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HomeMy WebLinkAbout06-21-1989 Minutes . . . -- -- --r---- - City of San Bernardino, California June 21, 1989 This is the time and place set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at the Adjourned Regular Meeting held on Monday, June 19, 1989, at 9:02 a.m., in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. The City Clerk has caused to be posted the Order of Adjournment of said meeting held on Monday, June 19, 1989, at 9:02 a.m., and has on file in the office of the City Clerk an affidavit of said posting together with a copy of said Order, which was posted at 9:00 a.m., Tuesday, June 20, 1989, in a conspicuous place on the door of the place at which the meeting of June 21, 1989, was held. The Adjourned Regular Meeting was called to order by Mayor Pro Tempore Flores, at 9:26 a.m. on Wednesday, June 21, 1989, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken with the following being present: Mayor Pro Tempore Flores; Council Members Flores, Minor, Pope-Ludlam, Miller; Deputy City Attorney Wilson; Deputy City Clerk Reese; City Administrator Julian. Absent: Mayor Holcomb; Council Members Estrada, Reilly, Maudsley. INVOCATION The Invocation was given by Phil Arvizo, Executive Assistant to Counc i 1. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tempore Flores. PUBLIC COMMENTS There were no public the agenda. comments under the comments portion of (Al BUDGET HEARINGS This is the time and place set for FY 1989-90 Budget Hearings for the following departments and divisions: Library, Data Processing, Animal Control, Risk Management, Emergency Services, Administration, City Clerk, Public Works/Engineering, City Attorney, Council, Mayor's Office, Cemetery and Treasurer. 1 6/21/89 . . . BUDGET - LIBRARY Bob Ewing, City Librarian, introduced Marion Vassilakos, Assistant City Librarian and Aurora Mendoza, Office Manager. CITY ATTORNEY PENMAN ARRIVED At 9:30 a.m., City Attorney Penman arrived at the Council Meeting and replaced Deputy City Attorney Wilson. Mr. Ewing stated that under the budget heading of Salaries Part Time, the Library Board is requesting $158,000. This is a very big concern to the Library Board. Because the libraries operate with only 37 full-time employees, they rely on part-time employees. The $158,000 allows the part-time employees to work from 10 to 15 hours per week. They have been operating with 10 hours per week of part-time help for the past two years. If there is a cut to $101,000 as proposed, part-time help would have to go below 10 hours per week. Mr. Ewing stated that it is hard to keep part-time staff for under 10 hours per week. He also stated that the Library uses thousands of hours of volunteer help and could not operate without it. CITY ATTORNEY PENMAN EXCUSED At 9:35 a.m., City Attorney left the Council Meeting and was replaced by Deputy City Attorney Zimmerman. The other area of major concern is the book budget. The Library Board originally requested $262,000 to purchase new books. City Management proposed to reduce this amount to $200,000 and the Library Board now requests a compromise of $230,000 so that the Library will be able to purchase new books. He answered questions regarding the increase in cost for the geothermal this year. He stated that the charges shown for gas are for all four library branches. City Librarian Ewing, spoke regarding the advantages of having a contractual service for collecting on overdue books. They have never had the service, but it would more than double their investment. He answered questions regarding the increase in postage, explaining that the Library is now mailing out library cards to new members rather than issuing them at the time of application. They have found that first time borrowers who get a library card on their first visit are the worst abusers and this new practice has cut down losses considerably. He stated they are also mailing out computerized overdue notices. City Librarian Ewing, answered questions as to what is covered under the Special Departmental Supplies category. 2 6/21/89 . He answered questions regarding the increase in building maintenance costs. He stated that there were three roof failures this year, so an additional $12,000 was required to repair the roofs. BUDGET - GARAGE CHARGES - VEHICLE REPLACEMENT FUND Mr. Andy Green, Finance Director, answered questions regarding a 20% surcharge for vehicle replacement in every department. This 20% is under garage charges and is transferred into a vehicle replacement fund. The garage will then determine which vehicles need replacement. Finance Director Green explained that the vehicle replacement fund was established as a result of a consulting firm's survey of the Garage Department two years ago. Discussion concerning Garage Charges may be found under other department budget presentations during this meeting. . BUDGET - ADMINISTRATIVE Mr. James Robbins, Deputy City Administrator, presented the budget for the Administrative Department. Included in the Administrative budget are the divisions of Animal Control, Cemetery, Data Processing, Emergency Services, Telecommunications and Risk Management. Mr. Robbins stated that the Administrative budget has been cut in several areas this year, and there were no new items in the budget. COUNCIL MEMBER REILLY ARRIVED At 10:10 a.m., Council Member Reilly arrived at the Council Meeting and took his place at the Council Table. BUDGET - RISK MANAGEMENT Mr. Robbins explained that the Risk Management Division's budget is broken down into three sections of Administration, Worker's Compensation and Liability. He stated that this division has been under staffed this past year with the loss of its Director; however, to insure continuity, contract labor was used. Contract labor was also used for liability claims in the clerical support division. It was noted that the total administration budget is $2,000 less than last year. Deputy City Administrator Robbins explained that there was an increase in the professional contractual services in the administration area due to the Employee Assistance Program. He explained that in the past, the Water Department and Redevelopment Agency paid one third toward this program, but this year they have reduced their payment. . 3 6/21/89 . . . BUDGET - RISK MANAGEMENT - WORKER'S COMPENSATION Worker's Compensation costs are funded by all of the departments of the City. Deputy City Administrator Robbins stated that there has been an increase in the amount of worker's compensation claims filed, because the State has increased the amount for disability claims. Worker's Compensation claims are paid out of the litigation fund and this amount did not change. Mr. Robbins explained that there is a litigation line item for attorney costs for Worker's Compensation claims. Mr. Robbins pointed out that $12,500 has been allocated for the Back Injury Prevention Program to help reduce potential claims related to back injuries. He explained that an in-house Safety Program is getting underway. There will be driver's training for light vehicles, heavy vehicles and trash trucks. Finance Director Green answered questions regarding insurance claims. COUNCIL MEMBER ESTRADA ARRIVED At 10:25 a.m., Council Member Estrada arrived at the Council Meeting and took her place at the Council Table. James Robbins, Deputy City Administrator, explained the use of litigation funds and why he recommends that they be retained in the Administrative budget. Deputy City Administrator Robbins answered questions regarding the amount allocated for claims requiring litigation, support from the City Administrative Office and the expenses incurred regarding the pistol range. He also pointed out that during the year some unexpected repairs and problems occur and there is no specific line item containing funds to be used to resolve the problems. BUDGET - EMERGENCY SERVICES DIVISION Mr. James Robbins, Deputy City Administrator, stated that the primary deletion in the Emergency Services Division's budget is the computer system. He stated that the County originally gave an estimate of $457,980 for 449 units, which would just cover the Police and Fire Departments. Recently, they have reduced that cost to $161,000, which is still beyond the City's capability this year; however, the Emergency Services Director did place this item in the budget so that the cost of the system would be known. The City will continue to work with the County on this matter. 4 6/21/89 . . . ~ Mr. Robbins stated that the training requests were reduced from $17,000 to $14,000. This training is given primarily through California Specialized Training Institute. He recommended that it be maintained, as it is very valuable training. James Robbins, Deputy City Administrator, answered questions regarding the $825 allocated to the Ride Sharing Program. He referred to the recent Duffy Street emergencies and stated that purchase orders were submitted for a FAX machine and additional cellular telephones in of case future emergencies. A discussion ensued regarding telecommunications in the event of a major earthquake or any emergency crisis and the need for additional communications equipment. As a result of the discussion, Mr. Robbins was directed to get back to the Council with a plan for communicating in an emergency situation. BUDGET - EMERGENCY SERVICES DIVISION - TELECOMMUNICATIONS Mr. Robbins informed the Council that as the City is on its own telephone system, it has the same expenses as a telephone company. The first period of operation was a partial year and at the end of that time, the City did not charge telephone accounts to the departments. As a result, the budget is $24,000 short this year. Adjustments will be made in next year's budget based on actual use of the system and a base amount for each instrument. Mr. Robbins explained in greater detail the charges in the Emergency Services budget. Deputy City Administrator Robbins answered questions regarding the data circuit line item. RECESS MEETING At 11:16 a.m., the meeting recessed for a ten-minute break. RECONVENE MEETING At 11:30 a.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. 5 6/21/89 . . . ROLL CALL Roll Call was taken with the following being present: Mayor Pro Tempore Flores; Council Members Estrada, Reilly, Flores, Minor, Miller; Deputy City Attorney Zimmerman, Deputy City Clerk Reese, City Administrator Julian. Absent: Mayor Holcomb; Council Members Maudsley, Pope-Ludlam. BUDGET - TELEPHONE CHARGES A discussion ensued regarding the various types of charges for telephone units to the departments. Deputy City Administrator Robbins explained the data service line system. Mr. Robbins is to report back to the Council regarding the amount of lines and units used in all departments, particularly in the Redevelopment Agency. COUNCIL MEMBER POPE-LUDLAM RETURNED At 11:36 a.m., Council Member Pope-Ludlam returned to the Council Meeting and took her place at the Council Table. Mr. Robbins answered questions regarding the privacy of the telephone lines to the Police Department. COUNCIL MEMBER MINOR EXCUSED At 11:40 a.m., Council Member Minor left the Council Meeting. BUDGET - CATV DIVISION Deputy City Administrator Robbins stated the funding for the CATV Division has increased proportionally each year. CATV was initially funded for two and one half percent of the cable TV franchise fee. This has increased to three and one quarter percent, and an increase of the franchise fee to five percent is currently under discussion. Mr. Robbins stated that under the local ordinance and State codes, the maximum that can be charged is five percent. If the franchise fee is increased to five percent, it would provide an additional revenue of $175,000. A discussion ensued regarding whether CATV received support from the General Fund, and why the professional and contractual expenses have tripled. Mr. Robbins spoke regarding the increase in the amount of City televised programming personnel and the need for a second studio and additional furniture. He also explained how the Intern Program is used. COUNCIL MEMBER POPE-LUDLAM EXCUSED At 11:57 a.m., Council Member Pope-Ludlam left the Council Meeting. 6 6/21/89 . Deputy City Administrator Robbins answered questions regarding the line item for funds to purchase a van to transport television equipment for the CATV Department. He stated that this would allow CATV to film live. BUDGET - CEMETERY DIVISION Deputy City Administrator Robbins presented the budget for the Cemetery Division. He explained that over the years, the Cemetery Division has been self sustained. In order for it to continue to be self sustained, some fees will have to be increased. He stated that this was reviewed by the Ways and Means Committee, and the proposed fees are adequate to meet the budget and still provide a reasonable service to the community. It was noted that other than salaries, the primary increase in the Cemetery budget is the garage fees. This is because the Garage Department maintains the Cemetery Division's equipment along with its vehicles. RECESS MEETING At 12:07 a.m., Council Member Estrada made a motion, seconded by Council Member Flores and unanimously carried, that the meeting recess until 1:15 p.m. . RECONVENE MEETING The Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened at 1:25 p.m., in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken with the following being present: Mayor Pro Tempore Flores: Council Members Estrada, Reilly, Flores, Maudsley, Miller; City Attorney Penman, Deputy City Clerk Reese, City Administrator Julian. Absent: Mayor Holcomb; Council Members Minor, pope-Ludlam. BUDGET - ANIMAL CONTROL It was noted that the Animal Control Division's Budget does not have very many cuts this year. The only cuts relate to conferences, travel, training items and some office equipment. Consequently, the overall budget for Animal Control is as presented. Discussion ensued regarding the number of employees in the Animal Control Division during 1988 and 1989. Deputy City Administrator Robbins answered questions regarding the number of staff in field services for the Animal Control Division. . 7 6/21/89 r . CITY ATTORNEY PENMAN EXCUSED At 1:30 p.m., City Attorney Penman left the Council Meeting and was replaced by Deputy City Attorney Roth. Deputy City Administrator Robbins answered questions regarding pro-rated administration liability insurance. Discussion ensued regarding the fees for garage maintenance of the vehicles for Animal Control. . Mr. James Robbins, Deputy City Administrator, answered questions regarding the overall garage charges to all departments. Concern was expressed regarding the high surcharge charged to each City Department by the garage. COUNCIL MEMBER MINOR ARRIVED At 1:50 p.m., Council Member Minor arrived at the Council Meeting and took his place at the Council Table. Mr. Andy Green, Finance Director, explained the reason for plugging in the 20% surcharge for vehicle replacement. He stated that this money is used to establish a replacement fund. BUDGET - DATA PROCESSING Deputy City Administrator Robbins explained in detail the increases in the Data Processing budget this year and the problems the Department has had in supplying service to the various City Departments. COUNCIL MEMBER MILLER EXCUSED At 2:15 p.m., Council Member Miller left the Council Meeting. A discussion ensued regarding the amount budgeted for salaries. Finance Director Green recalculated the salaries, and as a result, showed a balance of $20,000. A discussion ensued regarding the $20,000 balance. Mr. Robbins stated that at this time, it is his preference to show a positive balance of $20,000. Within the year there may be some unexpected costs related to the computers for which the $20,000 can be used. A handout describing the condition of the Police Department's computer equipment was distributed. Discussion ensued regarding the problems encountered with the computer equipment in the Police Department. . 8 6/21/89 ,- . COUNCIL MEMBER MILLER RETURNED At 2:25 p.m., Council Member Miller returned to the Council Meeting and took her place at the Council Table. . BUDGET - BUILDING AND SAFETY DEPARTMENT Mr. Larry E. Reed, Director of Building and Safety, explained that the responsibilities of the Building and Safety Department. He stated that the department has three broad categories. The first division is the plan Review Division. Currently, this Division is receiving approximately 500 plans for review per month. The total staff persons performing these tasks include two plan checkers, two clerks and one field inspector. He stated that the budget proposes an increase in staffing of this division. This would include one Plan Checker, one Clerk and one plan Checker/Engineer. The current cost of the Plan Review program is $241,000 and the three additional positions would bring the total program cost to $360,169. He described the Field and Building Inspection Division, which is responsible for inspection of construction while it is being built and managing the Certificate of Occupancy Inspection Program. He pointed out that given the level of activity, the Department needs to add another Building Inspector and a Clerk Typist to support the nine or ten inspectors in this division. The last division is the Code Enforcement Division, which had a great deal of success this year. Mr. Reed stated that the division will begin using a program called Proactive Property Maintenance Techniques. This program will divide the City into geographic code enforcement areas with specific subareas being targeted for door to door systematic inspection. A discussion ensued regarding changing the hours of the Code Enforcement Officers and it was suggested that they start working weekends. Mr. Larry Reed stated that they are in the process of doing this. A notice needs to be posted under the MOU that the work hours are going to change to include one weekend. MAYOR HOLCOMB ARRIVED At 2:55 p.m., Mayor Holcomb arrived at the Council Meeting. Building & Safety Director Larry Reed answered questions regarding the $67,000 under the Special Projects heading of the budget. He stated that this amount is an initial cost for furniture. Mr. Robbins explained in more detail exactly what is covered under this line item. He stated some of the furniture in question had been damaged in moving. . 9 6/21/89 . A discussion ensued regarding the $28,000 for a Clerk Typist. Mr. Reed informed the Council that this figure includes the furniture and equipment for the Clerk Typist, not just the salary. Deputy City Administrator Robbins answered questions, stating that the equipment maintenance agreement and copy charges are being evaluated. This information should be ready within the next week. RECESS MEETING At 3:15 p.m., the meeting recessed for a break. RECONVENE MEETING At 3:30 p.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Maudsley, Minor; Miller; Deputy City Attorney Roth, Deputy City Clerk Reese; City Administrator Julian. Absent: Council Member pope- Ludlam. . BUDGET - COMMON COUNCIL Mr. Phil Arvizo, Executive Assistant to Council, stated that the only change in the Council's budget is an increase in the telephone charges of $3,100, which brings the total amount to $68,129. Mr. Arvizo stated that the Council has stayed well within the budget this year, and it will not be a problem to stick with the budget that has been recommended by the City Administrator. He answered questions regarding how the money for travel and meetings is estimated. He stated that it has been allocated at $525 per month in the past. CITY ATTORNEY PENMAN ARRIVED City Attorney Penman arrived at the Council Meeting and replaced Deputy City Attorney Roth. BUDGET - MAYOR'S OFFICE Ms. Lorraine Velarde, Executive Assistant to the Mayor, presented the budget for the Mayor's office. Ms. Velarde answered questions regarding the $5,400 for equipment rental, stating that it includes a contract for $5,400 to lease a vehicle for the Mayor. . 10 6/21/89 . A discussion ensued regarding $6,500 for maintenance of the vehicle and $5,400 for the lease. It was pointed out that it costs more to maintain the vehicle than it costs to lease it. Ms. Velarde explained that the maintenance cost of $6,500 is for four vehicles. A discussion ensued regarding the high costs of maintenance of vehicles through the City Garage facilities. A discussion ensued regarding the California Conservation Corps costs. Finance Director Green stated the increase was due to costs of the Intern Program. It was pointed out that there was a decrease in data processing costs this year over last year. Mr. Robbins explained that this is due to the reallocation of actual usage cost. The Mayor's office just uses the word processing function so the amount has decreased. . A discussion ensued regarding a raise in salary for the Mayor's position. This matter is currently being studied by the Charter Revision Committee. A recommendation should be ready by the fall. MAYOR HOLCOMB EXCUSED Mayor Holcomb left the Council Meeting at 3:55 p.m., and Mayor Pro Tempore Flores resumed the Council Meeting. BUDGET - TREASURER'S OFFICE Mr. Craig Graves, City Treasurer, presented the budget for his office, stating that the total budget increased a total $13,000. In the personnel section, there has been an $11,000 decrease from last year. Mr. Graves explained the responsibilities of the Treasurer's Office in more detail. He explained the department's proposed programs and the increases for the department. City Treasurer Graves stated that the Treasurer's Office handles the Cash Management Program in coordination with the Finance Department. He stated that he would like some assistance and direction on who should have control of the invoices. Presently several department are handling their own invoices and it should be under the control of the Finance Department. A discussion ensued regarding the handling of invoices for the City. . 11 6/21/89 ~_. . . . . Craig Graves answered questions related to line item 3152, temporary services, for $3,000. He stated that one-third of this amount is for clerical staff to catch up with filing and the other two-thirds is to handle the dog licenses due this month. It was noted that the Utility Collection Center collected approximately $17,000 this year and it costs $58,000 to operate the center. Because of the disparity between costs and revenue, it was recommended that the Utility Collection Centers be closed. A discussion ensued regarding the operation of utility collection centers and the cashiering operation in City Hall. Mr. Marshall Julian, City Administrator, stated that central cashiering in City Hall is a separate issue from the utility collection centers and it should be reviewed separately. Council Member Maudsley made a motion, seconded by Council Member Reilly and unanimously carried, that the City Administrator prepare a report regarding the Utility Collection Centers and Central Cashiering and submit the report the Council. COUNCIL MEMBER ESTRADA EXCUSED At 4:15 p.m., Council Member Estrada left the Council Meeting. BUDGET - CITY ATTORNEY'S OFFICE In a handout entitled "Comparison of In House Attorney Litigation Costs and Estimated Outside Counsel Costs for Work", City Attorney Penman noted the amount used in previous years for outside counsel costs. He answered questions concerning the budgeted $200,000 for outside attorneys for litigation. It was stated earlier in the meeting that the Risk Management Department may have a need for litigation funds. Mr. Penman stated that there have not been any requests of the City Attorney's Office for use of City Attorney Investigators. Mr. Penman stated that the $200,000 transferred from Risk Management to the City Attorney's Office for outside litigation may be adequate, but there is no need for any additional investigators in Risk Management. Mr. Penman answered questions regarding the availability of investigators for Worker's Compensation litigation. He stated that the City has a contract with a law firm which handles Worker's Compensation litigation, but if there is a need for City Investigators they are available. A discussion ensued regarding the vehicle reimbursement allowances and the number of vehicles in the Attorney's Office. 12 6/21/89 . . . Denise Brue, Assistant City Attorney, answered questions regarding the $10,000 for equipment maintenance. It was noted that previously it was only $1,300. Ms. Brue stated the equipment maintenance increase was for an additional word processing terminal and for the computer maintenance contract for the six word processors. Ms. Brue answered further questions regarding special departmental supplies and explained the reasons for the increase. She stated that they are also adding micro cassette tapes for interviews, film processing and development, and enlargements for trials. A discussion ensued on the number of staff in the Attorney's Office for fiscal years 1988-89 and 1989-90. It was pointed out that there was an increase in salaries in the City Attorney's Office. Mr. Penman stated that the City Attorney's Office does not prepare any of the personnel salary costs, they are prepared by the Finance Department. A discussion ensued regarding this increase. Finance Director Andy Green was directed to report back to the Council with the confirmed figures for the salaries in the City Attorney's Office. BUDGET - CITY CLERK Mr. Lee Gagnon, Business License Supervisor, presented the budget for the City Clerk's Office. He stated that the total budget proposed for the City Clerk's Office is $721;353, which is a six percent increase over the Fiscal Year 1988 89 budget of $681,277 . He also stated that the bulk of the increase comes from two expanded programs, an additional Deputy City Clerk I position in the Administrative Division and a new Records Management Division. Without the additions of the requested positions, the cost of personnel services in the Administrative Division increased by 12.5 percent. Mr. Gagnon explained in detail the City Clerk's Office budget which includes the two divisions of Administrative and Business License. A discussion ensued regarding the number of vehicles in the City Clerk's Office, the use of a car pool and the costs associated with the use of those cars. 13 6/21/89 . . . Roger Hardgrave, Director of Public Works/City Engineer, explained that when the Garage survey was conducted, it was recommended that a car pool be established. The report indicated that the City had a lot of under-utilized vehicles. He stated that Mr. Robert Torbitt, Fleet Manager, Garage Division, identified vehicles that were very lightly used and had low mileage, which included two vehicles in the City Clerk's Office. The cost to a department for a car pool is based on mileage and time the vehicle is used. COUNCIL MEMBER REILLY EXCUSED Council Member Reilly left the Council Meeting. A discussion ensued regarding the formalities involved in reserving and using a vehicle from the car pool. A discussion ensued regarding the feasibility of leasing cars from another contractor and removing that function from the Central Garage Division. RECESS MEETING At 5:05 p.m., the meeting recessed for a five-minute break. RECONVENE MEETING At 5:13 p.m., the meeting was reconvened in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken with the following being present: Mayor Pro Tempore Flores; Council Members Flores, Maudsley, Minor, Miller; City Attorney Penman, Deputy City Clerk Reese, City Administrator Julian. Absent: Mayor Holcomb; Council Members Estrada, Reilly, Pope-Ludlam. BUDGET - PERSONNEL DEPARTMENT Gordon Johnson, Director of Personnel, presented the department's budget and stated that last year's budget for Personnel included ten positions. In recent months, three of those positions were incorporated in the Civil Service Budget. Therefore, some of the items that were covered in last year's budget will now be covered in the Civil Service Budget. Mr. Johnson spoke regarding his memorandum dated April 18, 1989. He answered questions regarding staff, stating that his department has had a decrease from ten positions to seven, because Civil Service is no longer a part of the Personnel Department. 14 6/21/89 . . . It was pointed out that departmental costs have increased since the separation of Personnel and Civil Service. Mr. Johnson answered questions regarding the handling of health insurance. BUDGET - CIVIL SERVICE Roger DeFratis, Chief Examiner, Civil Service, presented a comparison of budgets from 1983-84 to the present. With the reduction ordered by the Finance Department of $17,000 from the Civil Service budget, they were at $69,000, which is only $1,000 over what that department was budgeted in 1983-84. Many costs have gone up since that time. Mr. DeFratis answered questions regarding the purchase of twenty chairs for the Civil Service Board Room. Presently, there are only ten chairs in that room, and more are needed to accommodate people attending Civil Service Board meetings. CONTRACT - COUNTY OF SAN BERNARDINO - PARKS & RECREATION DEPARTMENT - SENIOR NUTRITION PROGRAM City Attorney Penman stated that the Parks, Recreation and Community Services Department had a problem arise after the posting of the agenda on their contract between the City and the County for the Senior Nutrition Program. He explained that it has to be executed prior to July 1, 1989. He recommended that the Council consider this matter as an emergency item. Council Member Minor made a motion, seconded by Council Member Maudsley and unanimously carried, to consider the resolution as an emergency matter. RESOLUTION 89-227 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE COUNTY OF SAN BERNARDINO ACTING AS THE AREA AGENCY ON AGING RELATING TO FUNDING FOR A SENIOR NUTRITION PROGRAM. Deputy City Clerk Reese read the title of the Resolution. Council Member Miller made a motion, seconded by Council Member Maudsley and unanimously carried, that further reading of the resolution be waived and that said resolution be adopted. Resolution 89-227 was adopted by the following vote: Ayes: Council Members Flores, Maudsley, Minor, Miller. Noes: None Absent: Council Members Estrada, Reilly, Pope-Ludlam. 15 6/21/89 . . . SETTING OF HEARING - BUDGET ADOPTION - FINAL CONSIDERATION Council Member Minor made a motion, seconded by Council Member Miller and unanimously carried, that a meeting be set for Tuesday, July 11, 1989, at 9:00 a.m., in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, for final consideration of the 1989-90 budget. ADJOURNMENT At 5:40 p.m., Council Member Maudsley made a motion, seconded by Council Member Minor and unanimously carried, that the meeting be adjourned to 9:00 a.m., Tuesday, July 11, 1989, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. SHAUNA CLARK City Clerk . By:~?IIffIm!l/ . Deputy . ty Clerk No. of Items: 2 No. of Hours: 7 16 6/21/89