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HomeMy WebLinkAbout06-14-1989 Minutes . . . r City of San Bernardino; California June 14, 1989 This is the time and place set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at their Adjourned Regular Meeting held at 4:05 p.m., Monday, June 12, 1989, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. The City Clerk has caused to be posted the Order of Adjournment of said meeting held Monday, June 12, 1989, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said Order which was posted at 9:00 a.m., on June 13, 1989, on the door of the place at which said meeting was held. The Adjourned Regular Meeting was called to order by Mayor Holcomb at 9:10 a.m., in the Management Information Center (MIC), Sixth Floor, City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Maudsley, Minor, Pope-Ludlam, Miller; Deputy City Attorney Wilson, Council Executive Secretary Joan Vollucci, Deputy City Administrator Robbins. Absent: None. BUDGET HEARING - PARKS, RECREATION AND COMMUNITY SERVICES Finance Director Andy Green stated that Parks, Recreation and Community Services total cuts were $592,910 - personnel supplies and equipment. Mayor Holcomb stated he would like to hear of any cuts or frustrations of the department heads. Deputy City Administrator Robbins stated he has a list of priority items. COUNCIL At 9:40 Meeting. MEMBER POPE-LUDLAM EXCUSED a.m., Council Member Pope-Ludlam left the Council Annie Ramos, Director, Parks, Recreation and Community Services, reviewed her budget cuts. She stated she has had a high vacancy factor this past year. In order to maintain parks, she must fill those vacant positions. Ms. Ramos stated that her department needs to buy a new high technology mower, a small pickup truck and sedan, as well - 1 - 6/14/89 . as additional radios high pressure washer various locations and for field people: Other needs include a to clean out rest rooms, graffiti in sidewalks for a cost of $1,200. Ms. Ramos stated that a $8,754 truck had been deleted and she would like to get that back in the budget. Ms. Ramos listed other needs for her Department. These include roof repair for Mill Center, $23,000; security hardware, $600. She needs security to fight vandalism that is occurring in the parks. She would also like to expand the Park Patrol Program to eliminate some of the problems. A contract with a private security business would cost $82,000 a year. BUDGET HEARING - PLANNING DEPARTMENT An overview of the Planning Department Budget was presented by Brad Kilger, Planning Director. Mr. Kilger stated that Planning has two year: General Plan process and completion Code. The budget contains money for that. major programs this of the Development Mr. Kilger stated that he hopes to recoup $230,000 to $260,000 in revenues. He explained that staff did evaluation of fees in surrounding communities, and the City receives less than other communities. . Mayor Holcomb stated he would feel comfortable if the City set fees at a range of what other cities in San Bernardino and Riverside areas charge. He further stated that the City should move on revenue enhancement. Mr. Kilger explained that the City was 200-300% below other entities. The County recovers full cost - the City does not. A report on this is to be formulated through the City Administrator within the next four weeks. Mr. Kilger explained the Department of $114,000. He asked a Senior Planner and Planner II. the Redevelopment Agency, and the budget cuts in the Planning for two additional positions: One would be funded through other supported by fees. A discussion ensued, and it was suggested that a memo be requested on how the City is going to function from this point on with the General Plan. Mayor Holcomb explained through a hearing officer - planning expertise. that problems can be an Ombudsman - someone resolved with good . CITY ATTORNEY PENMAN ARRIVED At 11:10 a.m., City Attorney Penman arrived at the Council Meeting. - 2 - 6/14/89 . . . DUFFY STREET DISASTER City Attorney Penman briefed the Mayor and Common Council on the Duffy Street disaster. He stated that it will take three weeks to get fuel contaminated soil out of the area. BUDGET HEARING - FINANCE DEPARTMENT Finance Director Andy Green presented the budget for the Finance Department. He stated there were $22,750 in Administrative cuts. There is a need for a clerk typist position. There were no major changes in the Purchasing Division. Mayor Holcomb stated that he wanted to look into consolidating Purchasing. Mr. Green stated Shop, and recommended machine to save staff were cuts of $500 in the Print a minimum level person to run the there hiring time. A discussion ensued appears to be very high regarding the cost of at seven cents per copy. copies, which Mayor Holcomb stated establishing a regional recommended that this should not it would be practical. that someone had suggested emergency dispatch system, and be considered to see whether or RECESS MEETING At 12:10 p.m., break. the meeting was recessed for a luncheon RECONVENE MEETING At 1:35 p.m., the Adjourned Regular Meeting of the Mayor and Common Council reconvened in the Management Information Center (MIC), Sixth Floor, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Minor, Miller; Deputy City Attorney Wilson; Council Executive Secretary Joan Vollucci, Deputy City Administrator Robbins. Absent: Council Members Maudsley, Pope-Ludlam. BUDGET HEARING - PUBLIC SERVICES DEPARTMENT Manuel Moreno, Jr., Director, Public Services, presented an overview of the budget for the Public Services Department. He stated that on July 1, 1989, the street striping responsibility was transferred to the Public Works Department. Mr. Moreno explained that the Mayor and Council had approved the revised Code Enforcement Program. He stated that if code enforcement is going to be brought back to the Public Services Department in any way, it will have to be addressed to - 3 - 6/14/89 . . . . include additional manpower. now paying $90,000 per year Safety board-up program. He stated that the Refuse Fund is for two years to Building and Mr. Moreno presented a six-year program covering City regarding street resurfacing/replacement. Development and General Fund dollars have been used. that sidewalk repair and replacement are six months behind. 1/4 of the Community He stated to a year COUNCIL MEMBER MAUDSLEY ARRIVED At 1:55 p.m., Council Member Maudsley arrived at the Council Meeting. Finance Director Andy Green stated that currently budgeted over two million dollars were the General Fund for operation and maintenance. gas tax funds transferred to Mayor Holcomb suggested that the City get do all street cutting at off-peak hours, or for a street cut permit. contractors to pay premium price Mr. Moreno explained that the weed abatement program is self supporting. Mayor Holcomb stated that a fail-safe inspection program is necessary to make sure discing and hand cleaning are properly done. Mr. Moreno stated that vacant home abatement is not done by the Public Services Department. Mr. Moreno explained that there will be a public hearing on June 19, 1989, regarding tipping fees in the Refuse Division. These suggested rates are: once a week collection $8.60; twice a week collection $9.50. An additional container would be $7.00 per month. This includes street sweeping, tipping fees and operational increases. Mr. Moreno stated he has budgeted for three additional sweepers for a total of six. The total cost per year would be $778,644. In order to sweep twice per month, there would be a need for eight or nine sweepers. BUDGET HEARING - PUBLIC WORKS/ENGINEERING Roger Hardgrave, Director of Public Works/City Engineer, explained revenue enhancement. He suggested charging owners for abandoning vehicles, increase the sewer connection fee, charge street light energy costs, and implement a City-wide bridge construction fee. He also suggested that Engineering plan check fees be raised four to six percent. - 4 - 6/14/89 . . . Mayor Holcomb asked if a loading zone fee could be established. Mr. Hardgrave stated that it was probably possible to charge for a loading zone fee. DEPUTY CITY ATTORNEY WILSON EXCUSED At 3:15 p.m., Deputy City Attorney Wilson left the Council Meeting and was replaced by Deputy City Attorney Zimmerman. Deputy City Administrator Chamber sound system problems. review the situation to get the least amount of dollars and will of contracting out. Robbins explained the He stated that they best quality system do the work in-house Council need to for the instead Roger Hardgrave explained that the vehicle program had been transferred from the Fire Department Buildings. Four additional positions are needed to this program. abatement to Public assist in A discussion ensued regarding problems with abandoned vehicles on and off the street. COUNCIL MEMBER ESTRADA EXCUSED At 3:40 p.m., Council Member Estrada left the Council Meeting. Wayne Overstreet, Superintendent, Public Control, stated he would like to see a abatement program, and be compensated for additional people, vehicles and radios to program. Buildings/Parking pro-active vehicle the cost of three be used for this A discussion ensued regarding a pro active program and it was suggested that personnel from safety areas - one from the Fire Department and two PA's from the Police Department be used. Mr. Overstreet answered questions, stating that $40,000 has been planned for Capital Improvements. Bob Torbitt, Fleet Manager, briefed the Mayor and Council on $240,000 cuts in the Garage Fund. He spoke on the need for a vehicle replacement fund to keep the fleet up to date. A discussion ensued regarding operating costs for sweepers. It was pointed out that it may be cheaper to contract for maintenance on sweepers. Bob Torbitt, Fleet Manager, stated that if they had three sweepers, they will be in good shape. Staff was tasked to provide data on sweeper support. - 5 - 6/14/89 I . . . r A discussion ensued regarding the average cost of maintaining a sedan, which is approximately $1,200 a year for maintenance and operation cost. Also discussed were garage charges and how they are applied to each department. Roger Hardgrave, Director briefed the Mayor and Council $97,000. of Public Works/City Engineer, that Engineering cuts amount to Mayor Holcomb stated there should be a discussion regarding traffic engineers to determine if there is adequate money to fund them. He stated there appears to be need for more traffic engineers and a plan checker. He suggested that these needs may be funded from Redevelopment tax increments with Capital Improvement dollars. He questioned how these could be leveraged to provide maximum advantage to the City. Gene Klatt, Assistant City Engineer stated that a five-year Capital Improvement Plan is what these funds could be used for. Mayor Holcomb stated he would like to look at in-fill housing under the 1927 Act. ADJOURNMENT At 4:40 p.m., Council Member Miller made a motion, seconded by Council Maudsley and unanimously carried, that the meeting of the Mayor and Common Council and of the Community Development Commission be adjourned to 9:00 a.m., on Saturday, June 17, 1989, in the Management Information Center (MIC), Sixth Floor, City Hall, 300 North "0" Street, San Bernardino, California. ~))~ ive Secretary to Council - 6 - 6/14/89