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HomeMy WebLinkAbout21-Fire DepartmentCITY OF SAN BERNARDINO -REQUEST FOR COUNCIL From: Dennis Reichardt, Deputy Chief Dept: Fire Date: March 15, 2005 Subject: Resolution authorizing the submittal of a grant application to the Department of Homeland Security in the amount of $150,687 MC/C Meeting Date: April 4, 2005 Synopsis of Previous Council Action: 03/15/05 Grant Ad Hoc Committee-Item recommended for approval. 10/04/04 Resolution #2004-312 authorizing the Fire Department to accept an awazd from the Federal Emergency Management Agency (FEMA) in the amount of $360,600. 04/05/04 Resolution #2004-93 authorizing the Fire Department to submit a grant application for funding in Fiscal Yeaz, 2004, to FEMA in the amount of $150,000 to purchase firefighter safety equipment. RECOMMENDATION: Adopt resolution. ~~~~~~~ Signature Contact Person: Dennis Reichazdt. Deputy Chief Phone: (9091384-5286 Supporting data attached: Staff Report, Resolution, and Application Ward: Citywide FUNDING REQUIREMENTS: Amouut: $120,550.00 Source: FEMA's Grant Funding Share Amount: $30.137.00 Source: (Acct. No.) To Be Detemuned upon awazd of grant. Finance: Council Notes: ~~S- g '~ y 05 Agenda Item No. STAFF REPORT SUBJECT Resolution authorizing the submittal of a grant application to the Department of Homeland Security in the amount of $150,687. BACKGROUND The Office of Domestic Preparedness and the United States Fire Administration have announced the availability of grant funding for the Fiscal Yeaz 2005, Assistance to Firefighters Grant Program (AFGP). The AFGP is administered by the Department of Homeland Security's Office for Domestic Preparedness. The on-line application period opened on Mazch 7, 2005, and is scheduled to close on Apri18, 2005. Grant awazds begin in July and continue until all funds are awazded. On March 15, 2005, the Fire Department attended the Grant Ad Hoc Committee to request authorization to submit the on-line grant application prior to Council approval. Deadline for the AFGP grant application is Apri18, 2005; there aze no exceptions. The Grant Ad Hoc Committee consented that the Fire Department proceed with the submittal of the application. The program assists rural, urban and suburban fire departments throughout the United States. The purpose of AFGP is to award grants directly to fire departments to enhance their ability to protect the health and safety of the public, as well as that of firefighting personnel facing fire and fire-related hazards. The AFGP will not fund staff or any part of an operating budget. Previous AFGP grant awazds have been used by the City to fund a wellness and fitness progam, purchase EMS equipment, 800 MHz radios, and fund other purchases. Fire is requesting authorization to submit an application in the Fire Operations and Firefighter Safety category (attachment A). If the grant is awazded, funds will be used to purchase additional radios and self-contained breathing apparatus (SCBAs). If the specific items delineated are not awazded by the grant they will need to be funded by the General Fund revenues (attachment B). Radios aze a critical component for Fire to attain and maintain interoperability with all mutual response agencies that interface with the City. Fire is requesting funding to purchase thirteen VHF mobile radios to outfit remaining appazatus, thirty-nine VHF portable radios for fire personnel, and nine 800 MHz radios. These radios will replace unserviceable radios and provide high-quality communication that will enable the City to provide quick, adequate, and up-to-date information with other agencies during an emergency response. Every year we budget to fund equipment and parts for maintenance of the department's SCBAs. All SCBAs are serviced once a yeaz and we have implemented a program to replace old and worn out equipment that have been in service for 12 yeazs. Currently, there aze SCBAs that have 12 or more years of service and must be replaced, along with air cylinders that have reached the end of their serviceable use. Replacing the cylinders and SCBAs will continue with the Fire Depaztment's 15-year plan of retiring older SCBAs that aze no longer NFPA compliant. FINANCIAL IMPACT The total amount needed to purchase and continue replacement programs is $150,687. FEMA will fund $120,550 (80%). The City's 20% match (decreased this yeaz from 30% to 20%), in the amount of $30,137, will need to be funded by the General Fund in fiscal yeaz 2005/2006, if awarded. RECOMMENDATION Adopt resolution. 2 Request Details Page 1 of 1 Request Details The activities for program Operations and Safety are listed in the table below. Activity Number of Entries Total Cost Additional Funding Action Equipment 3 $ 82,472 $ 0 View Details View Additional Funding Modify Facilities 0 $ 0 $ 0 View Details Personal Protective Equipment 2 $ 68,215 $ 0 View Details View Additional Funding Training 0 $ 0 $ 0 View Details Wellness and Fitness Programs 0 $ 0 $ 0 View Details httns~//nortal_fema. eov/fireerandi sg/fire2005/aonlica6on/reauestdetails/activitvSummarv.i s... 3/17/2005 Request Details Request Details Page 1 of 1 Application 700%complete The activities for program Operations and Safety are listed in the table below. If you intend to request funds for an activity, you must answer all of the activity specific questions and specify at least one budget item. The cost figures you provide do not have to be firm quotes from your vendors, but they should be estimated based on research of current prices (i.e., check with at least two vendors for your estimates) before you submit your estimated costs. If you do not have these estimates, you can come back and modify this area at any point before you submit your application to DHS. Only whole dollar amounts should be provided (no cents please). Once you are finished, press the Continue to Budget button below. The Assistance to Firefighters Grant Program does not currently allow construction, only minor renovations are allowed. Click View Details link below to build your program budget. Activity Number of Entries Total Cost Additional Funding Action Equipment 3 $ 82,472 $ 0 View Details Update Additional Funding Modify Facilities 0 $ 0 $ 0 View Details Personal Protective Equipment 2 $ 68,215 $ 0 View Details Update Additional Funding Training 0 $ 0 $ 0 View Details Wellness and Fitness Programs 0 $ 0 $ 0 View Details Go Back Continue to Budget 3/17/2005 Proj Details Page 1 of 1 Request Details Below is a list of items included in your application. Click the Add Equipment button to add an item to be funded. You may update or delete the list by clicking the appropriate link under the Action column. Once you are done, press the Retum to Summary button below. Equipment Item Portable Radios Mobile Radios Portable Radios Number of units 39 13 9 Cost per unit $ 800 $ 1,154 $ 4,030 Total Cost Action $ 31 200 Update , Delete $ 15 002 Uodate , Delete $ 36 270 Update , Delete Retum to Summary Add Equipment httns J/nnrta l _ fem a _ Qnv/firegrant/i sn/fi re2005/aonlicaEion/rea uestdetails/activitvDetails. i sso?... 3/17/2005 Proj Details Page 1 of 1 Request Details Below is a list of items included in your application. Click the Add Personal Protective Equipment button to add an item to be funded. You may update or delete the list by clicking the appropriate link under the Action column. Once you are done, press the Retum to Summary button below. Personal Protective Equipment Item SCBA-30 minutes with face piece-With extra bottle Spare Cylinders-30 minutes Number of units Cost per unit Total Cost Action 10 $ 6,250 $ 62,500 Update Delete Retum to Summary Add Personal Protective Equipment $ 1,143 $ 5,715 Update Delete https://portal.fema.QOV/fireQranUjsp/fire2005/application/requestdetails/activityDetails.j sp?... 3/17/2005 Equipment Page 1 of 2 Update Equipment Please provide the following information and click the Save and Continue button below. Note: Fields marked with an ~ are required. Equipment Details *1. What equipment will your organization Portable Radios Helo purchase with this grant? Please provide further description of the sendix zing zlo Channel-Erx model item selected above or if you selected Other above, please specify. ass characters left *2. Number of units 39 (whole number only) '3. Cost per unit 800 $ (whole dollar amounts only) '4. Generally the equipment purchased under this grant program: f IBID !_: Is necessary for basic operations, but has never been owned by this organization ;Will replace old, obsolete, or substandard equipment currently owned by this organization ~' ;~ Will expand the capabilities of the organization into a new mission area (~~ Will increase the organization's available supply of this equipment to meet basic mission If you selected "replacing equipment" (from Select Age 04) above, please specify the age of equipment in years. *5. Generally the equipment purchased under this grant program: Helo ~,) Will bring the organization into statutory compliance. Please explain how this equipment will bring the organization into statutory compliance in the space provided 5co characters Left to the right. :Will bring the organization into voluntary compliance with a national standard. Please explain how this equipment will bring the organization into voluntary compliance in the 500 characters left space provided to the right. (o Has no statutory basis '6. Does this equipment provide a health ~_ yes . _:~ No and safety benefit to the members of your organization? If yes, please fully explain in the narrative section. `7. Will the item requested benefit other Yes + i No organizations or otherwise be available for use by other organizations? If you answered Yes in the question above, This will allow for every shift please explain: firefighter to have VHF communications on his/her person. The VHF fregquency 189 characters left 3/17/2005 Equipment Go back Save and Continue Page 2 of 2 httos://portal.fema.ROV/fireprant/j sp/fire2005/application/requestdetails/equipmentload.do?... 3/17/2005 Equipment Update Equipment Please provide the following information and click the Save and Continue button below. Note: Fields marked with an • are required. '1. What equipment will your organization purchase with this grant? Equipment Details Mobile Radios Please provide further description of the item selected above or if you selected Other above, please specify. '2. Number of units Bendix King VHF GhIIi model radio 469 characters left 13 (whole number only) *3. Cost per unit $ 1154 (whole dollar amounts Dory) '4. Generally the equipment purchased under this grant program: _' Is riecessary for basic operations, but has never been owned by this organization C` Will replace old, obsolete, or substandard equipment currently owned by this organization _: Will expand the capabilities of the organization into a new mission area ,~-Will increase the organization's available supply of this equipment to meet basic mission If you selected "replacing equipment" (from Select Age 04) above, please specify the age of equipment in years. *5. Generally the equipment purchased under this grant program: i_ ~ Will bring the organization into statutory compliance. Please explain how this equipment will bring the organization into statutory compliance in the space provided 500 characters left to the right. Will bring the organization into voluntary compliance with a national standard. Please explain how this equipment will bring the organization into voluntary compliance in the soo charecters left space provided to the right. (~ Has no statutory basis *6. Does this equipment provide a health ~~' yes ': `No and safety benefit to the members of your organization? If yes, please fully explain in the narrative section. *7. Will the item requested benefit other organizations or otherwise be available for use by other organizations? If you answered Yes in the question above, please explain: ~~~~Yes ~ ?No The VHF radio system enables us to utilize many mutual aid frequencies The two largest departments in the 13 characters left Page 1 of 2 HeID HeID HeID Equipment Page 2 of 2 Go back Save and Continue Equipment Update Equipment Please provide the following information and click the Save and Continue button below. Note: Fields marked with an ~ are required. *1. What equipment will your organization purchase with this grant? Please provide further description of the item selected above or if you selected Other above, please specify. *2. Number of units Equipment Details Portable Radios 800 MHz portable-Motorola XTS 5000 466 characters left g (whole number only) *3. COSt per unit $ 4030 (whole dollar amounts onty) *4. Generally the equipment purchased under this grant program: _ Is necessary for basic operations, but has never been owned by this organization tai Will replace old, obsolete, or substandard equipment currently owned by this organization !. j Will expand the capabilities of the organization into a new mission area C. -Will increase the organization's available supply of this equipment to meet basic mission If you selected "replacing equipment" (from Over 5 Years 04) above, please specify the age of equipment in years. `5. Generally the equipment purchased under this grant program: CJ Will bring the organization into statutory compliance. Please explain how this equipment will bring the organization into statutory compliance in the space provided 500 characters left to the right. ~:_" Will bring the organization into voluntary compliance with a national standard. Please explain how this equipment will bring the organization into voluntary compliance in the 500 characters left space provided to the right. o Has no statutory basis *6. Does this equipment provide a health c%' Yes _, No and safety benefit to the members of your organization? If yes, please fully explain in the narrative section. *7. Will the item requested benefit other ")yes ~+~ No organizations or otherwise be available for use by other organizations? If you answered Yes in the question above, With this equipment we willhave less please explain: antiquated equipment on the fire ground. With new, dependable radios 306 characters left Page 1 of 2 ":: HeID Helo Hgg Equipment Go back Save and Continue Page 2 of 2 httns://aortal. fema. eov/fire~ant/i sn/fire2005/annlication/reauestdetails/eouinmentload. do?... 3/ 17/2005 Personal Protective Equipment Update Protective Equipment Please provide the following information and Gick the Save and Continue button below. Page 1 of 2 Note: Fields marked with an • are required. `1. Select the PPE that you propose to acquire ' Please provide further description of the item selected above or if you selected other above, please specify. `2. Number of units Personal Protective Equipment Details SCBA--30 minutes with face piece-With extra bottle ';~? Helo `3. Cost per unit `4. What percentage of your on- duty active members has PPE that meets current applicable NFPA and OSHA standards in effect at the time of application? If you are asking for specialized equipment (e.g., HazMat), what percentage of applicable members have this specialized PPE that meets the established standards? `5. What percentage of your on- duty active members will have PPE that meets current applicable NFPA and OSHA standards if this grant is awarded? If you are asking for specialized equipment (e.g., HazMat), what percentage of applicable members will have specialized PPE that meets established standards if this grant is awarded? `6. What is the purpose of this request? If you have indicated you are replacing equipment (for any reason) in question 6 above, please specify the age of the equipment in years. '7. If purchasing aPASS device, what type of PASS device will you be purchasing? `8 . Is this PPE Survivair Panther SCBA with Bell 468 characters left 10 (Whole numbers only) $ 6250 (Whole dollar amounts only) 77 100 % to replace old/obsolete equipment More than 10 years Integrated/Automatic PASS devices For some other use HBID Helo httros://aortal. fema. eov/fireQrant/i sp/fire2005/application/requestdetails/ppeload.do?categor... 3/ 17/2005 Personal Protective Equipment Page 2 of 2 'If you selected Other alwve, Usage for fire, rescue, hazmat, to please specify. Go bads Save and Continue hops://portal.fema.gov/fireganUjsp/fiie2005/application/requestdetails/ppeload.do?categor... 3/17/2005 Personal Protective Equipment Update Protective Equipment Page 1 of 2 Please provide the following information and click the Save and Continue button below. Note: Fields marked with an • are required. Personal Protective Equipment Details '1. Select the PPE that you Spare Cylinders--30 minutes propose to acquire Please provide further Luxfer full wrapped carbon cylinders description of the item selected above or if you selected other asa characters left above, please specify. '2. Number of units 5 (Whole numbers only) *3. Cost per unit $1143 (Whole dollar amounts only) *4. What percentage of your on- 77 duty alive members has PPE that meets current applicable NFPA and OSHA standards in effect at the time of application? If you are asking for specialized equipment (e.g., HazMat), what percentage of applicable members have this specialized PPE that meets the established standards? '5. What percentage of your on- 100 duty alive members will have PPE that meets current applicable NFPA and OSHA standards if this grant is awarded? If you are asking for specialized equipment (e.g., HazMat), what percentage of applicable members will have specialized PPE that meets established standards if this grant is awarded? '8. What is the purpose of this to replace torn/tattered/damaged equipment request? If you have indicated you are More than 10 years replacing equipment (for any reason) in question 6 above, please specify the age of the equipment in years. '7. If purchasing a PASS device, Not applicable what type of PASS device will you be purchasing? '8 . Is this PPE : For some other use €i~ ~ Flelo Helo Helo httros://portal.fema.eov/firearant/isp/fire2005/application/requestdetails/ppeload.do?categor... 3/17/2005 Personal Protective Equipment Page 2 of 2 'If you selected Other above, Usage for fire, rescue, hazmat, tr. please specify. Go back Save and Continue Budget Page 1 of 1 Budget Budget Obiect Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 150,687 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 0 h. Other $ 0 i. Indirect Charges $ 0 Federal and Applicant Share Federal Share $ 120,550 Applicant Share $ 30,137 Federal Rate Sharing (%) 80/20 ' Non-Fedefal R@SOUrCeS (The tomhined Non-Federal Resources must equal the Applicant Share of S 30,137) a. Applicant $ 30137 b. State $ 0 c. Local $ 0 d. Other Sources $ 0 If you entered a value in Other Sources, include your explanation below. You can use this space to provide information on the project, cost share match, or if you have a indirect cost agreement with a federal agency. Total Budget $ 150,687 h11ns•//nnrral Tema onv/fireoranr/isn/fire2005/annlication/budeet total.isn?view=vrint&nri... 3/17/2005 Narrative Statement Page 1 of 2 Narrative Statement Project Description ` Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1) your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of your project, and (4) how the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. DESCRIPTION OF PROJECT: The City of San Bemardino has experienced a population growth of approximately 9.9% over the last 10 years and has aggressively pursued attracting new and larger businesses to the area. The city has also experienced considerable growth in commercial, manufacturing, and distribution industries. There are numerous construction and transportation-corridor retrofit projects occurring within the city that will continue for years to come. These recent developments have presented our organization with many new challenges and placed a severe burden on the resources of the San Bemardino City Fire Department. The San Bemardino City Fire Department (SBCFD) is requesting funding assistance for equipment acquisition and personal protective equipment acquisition. Our goal is to provide equipment that meets fire safety standards in order to operate efficiently during response and recovery operations during and after disasters. The purchase of interoperability communication and self-contained breathing apparatus (SCBA) is crucial to the overall operation of the department. OUR ORGANIZATION'S FINANCIAL NEED: The City of San Bemardino has been in an economic recovery mode for over a decade that has created budgetary shortages. This has created significant erosion of purchasing power to the point that no funds exist for purchases to replace and upgrade SCBAs and interoperability communication. The last few years, the City of San Bemardino has been dramatically affected by the State budget. Our projected budget shortfall is approximately 10 million for the next fiscal year. These factors will continue to impose severe budgetary constraints on the City's general fund and therefore makes it difficult for the SBCFD to pursue local funding to purchase needed equipment for first responders. This grant will help procure needed equipment in order to better serve our community and improve fire safety. COST BENEFIT OF PROJECT: We are requesting funding for equipment acquisition to purchase 800 MHz portable radios (replace obsolete STX 821 models), VHF mobile radios (in emergency vehicles), and VHF portable radios (fire personnel). Our goal is to purchase new or replace all of the radios that are obsolete or improve interoperability communication. The lack of serviceable radios and obsolete communications resources have made major emergency incidents more dangerous to our firefighters who need to keep the lines of communications open. Purchasing the necessary radios will improve the safety conditions for fire personnel and meet interoperability standards, ensure effective, efficient, and reliable infra-agency and inter-agency communications now and in the future. Of critical importance is our need to attain and maintain interoperability with all mutual response agencies that we work with. The radios will provide high-quality communication equipment that will enable the City to provide quick, adequate, and up-to-date information about a pending disaster as well as communicate with all fire departments operating in the San Bernardino County during emergency response and recovery operations. Radio interoperability is a very important issue when responding to major incidents with other agencies. Purchasing the requested radios will assist in enhancing the communication interoperability that will make if possible for our department and outside agencies to share the same frequency during an emergency response. The radio purchases will benefit the community by providing efficient emergency communication resources in the field and it will allow our department to offer a communication mechanism that will enhance fire personnel safety and emergency coordination. In the event we will not be able to purchase radio equipment, the gaps in field communication will be considered unsafe and hazardous for firefighter safety. In addition to the equipment acquisition we are requesting funding for personal protective equipment to purchase self-contained breathing apparatus and cylinders. State and Federal mandates, require the use of SCBAs in any immediately dangerous to life and health atmosphere. SBCFD has implemented a replacement program plan for SCBAs that replaces old and worn out equipment for fire personnel. Our replacement program requires that SCBAs that have remained in service for t2 years shall be replaced. We budget annually to assist in the maintenance for SCBAs parts and equipment. SCBAs are serviced once a year and every 6 years there is a complete refurbish. Frequent repairs and wear and tear of SCBAs has made it necessary that we replace ten SCBAs that have reached their lifetime of usage. These ten substandard SCBAs have exceeded their years in service and are unserviceable. To improve the safety of our firefighters responding to structure fires and hazardous incidents, SBCFD seeks funding to replace ten SCBAs that currently do not meet National Fire Protection Association standards and ~,i Narrative Statement Page 2 of 2 cannot be retrofitted. We need to replace the SCBA units with new units that will provide increased capabilities and meet NFPA standards and regulations. EFFECTING OUR DAILY OPERATIONS AND PROTECTING LIFE & PROPERTY: SBCFD goal is to purchase interoperability communications, SCBAs and cylinders necessary to operate an efficient first responder unit in order to carry out immediate and future emergency management needs of the City. This equipment is critical in order to maintain communications, command, coordination, and decisioh- making functions during pre-disaster, response and recovery operations. This equipment will allow the SBCFD to better serve the communities in the event of a large disaster. Emergency response incidents could come from structural fires, wildland fires, terrorist activities, or large events. In order, to continue to meet our growing community and assist other local agencies during an emergency response we are seeking your assistance to upgrade, replace, and purchase new equipment for the SBCFD. ADDITIONAL INFORMATION: The San Bernardino City Fire Department mission is: We are a progressive organization dedicated to providing the highest level of preventive and emergency services consistent with the desires and resources of the community while providing a positive environment for the growth and development of its members. We provide fire protection to over 200,000 residences in a 64 square mile area. In this service area there is approximately 22 miles of wildland/urban interface areas, a major rail yard, an international airport, a jail, two major mall complexes and three major interstate freeways. However, we are a participating member in the Mutual Aid Agreement, we will respond to any request to aid in the county. As a result, our county and the San Manuel Band of Mission Indians tribal lands will potentially benefit from this equipment. SBCFD staffs eleven engine companies, two aerial truck companies, and two aircraft rescue firefighting vehiGes housed in twelve stations throughout the City. It is the largest city in the County and serves as the County seat. Striving to provide the best emergency serv(ces and fire protection we can, we must do better to provide adequate equipment to meet the needs of our residents and firefighters. With the increased capabilities, we will be able to improve our firefighter safety and improve our response capabilities to structure fires, wildland fires, improve firefighter and patient safety during a disaster incident or chemical emergency. Please describe any grants that you currently have with DHS including the AFG, for example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable) The FY 2003 Assistance to Firefighters Grant Program (AFGP) for Emergency Medical Services was awarded in September 2004. The approved 2003 AFGP grant award was increased from $210,600 to $360,600. The increase of funding was to award the equipment requested in FY 2004 AFGP grant application. The Department of Health and Human Services, known as Department of Homeland Security, awarded the city a contract to develop and implement a Metropolitan Medical Response System (MMRS) in the amount of $400,000. We have been approved for MMRS Modification #2 in the amount of $200,000, MMRS Modification #3 in the amount of $280,000, and FY 04 MMRS in the amount of $400,000 for capability focus areas and sustainment of MMRS capabilities. Assurances and Certifications Assurances and Certifications Form 20-16A Page 1 of 7 You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an 'are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and ff appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will wmply, or has already complied, with the requirements of Title II and III of the Uniform httns://aortal.fema.eov/fireQrant/isn/fire2005/annlication/assurances forms combined.isn?... 3/17/2005 - Assurances and Certifications Page 2 of 7 Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO t 1738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Assurances and Certifications Signed by Norma Camarena on 03N7/2005 Page 3 of 7 i~ Assurances and Certifications Page 4 of 7 Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with.an' are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Govemment-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee.of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily exGuded from covered transactions by any Federal department or agency. (b) Have not within athree-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or othervvise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of Assurances and Certifications Page 5 of 7 this certification: and (d) Have not within athree-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Ad of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide adrug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining adrug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement requited by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, incuding position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (f) Taking one of the fallowing actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug flee workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). https://portal.fema.aov/fireQranUjsp/fire2005/application/assurances_forms_combined.jsp?..: 3/17/2005 Assurances and Certifications Page 6 of 7 (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip 200 East Third Sfreet San Bernardino Califomia 92410 -4804 1201 West Ninth 9th Street San Bernardino Califomia 92411 -2213 2121 North Medical Center Drive San Bernardino Califomia 92411 -1289 2647 North E Street San Bernardino Califomia 92405 -3425 1640 Kendall Drive San Bernardino Califomia 92407 -2800 1920 Del Rosa Avenue San Bernardino Califomia 92404 -5641 282 West 40tlt Street San Bernardino Califomia 92407 -3706 3398 East Highland Avenue Highland Califomia 92346 -2106 502 South Arrowhead Avenue San Bernardino Califomia 92346 -2040 202 Meridian Avenue San Bernardino Califomia 92410 -7330 450 Vanderbilt Way San Bernardino Califomia 92408 -3552 162 South Leland Norton Way San Bernardino Califomia 92408 -0120 Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Norma Camarena on 03h7/2005 1 ® 2 3 4 5 6 7 8 9 10 11 12 13 © 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. D U RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $150,687. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Fire Chief or his designee is authorized to sign and submit the 2005 Assistance to Firefighters Grant Program on-line grant application to the Department of Homeland Security Federal Emergency Management Agency in the amount of $150,687 for Fire Operations and Firefighter Safety equipment. A copy of the on-line grant application is attached as Attachment "A", and incorporated herein by reference. !/// //// //// i/// //// //// //// //// //// //// //// //// //// //// //// //// ,,,, i ~/v. ~1 ~~~ ~s 1 ® 2 3 4 5 6 7 8 9 10 11 12 13 ® 14 15 16 17 18 19 20 21 22 23 24 25 26 © 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $150,687. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2005, by the following vote, to wit: Couucil Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel Clark, City Clerk The foregoing resolution is hereby approved this day of , 200. Judith Valles, Mayor City of San Bemazdino Approved as to form and legal content: James F. Penman City Attorney By: v' z San Bemardino City Fire Department FY 2005 Assistance to Firefighters Grant Pro~~tprice Propose Budget Quantity (estimate) Attachment B Cost -Total Communication Device: VHF Portable Radios (Bendix King) Communication Device: VHF Mobile Radios (Bendix King) Communication Device: 800 MHz Portable Radios Self Contained Breathing Apparatus-Complete Unit Self Contained Breathing Apparatus-Replacement Cylinders 39 $ 800.00 $ 31,200.00 13 $ 1,154.00 $ 15,002.00 9 $ 4,030.00 $ 36,270.00 10 $ 6,250.00 $ 62,500.00 5 $ 1,143.00 $ 5,715.00 Total Cost (approximately) $ 150,687 Department of Homeland Security-Total Shaze: $120,550 City of San Bemardino-Cost Share: $ 30,137 V Print Application You may print the entire application all at once, or print the application form by farm Printing the entire application will be enabled after the application period rnds. Documents Entire Application Preparer Information Contact Information Applicant Information Department Characteristics (I) Department Characteristics (II) Department Call Volume Request Information Request Details Total Budget Narrative Statement Assurances and Certifications Disabled Print Pre~arer Information Preoazer Information Print Contact Information Contact Information Print Anolicant Information Print Applicant Information Print Department Characteristics (Il Prin p~amttent Characteristics (Il Print Departrtxnt Characteristics (IIl Pt~g' Department Characteristics (IIl Print Department Call Volume Print D_,pe art~nt Call Volume Print Reouest Information Print Request Information Print Request Details Print Request Details Print Budget Form Print Total Budget Print Narrative Statement Print Narrative Statertxnt Print Assurances and Certifications Assurances and Certifications Go Back Continue to Statu Prepazer Information Page 1 of 1 Overview Are you a member, or are you currently involved in the management, of the fire department or nonaffiliated EMS organization applying for this grant with this application? Yes, I am amember/officer of this applicant If you answered No, please complete the information below and press the Save and Continue button. H you answered Yes, please do not complete the information requested below and press the Save and Continue button. Note: If you answered No to the above question, the fields marked with an • are required. Preparer Information • Preparer's Name • Address 1 Address 2 • City • State • ZiP - • Is there agrant-writing fee associated with the preparation of this request? © If you answered yes above, what is the fee? $ Contact Information Contact Information • Title Prefix • First Name Middle Initial • Last Name • Business Phone •Home Phone Mobile Phone/Pager Fax •Email • Title Prefix • First Name Middle Initial • Last Name • Business Phone •Home Phtare Mobile Phone/Pager Fax •Email Page 1 of 1 Alternate Contact Information Number 1 Fire Chief Mr. Larry R Pitzer 909-384-5286 Ext. 909-384-5286 Ext. 909-384-5281 pitzer_la@sbcity.org Alternate Contact Information Number 2 Administrative Analyst Ms. Norma Camarena 909-384-5286 Exf. 1129 905-384-5256= Ext: 1125 909=384-5281 camarena_no@sbcity.org C Applicant Information Page 1 of 1 Applicant Information • Organization Name • Type of Applicant • Type of Jurisdiction Served If other, please enter the type of Jurisdiction • Emolover Identification Number • Does your organization have a DUNS Number? If yes, please enter the DUNS Number Headquarters Physical Address • Physical Address 1 Physical Address 2 • City • State • Zip Mailing Address • Mailing Address 1 Mailing Address 2 • City • State Zip Account Information • Type of bank account • Bank routing number - 9 digit number on the bottom left hand comer of your check •Your account number City of San Bemardino Fire Department Fire Department City 95-6000772 Yes 143532153 200 East Third Street San Bernardino Califomia 92410 - 4889 Neetl help for ZIP+4~ 200 East Third Street San Bemardinn Califomia= s2ata- 4a62 Need help for LP+4~ Checking 121000248 4159283308 Additional Information • For this fiscal year (Federal) is yourjurisdidion receiving Federal funding from any other grant program that may duplicate the purpose and/or scope of this grant request? • If awarded this grant, will yourjurisdiction expend greater than $300,000 in Federal share funds during the Federal fiscal year in which the grant was awarded? No Yes • Is the applicant delinquent on any federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: We have been awarded an accepted a contract with the Department of Homeland Security to develop and implement a Metropolitan Medical Response System. Fire Department Characteristics (Part I) Page I of 2 Department Characteristics (Part I) • Are you a member of a Federal Fire Department or contracted by the Federal government and solely No responsible for suppression of fires on Federal property? • What kind of organization do you represent? All Paid/Career If you answered combination, above, what is the % percentage of career members in your organization? • What type of community does your organization serve? Urban • What is the square mileage of your primary response ~ area? • What percentage of your response area is protected 93 by hydrants? • In what countylparish is your organization physically located? If you have more than one station, in what San Bernardino County countylparish is your main station located? • Dces your organization protect critical infrasUucture yes of the state? • How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped 2 °~ properties? • What percentage of your jurisdiction's land use is for 51 % commercial, industrial, or institutional purposes? • What percentage of your jurisdiction's land is used 47 % for residential purposes? • How many commercial, industrial, residential, or institutional structures in yourjurisdiction are more 17 than four stories tall? • What is the permanent resident population of your PrimarylFirst Due Response Area or jurisdiction 205942 served? • How many active firefighters does the department 155 have who perform firefighting duties? • How many personnel provide only EMS service 0 delivery? • How many stations are in your organization? 12 • Do you currently report to the National Fire Incident Yes Reporting System (NFIRS)? If you answered yes above, please enter your 36195 FDIN/FDID • What services does your organization provide? Q Structural Fire Suppression Medical First Response Hazmat Operational Level Wildland Fire Suppression Basic Life Support Hazmat Technipl Level Airport Rescue Firefighting (ARFF) Advanced Life Support Rescue Operational Level Fire Department Characteristics (Part I) Page 2 of 2 Rescue Technical Level 3/17/2005 Department Characteristics (Part II) Department Characteristics (Part II) • What is the total number of fire-related civilian fatalities in your 0 jurisdiction over the last three years? • What is the total number of fire-related civilian injuries in your 21 jurisdiction over the last three years? • What is the total number of line of duty member fatalities in your 0 jurisdiction over the last three years? • What is the total number of line of duty member injuries in your 15 jurisdiction over the last three years? • In an average year, how many times does your organization 228 receive mutual/automatic aid? • In an average year, how many times does your organization 130 provide mutual/automatic aid? • What was your organization's estimated average annual 25334786 operating budget over the last three years? • What percentage of your annual operating budget is dedicated to 89 personnel costs (salary, overtime and fringe benefits)? • What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 100 % Grants? 0 % Q Donations? 0 % Fund drives? 0 % Other? 0 Page I of 2 If you entered a value into Other field (other than 0), please explain •How many vehicles does your organization have in each of the categories below? Enter numbers only and enter 0 if you do not have any of the vehicles below Total Number Engines (or pumpers): Pumper, PumpedTanker. ReswelPumper, Foam Pumper, CAFS Pumper, Quint (Renal device of ksa than 76 feel), Fire eoats (more than 13 feet bng), Type I, 17 Type II, Type III Engine. Tanker, Tender, Foam TankeATender (greater than 1,200 gallon tank capadty) Aerial Apparatus: Renal Ladder Truck, Telescoping, Aniculatinp, Ladder Towers, Platform. Tiller 3 Ladder Truck, Quint (Renal device of 76 feet or greater) Brush/Quick attack Brush Truck, Patrol Untt (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, 5 Type IV Engine , Rescue Vehicles: Reswe Squad, Reswe (Light. Medium, Heavy). Technical Reswe Vehide. 3 Hazardous Materials Unit Other: EMS Chase Vehide, Air/Light Unil. Rehab Units, Bomb Unit, Technical Support (Command, Operational SuppoNSupply), Hose Tender, Salvage Truck, ARFF 36 (Airaaft Reswe Firefighting), CommandfMObile Communiptions Vehide, Other Vehide Provide in the space belcwv the following information only if you are applying for a vehiGe: Department Characteristics (Part II) Page 2 of 2 If you have 15 emergency response vehices or less, list all vehices providing the type, the age, the pump capacity (GPM) if applicable, and the carrying capacity (gallons) if applicable. If you have more than 15 emergency response vehicles, provide us with the oldest, newest, and the average age of the vehicles per type or class of vehiGe. Department Call Volume Page 1 of 1 Department Call Volume • How many responses per year by category? (tinter wnoie numbers ony: if you hawt rw one for any of Uie ~ategoriea, enter o> Structural Fires 577 Vehicle Fires 345 Vegetation Fires 303 EMS Response Call 23153 Rescue 23 Hazardous Condition/Materials Calls 293 Service Calls 445 Good Intent Calls/False Alarms 955 Other Calls and Incidents 48