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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson
City Administrator
Subject:
Request for waiver of fees
- YMCA Children's
Christmas Parade -
December 3, 2005
Date: November 3, 2005
Synopsis of Previous Council Action:
The Mayor and Council has approved waiver of fees for this event for the last several
years.
11/15/04
Council approved waiver of fees for the 2004 YMCA Children's Christmas
Parade
11/17/03 - Council approved the waiver of fees for the 2003 YMCA Children's
Christmas Parade
Recommended Motion:
That the request for a waiver of fees in the amount of $ 3,857 for department,
personnel and equipment costs associated with the 28th Annual YMCA Children's
Christmas Parade scheduled for December 3, 2005, be approved; and that
$3,857 be transferred from the civic and promotion fund into t e various City
. departmental accounts as listed below to recover their cost u in assisting with
the parade.
Contact person: I=rPli Wil..nn
phftnA-
~1??
Supporting data attached:
Ward'
1
yes
FUNDING REQUIREMENTS: Amount: $ 3,857
Source: (Acct. No.)
001-091-5186
...( 4~~t nA.~riptinn)
Finance:
Council Notes:
"~1J5
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Request from the YMCA of the East Valley for a waiver offees in the amount of$ 3,857to
cover City departmental costs connected with their 2005 Children's Christmas Parade scheduled
for December 3, 2005.
BACKGROUND:
On Saturday, December 3,2005, the YMCA of the East Valley will conduct its 28th Annual
Children's Christmas Parade along E Street, beginning at 6th and E and continuing south to
Rialto Avenue, then east on Rialto one block. Over 2500 children are expected to participate and
from 3,000 to 5,000 people are expected to attend the event.
The Committee is requesting a waiver of City fees in connection with the event. These fees
include:
Department
Fees
Traffic Engineering:
$ 423 labor for barricade placement/removal
Police
$ 2,639 for personneVvehicleslequipment
Public Services
$ 795 refuse collection/street sweeping
TOTAL
$ 3,857
Non waivable fees and refundable security deoosits:
Traffic Engineering
$1.000 barricade deposit
TOTAL
$1,000
Attached is the YMCA's proposed budget for the 2005 event and accounting of expenses from
their 2004 event.
FINANCIAL IMPACT:
These costs will be reimbursed back to the individual departments from the civic and promotion
fund (001-091-5186).
RECOMMENDATION:
Approve waiver of fees as outlined above.
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\~
YMCA
We build strong kids,
strong families, strong communities.
October 20, 2005
Mayor Judith Valles & Common Council
City of San Bernardino
300 North D Street
San Bernardino, Ca 92418
Dear Mayor & Council
The YMCA of San Bernardino is currently planning for the 28th Annual YMCA
Children's Christmas Parade. The parade will be on Saturday December 3, and will start
at 11:00 A.M. at the comer of 6th IIid E Street and proceed south to Rialto Ave. and then
east on Rialto I block. We are again planning to have between 2200 to 2500 children
participating in the parade, and an estimated 3,000 to 5,000 people attending the parade.
The parade will be filmed live by KCSB-3 and will be re-broadcast at 3 different times.
This year their will be fees for police services, trash pickup, and barricades, that will be
provided. by the City of San Bernardino. Although The YMCA of the East Valley seeks
out donations from the community, it is not enough to cover these fees and other costs of
the parade. We are asking that the City of San Bernardino waive the fees so that we may
be able to continue letting all kids participate in the parade for free.
The Parade was not meant to be a fund raising activity for the YMCA; it was intended to
be a way to involve our children and their families in a fun event The YMCA does not
judge during the parade, therefore all children receive a blue ribbon. The YMCA also
hands out over 40 trophies to the various youth groups that participate. All services and
supplies for the parade are donated, or are paid for with donated money. Everyone who
works the parade is a volunteer and no one receives any compensation of . any kind.
We at the YMCA believe now more then ever, that we take pride in. and showcase our
community, that we hold dear to its values, and that we continue with our cherished
traditions.
c;;:t
ack Avakian
YMCA Children's Christmas Parade Chairman
YMCA oCThe East Valley' 500 E. Citrus' Redlands, CA 92373
909-798-9622 . Fax 909-335.2007
":"lIe..\. mission: To PUI Christian prim:iples into practkc through programs thai build healthy spirit. mind. and body for all.
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YMCA of the East Valley Children's Christmas Parade Sat Dee 3rd 11:00 A.M.
8th xxxxxxx 8th
E street
F street
x
x 7th
I
x Victoria
Section 5
Tolletll
Section 2 t
Section 2
fI..'larsrai's
Enter x
x 6th
Breakfas: Toilets
Participant &
Bus Un-loading
~
Check In Table
From 215 Fwy lake 5th street
exit, you will be on 6th street.
Continue straight about 3 blocks
enter parade drop-off area on
6th iust nast F street
x
5th x
Check In starts at 9:30 a.m.
Parade starts at 11 :00 a.m.
Parade route is about 314 mile
Pickup area for all participants
will be on Rialto just west of "0"
4th
Parking
Carousel
Mall
1 1
~
Ii }
Start
~
x
x
I
Section 4 .
N o street
SBPO
Section 1 4-whee1 Drive Club
Toilets Parklno Area
4
x
6th X
Section 3
x
I
Church SL
I
x
x
5th
X
x
I
* Police PA
x
TV Cameras
4th
I
Court
City Hall
Parking
x x
x x
) .. I __ Finish
x" Trophy's
x
F street
2nd
I
Rialto
Arrowhead Stadium
.
2nd
I 0 street
x Participant &
x Bus Pickup
x Rialto
XXXXXXX Barricades
89/29/2885 82:28 9893845138
5BD CITY Aa.lIN
PAGE 82/84
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FVNDING (PART I)
C Name of Organization
AddrC8S
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Phone/FAX Contact PIlI'SOJl PhoneIF AX
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Designation of 50 1 c (3)non1'l'Ofit status o{Orpnization (Attached: Yes__ No~.
T ~fe
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Date of Event Location
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Purpose of FUlldina
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Estima1cd No. of AtlaIdces
~a ~ <:'N{)
PROPOSED CURRENT BUDGET
.A. REVENUES: ILIat IlIImlidpated reYell1les other diu City orSaJI Benaardlllo)
AMOUNT TOTAL
Soon
04-/ /1/1/1 ,;-...- / - /3~c 'VI.. T,t:- <.. - ,C,<-<.I.;Jlif,. /J l"J,vi ~
C E---IA / ./" 7>./ ~//
,
Re ons
C
Promotions concessions, souvenirs sales
.
Donations ticket sales
Al,C: -rr ')t C /vJc_ L . A L'-= 'if /' O~O
In Kind Semces (Other tbm City Services)
00 del A'I.e-/!' - ~.,~ r~_ /'.E/l /5"0
Total DoUar Amount Re o{City
A. TOTAL PROPOSED REVENlJES
:;;2.. '-I ~O
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89/29/2885 82:28 9893845138
SBD CITY AI>>lIN
PAGE 83/84
IIlm'U ftJII~ mCl'l7 ...JUnIVft"N"'nH''.t' D'I1rIlMIUDMlt>> mRYllNf' PM rnnr:R ",1NlJINt:ULOudlftll. NOR1'I....."f)ftI1
NAMEOFORGANI7..4.TTON: y"1'I-t<."f O~ ./!'Af7 v/llhf
REQUEST FOR CIVIC AND PROMOTION FUNDING
c
PROPOSED c..iJIUlENT BUDGET (pART D)
B. EXPENDITURES: (lndade III Imowa direeC ~ cemaect wttJa eveat)
EXPENSES AMOUNT TOTAL
Pet'8ODDellSalariea All .00,0/ J9:Lt:: IJ ..-tr -a-
Permits
Fire
Bus. Lie.
ABC
Other
InsuraIIce \j -<J/ .:-'lP~
Cjty of SD AttaChed (X' cs No x
PukDama~llIId
Pmk CJean~ .t/Damage Bond
See~
S.B.P.D
Private
Other ffllhfl,qQ} ,o,:V"vJr"- 'oL "'~'---'"../r /)............7G"() ---er
Adve . . -'
Radio
N 900 9Jo
BlIllIlm
( 1 ~ ~/J f~~/;c. ~c.J.oolr .10<7 20u
... .. -;rEI' 4:1/-'/ ;~../ /J. 7~-q ---e- ~
F.ntr:rtainmeDt
Music
Sound SyStem .
0Iber
Promotional Items
TtoDhies 500 50\)
Plaoues
T-shirts H..q/S ~so -::zro
Other "VL € A!.:/3/3~A/1 ~ C./~v
Sanitation
Portable Restroonls Public Servioes ~ /..-:2 /Jo.vA/~'a /.2// /S'o
Special Events
Bmauet Facilities
Pande
Other PlUb, Recreation
B. TOTAL PROPOSED EXPENDlTURIS ** 1:SJ!a!:ATI'A~h.ml
;;2., y SO
Summary: S ;;2.. <r 50
A. Total ReveDues D. Total AInout Requested
C B. Total Expenditures. s;Z 9:;':; 3. f 5"7
s 1; gS-?
c. Total Fee Wa\Qn .
(from Pm ID)
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89/29/2885 82:28
9893845138
5BD CITY ADMIN
PAGE 84/84
NAMEOI'ORGANlZAll0N: YM'" ~ OF EMIl/A/ley
REQUES'r FOR CIVIC AND PROMOTION :FUNDING (pART ID)
REQUESl FOR FEE WAIVEllS
(List all City ICfYices for which you an: requestiDa fee waivers)
C. Fee WaIven "-t
Police .,...- d /- ~7
L -=" , ,
~ Traffic Control J
,/
Fire
Site OIlS
Crowd CoII1rol
Facilities
Sound Symm
Civic Center Use Permit
Public .1..
l Bins.) ~/ /ZoI/- or=~ OIL ::J. 0"- 3 ;3 ;""-s /'Ta
Street S
/ .L
~~ Sl:lvic:es ""II ~~JUJLJl"?S I ~""J ~
. . TIJP
Builc1iD2
Othtt ~lain) Parks, he:
Total AmolUlt 01 Fee W.."en (III-KIIId Servlcell) 5, Rs 7
For 0Bice VIe 0IIIy:
I>eputmenlll1 Costs In: Police
Fire
Publio Services
Public Works
Devel0Jl'l1Cllt Sl:lvices
Facilities
Prmous Year"s Aooountina Reviewed: Admin:
Finance
11/87/2885 13:38 989-794-6975
JAO< AVAKIAN
PAIZ: 82
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Ymca Chrla1ni.. Parade 2004
Income
SouItoIll..41 BInIl 210
CIiJlG.... ... 210
ItIIc Dol...... 1_
Oa~~-I". CIWlIceda..aIl.4) 1.
......~ 2lJO
... ...... BucI fII ~'T I 'on IndIMa IlIlI
8IlJI......... C~~.l..~) 125
T_llneome 2146
Expenses
Adv.,fJlng 11DO
~I"" RentaJ 0
Food ..IW\....__ 380
rv.~ 45
"....... 70
0 PrllnwlIiw ZI5
.....I.~. n.. 112 of coet donaIId 120
nrlllIoM 101
~ -
Tataf ExpetIIM 3221 -
Sub TcQI tncomeCLoat .t78
eo.t PIId .., ....... CIIIIrman 171
Net Income CLoIa) to YMCA -1
- Dole not iIIcIade CIty of... 8emenlIno F_ .. fIlwhlch _...,
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