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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject:
Authorization for the Director of Development
Services to Execute Change Order No. One to
Contract with Matich Corporation tor construction ot
Campus Parkway (55 04-0 I) and installation of a
traffic signal at Kendall Drive and Campus Parkway
(TC 04-07) per Plan Nos. 10952 & 10232 and
Authorization for the Director of Finance to amend
the FY 2005/06 budge!.
Dept: Development Services
Date: November 9, 2005
File No,: 1.7007
MCC Date:
November 21 , 2005
Synopsis of Previous Council Action:
07/15/02 Mayor and Common Council approved the CIP Budget for FY 2002103 and increased the allocation to
5500.700 for design. property acquisition, and partial construction for Phase I extension of Pepper Linden (no\\
known as Campus Parkway) from Kendall Drive to Northpark Blvd.
05/19/03 Resolutions of Necessity were adopted for acquisition of three parcels relative to the extension of Pepper
Linden Drive (now known as Campus Parkway).
05/19103 The Negative Declaration was adopted for street improvements to Pepper Linden Drive (now known as
Campus Parkway) from Kendall Drive to Northpark Blvd. and installation of traffic signal at Pepper Linden Drive
and Kendall Drive.
06/02/03 Redevelopment Agency adopted COC/2003-20, approving the purchase of certain property by Watson &
Associates and approving that certain Disposition and Development Agreement between the Redevelopment
Agency and Watson & Associates; and adopted Resolution No. 2003-120. approving that certain Purchase and Sale
Agreement between the City of San Bernardino and the Redevelopment Agency of the City of San Bernardino
relating to property. located at the northwest corner of University Parkway and Northpark Boulevard.
10/06/03 Mayor and Common Council approved 2 Resolutions (Items #R-31) Redevelopment Agency adopted
CDCI2003-32.
01/20/04 May_or and Common Council adopted 2 Resolutions (Item#R37) Community Development Commission.
04/05/04 Adopted Resolution No. 2004-95 authorizing an Agreement with Watson & Associates for grading of
Campus Parkway between Kendall Drive and Northpark Boulevard.
01/10/05 Resolution No. 2005-7 adopted awarding contract in the amount of$ 2.181.877.00 to Matich Corporation
for construction of Campus Parkway (55 04-0 I) and inslllllation of a traffic signal at Kendall Drive and Campus
Parkway (TC 04-07) per Plan Nos. 10952 & 10232
Recommended motion:
I. Authorize the Director of Finance to amend the FY05/06 adopted budget by transferring surplus funds in the
amount of $52,300.00 from Account No. 248-368-5504-73]6 "(5004-08) State Street Storm Drain" to Account
No. 248-368-5504-7007 "Construction of Campus Parkway (55 04-0 I) and installation of a trallic signal at
Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos. 10952 & 10232"; and
2. Authorize the Director of Development Services to execute Change Order No. One to Contract with Matich
Corporation in the amount of $82.,032.00 for construction of Campus Parkway (55 04-0 I) ami installation of a
traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos. 10952 & 10232.
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01 James Funk
Contact person: Mike Grubbs, Eng. Mgr.lField Engineer
Phone: 5179
Supporting data attached S.t:ttTRppnrt ~nri rh::m~p ()rnpr No One
W!lrll. ~
FUNDING REQUIREMENTS:
Amount' \:R? In?
Source: (Acc!. Nos.) 129-367-5504-7007 and 248-368-5504-7007
Acct. Description: Campus Parkway Construction and Tramc Signal
F.inance: ~/I//J~Y j1. U'~ P1hl
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Agenda Item No, ~~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorization for the Director of Development Services to Execute Change Order No. One to Contract
with Matich Corporation for construction of Campus Parkway (SS 04-0 I) and installation of a traffic
signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos. 10952 & 10232 and
authorization for the Director of Finance to amend the FY 2005/06 budge!.
Backeround:
On January 10, 2005, the Mayor and Common Council awarded a contract in the amount of
$2.181.877.00 to Matich Corporation for construction of Campus Parkway (SS 04-0 I) and installation
of a traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos. 10952 & 10232.
The project consists of the following: construction of a new 4-lane divided arterial roadway known as
Campus Parkway between Kendall Drive and Northpark Boulevard; widening Northpark Boulevard to
4-lanes between Campus Parkway and University Parkway: installation of a new traffic signal at the
intersection of Campus Parkway and Kendall Drive: installation of curbed medians in both Campus
Parkway and Northpark Boulevard: installation of street lights. landscaping and irrigation systems in
the medians; and installation of grouted river rock at selected locations in the medians.
At the time of the award it was anticipated that grading for Campus Parkway, which was being done by
University Park LLC in connection with the development of Tract No. 16509, would be completed in
February of 2005. However, heavy rains and problems installing several large water pipelines to serve
the development delayed completion of the grading until September of 2005. A Notice to Proceed was
issued to Matich Corporation on September 6, 2005.
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Also, since the initial design and award of contract. additional land has been acquired from an adjacent
owner for development and dedication of a local park to the City; permission has been obtained from
CSUSB to develop a parcel owned by CSUSB as a "passive" public park; permission has been secured
from the City's Water Department to develop a 0.52 acre parcel abutting the north side of Campus
Parkway as a Public Park linked to a trail system; plans have been submitted for a new development
abutting both Campus Parkway and Northpark Boulevard; and the City has received and responded to
suggestions from CSUSB for modifications that better conform to recent changes in the University's
master development concept. These events make desirable some adjustments to the street plans and to
Matich Corporation's scope of work. Some of these items are discussed in more detail below. In
addition to the subject change order, staff is working on additional adjustments to the plans that more
fully reflect recent events that will necessitate a second change order.
Change Order No. One in the amount of $82,032.00 is summarized as follows:
Install additional catch basin and connector pipe on Campus Parkway near Kendall Drive: A review of
the plans for Campus Parkway near Kendall Drive revealed that a slope and roadway along the easterly
side of Campus Parkway drains to the intersection of Campus Parkway at Kendall Drive and may flood
the intersection during heavy downpours. Since a catch basin connector pipe outletting into Devil
Creek is already proposed on' the westerly side of Campus Parkway near Kendall Drive. it was
necessary to add a catch basin on the easterly side of Campus Parkway near Kendall Drive and install a
connector pipe (2oo0-D) between the two catch basins. The Flood Control District required that the
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
outlet pipe into Devil Creek be upsized from IS" to 24". A credit was taken for the IS" pipe (1000-0)
because it could not be reused due to the inadequate strength rating.
Modified Foundations for Streetlights: The original design called for the streetlight foundations to be
installed per Standard No. SL-I and SL-2, which applies to streetlights with a 6-foot long single mast
arm. Since the streetlights are installed in the median, it was necessary to use S-foot long double mast
arms. Due to the high wind and exposed conditions at the site, Matich Corporation, having
considerable construction experience with streetlights installed in high wind areas, suggested that the
depth of the foundation be increased from 4 feet to 6 feet deep and that a steel reinforcing cage be
added. Staff concurs. These changes will provide additional strength for wind speeds up to 100 miles
per hour in lieu of the standard SO mile-per-hour design wind speed.
Construction of Parallel Parking on Campus Parkway: After bids were received, Watson & Associates,
Inc. purchased land on the northeasterly corner of Campus Parkway and Kendall Drive and proposed
to construct a neighborhood park at that location. Recently, a draft park improvement plan was
prepared. Based on review of the draft park plan, staff desires to make a modification to the street
plans. To provide some parking for the park, four parallel parking spaces were added to the plan in
the vicinity of the park. In addition, a decision was made to add four parallel parking spaces adjacent
to the "Artist Colony" which is located in the vicinity of Valles Drive and is proposed to be a mixed-
use (live-work) development. The plans include development of a public park. The addition of these
parallel parking spaces required the contractor to complete additional rough grading work, extend an
existing storm drain (approximately S feet), install a cross gutter and spandrel. install additional curb &
gutter and striping for the parking stalls.
Relocate 6" Waterline along the North Side of Kendall Drive: This existing waterline was discovered
after start of construction to be too shallow and needed to be lowered approximately 2 feet to meet San
Bernardino Municipal Water Department (SBMWD) standards for clearance below the surface of
Campus Parkway. It was necessary for Matich Corporation to lower the water line prior to proceeding
with work on Campus Parkway near Kendall Drive.
Please refer to the attached Change Order No. One for additional details.
Financial Impact:
The total funding currently available in. the FY 2005/06 Capital Improvement Program under Account
No. 129-367-5504-7007 ($75,000), Account No. 126-369-5504-7007 ($74,700) and Account No. 250-
370-5504-7262 ($14S.S00) is $29S.500.
Change Order Items I-I through 1-4 are storm drain improvements totaling 552.304.00. Slaff
recommends these items be funded from the Storm Drain fund by transferring the amount of
$52.300.00 from Account No. 24S-36S-5504-7316 "(SD04-0S) State Street Storm Drain" to a new
Account No. 24S-36S-5504-7007 "Construction of Campus Parkway (SS 04-01) and installation of a
traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos. 10952 & 10232". The
Slate Street Storm Drain Project (SD04-0S) is being constructed under terms of an Agreement with
SANBAG. Sufficient funds will remain in the State Street Storm Drain account to meet all obligations
under terms of the Agreement.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Sufficient funds are available in Account No. 129-367-5504-7007 to fund the balance of Change Order
No. One in the amount of $29,728.
Recommendation:
I. Authorize the Director of Finance to amend the FY05106 adopted budget by transferring surplus
funds in the amount of $52,300.00 from Account No. 248-368-5504-7316 "(SD04-08) State Street
Storm Drain" to Account No. 248-368-5504-7007 "Construction of Campus Parkway (SS 04-0ll
and installation of a traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan Nos.
10952 & 10232"; and
2. Authorize the Director of Development Services to execute Change Order No. One to Contract
with Matich Corporation in the amount of $82,032.00 for construction of Campus Parkway (SS 04-
01) and installation of a traffic signal at Kendall Drive and Campus Parkway (TC 04-07) per Plan
Nos. 10952 & 10232.
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DEVELOPMENT SUVlCFS DEPAIn'MENT
300 Nortb "D" Street. San Bernardino. CA 92418-0001
Planning &: Building !IOll.384.5057 . Fax: 909.384.5080
Public WorkslEngineering !IOll.3ll4.5111. Fax: 909.384.5155
www.sbcity.org
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CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1.7007
W.O. # 7007
DATE: NOVEMBER 21,2005
PROJECT:
CONSTRUCTION OF CAMPUS PARKWAY (SS 04-01) AND
INSTALLATION OF A TRAFFIC SIGNAL AT KENDALL DRIVE AND
CAMPUS PARKWAY (TC 04-07) PER PLAN NOS. 10952 & 10232.
TO:
MATICH CORPORATION
P.O. BOX 50,000
SAN BERNARDINO, CA 92412
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: QTY DESCRIPTION OF CHANGE UNIT COST
COST
Install an additional catch basin no. 2 per City
1-1 lEA standard no 404 at station 10 + 72.90 $ 6,640.00 $ 6,640.00
(southeasterly side) of Campus Parkway per
revision note 3 on Sheet 3 of Plans.
Install an additional local depression per City
standard no 404 and City standard no. 407 at
1-2 lEA station 10 + 72.90 (southeasterly side) of $ 1,470.00 $ 1.470.00
Campus Parkway per revision note 3 on Sheet
3 of Plans
Install 18" RCP, 2000-0, connector pipe to
1.3 86 LF convey drainage under street to catch basin on $ 215.00 $ 18,490.00
channel side of Campus Parkway
Install 24" RCP, 1350-0, outlet pipe as
1-4 108 LF required by the Flood Control District to $ 238.00 $ 25,704.00
I convey drainage into Devil Creek Flood
, Control Channel near Kendall Drive.
Credit for 18" RCP, 1000-0, connector pipe
1-5 105 LF that was deleted and replaced by the 24" $ 187.00 $ (19,635.00)
RCP, 1000-0, connector pipe.
Add steel cages and modify foundation depth
1-6 I LS from 4' to 6' for Street Light Standards with $ 5,870.00 $ 5,870.00
sinj!;le and dual 8' mast arms at 21 locations.
Construction of parallel parking and additional
I 1-7 I LS cross gUller and spandrel on Campus Parkway $ 18,992.00 $ 18,992.00
in the vicinity of Stations 12+50 and 26+00.
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Cbange Order No. One
Construction of Campus Parkway (SS 04-01) and Installation of a Traffic Signal at Kendall Drive and Campus
Parkway (TC04-07) Per Plan Nos. 10952 & 10232.
Relocate a 6" waterline along the northerly
1-8 I LS side of Kendall Drive to clear roadway section $ 24.50 I. 00 $ 24,50 I. 00
for Campus Parkwav.
Total Cost For Contract Change Order #1 $ 82,032.00
Justification
Install additional Catch Basin and Connector Pipe on Campus Parkway near Kendall
Drive. A review of the plans for Campus Parkway near Kendall Drive revealed that a
slope and roadway along the southeasterly side of Campus Parkway drains to the
intersection of Campus Parkway at Kendall Drive and may flood the intersection during
heavy downpours. Since a catch basin connector pipe outletting into Devil Creek is
I-I through already proposed on the northwesterly side of Campus Parkway near Kendall Drive, it
1-5 was considered prudent to add a catch basin on the southeasterly side and install a
connector pipe (2000-0) between the two catch basins. The Flood Control District
required that the outlet pipe into Devil Creek be upsized from 18" to 24". A credit was
taken for the 18" pipe (1000-0) as bid because it could not be reused due to the
inadequate strength rating.
Modified foundations for street Ih~hts.
The original design called for the street light foundations to be installed per Standard No.
SL-I and SL-2 which applies to street lights with a 6-foot long single mast arm. Since the
1-6 street lights are installed in the median, it was necessary to use 8-foot long double mast
arms. Due to the high wind and exposed conditions at the site it was deemed prudent to
increase the depth of the foundatien from 4 feet to 6 feet deep and add a steel reinforcing
cage. These changes will provide sufficient strength for wind speeds up to 100 miles per
hour in lieu of the standard 80 miles per hour desi~n wind speed.
Construction of parallel parkinll on Campus Parkway.
After bids were received it was determined that a park would be installed at the
northeasterly corner of Campus Parkway and Kendall Drive. To provide some parking
for the park, four parallel parking spaces were added to the plan in the vicinity of the
1-' park. It addition, a decision was made to add four parallel parking spaces adjacent to the
"Artist Colony" which is proposed to be a mixed-use (live-work) development. The
addition of these parallel parking spaces required the contractor to complete additional
rough grading work, extend an existing storm drain approximately 8 feet, install a cross
gutter and spandrel, install additional curb & l!utter and stripin~ for the parkin~ stalls.
Relocate 6" Waterline alone the north Side of Kendall Drive. This waterline was
discovered after start of construction to be too shallow and needed to be lowered
1-8 approximately 2 feet to meet San Bernardino Municipal Water Department (SBMWD)
standards for clearance below the surface of Campus Parkway. It was necessary for
Matich Corporation to lower the water line prior to proceeding with work on Campus
Parkway near Kendall Drive. .
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Change Order No. One
Construction of Campus Parkway (SS 04-01) and Installation of a Traffic Signal at Kendall Drive and Campus
Parkway (TC04-07) Per Plan Nos. 10952 & 10232.
SUMMARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original contract amount.... ............. ........ ................................................ $
Contract Change Order No. One ....... ....... ......... ................. ......... ...... ......... $
Revised Construction Contract Cost ............................................................ $
2,181,877.00
82,032.00
2,263,909.00
Additional time to complete contract due to this change order.............................. ~ Working days
This change order represents 3.76 % of the original contract amount.
MA TICH CORPORATION
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
Accepted
By:
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
APPROVAL BY CITY COUNCIL
Item No.
Approval Date: November 21. 2005
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