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Home My WebLink About11-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding a contract to Laird Construction Company, Inc. for Pavement Rehabilitation on Hospitality Lane from San Timoteo Bridge to Gage Canal (SS04-30 & TC04-15) per Plan No. 10574A. Dept: Development Services. A.L March 25, 20{) R \ G \ N Date: File No. 1. 7302 MCC Date: April 19, 2004 Synopsis of Previous Council Action: July 2002 Council approved 2002/2003 CIP. Hospitality Lane Pavement Rehabilitation from Carnegie Drive to Tippecanoe Drive. P .M.A. Sept. 2003 Council approved 2003/2004 CIP. (SS04-30) Hospitality Lane Signal Modification and Street Improvements and (TC04-15) Hospitality Lane and Carnegie Drive/I-215 Ramps, Install Dual-turn Lanes. Recommended Motion: ~~ ....., James Funk Adopt Resolution. Contact Person: Michael Grubbs, Acting City Engineer Phone: 5179 Supporting data attached: Staff Report, Map & Resolution Ward: 3 FUNDING REQUIREMENTS: Amount: $ 405,000.00 Source: (Acct. No) 129-367-5504-7302 Acct. Description: SS04-30 Hospitality Lane Signal Modification & Street Improvement & TC04-15 Hospitality Lane and Carnegie Drive/I-215 Ramps, Install Dual-Turn Lanes. Finance: Council Notes: 'Roe&:) ~2ao4-,,\'1 f/I5IlJtf Agenda Item No. -il CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution awarding a contract to Laird Construction Company, Inc. for Pavement Rehabilitation on Hospitality Lane from San Timoteo Bridge to Gage Canal (SS04-30 and TC04-I5) per Plan No. I0574A. Back!:round: On September 15, 2003, the Mayor and Common Council allocated, as part of the FY 2003/04 Capital Improvement Program (CIP), $592,900 in Streets & Street Lighting, and Traffic Controls. This project has been identified in the proposed 2003/04 CIP, Item SS04-30 and TC04-15, to be funded from Account No. 129-367-5504-7302, "Hospitality Lane Signal Modifications and Street Improvements." This project consists of the following: 1. Construction of a dual left-turn lane from westbound Hospitality Lane to southbound on Carnegie Drive 1-215 westbound on-ramps. 2. Removal and replacement of areas of failed pavement on Hospitality Lane between San Timoteo Bridge and Gage Canal. 3. Cold milling and paving of new asphalt (1 y," thick) on Hospitality Lane from San Timoteo Bridge to Gage Canal. The Plans and Specifications for this project are complete. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid Source, the City's web sites, and with the San Bernardino Area Chamber of Commerce. Bids have been received and the contract is ready to be awarded. The following companies responded: Name of Bidder City Amount of Basic Bid LAIRD CONSTRUCTION COMPANY, INC. Rancho Cucamonl!a $ 309,309.00 Sully-Miller Contractinl! Company, Inc. Anaheim $ 320,000.00 All American Asphalt Company Corona $ 330,300.00 Holland Lowe Construction, Inc. San Bernardino $ 332,840.90 Silvia Construction, Inc. Rancho Cucarnonl!a $ 345,923.26 Palm Canyon Contractors, Inc. Yuciapa $ 349,337.47 N & G Corporation Perris $ 393,795.50 International Pavement Solutions Mentone $ 417,331.40 Vance Corporation Rialto $ 440,866.00 Engineer's Estimate $ 342,635.00 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report (Continued) Subject: Based on review of the sealed competitive bids received, staff has determined that Laird Construction Corporation of Rancho Cucamonga, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines and; therefore, recommends that the Mayor and Common Council award the referenced contract to Laird Construction Corporation. The estimated project costs are as follows: Construction Cost (basic bid) $ 309,309.00 Insoection and Contract Administration $ 47,846.00 Contingencies $ 47,845.00 Total $ 405,000.00 Jurisdictional responsibility for this intersection is split between the City of San Bernardino and Caltrans. Caltrans has maintenance of this intersection and has approved the additionalleft-tum lane onto their on- ramp. A permit has been issued by Caltrans for work within State right-of-way. If approved, this project is expected to begin construction in May of 2004 and be completed by August 2004. Financial Impact: Sufficient funds to cover the cost of this project are available in the FY 2003/04 CIP in Account No. 129- 367-5504-7302, "Hospitality Lane Signal Modification and Street Improvements." Recommendation: Adopt Resolution. City of San Bernardino, California Department of Public Works, Division of Engineering PAVEMENT REHABILITATION ON HOSPITALITY LANE FROM SAN TIMOTEO BRIDGE TO GAGE CANAL (SS04-30& TC04-15) w li!~1P~~$r.... 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VICINITY MAP N.T.S. o , , i I RESOLU~~~ I RESOLUTION OF THE MAYOR AND CO~M~CI~OF THE CITY OF SAN BERNARDINO AWARDING A ''::ONTRACT TO LAIRD CONSTRUCTION COMPANY, INC. FOR PAVEMENT REHABILITATION ON HOSPITALITY LANE FROM SAN TIMOTEO BRIDGE TO GAGE CANAL PER PLAN NO. I0574A. 1 2 3 4 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 8 9 10 11 12 13 SECTION 1. Laird ConstructiOI' Company. Inc., at 9460 Lucas Ranch Road, Rancho Cucamonga, CA. 91730-5743, is the lowest responsible bidder for Pavement Rehabilitation on Hospitality Lane from San Timoteo Bridge to Gage Canal per Plan No. 10574A. A contract is awarded accordingly to said bidder in a total amount of $309,309.00, with a contingency amount of $47,845.00, bUt such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby o 14 authorized and directed to execute said contract on behalf of the City; a copy of the contract is o 15 16 17 18 19 20 21 22 23 24 25 26 27 28 on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of th... resolution. IIII IIII IIII o 9 10 11 12 13 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO LAIRD CONSTRUCTION COMPANY, INC. FOR PAVEMENT REHABILITATION ON HOSPITALITY LANE FROM SAN TIMOTEO BRIDGE TO GAGE CANAL PER PLAN NO. I0574A. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2004, by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MC GINNIS DERRY o 14 KELLY o 15 16 17 18 19 20 21 22 23 24 25 26 27 28 JOHNSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of .2004. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: 1. es F. Penman, ity Attorney CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: April 22, 2004 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2004-99 At the Mayor and Common Council meeting of April 19, 2004, the City of San Bernardino adopted Resolution 2004-99 - Resolution awarding a contract to Laird Construction Company, Inc., for pavement rehabilitation on Hospitality Lane from San Timoteo to Gage Canal, per Plan No. J0574A. I am providing you with one certified copy of Resolution 2004-99 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by June 18, 2004. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 4-19-04 Item # II Resolution # Vote: Ayes_I-I") Nays e- Abstain b Change to motion to amend original documents 0 Companion Resolutions 2004- 99 Absent $- NulWoidAfter: (",0 days/ "-\'ii-G"\ Resolution # On Attachments: ~ Note on Resolution of attachment stored separately: I!:( PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: Date of Mayor's Signature: Date of Clerk/CDC Signature: .i\ - 2O--o..it 4:-2\-C~ '\- 2.2.ra,\ Reso. Log Updated: Seal Impressed: e- O-- Date MemolLetter Sent for Signature: I" Reminder Letter Sent: /..1- );).-a'{ Date Returned:S-/~()</ Not Returned: 0 2nd Reminder Letter Sent: Request for Council Action & Staff Report Attached: Yes -L No By Updated Prior Resolutions (Other Than Below): Yes No--L- By Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No~ By Updated CDC Personnel Folders (5557): Yes No -L By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ,/ By - Copies Distributed to: Animal Control 0 City Administrator 0 City Attorney Ef Code Compliance 0 Development Services E'1 Others: EDA 0 Facilities 0 i g'" Fmance Fire Department 0 Human Resources 0 Information Services 0 Parks & Recreation 0 Police Department 0 Public Services 0 Water Department 0 3 Notes: ~I\D Cbrcr~ Ready to File: _ Date: Revised 12/18/03