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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS,
RECREATION AND COMMUNITY
SERVICES DEPARTMENT.
Dept: Parks, Recreation & Community
Services Dept.
Date: July 27,2004
OR1GlNAl
MICC Meeting Date: September 7, 2004
Synopsis of Previous Council Action:
August 18,2003 - Mayor and Common Council adopted Resolution No. 2003-238.
Recommended motion:
Adopt Resolution
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Signature
Contact person:
Teresa Martin
Phone: 384-5032
Supporting data attached :staffreport and resolution
Ward: "'/A
FUNDING REQUIREMENTS:
Amount: -0-
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes.
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Agenda Item NO.~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino approving the
destruction of certain City records of the Parks, Recreation and Community Services
Department.
Backl!round:
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files - Calendar Year 1996
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1996-97
Consisting of Audited Receipt Books, Departmental Deposits, Paid Purchase Orders, Requests
for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year 1996
Consisting of copies of Personnel Action Requests.
It is requested that authorization be granted to remove and destroy the above listed records.
Financial Impact:
None
Recommendation:
Adopt resolution.
09-07-04 dIp
Destroy Records
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RESOLUTIO~.~~
RESOLUTION OF THE MA YO~N MO COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT.
WHEREAS, The Director of Parks. Recreation and Community Services Department of
the City of San Bernardino has requested authority to destroy certain obsolete records; and
WHEREAS, said request is in accordance with procedures and requirements of
government Code 34090;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
The records, instruments, books, or papers listed on the Attachment as Exhibit "A" and
incorporated herein by reference in its entirety are no longer required and may be destroyed.
Such items are not involved in pending litigation, are more than seven years old, and are not
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15 agreements which are still valid and existing.
720. Zf
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
Meeting, thereof,
held on the
day of
, 2004, by the following vote, to wit:
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
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MC CAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
.2004.
JUDITH V ALLES, MAYOR
City of San Bernardino
The City Attorney hereby consents to the
destruction of the records described in
this Resolution.
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Approved as to form
22 And Legal content:
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James F. Penman
City Attorney
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Penman, City Attorney
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Attachment
Exhibit "A"
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files - Calendar Year 1996
Letters and memos relating to routine daily operations
Copies ofread files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1996-97
Consisting of Audited Receipt Books, Departmental Deposits, Paid Purchase Orders, Requests
for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year 1996
Consisting of copies of Personnel Action Requests.
It is requested that authorization be granted to remove and destroy the above listed records.