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HomeMy WebLinkAbout06-17-1989 Minutes . . . I' City of San Bernardino, California June 17, 1989 This is Meeting of Bernardino a.m., on Information Street, San the time and place set for an Adjourned Regular the Mayor and Common Council of the City of San at their Adjourned Regular Meeting held at 9:10 Wednesday, June 14, 1989, in the Management Center (MIC), Sixth Floor, City Hall, 300 North "0" Bernardino, California. The City Clerk has caused to be posted the Order of Adjournment of said meeting held Wednesday, June 14, 1989, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said Order which was posted at 9:00 a.m., June 15, 1989, on the door of the place at which said meeting was held. The Adjourned Regular Meeting was called to order by Mayor Pro Tempore Reilly at 9:07 a.m., in the Management Information Center (MIC), Sixth Floor, City Hall, 300 North "0" Street, San Bernardino, California. INVOCATION The Invocation was given by Phil Assistant to the Council. Arvizo, Executive ROLL CALL Roll Call was taken by Deputy City Clerk Reese with the following being present: Mayor Pro Tempore Reilly; Council Members Estrada, Reilly, Flores, Maudsley, Minor, Pope-Ludlam, Miller; Deputy City Clerk Reese, City Administrator Julian. Absent: Mayor Holcomb; City Attorney Penman. PUBLIC COMMENTS Paul Evans, 2634 N. Duffy Street, questioned whether or not Mayor Holcomb was acting in an official capacity regarding the railroad derailment and pipeline explosion negotiations on Tract 3948 in the Duffy Street area prior to his inauguration. He stated that the residents of that area had not been apprised of any negotiations and they were not a party to such negotiations. Mr. Evans stated that the sodium carbonate found in the soil was not removed prior to the people returning to their homes. He felt it was a health hazard, not only to the people in the immediate area, but to all San Bernardino residents, as the wind carries it throughout the City. City Administrator Julian agreed to inform Mayor Holcomb of these concerns. - 1 - 6/17/89 , . BUDGET HEARING - FIRE DEPARTMENT Fire Chief Moon presented an overview of the proposed budget for the Fire Department. He stated that under the Administrative Division, personnel services and one payment for the Central Fire Station were removed. Chief Moon explained revenue generated by the Fire Department falls into three categories: (1) Helping to attract business and industry by having a well run Fire Department; (2) A lack of loss of revenue by having a successful fire prevention program and fire suppression program; and (3) Direct revenue by creating a fee program, to collect $80,000 to $90,000 per year. The program is not in operation yet. The fee program was earmarked to support two more fire inspectors and a clerk in the Fire Prevention Bureau. DEPUTY Deputy Meeting. CITY ATTORNEY ZIMMERMAN ARRIVED City Attorney Zimmerman arrived at the Council . Other revenue possibilities include grant money; a program whereby persons involved in traffic problems will have to pay the cost of the response to the scene of the accident; and salvage money obtained through insurance companies. Chief Moon explained the increase of costs of medical supplies, training programs and overtime costs for such training. He also listed items that had been eliminated from the budget, such as fax machine, TV recorder/monitor, cellular phone. A discussion ensued regarding salaries and accrual pay under provisions of Section 4850 of the Labor Code. Chief Moon explained staffing procedures and the policy of having three persons on each fire vehicle when it goes out on a call. Chief Moon answered questions, stating he had cut all Capital Improvement items because of fiscal constraints, but these items eventually will have to be included. These include reroofing of three fire stations, paving parking areas, carpet replacement, painting, new sprinklers. Chief Moon explained that they had deleted several items from the Equipment Account which included an Abcor radio and cardiac defibrilator. . Andy Green, Finance Director, answered questions regarding salaries and benefits. - 2 - 6/17/89 I . Chief Moon stated that one secretary and two clerks do all the typing for the entire Fire Department staff of 192, and that with additional clerical help, other staff members could do more planning, as at the present time, many of them are doing their own clerical work. He year. a fire as San sta ted tha t He stated department Bernardino, the Fire Department has about 15,000 runs a that a survey he conducted had shown that in another City with the same daytime staff had about 4,000 runs a year. Chief Moon answered questions regarding Department personnel during the recent Duffy He stated that the disaster demonstrated communications system in the City. the use of Fire Street disaster. an inadequate Chief with five work. Moon stated that the Fire Department is operating less people than in 1971, yet doing many times the Chief Moon answered questions regarding training budget. He explained that when personnel is sent to the California Specialized Training Institute in Sacramento (SCTI), they may be paid overtime. Paramedics also work overtime to get training. . Deputy City Administrator Robbins explained the proposed plans for temporary services/clerical support, and explained that if adopted, more help would be hired and would be rotated to different departments for use for vacations or shortages such as Chief Moon has presented. Finance Director billing, stating that Finance Department. handling any invoices some departments are Finance Department. Andy Green answered questions regarding the actual billing process is under the He stated that no department should be without going through Finance. However, doing billing without consulting the A discussion ensued regarding the billing and collection process in the City and how to make it more efficient. It was pointed out that studies had been done regarding the functions of the Parks, Recreation and Community Services Department and the Central Garage. It had been suggested that a department be analyzed each year to see if it could be improved or made more cost effective. . It was suggested that the City Administrator's office review the billing and collection process for a recommendation for the Mayor and Common Council. If the study cannot be done by the City Administrator's Office, then an outside firm may be asked to do it. - 3 - 6/17/89 . Finance Director Green answered questions, stating that the computer system is not working efficiently enough to have the billing done, and that invoices are still typed manually. Chief Moon explained the Arson Investigation Program, and stated they had requested a Fire Investigator Supervisor, who would be in charge of arson investigation. He explained that people in the fire ranks are doing that specialized work along with their regular jobs, and that they had lost pOlice support in connection with this program. He also explained that some of their court cases in this field are dismissed because they do not have a specialist to testify. Chief Moon answered questions regarding a Disaster Preparedness Program. He spoke of a lack of a records management system, which decreases disaster preparedness. He stated they have $15,000 encumbered for a RMS. However, it was not purchased and he suggested that the money be used to get them into the Cameo system, as they have the Cameo software and MacIntosh has certain graphic capability not available in other computer systems. . Council Member Maudsley made a motion, seconded by Council Member Minor and unanimously carried, to authorize the expenditure of $15,000 to get the Fire Department set up with a Cameo System immediately as an emergency item. RECESS MEETING - TEN MINUTE BREAK At 10:40, the meeting was recessed for a ten minute break. RECONVENE MEETING At 10:56 a.m., the Adjourned Regular Meeting of the Mayor and Common Council reconvened in the Management Information Center (MIC), Sixth Floor, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by Deputy City Clerk Reese with the following being present: Mayor Pro Tempore Reilly; Council Members Estrada, Reilly, Flores, Maudsley, Minor, Pope-Ludlam, Miller; Deputy City Attorney Zimmerman, Deputy City Clerk Reese, City Administrator Julian. Absent: Mayor Holcomb. BUDGET HEARING - POLICE DEPARTMENT Police Chief Burnett presented an overview of the Police Department Budget. . Chief Burnett referred to personnel cuts in the budget in both sworn and civilian ranks and the difficulty of providing adequate policing services. He also spoke about inadequate data processing for records backup. Chief problems. Burnett stated that the cuts There will be no money in overtime will create for anti-cruising, for - 4 - 6/17/89 p . pro-active needs of the community, and tactical action plans that deal with the problems in the community. There will be less security for the Black History Parade, Cinco de Mayo, September 14th celebration and the National Orange Show. Chief Burnett spoke of the various functions in the Department that require overtime because of the nature of the activity, such as homicides, narcotics, and hostage involvement, which need immediate follow-up. He stated they use flex time whenever possible and do everything they can to minimize overtime. Chief Burnett stated that many community service programs will have to be cancelled as they are often worked on overtime. Chief Burnett stated they have cut replacement vehicles. Chief Burnett stated the Department prioritizes calls to provide immediate response to life threatening situations. This responsibility takes most of the personnel's time and there is very little time left to address community problems or prevent crime. . Chief Burnett suggested a data storage and retrieval machine could be obtained on a lease purchase basis which would save about 4,000 hours time in one year just in working with the Detective Bureau. He stated they could forego the need for three additional Records Clerks if this one machine were purchased. He also suggested a commercial vehicle enforcement program whereby an officer would enforce commercial vehicle violations, such as an overweight vehicle and mechanical violations. The reason for this program would be to provide safety of citizens and to save the streets. In addition, it would probably generate more money than it would cost. Chief Burnett answered questions regarding how they are purchased. He stated that they only once a year, usually in May. patrol cars and may be purchased A discussion ensued relative to patrol cars and the costs of maintaining them. Finance Director Green answered questions regarding funds allocated for personnel, stating that personnel are transferred from one division to another in the Police Department, so although the budget figures might not appear to be consistent, they are correct in indicating the total number of personnel and the total dollar amount. . Deputy City Administrator Robbins explained the steps taken to speed up the turn-around time for repair of vehicles at the - 5 - 6/17/89 r . City Yard. They have purchased extra light bars equipment that can be installed immediately to get back in service more quickly. and other the cars A discussion ensued regarding the maintenance of patrol cars. It was pointed out that these vehicles serve as offices for the officers and should be kept in good condition. Chief Burnett answered questions, stating that patrol cars are taken out of service depending on mileage and service record. Sometimes the cars are repaired and used by other City departments. Chief Burnett answered questions regarding asset forfeiture, stating that the Department received about $150,000 in calendar year 1988. He explained that those funds are supposed to be used for police needs, primarily in the Narcotics Division or anything that would contribute to that effort. He stated they have approval to purchase a dictaphone report writing system on a lease purchase arrangement. Chief Burnett also stated that they had purchased enough equipment to outfit five cars at the yard with light bars and radios. . A discussion ensued regarding the surcharge imposed by the City Garage and other charges to the departments of the City. Chief Burnett answered questions regarding overtime. He stated they do everything they can to avoid overtime, but much of it is required. When an arrest is made, a report must be filed within 48 hours in order to file a complaint. Court standby time and court appearances are unavoidable and account for a large portion of the overtime costs. Chief Burnett answered questions regarding part-time costs, stating that one of the major accounts is Crossing Guards, and that can't be cut. He stated he had cut the part-time account for Law Enforcement Trainees, for approximately $55,850. Chief Burnett answered questions regarding response time. He gave the following response times for emergency calls: Area A - 1.78 minutes Area B - 1.41 minutes Area C - 2.42 minutes Area D - 1.72 minutes Area E - 1.58 minutes Area F - 1.38 minutes. . Each area designated above represents a Community Oriented POlicing Office (COP) area. - 6 - 6/17/89 . . . I A discussion ensued regarding the response times, and why they vary in the various areas. Finance Director Green answered questions regarding data processing charges. He stated that the Police Department did not pay any charges last year, and that the Data Processing Office had absorbed those costs. A discussion ensued regarding system, and the fact that it appears the various departments' needs. the City data processing to be inadequate to handle Finance Director Green answered questions, stating that they are making an evaluation of the data processing system, and will be making recommendations to the Council soon. Chief Burnett stated that the School District is going to provide more year round sessions and will require additional crossing guards, which will cost about $21,428. That amount is not in the budget. He also stated that the dispatcher operation is seriously overworked and needs immediate assistance in staffing. The Records Division also needs additional staff. CONTINUATION OF BUDGET HEARING AND ADJOURNMENT At 12:10 a.m., Council Member Minor made a motion, seconded by Council Member Miller and unanimously carried, that the budget hearing be continued to 9:00 a.m., Wednesday, June 21, 1989, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California; that the meeting of the Mayor and Common Council be adjourned to 9:00 a.m., Monday, June 19, 1989, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California; and that the meeting of the Community Development Commission be continued to 11:00 a.m., Monday, June 19, 1989, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ~~~ Deputy Ci y Clerk - 7 - 6/17/89