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Home My WebLink About26-Information Services t CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL A GINAL From: TOM MAREK, Subject: I.S. DIRECTOR RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE Dept: ADMIN/INFORMATION PURCHASE OF NETWORKING SERVICES DIVISION EQUIPMENT FOR POLICE WIRELESS HOT-SPOTS. Date: October 25, 2005 M/CC Meeting Date: November 21, 2005 Synopsis of Previous Council Action: 5-16-2005 Resolution#2005-126, authorizing the police department to submit a COPS 2005 Technology Grant application. Recommended Motion: Adopt resolution. Signature Contact person: Tom MarPk Phone: X94-5947 Supporting data attached: Staff Report Ward: Citywide FUNDING REQUIREMENTS: Amount: $ 46,498.60 Source: (Acct. No.) 123-788-5702 (Acct. Descr) COPS FY 2005 Technology Grant Finance: Council Notes: Re-so, 2-00S-q63 Agenda Item No. a�S 03' CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject Resolution of the City of San Bernardino authorizing the purchase of networking equipment for Police wireless hot-spots. Background On May 16, 2005, the Mayor and Common Council authorized the police department to submit an application for the COPS 2005 Technology grant (for FY 2005-06) and to administer the grant in accordance with the grant expenditure plan. The COPS Office approved the grant expenditure plan on September 15, 2005. Information Services and the police department are moving forward with acquiring the approved technology. The Police Department uses mobile data computers to allow officers to communicate with police dispatch and make inquires into state and federal law enforcement databases. A pilot project for in-vehicle report writing software has successfully shown that police officers can prepare many of their reports in their patrol cars while working in their assigned beats. The next phase of this project is to move access to the police computer network out into the community. This would allow police officers to have access to all functions of the automated report writing system without returning to the central police facility. This request will authorize the Police Department to purchase essential security software and networking equipment to allow officers to access the department's report writing server using wireless networking technology. Ten access points ("hot-spots") will be available at the district community services offices and other City owned facilities frequented by police vehicles. Wireless "hot-spots" use existing City owned networking infrastructure to communicate with servers at the central police facility. Security software purchased as part of this request ensures that our City network will be protected from unauthorized access. Officers will be able to transmit reports completed in the field to their field supervisors for approval and/or print reports at the central police facility and district offices without leaving their assigned districts. This saves an estimated 8,300 hours of employees' time for the 50,000 field police reports completed annually. Hot spots further improve officer efficiency by providing field access to updated Hot Sheets (list of stolen vehicles), All Point Bulletins, and Wanted Bulletins (wanted persons). Currently these essential officer safety tools are available only at the central police facility. Enterprise Electronic Datacom Inc., of Temecula, California is the designer of the City's existing Wide-Area-Network (WAN). They also provided the pilot wireless "hot-spot" at the police department. Because of their detailed understanding of our network, our unique security issues associated with criminal offender record security, and their understanding of our networking hardware a selected source bid exemption per Section 3.04.010 B.3 (Purchases approved by the Mayor and Common Council) of the San Bernardino Municipal Code is requested. Financial Impact The networking hardware and security software provide by Enterprise Electric Datacom Inc. will cost $46,498.60. This purchase will be covered by COPS 2005 Technology Grant funding, account#123-788-5702. There will be no impact on the City's General Fund budget. Recommendation Adopt resolution. I 1 i RESOLUTION NO COPY 2 3 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING: THE PURCHASE OF NETWORKING EQUIPMENT FOR POLICE WIRELESS HOT- 4 SPOTS. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1. That Enterprise Electronic Datacom In. of Temecula, California is a 8 selected source provider of both the security software and networking hardware needed to 9 10 establish wireless "hot-spots" at City facilities. That the Mayor and Common Council 11 authorize an exemption from the regular bid process in accordance with Section 3.04.010_ 12 Section B.3 of the San Bernardino Municipal Code. 13 SECTION 2. That the Mayor and Common Council authorize the Purchasing 14 Manager to issue a purchase order for $46,498.60 to Enterprise Electronic Datacom Inc, for the 15 purchase of wireless networking hardware and security software. The Purchase Order shall 16 reference the number of this resolution and shall read "Police Wireless Hot-Spot Hardware and 17 18 Security Software. Enterprise Electric Datacom Inc. Quote 10-29-2005. Not to exceed 19 $46,498.60." 20 21 22 23 24 25 26 27 28 1 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 3 PURCHASE OF NETWORKING EQUIPMENT FOR POLICE WIRELESS HOT- SPOTS 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof, held on 6 ` 7 the day of 2005, by the following vote, to wit: 8 Council Members Aves Nays Abstain Absent 9 ESTRADA 10 11 LONGVILLE 12 McGINNIS 13 DERRY 14 KELLY 15 - JOHNSON 16 McCAMNI ACK 17 18 19 City Clerk 20 The foregoing resolution is hereby approved this day of , 200 . 21 22 Judith Valles, Mayor 23 City of San Bernardino 24 Approved as to form and legal content: 25 James F. Penman, City Attorney � 26 BY: 27 28 J ?ENTERPRISE 'XL[CTlNC•DATACOM f City of San Bernardino - Po/ice Cisco ACS and 10 WIreless Hot-Spots October 27, 2005 Presented to: Larry Martin Netwc rk Administrator City of San Bernardino 300 N. "D" Street San Bernardino, CA 92418 voice 909 384 5947 tax 909 384 7236 email Martin_LA @ca.san-bernardino.ca.us Cindy Sepulveda Sepulveda_Ci @ca.san-bernardino.ca.us Presented by: Pain Sheppard, RCDD Account Executive Enterprise Electric Datacom, Inc. 42625 Rio Nedo Dr. Temecula, CA 92590 Voice (951) 296-1530 Cell (951) 836-0072 Fax (951) 296-1531 email pshepparc120006Dvahoo cem Work Location: Various locations in San Bernardino ALL INFORMATION CONTAINED WITHIN THIS DOCUMENT IS CONFIDENTIAL OCTOBER 29,2005 CLIENT INITIALS SAN BERNARDINO WIRELESS HOT SPOT PROPOSAL 10-28-05 PAGE#1 OF 4 42625 Rio Nedo Dr.Temecula,CA 92590 Phone:(951)296-1530 Fax:(951)296-1531 ENTERPRISE ELECT#=•DATACOM Scope of Work Enterprise Electric Datacom, Inc. (Enterprise) will provide the labor and materials detailed below to complete the configuration, installation, and testing of a Cisco Access Control Server appliance (ACS) in the computer room at the San Bernardino Police Station. This proposal includes a one year Cisco Smartnet warranty for the ACS appliance. Enterprise will provide the labor and materials detailed below to complete the installation of 10 wireless hot spots in various locations in San BemaiA�!ino. The hot spot installation will include the mounting of the antenna mast, antenna, antenna cable, and the access point. A network drop will be installed between the access point and the network switch. Each access point will be configured and tested. Notes • Enterprise is not responsible for Internet or other connectivity between the San Bernardino Police Station and any of the remote locations. • Enterprise is not responsible for providing or configuring router, firewalls, gateways, switches or other devices not provided by Enterprise. • All remote locations are to be within the San Bernardino City limits. • This proposal makes not provisions for man lifts to complete the installations. If the sites chosen by the city require man lifts to complete the installations of the hot spots this cost will be an additional charge. • No electrical work is included in this proposal. ALL INFORMATION CONTAINED WITHIN THIS DOCUMENT IS CONFIDENTIAL OCTOBER 29,2005 CLIENT INITIALS SAN BERNARDINO WIRELESS HOT SPOT PROPOSAL 10-28-05 PAGE*2 OF 4 42625 Rio Nedo Dr.Temecula,CA 92590 Phone:(951)296-1530 Fax:(951)296-1531 .ENTERPRISE 'BLUCTRIC•DATACOM � s Materials Unit Extended Qt( Unit Manufacture Description Price Price 1 ea Cisco Cisco Secure Access Control Server(ACS) $9,396.99 $9,396.99 Solution Engine v.3.3-Security appliance-EN, Fast EN, Gigabit EN- 1 U-rack-mountable 1 ea ACS configuration, setup, and testing $4,900.00 $4,900.00 1 ea Cisco Smartnet Warranty one year on site for CSA $1,209.60 $1,209.60 , I 7x24x4 10 ea Hot Spots-Equipment and Installation-each hot $2,800.00 $28,000.00 spot includes some of the following components. Cisco 802.11blg access point AIR-AP1231G-A-K9 Cisco Aironet Lightning Arrestor-Lightning arrester AIR-ACC245LA-R Cisco Aironet Antenna Kit Omni-Antenna-omni- directional- 12 dBi AIR-ANT24120 Cisco Power adapter AIR-PWRINJ= Cisco Antenna cable-RP-TNC (F)-RP-TNC (F)- 50 It-AIR-CAB05OLL-R Antenna Mast and hardware Total Equipment and Labor $43,506.59 Sales Tax $2,992.01 Total $46,498.60 ALL INFORMATION CONTAINED WITHIN THIS DOCUMENT IS CONFIDENTIAL OCTOBER 29,2005 CLIENT INITIALS SAN BERNARDINO WIRELESS HOT SPOT PROPOSAL 10-28-05 PAGE#3 OF 4 42625 Rio Nedo Dr.Temecula,CA 92590 Phone:(951)296-1530 Fax (951)296-1531 1 £NTERPR/SE !L@CTRIC•DATACOM Terms and Conditions/Proposal Acceptance 1. Bid price will remain in effect for sixtv days. 2. Any additions and/or change orders will be done on a firm quote or on a time and material basis, once an authorization form is signed by the customer and returned to Enterprise. 3. This project is bid for the work to be performed on a continuous basis, start to finish. .; Any project stoppage due to the customer or other trades may involve additional charges. 4. Invoicing shall be monthly, based on progress of labor and material. 5. Full payment not to exceed thirty days from original invoice date. The customer agrees to pay a service charge of 1%z%per month on unpaid balance. 6. Enterprise reserves the right to stop work when any invoice exceeds thirty days past due. 7. Any objections or questions related to any application for payment must be raised within twenty days from original invoice date. The customer agrees that any objections or questions not raised within twenty days are waived. 8. Any controversy or claim arising out of or relating to this Contract, or breach thereof, shall be settled by arbitration in accordance with the rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrators)is binding to all i parties including, but not limited to, preparation cost, court cost and reasonable attornev fees. +otal Project Cost: a 46,498.60 Accepted By: Accepted By: Ente rise Electric Datacom, Inc. Signed: Signed: Name: Name: Paui Sheppard, RCDD Title: Tide: Account Executive Date: October 29, 2005 Date: October 29, 2005 ALL INFORMATION CONTAINED WITHIN THIS DOCUMENT IS CONFIDENTIAL OCTOBER 29,2005 CLIENT INITIALS SAN BERNARDINO WIRELESS HOT SPOT PROPOSAL 10-28-05 PAGE*4 OF 4 42625 Rio Nedo Dr.Temecula,CA 92590 Phone.(951)296-1530 Fax:(951)296-1531