HomeMy WebLinkAbout32-Parks & Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Subject: RESOLUTION RATIFYING THE
SUBMITTAL OF A GRANT APPLICATION TO
ADMINISTER A PROGRAM CONTINUATION
GRANT FROM THE CORPORATION FOR
NATIONAL AND COMMUNITY SERVICE IN
THE AMOUNT OF $57,183 TO CONTINUE
THE ADMINISTRATION AND OPERATION
OF THE RETIRED AND SENIOR
VOLUNTEER PROGRAM (RSVP) FOR THE
PERIOD OCTOBER I, 2004 THROUGH
SEPTEMBER 30, 2005.
MICC Meeting Date: September 20, 2004
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation &
Community Services Dept.
Date: September 1,2004
Synopsis of Previous Council Action:
The Mayor and Common Council has approved application and administration of Federal grants
for the administration of the Retired and Senior Volunteer Program since 1975.
Recommended Motion:
Adopt Resolution.
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Contact person: Aaliyah Harkley
Phone: 5231
Supporting data attached: !';taffR."ort Re<o & Contract Ward: All Warc1R
FUNDING REQUIREMENTS:
Amount: Grant Revenues of$57,183; cost to the
City $39,647 in match funds; $12,297 in in-kind
services
Source:
(Acct. Description)
Finance:
Council Notes:
12t:0.a :ti Z(R) 4- ~CO
Agenda Item No. ~
'1/"-0/0'1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution ratifying the submittal of a grant application to administer a program continuation
grant from the Corporation for National and Community Service in the amount of $57,183 to
continue the administration and operation of the Retired and Senior Volunteer Program (RSVP)
for the period October I, 2004 through September 30, 2005.
Backl!round:
RSVP is a federally funded program that has been part of the Parks, Recreation and Community
Services Department for over 29 years. In the last three years, over 400 active participants
contributed more than 110,000 hours annually. This grant will enable the department to continue
providing the services as in past years.
The Program Manager and the Coordinator of Volunteers recruit volunteers, provide work sites,
prepare memorandums of understandings for sites, make site visits, prepare reports for the grant
requirements, and host an annual recognition ceremony for the volunteers.
These dedicated senior volunteers help mentor and tutor children at school and in after-school
programs in libraries, visit the frail elderly, and transport the homebound to doctor appointments
and to grocery stores. They participate with local law enforcement as Citizens on Patrol (COP)
volunteers. They distribute vital information to the public, especially other seniors, on
telecommunications fraud and elder abuse awareness. They work with organizations serving the
homeless as well as assisting in hospitals, nursing homes, and work in our Senior Nutrition
Programs.
The RSVP volunteers do not receive pay, but can request up to $15 a month as reimbursement
for their transportation expenses.
This grant was due to CNCS on July 23, 2004. This grant is an e-grant and the timeframe allotted
to complete the application online is only one week; therefore we are requesting ratification of
this grant application.
Financial ImDact:
The City provides matching funds for salaries and fringe benefits for two full-time employees, a
program manager and a coordinator of volunteers, in the amount of $39,647. The grant match
line item, 001-386-5193, is currently $45,900 which also includes the city match for the Senior
Companion Program (SCP) of $42,930. Therefore, the total grant match anticipated is $82,577,
leaving a deficit of $36,677 for both grants.
The deficit will be funded as follows: $20,000 from FY 04-05 landscape/contractual and $16,677
from Carryover savings from FY 03-04 landscape/contractual.
Recommendation:
Adopt Resolution.
~nby'_ "])C'885 RPr_BGT_424
on January 15, 2004 5:25 I'M
RSVP-8an Bernardino
City of San Bernardino
Appllcallon II: 04SAll36433 BudgelDnls: 1001/2003 - 0llI3Il/2006
Total AmI CNCS a..... -- E__nt
SactIon L VolunlHrS~~_
A. Fl"ojacl_ El<panaea 64,407 38,029 26,378 0
B. Alraonnel Fmge_
FICA 15,078 0 15,078 0
Haallh Ilauranee 0 0 0 0
Retiramont 0 0 0 0
life hsurance 0 0 0 0
ToI8I 515,078 SO 515,076 50
C. Fl"ojact Staff Trava'
Lacel Travel 725 805 120 0
Long []stance TrBVeI 1,062 907 155 0
ToI8I 51.787 51,512 $275 SO
D. Fqulpmant
E. Supples 450 300 150 0
F. Contractual and eona_ Sarvi:aa
l OIhar Voklntaar Support Coals 8,785 650 8.115 0
J. l1di'act Coals
aactlon La_I $90,485 $40,491 $48,884 50
--.--
SactIon L VoIunlHr E_
A. Othar VokIntaar Coals
MaaIa 1.500 0 1.500 0
lkllfOlllB 0 0 0 0
hsurance 937 937 0 0
_ognlion 3.066 1,641 1,225 0
VokIntaarTraval 19.637 13,914 5,723 0
ToI8I 525,140 516,692 $8,446 50
SactIonI. a_I 525,148 518,1l12 $1.448 SO
Budgol To..... 5115.825 $57.183 $58,442 50
Funding Pon:entages 49.5% 50.5%
Form424A
_Iod SF-424A (4/88 and 12197)
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RESOLUrcD~r
RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION
TO ADMINISTER A PROGRAM CONTINUATION GRANT FROM THE
CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN THE AMOUNT
OF $57,183 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE
RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD
OCTOBER 1, 2004 THROUGH SEPTEMBER 30,2005.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
ratify the submittal of a grant application for a continuation grant in the amount of $57,183
from the Corporation for National and Community Service for the continuation of the Retired
12 and Senior Volunteer Program for the period October I, 2004 through September 30, 2005.
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RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION
TO ADMINISTER A PROGRAM CONTINUATION GRANT FROM THE
CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN THE AMOUNT
OF $57,183 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE
RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD
OCTOBER 1, 2004 THROUGH SEPTEMBER 30, 2005.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2004, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
12 McGINNIS
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DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this day of
,2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
:
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Narratives
Strengthening Communities
The City of San Bernardino's RSVP currently serves 50% of the San Bernardino County population (potentially 704,314
of its 1,418,362 residents). The service area covers 8,067.32 square miles. Cities served include: San Bernardino,
Highland, Yucaipa, Redlands, Grand Terrace, Colton, Rialto, The San Bernardino mountain areas and High Desert
communities of Phelan, Hesperia, Victorville, Apple Valley, Hinkley, Newberry Springs and Needles.
In the more metropolitan areas, needs appear to lean more toward issues of education, health and nutrition, community
and economic development and public safety, whereas the more rural and isolated communities have needs more
directly related to the human needs and community and economic development areas. Information provided by the San
Bemardino County Department of Aging and Adult Services, administrative personnel of several area school districts
and local law enforcement agencies, suggest the needs of most communities within our service area are the same.
SERVICES WITH COLLABORATIVE AGENCIES:
RSVP will continue working with the County Health Department, Department of Mental Health and the City's
Center for Individual Development (CID) to provide public information and assistance primarily within the
senior populations of our service area. Current medical information and the availability of services are shared
with all of our project participants on a regular basis through the distribution of our newsletter and pamphlets
provided by the Community Hospital of San Bernardino. We generally participate in at least one senior health
and fitness fair annually and at other events that present opportunities to handout information on the various
aspects of service and to highlight the community partnerships with which our program collaborates.
SENIOR NUTRITION SERVICES:
RSVP works with the Department's Senior Nutrition Services, a County sponsored, federal grant funded
program. Currently, a majority of our volunteers are in placements to help with the facilitation of the nutrition
program. The County has stated that with the ever increasing growth of the senior population, it is essential for
the programs to be maintained and expanded in San Bernardino County. Not only are they vital for nutritional
reasons but they play an even more important aspect in socialization.
Volunteers at these locations also provide the extra work force needed to help with the Health Department's
immunization programs that provide free flu and pneumonia shots on an annual basis. The auxiliary volunteers
at the Community Hospital of San Bernardino and San Bernardino County Hospital provide information
throughout the community at various times of the year for families with young children and provide low-cost or
free immunizations. Our volunteers serving on the west-side of San Bernardino at the 16th St. Seventh-Day
Adventist Church provide assistance for people throughout the community. They also serve as back up to the
Community Hospital's Disaster Program by making quilts which they have stock piled if blankets run out at the
hospital.
INFORMATION & REFERRAL SERVICES
The County projects a sharp increase in the senior population as the baby boomers reach 60, with the over 75
age group being the fastest growing age group. Statistics show that between the year 2010-2030 seniors will
account for 20% or better of the overall population. This means not only will RSVP be challenged to find
interesting volunteer assignments, but also to meet the rising requests from our currently established partners, as
their need for volunteers increases.
In order to fulfill the ever increasing senior population's need for assistance and services, RSVP works with the
staffs of Senior Information and Assistance at the Department of Aging and Adult Services, San Bernardino
Adult School, Highland Senior Center, and the City of San Bernardino's Senior and Community Centers.
Volunteers are trained to work with staff to provide diverse, quality services and provid~ information for
seniors.
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Program Management
We will continue to utilize the Volunteer Works database for updating records and files on an ongoing basis to ensure the
most current information is available for reporting at any time. Join Senior Service Now (JASON) is currently being
used for online recruiting and staff are planning to expand the available listings. We have a special edition of our
newsletter that was recently distributed to address the volunteer needs of stations where placement has posed a problem.
We will re-evaluate their sites in a few months to see if they should be removed from our roster for lack of volunteer
interest.
A monthly station request for data, information & update form will be a required report for site supervisors to include
with the timesheet submissions or check verification signed sheets. This tool will be used to notify RSVP staff for
changes to station, staff and their volunteers, as well as any specific needs or requests they may have for the RSVP
office. The form will also be used for data collection relevant to national service priorities for outcome reporting and
verification.
An annual project assessment survey will be sent to all volunteers. This information will allow RSVP to analyze overall
satisfaction of participation and service and allows for their comments and suggestions while retaining their anonymity.
We will continue to seek volunteer and station collaboration and participation for fund raising endeavors to increase
financial resources that will be used to cover related expenses for training, recognition and outside evaluation costs as
required. We will also seek other in-kind contributions or sharing options that can be cooperatively exchanged for mutual
benefits with other partners and community collaborations.
Organizational Capacity
The City of San Bernardino's RSVP project has been under the sponsorship ofthe Parks, Recreation and Community
Services (PR&CS) Department for over 29 years. Lemuel Randolph, Director of PR&CS, continues to support and
provide positive leadership to our project. Support and leadership are also provided by Tom Boggs, Acting Assistant
Director ofPR&CS and Aaliyah Harkley, Senior Recreation Supervisor. Together they act as our RSVP staff's
immediate supervisors.
The project manager, Nancy Clatfelter, with over ten years experience, and the coordinator of volunteers, Teresa Dobbs
with over five years with both RSVP & SCP, have established an extensive network of people to provide assistance with
assessing community needs and sharing/providing training and technical assistance. Goals and objectives are provided to
the department by the RSVP Manager and Coordinator of Volunteers on a regular basis andlor as part of the annual
performance appraisal process.
Budget reviews are done by the Parks Administration Staff and the City's Finance Department. The Finance Department
distributes quarterly financial status reports which are reviewed by the project director. The Finance Department also
handles the financial status reporting in the electronic reporting programs.
PR&CS Department administrators encourage attendance at seminars and training venues that support the staff and
program.
The RSVP Advisory Council usually conducts an annual assessment of the project and staff.
Other
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PNS
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PART 1- FACE SHEET
Il.f"PLlCATION FOR FEDERAL ASSISTANCE 11. TYPE OF SUBMSS1ON:
Noo-Coestruc:tiOll
,
'28. DATE SUBMlTEO TO CORPORAllON 13. DAlE RECEI\IEll BY STAlE I STAlE APPlICAllQN IOENllFIER:
i FOR NAllONAL AND COlMJNITY I I-~
I SER\IlCE (CNCS): I
I 08117104 I.. DAlE RECEI\IEll:
21>. APPLICATION 10:
I 05SR.046194 I 01111104 04SRPCAOOl
15. APPLICATION INFOR~l1ON
i LEGAl NME City ors.a lIl:Iurdioo NAN: AND CONTACT INFORJMllON FOR PROJECT DIRECTOR OR OTHER
I PERSON 10 BE CONTACTED ON W.TTERS IN\IOI.\IlNG lHlS APPLICATION ,...
_codoer.
: ADDRESS (give at,.. dtua. ely, ... end. code): NN.E: Nmc:y a.lIIta'"
I 300 North D Street lELEPHONE NUa.eER: 1(909)384-5414
I San 8emardiao CA 92418 FAXNUY:!ER: 1(909)889-9801
I
I INlERNET e-aMlL ADORES$: cl...tcr@lbcity-OlJ
: e. et.A.OYER IDENllFICATJON HUMiER (B1\f: 7. TYPE OF APPLICANT:
I 956000712 78. Loc:aI Govemnmt - Municipal
I lb. LocII Govern...., Muuicipal
18. lYPE OF APPLICATION:
I o NEW o CONTINUATION
o REVISION DD
If Revision, ..... approprtatelltter(a) in balc(.):
i A. IncreMe A\ll8fd 8. o.a..e "'-" C. Inc..... DlAIion
,
Q~D_m I 8. _ OF FEDERAL AGENCY:
I Corporation for National and Community Service
i 108. CATALOG OF FEDERAL oor.ESTIC ASSISTANCE HUMER: 94.002 11. DESCRIPTIVE llTLE OF APPUCNIIl"$ PROJECT:
! lOb. TlTI.E R______ RSVP-S8n Sb,._dl...
I [
112. AREAS AFFECTED BY PROJECT (Uat CIfoo. QuItioo. SI..... atct
,
I coven SIll BaDIrcIiDO CouDty iududiallhe hip deled fomNeedlo to lbe \'idOl"
Valley.theSllll8c:rdo........I8dUJevaJlc:y ~Rialtoto fUJblmdmd YDClipa.
l'3....0I'0SED PROJECT: STARTDAlE 10101103 END DATE: 09/30106 14. PERFOR~CE PERIOO: STNrr DATE: END DATE:
115. ESTlM\TEO FUNDING: 16. IS APPUCATlON SUBJECT 10 REVIEW BY STATE EJlECUTlVE
! a. FEDERAL S ORDER 12312 PROCESS?
51,183.00
! ~ YES, THIS PREAPPllCATlON/APPUCAllON WAS MIIDE AVAILABLE
b. APPUCANT S 58,442.00 10 THE STAle E)ECUllVE ORDER 12372 PROCESS FOR
I REVIEW ON:
I c.STATE S 0.00 DAlE 29-AUO..o3
I d LOCAL S 58,442.00
I
I e.01HER S 0.00
i f. PROGRAM INCOf.E S 0.00 17. IS THE APPLICANT DaINQUEHT ON MY FEDERAl. DEBTI
I g. lOTAl S 115,625.00 0 YES if -y..- 8ttach an exp818lion. ~ NO
i 18. TO THE BEST OF MY KNOWlEDGE MD BELIEF, ALL DATA IN THIS APPUCATlON/PREAPPUCAllON ARE lRUE AND CORRECT, THE OOCU~T HAS BEEN
i DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPUCANT AND THE APPUCANTWlLL cc:>>.Ft. Y WIlH THE ATTACHED ~RANCes IF THE ASSISTANCE
~ IS AWARDED.
! a. TYPED NHE OF AUTHORIZED RB='RESENTATlVE: I b. TlTI.E I c. 1B..EPHONE NU~:
i Lcmacl P. Rmdolph Dim:torofParb aDd RectaliOD Dept. 909-384-5030
tJ i d. DAlE:
I 08117104
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I I CNCS Grantee Total Excess
Share Share Amount Amount
I Meals: 100 vols x 12 x $1.25 I o I 1,500 1,500 0
I Uniforms: I o 1 0 0 0
I Insurance: 279 vols x $.40 liability, 173 x $2.75 exces auto I 9371 0 937 0
I Recognitioo: 300 vols x $10.22 per person I 1,841 1,225 3,066 0
Vohmteer Travel: 72 mileslmox$.25x75 vols x 12 mos...8vols by
bus x 9 days x 12 mos x$.50...access van 4 vols x 9 days x 12 mos 13,914 5,723 19,637 0
x $1.40
I CATEGORY Totals I 16,692 8,448 25,140 0
SECTION Totals I
I
8,448 I 25,140 I
01
16,6921
BUDGET Totals I
I
58,442 I 115,625 I
01
57,183 I
Source of Funds
1 Section
I Description
I Section 1. Volunteer Support Expenses
I Section II. Volunteer Expenses