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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
James Funk, Director
Subject:
Authorization for the Director of
Development Services to execute Change
Order No. One to contract with Ross A. Guy
& Son, General Engineering Contractors,
Inc. for Sanitary Sewer System
Improvements for Proposed SR-210
Freeway Extension at Macy Street and
Madison Street from 23'" Street to 26th Street
(SW04-17) per Plan No. 10635
Dept:
Development Services
Date:
July 27, 2004
FileNo.
3.7416
ORIGINAL
MCC Date: August 16,2004
Synopsis of Previous Council Action:
09/02/03 Resolution No. 2003-248 authorizing Development Services Department to enter into Utility
Agreement No. 17604 with the State of California, Department of Transportation (CALTRANS),
for the relocation of City sewer facilities due to the construction of the SR-210 Freeway.
$295,327.00 Approved 09-04-03
09/15/03 Allocated a total of $362,827.00 (SW 04-17) Macy Street - Relocation of existing sewer main for
SR-21O Freeway
01/20/04 Resolution No. 2004-11 awarding contract to Ross A. Guy & Son, General Engineering
Contractors, Inc. for Sanitary Sewer System Improvements for Proposed SR-210 Freeway
Extension at Macy Street and Madison Street from 23'" Street to 26th Street (SW04-17) per Plan No.
10635
Recommended Motion:
Authorize the Director of Development Services to execute Change Order No. One to contract with Ross A.
Guy & Son, General Engineering Contractors, Inc. for Sanitary Sewer System Improvements for Proposed
SR-21O Freeway Extension at Macy Street and Madison Street from 23'" Street to 26th Street (SW04-17) per
Plan No. 10635 --r U--
James Funk
Contact Person: Michael Grubbs, Engineering Manager/Field Engineer Phone:
5179
Supporting data attached:
Staff Report & CCO#I
Ward:
6
FUNDING REQUIREMENTS:
Amount:
Source:
$28.000
(Acct. No)
245-365-5504-7416
Acct.
Description:
(SW 04-17)
Finance:
Council Notes
1
Agenda Item No. ----Ij
1/J~/1JL/
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorization for the Director of Development Services to execute Change Order No. One to contract with Ross
A. Guy & Son, General Engineering Contractors, Inc. for Sanitary Sewer System Improvements for Proposed
SR-210 Freeway Extension at Macy Street and Madison Street from 23"' Street to 26th Street (SW04-17) per
Plan No. 10635.
Back!!round:
On September 2, 2003, the Mayor and Common Council approved Utility Agreement No. 17064 with the
California Department of Transportation (Caltrans) for the relocation of the subject sewer main in connection
with the SR-210 Freeway Extension.
On September 15,2003, the Council approved this project as part of the 2003/2004 C.I.P. as Project No. SW04-
17. The cost ofthis project is 100% percent reimbursable from Caltrans.
The sanitary sewer line on Madison Street required a field grade that was three feet deeper than the grade
delineated on the plans. This activity required the use of larger excavation equipment and additional shoring.
Also, work crew productivity losses were incurred due to grading modifications. All these activities are the
subject of Contract Change Order No. One.
The revised project costs are as follows:
Item Estimated Cost
Original Construction Costs $184,160.00
Contract Chanl!e Order No. One $ 28000.00
TOTAL $212,160.00
Financial Imuact:
Sufficient funding for this project, in the amount of $362,287.00, was approved in the FY 2003/2004 C.I.P.
budget in Account No. 245-365-5504-7416 "Macy Street - Relocation of Existing Sewer Main for SR-210
Freeway (SW04-17)."
The entire cost of this project is reimbursable from Caltrans under terms of Utility Agreement No. 17604.
Recommendation:
Authorize the Director of Development Services to execute Change Order No. One to contract with Ross A.
Guy & Son, General Engineering Contractors, Inc. for Sanitary Sewer System Improvements for Proposed SR-
210 Freeway Extension at Macy Street and Madison Street from 23"' Street to 26th Street (SW04-17) per Plan
No. 10635.
2
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057. Fax: 909.384.5080
Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
~
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 3.7416
W.O.# 7416
DATE: July 28, 2004
PROJECT:
MACY STREET SEWER RELOCATION FOR SR-210 FRWY
TO:
ROSS A. GUY & SON, INC.
P.O. BOX 1988
FALLBROOK,CA9W88
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 Larger Equipment $ 12,160.00
1-2 Shoring Modifications $ 4,273.00
1-3 Productivity Loses $ 11,567.00
TOTAL COST CCO #1 = $ 28,000.00
JUSTIFICATION:
Lar!!er Equipment
Larger excavation equipment was necessary to remove additional soil in order to
1-1 reach the appropriate field grade. The actual field grade was three feet deeper than
that delineated on the plans.
Shorin!! Modifications
1-2 Shoring had to be changed and additional shoring added due to grading modifications.
Productivity Loses
1-3 Grading modifications caused workflow interruptions and made it necessary to
increase work crew resources.
. .
Change Order No. One
MACY STREET SEWER RELOCA nON FOR SR-210 FRWY
Page 2 of2
SUMMARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original contract amount ............................................... $
Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $
Revised Construction Contract Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
184,160.00
28,000.00
212,160.00
Additional time to complete contract due to this change order
o Days
This change order represents 15% of the original contract amount.
ROSS A. GUY & SON, INC.
CONTRACTOR
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Accepted
By:
Approved
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
Approved By Mayor and Common Conncil
Item No.
Approval Date: AU2ust 16. 2004
2
O&/02!~004 11:25 FAX 909 8948638
GUY&SON
1iiI002
.
ROSS A. GUY & SON, INC.
P.O. BOX 1988 . FALLBROOK, CA 92088 . Lie # 655432 . (909) 894-6635 . Fax (909) 894.6638
August 2, 2004
Mr. Michael Wolf
Engineer
CITY OF SAN BERNARDINO
Public Works
300 North "0" Street
San Bernardino, CA 92418-0001
Subject: Back Up for Over Depth Condition
Reference: Madison Street Sewer
Dear Mr. Wolf:
The following is the cost break down requested, for the over depth condition, on the
above referenced job:
Larger Equipment
Change Shoring
Added Crew Time- Lose of productivity
Total:
12,160.00
4,273.00
11,567.00
$28,000.00
Please contact Ross Guy@ (760) 977-0222 to settle this matter.
Sincerely,
ROSS A. GUY & SON, INe.
David Carney
Estimator
cc: Ross
Job File
Gates, O'Dourty, Gaunter & Guy