for Project No. SO 04-09 "Rialto Avenue Storm Drain (SO 04-09)". The project was carried over into the FY 04/05 CIP. This project consists ofthe following: I. Removal of the failing storm drain crossing Rancho Avenue along Rialto Avenue. 2. Construction of new catch basins and reinforced concrete pipe (RCP) and connection to an existing RCP traveling to Lytle Creek. 3. Repair of damaged asphalt disturbed by contractor's operations. The purpose of this project is to reduce flooding problems on Rancho Avenue at Rialto Avenue. The Plans and Specifications for this project are complete. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid Source, the City's web sites, and with the San Bernardino Area Chamber of Commerce. Bids have been received and are listed below: Name of Bidder City Amount of Basic Bid GUZMAN CONSTRUCTION COMPANY San Bernardino $ 74,090.00 Ross A. Guv & Son, Inc. Murrieta $ 86,902.00 Bonadiman-McCain, Inc. San Bernardino $ 87,052.00 Mike Stanton CQnstruction, Inc. Camarillo $ 89,420.00 Savala Construction Comoany, Inc. Irvine $ 91,768.60 Dominl!uez General Ene:ineerine: Contractor Rosemead $ 91,440.00 Nikola Corooration Irvine $ 95,684.00 T. B. Penick & Sons, Inc. San Diee:o $ 167,140.00 Emdneer's Estimate $ 71,310.00 " CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report (Continued) Based on review of the sealed competitive bids received, staff has determined that Guzman Construction Company of San Bernardino, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and therefore, recommends that the Mayor and Common Council award the referenced contract to Guzman Construction Company. The estimated project costs are as follows: Construction Cost (basic bid) $74,090 DesiJ~n (exnended) $17,700 PotholilllZ Utilities $16,000 Inspection and Contract Administration $12,210 Contilllzencies $11,700 Estimated Total Proiect Cost $131,700 If approved, this project is expected to begin construction in November of 2004 and be completed by January of2005. Financial ImDact: Funds for this project are available in FY 2004/2005 CIP in Account No. 248-368-5504-7255, (SD04-09) "Rialto Storm Drain" in the approximate amount of $55,000, leaving a shortfall of approximately $59,000. Staff is proposing that supplemental funding in the amount of $59,000 be transferred from unallocated storm drain funds to provide a total construction funding amount of $114,000 (Contract amount + Potholing + Inspection and Contract Administration + Contingencies), which is adequate to construct the project. Recommendation: I. Adopt Resolution. 2. Authorize the Finance Director to amend the FY 04/05 budget by transferring $59,000 in unallocated Storm Drain Funds to Account No. 248-368-5504-7255 "Rialto Avenue Storm Drain (SD 04-09)". ,,~t\~ARl)~N'() ~ . ~.., ~ :\~, S ;1 ~ ~ ..~'; , ~ . . ~Q ~~ ~NljED \~ \."- City of San Bernardino, California Department of Public Works, Division of Engineering STORM DRAIN IMPROVEMENTS AT RIALTO A VENUE . sr IIII!""" \ 61HZ ST.~St I SAINT ELKl DR ~ ~1~" d SPRtcE ST.iI . ll\~ \' -_, 1/ ~ \ a:f!~_. ~_ VI ._11\'" \..~ FOOTHIL I-il ..) l;,I2lO,BLVOl"" ,,:.. '" "" 66 . ....... Sf _~~ t;; 66 '''h TI W COORf J"~ s ~ ~ ~II!I ~I M.<L ,I I I f I W 3RD \\S... :;: ;:~. STA . II STA ~- I I -il_,Ir. r $- 'S~ ~ 1 T, .-.In: 11001;; ~ W 2Nl~~ ><")1 C1!, ~ 11 !Il. ok"'#1I 2ND ~ ~? 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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Guzman Construction Company, at 1264 S. Waterman Avenue, San Bernardino, CA 92408, is the lowest responsible bidder for Storm Darin Improvements in 9 10 Rialto Avenue from Rancho Avenue to Pennsylvania Avenue (SD 04-09), per Plan No. 10311. A contract is awarded accordingly to said bidder in a total amount of $74,090.00, II 12 with a contingency amount of $11,700.00, but such award shall be effective only upon being 13 fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is 14 hereby authorized and directed to execute said contract on behalf of the City; a copy of the 15 16 17 18 19 contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party 20 21 22 23 24 25 26 27 28 shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. 1111 1111 No, 17 10 I ~ I D1' 1111 l' o o o 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 2 BERNARDINO AWARDING A CONTRACT TO GUZMAN CONSTRUCTION COMPANY, FOR STORM DRAIN IMPROVEMENTS IN RlALTO AVENUE FROM 3 RANCHO AVENUE TO PENNSYLVANIA AVENUE (SD04-09) PER PLAN NO. 10311. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a meeting thereof, held on 7 the_day of , 2004, by the following vote, to wit: 8 ABSTAIN ABSENT Council Members: AYES NAYS 9 10 ESTRADA 11 LONGVILLE 12 MC GINNIS 13 DERRY 14 15 16 17 18 19 KELLEY JOHNSON MC CAMMACK 20 City Clerk 21 The foregoing resolution is hereby approved this 22 23 24 25 Approved as to 26 form and legal content: day of ,2004. Judith Valles, Mayor City of San Bernardino 27 .l~ 28 ;ajnes F. Penman, (9ity Attorney CITY OF SAN BERNARDINO Interoffice Memorandum '"E";:II/i:-, J'I"'! 1-'1 F.;" CITY CLERK'S OFFICE " V_" . vi, 0"11 Records and Information Management (RIM) P"'!lgram 114 OCT 11 P 4 :32 DATE: October 8, 2004 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2004-309 At the Mayor and Common Council meeting of October 4, 2004, the City of San Bernardino adopted Resolution 2004-309 - Resolution awarding a contract to Guzman Construction Company for storm drain improvements in Rialto Avenue from Rancho Avenue to Pennsylvania Avenue (SD04-09), per Plan No, 10311. I am providing you with one certified copy of Resolution 2004-309 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by December 3, 2004. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. o e mentioned documents. Si Please sign and return. CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: November 30, 2004 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Resolution 2004-309 - Guzman Construction Company CC: Our office has not received the contract with Guzman Construction Company for storm drain improvements in Rialto Avenue from Rancho Avenue to Pennsylvania Avenue (SD04-09), per Plan No. 10311. This agreement was approved at the Mayor and Common Council meeting held on October 4, 2004, and will be null and void ifnot executed and returned to the City Clerk's Office by December 3. 2004. Please forward the executed agreement to the City Clerk's Office, to my attention, as soon as possible. If you have any questions, please do not hesitate to call me at ext. 3206. DEVELOPMENT SERVICES DEPARTMENT PUBLIC WORKS DIVISION DOCUMENT TRANSMITTAL SHEET DATE: December 3. 2004 TO: CITY CLERK'S OFFICE Jt:hael D. Wolff, Construction Engineer FROM: FILENO.: 4.7255 SUBJECT: Contract Document Submitted To City Clerk CC: Andy Navarro. Construction Inspector II STORM DRAIN IMPROVEMENTS RIAL TO AVENUE FROM RANCHO AVENUE TO PENNSYLVANIA AVENUE CONTRACT TITLE: RESOLUTION/ORDINANCE TITLE: 2004-309 October 4, 2004 Item No. 17 Signed Contract Documents AGREEMENT TITLE: SUBMITTED TO CITY CLERK: Date: /t?- 03- Otj RECEIVED BY: ~ (Signature of Person Recei" \___W__PW~_iIooW"liII&lI'CilyClort"T_"'.m'SDIMPlI"UO,.vEFKONlIANCH(lA,"-TOPE!OlAVE.....,IJj"'_IJ.e3-1IlN"" " ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 1()-A..-o2\ Item # Vote: Ayes t-'l Nays .er Change to motion to amend original documents D II Resolution # Abstain .e 2004-- SJq Absent e Companion Resolutions Null/VoidAfter: f.oo days/ 12-yO"\ Resolution # On Attachments: 0" Note on Resolution of attachment stored separately: W" PUBLISH D POST D RECORD W/COUNTY D Date Sent to Mayor: \ () -~ --0" Date of Mayor's Signature: \(;-"'\ -<:>l.\ Date of Clerk/CDC Signature: \ 0-- l.-()~ Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: I \- ?o--o4 16- ~-o~ By: Reso. Log Updated: Seal Impressed: g- .a-- 2rul Reminder Letter Sent: Date Returned: \L-"2;-(\~ Not Returned: D Request for Council Action & Staff Report Attached: YesL No By Updated Prior Resolutions (Other Than Below): Yes No-L By Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No-L By Updated CDC Personnel Folders (5557): Yes No t/ By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes NO? B Copies Distributed to: Animal Control City Administrator City Attorney Code Compliance Development Services Others: D D ~ D 1!3'" Notes: I!sx. 11\ f) Ccm- i2.PC:I EDA D D g/ D D Information Services D Parks & Recreation D Police Department D Public Services D Water Department D $ Ready to File: _ Date: Revised 12/18/03 Facilities Finance Fire Department Human Resources