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'CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION AUTHORIZING THE
MAYOR OF CITY OF SAN BERNARDINO
OR HER DESIGNEE TO EXECUTE AN
AGREEMENT WITH THE SAN
BERNARDINO CITY UNIFIED SCHOOL
DISTRICT TO PROVIDE CONTRACTUAL
SERVICES FOR BEFORE & AFTER-
SCHOOL RECREATION PROGRAMS AT
SCHOOL DISTRICT SITES.
Dept: Parks, Recreation & Community
Services Dept.
Date: June 22, 2004
ORIGiNAL
MICC Meeting Date: July 19,2004
Synopsis of Previous Council Action:
August 18, 2003 - Mayor and Common Council approved Resolution No. 2003-235 for the
2003-2004 Children's After-School Program for Success.
Recommended motion:
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Adopt Resolution.
$ft
/
Signature
Contact person:
Lemuel P. Randolph
Phone: 384-5030
Supporting data attached:
Staff report, Reso & Agreement Ward: Citywide
FUNDING REQUIREMENTS:
Amount: $360,251.00
(From Federal & State Program Funds)
Source: (Ace!. No.) 123-594-5014
(Ace!. Description) C.A.P.S.
Finance:
Council Notes:
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Agenda Item NO.~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution authorizing the Mayor of City of San Bernardino or her designee to execute an
agreement with the San Bernardino City Unified School District to provide contractual services
for before & after-school recreation programs at school district sites.
Back!!:round:
The Children's After-School Program for Success (C.A.P.S.) is a grant funded program
administered by the San Bernardino City Unified School District to provide before & after-
school programs at school sites. The city has been a sub-contractor to the school district in this
program since 1999. The school provides teachers and aides to teach educational and tutorial
programs. The Parks, Recreation and Community Services Department has been asked to
provide arts and crafts and other recreational activities to the youth.
The CAPS Program was offered at nine elementary schools when first implemented. The
program expanded to 17 schools in 2003 - 04. This agreement will provide for 3 additional sites
for after-school programs and 10 before school programs. This will equal a total of 20 school
sites for a period beginning July I, 2004 through June 30, 2005.
Sites
Arrowhead Elementary
Burbank Elementary
Hillside Elementary
Lincoln Elementary
Mt. Vemon Elementary
Riley Elementary
Warm Springs Elementary
Barton Elementary
Emmerton Elementary
Hunt Elementary
Lytle Creek Elementary
Muscoy Elementary
Rio Vista Elementary
Wilson Elementary
Bradley Elementary
Fairfax Elementary
Inghram Elementary
Monterey Elementary
Newmark Elementary
Roosevelt Elementary
Financial ImDact:
The agreement amount, $360,251 covers all cost associated with this program. This will allow
the department to provide a maximum of 6 part-time staff per program site, Monday - Friday.
There is no financial impact to the City.
Recommendation:
Adopt the Resolution.
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RESOLUTION NO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
authorizes the Mayor or her designee to execute an agreement with the San Bernardino City
Unified School District to provide contractual services for before & after-school recreation
programs at school district sites. A copy of said agreement is attached hereto, marked Exhibit
"A", and incorporated herein by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above referenced agreement is rescinded
if the parties to the agreement fail to execute it within one hundred twenty (120) days of the
passage of this resolution.
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I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR
OR HER DESIGNEE TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO CITY
2 UNIFIED SCHOOL DISTRICT TO PROVIDE CONTRACTUAL SERVICES FOR BEFORE &
AFTER-SCHOOL RECREATION PROGRAMS AT SCHOOL DISTRICT SITES.
3
"
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
Meeting,
6 therefore, held on the
7 following vote to wit:
day of
, 2004 by the
14
C 15
16
17
18
19
8 COUNCIL MEMBERS
9 ESTRADA'
10 LONGVILLE
II MC GINNIS
12 DERRY
13 KELLEY
JOHNSON
MC CAMMACK
AYES
NAYS
ABSTAIN ABSENT
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2004.
20
21
22
23 Approved as to form
and Legal content:
24
25 ~~
26 By:
27 Sp..~..1 O_M se'
C 28
JUDITH VALLES, MAYOR
City of San Bernardino
Or/Customer Name and Address
r place label here)
RKS, RECREATION & Cor::M:!NlTY SERVICES OEP~.
547 North Sierra Way
San Bernardino, California 92410-4816
Vendor Tax Information
(Subst~ute Form W.9)
)
INDIVIDUAl
Name of Individual as it appears
on Social Security Card
Social Secur~y Number (SSN)
Resident of California(Check one)
YES
NO
SOLE PROPRIETOR
Name of Individual Owner
Business Name
Taxpayer Identification Number I SSN
(Use number that income from business will be reported under)
Resident of California(Check one)
YES
NO
r'
""'"
PARTNERSHIP
Name of Partnership
Federal Identification Number
Resident of California(Check one)
,
YES
NO
CORPORATION
Name of Corporation
Federal Identification Number
Qualified to do business in California andlor perma-
nent place of business in California(Check one)
'11I0
YES
TAX EXEMPT ORGANIZATION/ENTITY
Name of Organization or Entity
Department or Unit, if applicable
Federal Identification Number
Why Are You Tax Exempt?
r;~" nof C:~n
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15-
Loca 1 GnVl"r
linn
non,
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I hereby certify under penalty of perjury that the information provided on this document is true and correct.
Account Manaaer 3114-5544
Sianature Title Date Tel No,
Retum this Form 10:
Failure to furnish correct Information and return SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
this form will subject our payment(s) to you to 777 North 'F' Street
p-<. backup withholding per IRS regulations. San Bernardino, CA 92410-3017
L.i Altn: Peace Aneke, Contract Analvst
W-9FORM
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San Bernardino City Unified School District
Purchasing Services Division
", '.
-- Contractor Certification --
Concerning DepllFtment of Justice (DOJ) fingerprint Ilnd criminlli bllckground
investiglltion requirements of EduClltion Code sectioil 45125.1 et seq.
n
With respect to the Agreement dated
SchooIDlstrlct-"DISTRICT"and City of SanBernardino
- "CONTRACTOR: for provision of Prnvidinll Cnntractua 1
Recreation Proara~ at School District Sites,
. between the San Bernardino City Unltled
Parks.Recreation & Community Services
'Services For Before & After School
services:
Dept.
REQUIREMENTS MET
. A) 0 The CONTRACTOR hereby certifies to the DISl'RICrs governing board that It has completed the
criminal bacltground check requirements of Education Code (EC) section 45125.1 and that none of its
employees that may come into contact with DISTRICT students have been convicted of a violent felony listed in
Penal Code section 667.5(c) or a serious felony listed In Penal Code section 1192.7(c).
--0 R-- .
IMPORTANT NOTICE: IF YOU ARE REQUESTING A WAIVER, BE ADVISED THAT NO
SERVICES ARE TO BE PROVI~ED UNTIL SUCH WAIVER IS APPROVED.
REQUEST FOR WAIVER
B) 00 The CONTRACTOR requests a waiver of the Department of Justice(DOJ) fingerprint and criminal
background Investigation for the following reason(s) permitted by Educlltion Code section 45125.1 et seq.
o The CONTRACTpR and itS employees will have NO CONTACT with pupils. (No sehool-sile services will be provided.)
o The CONTRACTOR and ils employees will have LIMITED CONTACT wilh pupils. (Attach informalion aboutlenglh of lime
on school grounds, proximity of work area 10 pupil areas, whether CONTRACTORliIS employees will be working by
themselves or wilh olhers, and any other factors thai subslantiale limited contact.) IEC 45125.1 (el]
(!J The CONTRACTOR and ilS employees WILL HAVE OTHER THAN LIMITED CONTACT with pupils bul will assure that
ONE(l) OR MORE of the following methods are ulil~~J 10 ensure pupil safety. IEC 4S12S.2(a)]
n Check all methods to be used:
o 1) Installation of a physical barrier at the worksite 10 limit contact wilh pupils
jg] 2) Continual supervision and monitoring of all employees of the CONTRACTOR by an emp~yee of the
CONTRACTOR who has not been convicted of a serious or violent felony as aseerlained by the OOJ
I[J 3) Surveillance of employees 01 the CONTRACTOR by school personnel
o The services provided by the CONTRACTOR are for an "EMERGENCV OR EXCEPTIONAL SITUATION, such as
when pupil health or safety Is endangered or when repairs are needed to make school facilities
sa'e and habltable"IEC 45125.1(b)]
CERTIFICATION I WAIVER REQUEST BV CONTRACTOR AUTHORIZED AGENT:
Director
Office
use
onlv
Signature
BOTH APPROVALS BELOW ARE REOUIRED:
WAIVER REQUEST:
DENIED
Title
Date
APPROVE
By:
Date
Moh~mmad z. Islam.. Au/stant Superintendent Business Services Division OR other Authorized Agent
WAIVER REQIJEST:
APPROVED
DENIE
By: Date
Harold Vollkommer. Assistant Superintendent. Human Resource. Division OR other Authorized Agent
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123-594-5014
Parks Recreation
Caps Site Budgets 04/05
Site Grant # Total Grand Totals
458
Arrowhead $ 14,137.31
Barton $ 34,369.36
Burbank $ 17,930.75
Fairfax $ 19,198.84
Hillside $ 8,507.55
Inghram $ 16,164.09
Lincoln $ 14,151.72
Lytle Creek $ 13,219.15
Monterey $ 35,891.83
Mt Vernon $ 31,147.40
Newmark $ 22,183.27
Roosevelt $ 37,219.91
Office $ 9,804.13
Wilson $ 8,966.63
$ 282,891.94
565
Wilson $ 4,255.02
Rio Vista $ 17,864.10
$ 22,119.12
477
Muscoy $ 37,793.46
Riley $ 8,898.97
$ . 46,692.43
478
Emmerton $ 8,507.55
$ 8,507.55
472
Warm Springs $ 4,255.02
$ 4,255.02
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$ 360,211.04
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Contract No.: 04/05-880-0124 POA
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
777 North "P" Street
San Bernardino,CA 92410 ORIGINAL
.
AGREEMENT FOR CITY SERVICES IN
COLLABORATION WITH DISTRICT FOR
THE CREATIVE BEFORE AND AFTER SCHOOL PROGRAM FOR SUCCESS (CAPS)
TillS AGREEMENT is made and entered into this 16th day of June 2004, by and between the SAN
BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT",
and CITY OF SAN BERNARDINO PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT, hereinafter referred to as the "CITY".
RECITALS
WHEREAS, the DISTRICT is authorized by Section 53060 of the California Government Code to
contract with and employ any persons for the furnishing of special services and advice in financial,
economic, accounting, engineering, legal, or administrative matters, if such persons are specially trained
and experienced and competent to perform the special services required; and,
WHEREAS, the CITY itself is, or those hired by the CITY are, specially trained, experienced and
competent to render the special services required by the DISTRICT, and such services are needed on a
limited basis; and,
NOW, THEREFORE, the DISTRICT and the CITY mutually agree as follows:
1. TERM OF AGREEMENT
A.
This Agreement shall be for a period beginning Julv 1. 2004, through June 30. 2005..
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B. Upon a showing of good and sufficient cause by the CITY, the DISTRICT may at its
discretion, grant such extensions of time as it may deem advisable in which the CITY
may accomplish the results required hereunder; provided, however, the DISTRICT shall
not be obligated to pay the CITY any additional consideration if such an extension of
time has been granted.
II. RESPONSIBILITIES OF THE CITY
A. The CITY will provide a variety of learning experiences in the area of art, fitness and
sports skills, and values through the provisions of Recreational Aides at each school
participating in the Creative Before and After-School for Success (CAPS) Program. A
List of participating schools is attached to this agreement as Attachment "A" and
incorporated herein by this reference and made a part hereto.
B.
In addition to the learning experience, the CITY will provide a mentoring program in
cooperation with the DISTRICT that targets populations of elementary school students as
a deterrent to juvenile crime, gangs, and other delinquent behaviors. Also, the CITY
CITY Services Agreement: City of San Bernardino Parks. Recreation & Community Services - CAPS Program
Page 1 of6
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Contract No.: 04/05-880-0124 POA
agrees to provide in-kind services/activities for program administration, site supervision
and equipment.
C.
The CITY is ultimately responsible for the results to be achieved under this Agreement.
The CITY itself, or other hired by the CITY and under the control of the CITY, may
provide the services necessary to achieve the results required under this Agreement.
D.
The CITY's services will be provided on an as-needed basis to accomplish the results
required under this Agreement.
E.
The CITY will perform services to achieve the results required hereunder in the CITY's
own independent way as an independent contractor in the pursuit of the CITY's
independent calling and not as an employee of the DISTRICT. The CITY shall be under
the control of the DISTRICT as to the results to be accomplished and not as to the means
or manner by which such results are to be accomplished.
F.
The CITY shall provide its services at such times as the CITY itself determines within
the scope of the results to be achieved. If the CITY is a regular employee of a public
agency (any governmental agency or agent supported by public tax dollars), all services
which the CITY renders under this Agreement will be performed at times other than the
CITY's regular assigned workday for said entity, or during periods of vacation or leave
of absence from said entity, in order that the CITY shall not receive double compensation
from public tax dollars for its time.
rovide all of its own supplies, e ui
e resu
H.
The CITY shall complete and return to the DISTRICT the Internal Revenue Service
Form W-9, which is included as an enclosure with the Agreement package.
I.
'--~:-
The CITY understands that, as an independent contractor, it is not all employee of the
DISTRICT and agrees that it will not purport to be nor represent itself as a DISTRICT
employee, officer, or agent. The CITY agrees that it will not act as nor perform in the
capacity of a DISTRICT employee. The CITY further agrees that it will specifically
explain its independent contractor, non-employee status to those it contacts (including
DISTRICT employees and non-DISTRICT employees), as a result of its work hereunder,
in order to prevent any misconception on the part of third parties that the
CONTRACTOR is an employee or representative of the DISTRICT.
J. The CITY agrees to conduct and certify to the DISTRICT's governing board that it has
completed any background check requirements of Education Code Sections 45122.1 and
45125.1 and has returned the Contractor Certification form in advance of providing any
contracted services described herein with the DISTRICT. Any expenses incurred to
implement this requirement will be the sole responsibility of the CITY.
III.
RESPONSffilLITIES OF THE DISTRICT
A. The DISTRICT will prepare and furnish to the CITY upon the CITY's request, such
information as is reasonably necessary to the performance of the CITY's work under this
CITY Services Agreement: City of San Bernardino Parks, Recreation & Community Services - CAPS Program
Page 2 of6
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Contract No.: 04105-880-0t24 POA
Agreell1ent The CITY understands that all information provided to the CITY is the
property of the DISTRICT and shall not be removed from the DISTRICT's possession.
Failure to keep such information confidential and/or failure to return information
requested by the DISTRICT is reasonable cause for termination of this Agreement and
may subject the CJTY to liability for damages to the DISTRICT.
B.
The DISTRICT reverses the right to add to or substitute grants as long as the cost remains
within the agreed upon maximum amount
IV. CITY'S FEE AND PAYMENT THEREOF
A. The DISTRICT agrees to compensate the CITY for services rendered in a total amount
not to exceed $360,251.00 (three hundred sixty thousand dollars two hundred fifty one
dollars). The CITY may invoice the DISTRICT, on a monthly basis, as the work
progresses for that portion of the work that has been completed. The invoice shall
describe in detail the services rendered and must include the CITY's Social Security or
Federal Tax I.D. Number. Payment to the CITY shall be made by the DISTRICT after the
receipt and approval of the invoice.
B. The CITY's fee is inclusive of all services hereunder and the DISTRICT will pay no
separate amount for travel or other expenses of the CITY under this Agreement.
C.
The DISTRICT will not withhold federal or state income tax deductions from payments
made to the CITY. under this Agreement
The CITY is .aware that under California law, no disability or unemployment insurance
will be deducted from payments made to CITY or paid by the DISTRICT out of
DISTRICT funds. CITY further recognizes that CITY cannot claim unemployment
benefits after services have been completed.
E. If the CITY is receiving any type of retirementbebefits, such as those from California
State Teacher's Retirement System (STRS) or Public Employee's Retirement System
(PERS) or other retirement plan, or Social Security, or other similar benefits, the
DISTRICT and the CITY are both aware that continuance of said benefit amount, is or
may be subject to certain limits on current annual income from public schools and/or
other sources in order to maintain full benefits. The CITY understands and acknowledges
that it has full responsibility for being aware of any limits and monitoring and not
accepting or contracting to accept income in excess of said limits. Furthermore, the
CITY specifically agrees to indemnify, defend, and hold harmless (as defined in Section
VI) the DISTRICT, from any liability or damages resulting from receipt of monies paid
under this agreement, which adversely affect the CITY's own retirement benefits.
D.
V. INVOICES
Any invoices submitted for these services shall be sent directly to:
Bobby Pregmon
2204 Sunrise Lane, Apt. #AI
San Bernardino, California 92404
CITY Services Agreement: City of Sao Bernardino Parks, Recreation & Community Services - CAPS Program
Page3 of 6
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Contract No.: 04/05-880-0124 POA
The Agreement number on the upper left side of this page should always be referenced in any
correspondence or invoices pertaining to this Agreement to the DISTRICT. The invoice shall
describe in detail the services rendered and must include the CITY's Social Security or Federal
Tax I.D. Number. The DISTRICT shall make payment to the CITY after receipt and approval of
the invoice(s).
VI
CANCELLATION FOR NON-PERFORMANCE OR NON-COMPLIANCE OF CITY
A. If, at any time during the performance of this Agreement, the DISTRICT determines, at
the DISTRICT's sole discretion, that the CITY's services are not achieving the results
required hereunder, the DISTRICT shall be obligated to pay the CITY only for that
portion, if any, of the results achieved.
B. Non-compliance by the CITY with the terms of this Agreement shall be cause for
suspension and/or termination by the DISTRICT. The DISTRICT shall provide written
notice to the CITY including the reasons for suspension or termination under this
provision. If the Contract is suspended, the CITY shall have five (5) business days to
cure the condition(s) for which the suspension was given or the contract will be
terminated.
VII
HOLD HARMLESS
The CITY hereby agrees to indemnify, defend, and hold harmless the DISTRICT and its
departments, agents, officers, and employees from any and all claims or sums which the
DISTRICT or any of its departments, agents, officers, or employees may be obligated to pay by
reason of any liability of any kind imposed upon them, including damages to property or injury
or death of persons, arising out of the performance of the services rendered by the CITY or
caused by any error, omission, or act of the CITY or of any person employed by the CITY or of
any others for whose acts the CITY,."is legally liable. Said sums shall include, in the event of
legal action, court costs, expenses ofi'Higation, and reasonable attorney's fees.
VIII. SPECIAL PROVISIONS
A.
INSURANCE REQUIREMENTS
The CITY shall comply with all applicable federal, state and local laws, rules,
regulations, and ordinances, including workers compensation insurance laws. The CITY
understands that as an independent contractor, it is not covered by any type of DISTRICT
insurance, including workers compensation insurance. The CITY shall provide, through
insurance policies or self-insurance, workers compensation insurance coverage for its
employees who provide services hereunder, and insurance coverage for any and all
claims for damages, injury, death or liability it may sustain or impose on others including
the DISTRICT. The DISTRICT understands that the CITY may use independent
contractors, volunteers, or others not covered by the CITY's workers compensation
insurance coverage, to provide services hereunder. The CITY shall advise such persons
providing services hereunder at the direction of the CITY that workers compensation
insurance is not provided by the DISTRICT and the CITY shall hold the DISTRICT
harmless from any and all claims for damages that may be asserted by such persons.
CITY Services Agreement: City of San Bernardino Parks, Recreation & Community Services - CAPS Program
Page 4 of6
Contract No.: 04/05-880-0124 POA
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B.
ASSIGNMENT
The CITY shall not in any manner, directly or indirectly, by operation of law or
otherwise, assign..transfer or encumber this Contract or any portion hereof of any interest
herein, in whole or in part, without the prior written consent of the DISTRICT. If consent
is not given by the DISTRICT to assign, transfer, or encumber this Contract, such action
shall be deemed automatically void. This Agreement shall not be assignable except with
the mutual written consent of the parties hereto.
C. MODIFICATION
This Agreement may be amended by the mutual written consent of the parties hereto. If
any actual or physical deletions or changes a,ppear on the face of the Agreement, such
deletions or changes shall only be effective if the initials of both contracting parties
appear beside such deletion or change.
IX. DISTRICT AND PUBLIC POLICIES
A. By signing this agreement the CITY acknowledges receipt and acceptance of the
following DISTRICT policies:
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1.
2.
Smoking and Use of Tobacco at District Facilities Policy (No. 3520a-b).
Affirmati~e Action Program for Equal Employment Opportunity Policy (No.
4136). '
Nondi,scriminatory Harassment Policy (No. 4136.1a-c).
Drug-Free Workplace Policy (No. 4205).
3.
4.
B. All parties agree that the CITY shall abide by the same terms and conditions of conduct
as is expected of DISTRICT employees in each of these policies, without the implication
of employtl'ient. It is further understood that failure to abide by these policies may result
in immediate tennination of this agreement and, in addition, may result in other personal
legal avenues of remedy on the part of the individuals involved. While it is
acknowledged that these policies specifically address employees of the DISTRICT, it is
understood that the CITY is not an employee of the DISTRICT.
C. The CITY certifies it will not discriminate on the basis of race, color, national origin,
ancestry, sex (including sexual harassment), marital status, handicap, disability, medical
condition, religion, or age in any of its policies, procedures, or practices in compliance
with:
1.
2.
3.
C 4.
5.
Title VI and VII of the Civil Rights Act of 1964. as amended
(Pertaining to race, color, national origin, and religion);
Title IX of the Education Amendments of 1972
(Pertaining to sex discrimination);
Section 504 of the Rehabilitation Act of 1973
(Pertaining to handicap);
The Age Discrimination Act of 1975
(Pertaining to age);
The Fair Emolovment and Housing Act
CITY Services Agreement: City of San Bernardino Parks. Recreation & Community Services - CAPS Program
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Contract No.: 04/05-880-0124 POA
(Pertaining to ancestry, race, national origin, color, sex, religion, physical or
mental disability, medical condition, marital status, and age over 40); and,
The Americans with Disabilities Act of 1990
(Pertaining to disability)
6.
It is the responsibility of the CITY to ensure that those employed by or subcontracted by
the CITY also adheres to DISTRICT and Public Policies. These non-discrimination
policies cover admission and access to, and treatment and employment in, the
DISTRICT's programs and activities.
x. COMPLETE AGREEMENT
This document represents the entire agreement and understanding between the DISTRICT and
CITY. The terms of this Agreement will prevail over any different or additional terms in any
other agreement. One or more waivers of any term, condition or covenant by either party shall
not be construed as a waiver of any other term, condition or covenant. .
IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below.
CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES
DEPARTMENT
LEMUELP. RANDOLPH
Director
Date:
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SAN BERNARDINO CITY UNIFIED SCHOOL
DISTRICT
MO AMMAD Z. ISLAM
Assistant Superintendent
Business Services Division
Date:
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CITY Services Agreement: City of San Bernardino Parks. Recreation & Community Services - CAPS Program
Page 6 of6
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 23, 2004
TO:
Lemuel Randolph, Director of Parks, Recreation & Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2004-233
At the Mayor and Common Council meeting of July 19, 2004, the City of San Bernardino
adopted Resolution 2004-233 - Resolution authorizing the Mayor or her designee to execute an
agreement with the San Bernardino City Unified School District to provide contractual services
for before and after-school recreation programs at school district sites.
Attached are two (2) original agreements. Please obtain signatures in the appropriate location
and return one original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and agreement will be null and void if not executed
within 120 days, or by November 16, 2004.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
I hereby acknowledge receip.t of the above mentioned documents.
Please sign and return
Date:
CITY OF SAN BERNARDINO
Interoffice Memorandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
August 5, 2004
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-233 - CAPS Program
CC:
Attached is a fully executed copy of the agreement with the San Bernardino City Unified School
District to provide contractual services for before and after-school programs at school district
sites. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
II .
,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ') - \ q-O"\ Item # 20 Resolution #
Vote: Ayes i -<.\ b' ') Nays -e- Abstain.5
,
Change to motion to amend original documents 0 Companion Resolutions
20::l\"- Z 33
Absent &
Null/Void After: \'20 days / ll- \"'"tl~
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: 'l- 'L \ ' tl L\
Date of Mayor's Signature: ,\-:J. ;;>-01
Date ofClerk/CDC Signature: ""I-Od-6'1--
Reso. Log Updated: -r::r
Seal Impressed: !J--'
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
.) -;;1 ~ - () Lf Date Returned: "6 -5-0 L Not Returned: 0
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached: Yes ./ No By
Updated Prior Resolutions (Other Than Below): Yes No / By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No ~ By
Updated CDC Personnel Folders (5557): Yes No ,/ By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No/ By
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 Facilities 0 Parks & Recreation W
City Attorney ~ Finance ~ Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others: S
Notes:
Ready to File:_
Date:
Revised 12/18/03