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HomeMy WebLinkAbout04-20-1987 Minutes City of San Bernardino, California April 213, 1987 The Regular Meeting of the Mayor and Common Council was called to order by Mayor wilcox at 9:135 a.m., in the Council Chambers of City Hall, 31313 North "D" Street, San Bernardino, California. INVOCATION The Invocation was given by John Lowe, Assistant to the President, Campus Crusade for Christ. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Maudsley. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Flores, Maudsley, Frazier, Strickler; City Attorney Prince, City Clerk Clark, City Administrator Schweitzer. Absent: Council Member Quiel. PUBLIC COMMENTS There were no public comments received. (A) PROCLAMATION - HIRE A VETERAN WEEK - MAY 3 - 9, 1987 Richard Bennecke, Executive Assistant to the Mayor, read a proclamation of the Mayor designating the week of May 3 - 9, 1987, as Hire a Veteran Week. (B) Richard Schendel, Office Manager/State of California Employment Development Department, was present to accept the proclamation. PROCLAMATION - GIRL SCOUT LEADER'S DAY - APRIL 22, 1987 Richard Bennecke, Executive read a proclamation of the Mayor 1987, as Girl Scout Leader's Day. Assistant to the Mayor proclaiming April 22, (B) Mercedith Easley, Community Relations Chairman, San Gorgonio Girl Scout Council, accepted the proclamation. PROCLAMATION - NATIONAL DAY OF PRAYER - Richard Bennecke, Executive Assistant read a proclamation of the Mayor proclaiming 7, 1987, as National Day of Prayer. MAY 7, 1987 to the Mayor, Thursday, May (B) John Lowe, Assistant to the President, Campus Crusade for Christ, accepted the proclamation, stating that Von- ette Bright and Pat Boone were Co-Chairmen of the event. PROCLAMATION - PARLIAMENTARY LAW MONTH - MAY, 1987 Richard Bennecke, Executive Assistant to the Mayor, read a proclamation of the Mayor, proclaiming the month of May, 1987, as Parliamentary Law Month. (B) Mrs. Ruth Harris, President, Alpha Beta Unit, a reg- istered Parliamentarian, accepted the proclamation. COUNCIL MEMBER QUIEL ARRIVED At 9:11 a.m., Council Member Quiel arrived at the Council Meeting and took his place at the Council Table. PROCLAMATION - VICTIM'S RIGHTS WEEK - APRIL 26 - MAY 2, 1987 Richard Bennecke, Executive Assistant to the Mayor, read a proclamation of the Mayor, proclaiming the week of April 26 - May 2, 1987, as Victim's Rights Week. (B) Jo Ann Nunez, Program Coordinator, Victim Witness Program of San Bernardino County District Attorney's Of- fice, accepted the proclamation. A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO COM- MENDING JOSE F. RIVERA. (B) Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, to af- firm said resolution that had previously been presented. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO COMMENDING SENATOR PETE WILSON. (B) Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, to af- firm said resolution that had previously been presented. APPROVE MINUTES - MARCH 30, 1987 Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, to approve the minutes of the meeting of the Mayor and Common Council of the City of San Bernardino held on the 30th day of March, 1987, as submitted in typewritten form. (1) APPROVE MINUTES - APRIL 6, 1987 Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, to approve the minutes of the meeting of the Mayor and Common Council of the City of San Bernardino held on the 6th day of April, 1987, as submitted in typewritten form. (2) APPROVE MINUTES - APRIL 13, 1987 Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, to approve the minutes of the meeting of the Mayor and Common Council of the City of San Bernardino held on the 13th day of April, 1987, as submitted in typewritten form. (3) AUTHORIZATION - OUT-OF-STATE TRAVEL - LIMA, PERU - JESSE CAMPOS, ACTING CAPTAIN - FIRE DEPARTMENT - DISASTER ASSISTANCE SUPPORT PROGRAM - APRIL 28 - MAY 10, 1987 In a memorandum dated April 1, 1987, Fire Chief Gerald M. Newcombe explained that a request had been re- ceived that Acting Captain Campos be assigned as a member of the team that will present an earthquake preparedness seminar in Lima, Peru, April 28 - May 10, 1987. The De- partment of Agriculture will pay all expenses related to the trip and it is requested that the City pay salary and fringe benefits during this assignment. (4) Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that Act- ing Captain Jesse Campos be authorized to travel to Lima, Peru, from April 28 through May 10, 1987, to assist the U. S. Department of Agriculture/Office of International Coop- eration and Development as an organizer and instructor in a Disaster Assistance Support Program cosponsored disaster simulation exercise. 2 4/20/87 AUTHORIZATION FOR PARK NAME CHANGE - RIO VISTA PARK TO ANNE SHIRRELLS PARK Pursuant to his memorandum dated April 6,1987, Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that Rio Vista Park be renamed Anne Shirrells Park. (5) CINCO DE MAYO CELEBRATION - ALFRED ENCISO, INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE - REQUEST FOR CLOSURE OF 7TH STREET AND VICTORIA STREET - WAIVER OF FEES - USE OF CITY EQUIPMENT AND PERSONNEL In a memorandum dated April 15, 1987, Annie F. Ramos, Director, Parks, Recreation & Community Services, ex- plained that the use of City equipment and services had been requested by the Inland Empire Hispanic Chamber of Commerce to assist in their Annual Cinco de Mayo Fiesta to be held April 30 - May 3, 1987 in La Plaza Park, 7th and Mt. Vernon Avenue. The City has assisted this very suc- cessful activity in previous years, and it was recommended that the Council approve this request. (6) Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the following actions be taken to assist the Inland Empire Hispanic Chamber of Commerce in their Cinco de Mayo Fiesta at La Plaza Park: authorize utilization of City crews and equipment and City police personnel; waive expenses in- curred by the use of City forces and equipment and Police Department personnel in providing assistance; and approve the closing of portions of 7th Street on the north side of La Plaza Park and Victoria Street on the south side from 8:00 a.m., on April 30, 1987, to 8:00 a.m., on May 4, 1987. SIXTH WARD PARK EXTENSION FUNDS - PURCHASE OF PITCHING MACHINE FOR USE BY CIVIC ATHLETIC CLUB LITTLE LEAGUE In a memorandum dated April 8, 1987, Annie F. Ramos, Director, Parks Recreation & Community Services, explained that Council Member Frazier had requested the purchase of a pitching machine for use by CAC Little League program. The cost would be $1,637, to be paid for from Sixth Ward Park Extension Funds. She stated that the furnishing of this equipment is consistent with the manner in which the City has assisted youth sports programs in the past. (7) Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that $1,637 from Sixth Ward Park Extension Funds be approved for the purchase of a pitching machine for use by CAC Little League. ANIMAL SHELTER PARKING LOT - APPROVAL OF PLANS AND AUTHORIZATION TO ADVERTISE FOR BIDS In a memorandum dated April 7, 1987, Roger Hardgrave, Director of Public Works/City Engineer, explained that plans for construction of a parking lot for the Animal Shelter have been prepared and the project is ready to be advertised for bids. The estimated cost for the total project is $27,900. (8) Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, to approve the plans for resurfacing and restriping the parking lot for the Animal Shelter, in accordance with Plan NO. 7218; and that the Director of Public Works/City Engineer be authorized to advertise for bids. 3 4/20/87 INSTALLATION OF STREET LIGHTS ON MT. VERNON - 9TH STREET TO 21ST STREET - APPROVAL OF PLANS AND AUTHORIZATION TO ADVERTISE FOR BIDS In a memorandum dated April 7, 1987, Roger Hardgrave, Director of Public Works/City Engineer, stated that plans for the installation of street lights on Mt. Vernon Ave- nue, from 9th Street to 21st Street, have been prepared and the project is ready to be advertised for bids. The estimated cost for the project is $140,000. (9) Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the plans for installation of street lights on Mt. Vernon Avenue, from 9th Street to 21st Street, in accordance with Plan No. 7232, be approved; and the Director of Public Works/City Engineer be authorized to advertise for bids. ASSESSMENT DISTRICT 976 - PINE AND BELMONT AREA LANDSCAPING MAINTENANCE DISTRICT - AUTHORIZATION TO PROCEED In a memorandum dated April 7, 1987, Roger Hardgrave, Director of Public Works/City Engineer, stated that a petition had been received requesting the formation of an assessment district for the maintenance of landscaping along those necessary areas in the major street which surround Tracts No. 10457, 10458, 10459 and 10460. These proposed subdivisions adjoin the boundaries of Assessment District No. 976 which is already established for the same purposes. It is the purpose of this action to amend the boundaries of the district to include the new Tracts. (10) Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the City Engineer and City Clerk be authorized to initiate proceedings for the expansion of boundaries of Assessment District No. 976 (Pine & Belmont Area Landscape Mainte- nance District) under the provisions of Chapter 12.90.060 of the San Bernardino Municipal Code and Section 3113 of the Streets and Highways Code of the State of California. CLAIMS AND PAYROLL Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, to approve demands against the City and authorize the issuance of warrants as follows: (11) 1. Approve the register of demands dated: March 25, 1987 March 31, 1987 April 8, 1987 86/87 #30 86/87 #31 86/87 #32 $ 15,199.50 1,188,253.18 1,405,522.73 2. Approve the total gross payroll for the period March 16, 1987, through March 29, 1987, in the amount of $1,274,903.43. PERSONNEL ACTIONS Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the Personnel Actions submitted by the Director of Personnel in accordance with all administrative regulations of the City of San Bernardino, be approved and ratified. (12) APPOINTMENTS Police Department Police Officer - Effective May 11, 1987 4 4/20/87 I ! Mark A. Garcia Raymond A. Torres Michael P. Roche Parks, Recreation & Community Services Terri H. Armstrong - Intermediate Typist Clerk - Effective April 21, 1987 Public Works/Engineering Mickey P. Bevis - Draftsperson - Effective April 21, 1987 Public Services/Street Patricia Molina - Intermediate Typist Clerk - Effective April 21, 1987 Cemetery Charles J. Moore - Heavy Laborer - Effective April 21, 1987 Personnel Darlene A. Rodriquez - Personnel Clerk I - Effective April 21, 1987 Planning Geoffrey Scott Wright - Planning Aide - Effective April 21, 1987 PROVISIONAL APPOINTMENT City Administrator Melissa A. Woods - Secretary - Effective April 21, 1987 TEMPORARY APPOINTMENTS Parks, Recreation & Community Services Recreation Aide/Part-Time - Effective April 21, 1987 Michael F. Haight Margarita D. Serrano Recreation Leader/Part-time - Effective April 21, 1987 David Ashe Michael Irons R. R. Hudson-Crawford Kitchen Helper/Part-Time - Effective April 21, 1987 Emily Mendoza Frances Rosales Senior Recreation Leader - Effective April 21, 1987 Roselyn Anderson Wava C. Hahn Alice Tellez - Senior Services Aide - Effective April 21, 1987 PROMOTIONS Police Department Dispatcher II - From Dispatcher I to Dispatcher II - Effective April 21, 1987 Ramona C. Castro Kimberly S. Moyer 5 4/20/87 George Guerrero - Sergeant - From Training Officer to Sergeant - Effective April 21, 1987 Personnel Lisa D. Anderson - Personnel Clerk II - Personnel Clerk I to Personnel Clerk II - Effective April 21, 1987 TITLE CHANGE Police Department Christine Bristol - Intermediate Typist Clerk - From Subpeona Clerk to Intermediate Typist Clerk - Effective April 7, 1987 LEAVE OF ABSENCE WITHOUT PAY Public Works/Public Buildings Debbie M. Gallardo - Electrician I - From February 4, 1987 through April 10, 1987 - Effective February 4, 1987 HIGHER ACTING CLASSIFICATION Police Department Phyllis T. Weed - Principal Steno Clerk - From April 20, 1987 through April 24, 1987 - Effective April 20, 1987 READING AND WAIVING OF RESOLUTIONS City Clerk Clark read the titles of all the resolu- tions and ordinances on the Council Agenda. Council Member Frazier made a motion, seconded by Council Member Reilly and unanimously carried, that fur- ther reading of all the resolutions and ordinances of the Council Agenda be waived. RES. 87-125 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNAR- DINO, CALIFORNIA, APPROVING CERTAIN DOCU- MENTS AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION WITH THE AUTHORIZATION, SALE AND ISSUANCE OF APPROXIMATELY $9,350,000 PRIN- CIPAL AMOUNT OF MULTIFAMILY MORTGAGE REVE- NUE REFUNDING BONDS (PUMALO PALMS PROJECT). (13) Council Member Frazier made a motion, seconded by Council Member Strickler, that said resolution be adopted. Resolution No. 87-125 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Ab- sent: None. RES. 87-126 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNAR- DINO URGING THE CALIFORNIA LEGISLATURE TO INITIATE EMERGENCY EXPERT ANALYSIS OF THREE DIMENSIONAL RADAR AND SUPPORTING THE EMER- GENCY REQUEST TO PROVIDE FUNDING FOR THE STUDY OF BISTATIC RADAR. (14) Council Member Frazier made a motion, seconded by Council Member Strickler, that said resolution be adopted. 6 4/20/87 Resolution No. 87-126 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes; None. Ab- sent: None. RES. 87-127 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AMENDMENT TO CONTRACT WITH THE COUNTY OF SAN BERNARDINO ACTING AS THE AREA AGENCY ON AGING APPROVING A REVISED BUDGET FOR THE SENIOR NUTRITION PROGRAM TO INCLUDE AN ADDITIONAL ONE-TIME GRANT SUM OF $8,860 FOR THE PURCHASE OF EQUIPMENT NECESSARY TO IMPROVE THE MEAL SERVICE FOR THE BUDGET YEAR 1986/1987. (15) Council Member Frazier made a motion, seconded by Council Member Strickler, that said resolution be adopted. Resolution No. 87-127 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Ab- sent: None. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ARNOLD M. STEIN, M. D., RELATING TO MEDICAL SERVICES. (16) City Administrator Schweitzer answered questions regarding the budgeted amount of the present agreement with Dr. Stein, stating that prices had not changed ex- cept that back X-Ray costs had increased. He stated that if RFPs were sent out they would go to clinics and M.D.s throughout the City. When a prior RFP was sent out, Dr. Stein was the only person responding. City Administrator Schweitzer answered questions, stating that it is not necessary to obtain bids on profes- sional services. He stated that the Attorney's office is working on a policy regarding bids for professional ser- vices. Mr. Schweitzer also explained that these services are for pre-employment examinations, so if there is a low turn-over, very little money will be spent. Council Member Estrada made a motion, seconded by Council Member Quiel and unanimously carried, that said resolution be continued to May 11, 1987, in the Council Chambers of City Hall, 300 North "D" Street, San Bernar- dino, California, with information to be provided by City Administrator Schweitzer as to costs of the present agree- ment with Dr. Stein, and the estimated costs of postage, staff time, and any other costs, to send out RFPs. RES. 87-128 - RESOLUTION OF THE CITY OF SAN BERNARDINO DECLARING ITS INTENTION TO ORDER THE VACATION OF A PORTION OF 17TH STREET, EAST OF CONEJO DRIVE, AND RESERVING PUBLIC UTILITY EASEMENTS, AND AN EASEMENT FOR INGRESS AND EGRESS TO THE COUNTY OF SAN BERNARDINO TO SERVE THE FLOOD CONTROL CHAN- NEL AND BRIDGE TO THE EAST AND FOR THE CITY OF SAN BERNARDINO EMERGENCY VEHICLES AND SERVING UTILITY COMPANY VEHICLES, AND ABUT- TING PROPERTY OWNERS THEREOF. (17) Council Member Estrada made a motion, seconded by Council Member Frazier and unanimously carried, that said resolution be adopted. 7 4/20/87 Resolution No. 87-128 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Ab- sent: None. ORDINANCE OF THE CITY OF SAN BERNARDINO FIRST AMENDING TITLE 18 OF THE SAN BERNARDINO MUNICIPAL CODE PROVIDING THAT ADDITIONAL INFORMATION CAN BE FILED OR RECORDED SIMUL- TANEOUSLY WITH THE FINAL OR PARCEL MAP. (18) City Attorney Prince answered questions, stating that said ordinance requires an environmental review under State law and a City resolution. He also stated that all ordinances that affect the environment must have an envi- ronmental review, and as far as he knew, all such ordi- nances have been referred to the Environmental Review Committee. Council Member Quiel made a motion, seconded by Council Member Reilly and unanimously carried, that said ordinance be laid over for final passage, and referred to the Environmental Review Committee, with a report back to the Council prior to May 11, 1987. ORD I NANCE OF THE CITY OF SAN BERNARD I NO FIRST AMENDING SECTION 15.04.095 OF THE SAN BER- NARDINO MUNICIPAL CODE CONCERNING THE RE- QUIREMENT FOR ROOFING IN HIGH WIND AREAS. (19) City Attorney Prince answered questions. Council Member Quiel made a motion, seconded by Council Member Reilly and unanimously carried, that said ordinance be laid over for final passage, referred to the Environmental Review Committee, with a report back to the Council prior to May 11, 1987, and that other areas be looked into that might be included in the ordinance. ORD. MC-S89 - ORDINANCE OF THE CITY OF SAN FINAL BERNARDINO AMENDING CHAPTERS 5.42 AND 12.56 OF THE SAN BERNARDINO MUNICIPAL CODE TO PROVIDE THAT A BUSINESS LICENSE FEE SHOULD BE CHARGED ONLY FOR A CIRCUS, RODEO OR OTHER SIMILAR EXHIBITION, EXCLUDING PROFES- SIONAL BASEBALL GAMES WHERE FOOD BOOTHS, ENTERTAINMENT RIDES, MIDWAY ATTRACTIONS, AND THE LIKE ARE CONDUCTED; TO ELIMINATE THE PROVISION OF A NON REFUNDABLE PERMIT APPLICATION FEE; TO ELIMINATE THE PROVISION OF A CLEAN-UP DEPOSIT; TO PROVIDE FOR A DEPOSIT FOR USE OF BARRICADES; AND REPEAL- ING SECTION 12.56.040 SUBSECTION C. (20) Council Member Estrada made a motion, seconded by Council Member Flores and unanimously carried, that said ordinance be adopted. Ordinance MC-589 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Absent: None. ORDINANCE OF THE CITY OF SAN BERNARDINO FIRST AMENDING CHAPTER 10.16 OF THE SAN BERNAR- DINO MUNICIPAL CODE PERMITTING THE EXEMP- TION TO PARKING RESTRICTIONS WHEN PERMITTED BY RESOLUTION. (21) 8 4/20/87 City Attorney Prince answered questions. Council Member Frazier made a motion, seconded by Council Member Reilly and unanimously carried, that said ordinance be laid over for final passage, as amended as follows: delete the word "and" at the end of line 24, page 1 and all of line 25, and add "Fees shall not be required for issuance or reissuance of any parking permit." ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING SECTION 9.90.010 OF THE MUNICIPAL CODE TO AUTHORIZE POLICE ASSISTANTS TO ARREST AND ISSUE NOTICES TO APPEAR FOR VIOLATIONS OF STATE STATUTES PURSUANT TO CALIFORNIA PENAL CODE SECTION 836.5. FIRST (22 ) Council Member Frazier made a motion, seconded by Council Member Reilly and unanimously carried, that said ordinance be laid over for final passage. GENERAL REPORTS & CORRESPONDENCE Council Member Strickler made a motion, seconded by Council Member Flores and unanimously carried, that the following items be filed: (23) (a) A letter from Ruben S. Ayala, Senator, 34th District, dated March 25, 1987, concerning Resolution No. 87-63 in support of Senate Bill 5, relating to obscene matter. (b) A letter from Ruben S. Ayala, Senator, 34th District, dated March 30, 1987, concerning Resolution No. 87-73, regarding support of legislation to allow voters to vote on special sales tax for transportation projects. MAGNETIC LEVITATION RAPID TRANSIT SYSTEM - TRANSRAPID INTERNATIONAL - DISCUSSION - CONTINUED FROM APRIL 6, 1987 This is the time and place continued to for discus- sion regarding a Magnetic Levitation Rapid Transit Sys- tem. At the meeting of April 6, 1987, Mayor Wilcox pro- vided information regarding the Transrapid Maglev Test Facility in Emsland, Germany, and requested discussion of the system by the Council. (25) Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, to con- tinue the issue of the Magnetic Levitation Rapid Transit System to 2:30 p.m., Monday, May II, 1987, in the Council Chambers of City Hall, 300 North "D" Street, San Bernar- dino, California. FORMULATION OF "2010" TASK FORCE - CONTINUED FROM APRIL 6, 1987 This is the time and place continued to for discus- sion on the formulation of 2010 Task Force. (26) At the meeting of April 6, 1987, Council Member Estrada presented a memorandum dated March 27, 1987, in which she requested the formulation of a 2010 Task Force for the purpose of planning, establishing and meeting the needs of the City of San Bernardino into the year 2010. The Mayor and Council discussed methods of formulat- ing the proposed 2010 Task Force and City Administrator Schweitzer agreed to work through "Login" and get a list 9 4/20/87 of various cities that might have a futuristic task force. Council staff is also working on getting similar informa- tion from local area cities. Riverside and Anaheim have been contacted. Mayor Wilcox expressed concern regarding possible staff time that would be involved in working on this proj- ect at this particular time when staff is focusing on the update of the General Plan and suggested that this be kept in mind. Council Member Maudsley made a motion, seconded by Council Member Estrada and unanimously carried, that the proposed formulation of a 2010 Task Force be continued to Monday, May 18,1987, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. CASES FILED AGAINST THE CITY - DISCUSSION This is the time and place set to receive a report from Council Members Estrada and Maudsley and City Admin- istrator Schweitzer regarding a format and approximate cost regarding the disposition of cases filed against the City. (27) It was reported that Council Members Estrada and Maudsley had met regarding the disposition of cases filed against the City and prepared an outline of categories which they suggested be covered in the review. Phil Arvizo, Executive Assistant to the Council, stated that Risk Management had prepared a coded list of cases and the Council will receive copies. City Administrator Schweitzer answered questions, stating that he would meet with Bruce Gadbois, Director of Emergency Services/Acting Director of Risk Management, and have the necessary information to report back at the meet- i ng of May 18, 1987. Mr. Schwei tzer agreed to repor t to Council Members Estrada and Maudsley in order that any problems with the lay-out can be identified. Council Member Estrada made a motion, seconded by Council Member Maudsley and unanimously carried, that the issue of cases filed against the City be continued to Monday, May 18,1987, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. REPORT FROM LEGISLATIVE REVIEW COMMITTEE _ PUBLIC INPUT AT DEVELOPMENT REVIEW COMMITTEE MEETINGS - CONTINUED FROM APRIL 6, 1987 This is the time and place continued to for a report from the Legislative Review Committee regarding the possi- bility of the public providing input at Development Review Committee meetings. (28) Council Member Strickler made a motion, seconded by Council Member Quiel and unanimously carried, that the report from the Legislative Review Committee regarding public input at Development Review Committee meetings be continued to Monday, May 18, 1987, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, Cali- fornia. LEGISLATIVE REVIEW COMMITTEE REPORT - APRIL 9, 1987 Council Member Strickler, Chairman of the Legislative Review Committee, presented the report of the Legislative Review Committee meeting held on April 9, 1987. The fol- lowing items were discussed: (29) 10 4/20/87 1. Review of Modifications to Fiscalini Field with Focus on Accessibility for Hand- icapped Individuals - Committee met at Fiscalini Field and resolved the following: a. Top rail in front of handicapped sec- tion was removed for visibility. b. Installment of a flex hose was agreed to in the umpire/handicapped shower room. c. Shower controls to be dropped for access to handicapped. d. Access to the field to be provided through family and club house area. e. Handrails to be installed in restrooms. The Committee endorsed senior ambulatory seating and asked that Bob Neves work out the process with the Public Works Director. Anyone applying for a handicap hardship will be referred to the Commission for Disabled so they can submit their recommen- dations to the Planning Commission. 2. Temporary Move of a City Department During the Renovation of Third and Fourth Floors of Cit~all - Item continued to allow staff to review other alternatives. 3. ~~s POlicy on Underground Utilities - Item continued to allow the City Engineer and the City Attorney to work out exact details that will be included in the ordi- nance amendment. 4. Vector Control Program - The Committee recommended that the City go forward with the resolution, participating in this pro- gram with other cities in the County. 5. Secondary Access to Property East of Route 330 and North of Highland Avenue -Stubblefield Construction Co. - Item con- tinued to allow the City Attorney to ex- plore the legality of an agreement between the City and a developer. The Mayor and Council discussed this item. It was pointed out that one of the possibilities being proposed when the new freeway is completed, is that Cal Trans would be willing to use the old highway and deed it over to the City, which will provide a permanent secondary access. Also questioned was whether or not the City would want to accept that dedication and maintenance responsibilities. City Administrator Schweitzer explained that the proposed secondary access is not just for Stubblefield Construction Co., but would be for others also. 6. Alternate Location for Use as Police Community Service Office (or other Lawful Purpose) in lieu of Building Located at 4222 North Sierra W!'!.Y The Commi ttee recommended a month-to-month arrangement as was approved by the Council. 11 4/20/87 7. Ordinance Adding Chapter 2.76 to the San Bernardino Municipal Code to Establish Procedures Governing the Management of City Records - Item continued with a request for the City Clerk to provide the cost to es- tablish the different alternatives she recommends. 8. Waiver of Fees - Construction of Pro- posed School at Little League Drive and Belmont Street (Verdemont Area) - San Ber- nardino Ci!Y Unified School District -Item continued. 9. ~~uest for provision of Police Com- munity Service Office - Senior Citizen's Center in Perris Hill Park - Item tabled. The Committee dIscussed t~possibility of providing a police center at this location but determined that the location and cost ($90,000) made it infeasible. 10. Level Paths of Travel Across Driveways ~~uest Committee Clarification - Item continued. A review of the Verdemont Plan was requested. 11. Request for Waiver of Underground Utilities - 2606 West Foothill Blvd. -Item continued. The City Attorney will review the resolution to see if it applies or should apply. The Mayor and Council discussed this item (Terrace Motel) which was instituted by the use of beautification funds. Council Member Strickler made a motion, seconded by Council Member Flores and unanimously carried, that the minutes of the Legislative Review Committee meeting held April 9, 1987, be received and filed. WAYS AND MEANS COMMITTEE MEETING REPORT - APRIL 13, 1987 Council Member Estrada presented the report of the Ways and Means Committee meeting held on April 13, 1987. The following items were discussed: (30) 1. Review of Outstanding Purchase Orders - The Committee recommended: 1) Authoriza- tion of a clerk typist and deletion of the one-fourth time clerk; 2) authorize an increase in the formal bid threshold from $10,000 to $15,000 with an annual review by the Council; 3) a two-tiered system of the low threshold process authorizing the Purchasing Agent to make purchases up to $750 and the Finance Director to approve purchases up to $1500 (prior to placing of order) without Council approval; and 4) authorize implementation of the negotiated bidding process. The ordinance will be brought back to Committee. The Committee recommended that the City sponsor and en- courage workshops on how the City negoti- ates and does business with the community. The Purchasing Agent was directed to pro- 12 4/20/87 vide a report on: Vendors by commodity, dollars expended, number of bids submitted and number of bids awarded. City Administrator Schweitzer answered questions regarding the length of time the $10,000 bid threshold had been in effect. Ci ty ing The Mayor and Council discussed the possibility of a sponsored workshop to discuss City procedures regard- doing business with community vendors. 2. Parking Requirements in the Enterprise Zone - Item continued. 3. City Entrance Signs - Item continued. Council Member Quiel made a motion, seconded by Council Member Reilly and unanimously carried, that the minutes of the Ways and Means Committee meeting held April 13, 1987, be received and filed. COUNCIL MEMBER STRICKLER EXCUSED Council Member Strickler left the Council Meeting. HEARING - CONFIRMING ASSESSMENT ROLL - CHAPTER 27 OF THE 1911 IMPROVEMENT ACT This is the time and place set for a hearing to con- sider confirming Assessment Roll under Chapter 27 of the 1911 Improvement Act. (24) In a memorandum dated April 7, 1987, Roger Hardgrave, Director of Public Works/City Engineer, explained that on February 17, 1987, a resolution confirming the Assessment Roll for improvements made on 20 parcels of land under Chapter 27 of the 1911 Improvement Act was adopted. Cer- tain protests were received and the matter was referred to the Ways and Means Committee for recommendation. On March 16, 1987, the Committee recommended that the City absorb the cost of incidentals relative to the project. Mayor Wilcox opened the hearing. Council Member Council Member Reilly hearing be closed. Quiel made a motion, seconded by and unanimously carried, that the RES. 87-129 - RESOLUTION OF THE CITY OF SAN BERNARDINO CONFIRMING THE REPORT OF THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FOR THE CONSTRUCTION OF CERTAIN IMPROVEMENTS TO VARIOUS PROPERTIES IN THE CITY OF SAN BER- NARDINO, PLACING A LIEN THEREON, CONFIRMING THE 1987-88 ASSESSMENT ROLL AND RESCINDING RESOLUTION NO. 87-49. (24) City Clerk Clark read the title of the resolution. Council Member Frazier made a motion, seconded by Council Member Reilly and unanimously carried, that fur- ther reading of the resolution be waived and said resolu- tion be adopted. Resolution No. 87-129 was adopted vote: Ayes: Council Members Estrada, Maudsley, Quiel, Frazier. Noes: None. Member Strickler. by the following Reilly, Flores, Absent: Council 13 4/20/87 COUNCIL MEMBER STRICKLER RETURNED Council Member Strickler returned to the Council Meeting and took his place at the Council Table. COUNCIL PERSONNEL COMMITTEE REPORT - APRIL 10, 1987 - APRIL 17, 1987 Council Member Reilly, Chairman of the Council Per- sonnel Committee Meeting, gave the reports of the meetings of the Council Personnel Committee held on April 10, 1987 and April 17, 1987. (31) At the meeting of April 10, 1987, the following items were discussed: 1. ~uest to discuss Salary for City Clerk, City Treasurer - Item continued. 2. ~~uest to Establish a position of Executive Secretary for Attorney's Office - The Committee, with the concurrence of the City Attorney, recommended that: (a) The Council authorize immediate adver- tising for all the attorney positions on an open and promotional basis. The applica- tions will be submitted to the City Admin- istrator. COUNCIL MEMBER ESTRADA EXCUSED Council Member Estrada left the Council Meeting. Council Member Reilly made a motion, seconded by Council Member Frazier and unanimously carried, to author- ize immediate advertising for all the attorney positions in the City Attorney's Office on an open and promotional basis. The applications will be submitted to the City Administrator. COUNCIL MEMBER ESTRADA RETURNED Council Member Estrada returned to the Council Meet- ing and took her place at the Council Table. (b) An Executive Secretary position be established in the City Attorney's Office at Salary Range 3112 effective June 1, 1987. Council Member Reilly made a motion, seconded by Council Member Estrada and unanimously carried, to author- ize the establishment of an Executive Secretary position in the City Attorney's Office at Salary Range 3112, ef- fective June 1, 1987. (c) The Council authorize advertising for a Legal Secretary II at the current range and authorize the provisional appointment of a Legal Secretary between April 21 and May 31, 1987. Council Member Reilly made a motion, seconded by Council Member Estrada and unanimously carried, to author- ize advertising for a Legal Secretary II at the current range and authorize the provisional appointment of a Legal Secretary between April 21 and May 31, 1987. 14 4/20/87 (d) The Council, in the best interest of the City, authorize funding for Mr. James Penman to attend the League of California Ci ties Attorney Conference from May 6 through May 8, 1987. Council Member Reilly made a motion, seconded by Council Member Estrada and unanimously carried, in the best interest of the City, to authorize funding for City Attorney Elect James Penman to attend the League of Cali- fornia Cities Attorney Conference from May 6 through May 8, 1987, in Monterey, California. 3. Upgrade of Account Clerk II position in Building and safety Department - Item con- tinued. Council Member Frazier made a motion, seconded by Council Member Reilly and unanimously carried, that the minutes of the Council Personnel Committee meeting held April 10, 1987, be received and filed. At the Personnel Committee meeting of April 17, 1987, the following items were discussed: 1. Salaries of City Attorney, City Clerk, ~~~reas~re~ - Item continued to April 27, 1987, at 4:00 p.m. The Committee di- rected the City Administrator to conduct an analysis of City elected positions in other cities and review parity of these positions with those of City Department Heads in terms of salary increases and job func- tions. 2. City Attorney Transition - The Commit- tee recommended that, in the interest of continuity in the City Attorney's office, the City Attorney be asked to provide a legal opinion, in writing, delineating a plan of transition with dates and times. The Mayor and Council discussed the transition in the City Attorney's Office and expressed their concern that there be a smooth transition plan, and no disruption of service. City Attorney Prince answered questions, stating that he could have a letter regarding the transition completed in two days. He agreed to forward copies to the Mayor and Council when it is completed. Mr. Prince also stated that a briefing will occur the last two weeks in May between him and Mr. Penman. Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the City Attorney provide a legal opinion in writing delin- eating a plan of transition with dates and times for pre- sentation to the Mayor and Council on May 11, 1987. Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the minutes of the Council Personnel Committee meeting held April 17, 1987, be received and filed. SECCOMBE LAKE PARK - MAINTENANCE - AUTHORIZE PREPARATION OF CONTRACT AND AGREEMENT - MARINE BIOCHEMIST OF CALIFORNIA, INC. In a memorandum dated April 9, 1987, Annie F. Director, Parks, Recreation & Community Services, Ramos, stated 15 4/20/87 . that RFP'S were sent out in February, 1987, for mainten- ance of the lake at Seccombe'Lake Park. Only two lake maintenance providers responded. After a review of the two proposals, Marine Biochemist of California, Inc. was determined to be the best provider of maintenance. The total contract costs for the 14 month period will be $18,326. (32) Council Member Estrada made a motion, seconded by Council Member Flores and unanimously carried, that the preparation and execution of a contract for maintenance of the lake at Seccombe Lake Park be authorized; and that the Parks, Recreation and Community Services Department Di- rector enter into a contract agreement with Marine Bioche- mist of California, Inc. for maintenance of the lake at Seccombe Lake Park. REMOVAL OF WEEDS/OEBRIS FROM PRIVATE PROPERTY - AUTHORIZATION TO REVIEW CHAPTER 27 OF THE MUNICIPAL CODE - ESTABLISH A STANDARD COLLECTION PROCEDURE - In a memorandum dated April 8, 1987, Manuel P. Moreno, Jr., Director of Public Services, explained the current two procedures for billing the costs incurred by the City for weed/debris removal from private property, which presently are a source of confusion. He recommended the deletion of Sections 8.27.100, 8.27.110, 8.27.120 and 8.27.130, and that a new Section 8.27.100 be added. Mr. Moreno provided suggested language for the new section. (33) Council Member Quiel made a motion, seconded by Council Member Reilly and unanimously carried, that the request to review Chapter 8 of the Municipal Code regard- ing the establishment of a standard collection procedure for removal of weeds/debris from private property, be re- ferred to the Legislative Review Committee. TAX COLLECTION VERIFICATION/AUDIT MECHANISM - JOHN AUSTIN - MUNICIPAL RESOURCES CONSULTANT - CONTINUED FROM APRIL 6, 1987 This is the time and place continued to for consider- ation of the implementation of a proposed mechanism re- garding a tax collection verification/audit program in- volving Municipal Resource Consultants and the Partnership of John Austin and Allen Charkow. (34) In a memorandum dated February 26, 1987, Warren Knud- son, Director of Finance, provided a report on the pro- posed tax collection verification/audit program. He ex- plained that this type of program assures that sales taxes are properly allocated within the County. The program also assists City staff by providing computer generated sales tax information. Mr. Knudson presented two pricing alternatives, both of which are contingent upon additional sales tax revenues obtained for the City: 1. 35% of additional sales tax revenue obtained for the City. The 35% applies to any back quarters and the first six consecutive reporting quarters following comple- tion of MRC audit (and confirmation by the State). 2. for the same as a. 25% of additional sales tax revenue obtained City. The method of determining the amount is the previously noted. b. $9,000 annually for a sales tax information services system which provides quarterly reports which include sales tax information by business and category and trend information. 16 4/20/87 Mr. Knudson recommended that the second alternative be adopted. The Mayor and Council discussed the cost that would be incurred by the use of the proposed Tax Collection Verification/Audit, and also the benefits that would be derived from the service. They also discussed whether or not the City Clerk's Office might take over the duties of such a program. City Clerk Clark answered questions, stating that given time to study the procedure, she felt she could per- form the duties. However, she explained that the profes- sional firm has attorneys on staff with expertise that would not be available to her staff. RES. 87-130 - RESOLUTION Of THE CITY OF SAN BERNARDINO DESIGNATING MUNICIPAL RESOURCE CONSULTANTS AS THE AUTHORIZED CITY REPRE- SENTATIVE TO EXAMINE SALES AND USE TAX RECORDS, AND DESIGNATING THE DIRECTOR OF FINANCE AND CITY AUDITOR AS THE CITY OFFI- CERS AUTHORIZED TO RECEIVE INFORMATION CONTAINED IN, OR DERIVED FROM, THE SALES AND USE TAX RECORDS. (34) City Clerk Clark read the title of the resolution. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that further reading of the resolution be waived and said reso- lution be adopted. Resolution No. 87-130 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Ab- sent: None. RES. 87-131 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MUNICIPAL RESOURCE CONSUL- TANTS, A PARTNERSHIP OF JOHN AUSTIN AND ALLEN CHARKOW, TO PROVIDE SALES TAX AUDIT AND INFORMATION SERVICES. (34) City Clerk Clark read the title of the resolution. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that further reading of the resolution be waived and said reso- lution be adopted. Resolution No. 87-131 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Ab- sent: None. Council Member Strickler made a motion, seconded by Council Member Quiel and unanimously carried, that the transfer of $2,750 from Account No. 001-092-53706 (Medi- care Benefits) to Account No. 001-121-53150 (Professional- /Contractual Services - Finance Department) be authorized. COUNCIL MEMBERS FLORES, QUIEL EXCUSED Council Members Flores and Quiel left the Council Meeting. 17 4/20/87 REAPPOINTMENTS - SAN BERNARDINO CIVIC CENTER AUTHORITY - MEMBERS HERBERT ADAMS - RICHARD KONKLER - WILLIAM PARKER In a memorandum dated April 15, 1987, David Anderson, Acting Planning Director, explained the background and purpose of the San Bernardino Civic Center Authority which was created on April 27, 1970, under a joint powers agree- ment among the City of San Bernardino, the Redevelopment Agency of the City of San Bernardino and the County of San Bernardino. The following members' terms of office have expired: Herbert Adams, Richard Konkler, William Parker, and it was recommended that they be reappointed. (S-l) Council Member Reilly made a motion, seconded by Council Member Estrada and unanimously carried, to re- appoint San Bernardino Civic Center Authority Members as follows: Herbert Adams, 660 E. Lynwood, San Bernardino, CA 92404 - Term expires April, 1992 Richard Konkler, 119 E. 49th Street, San Bernardino, CA 92404 - Term expires April, 1992 William Parker, 7 Linda Isle, Newport Beach, CA 92660 - Term expires April, 1991 COUNCIL MEMBERS FLORES, QUIEL RETURNED Council Members Flores and Quiel returned to the Council Meeting and took their places at the Council Table. DISCUSSION ONLY - REVIEW OF PLANS NO. 87-26 - TENTATIVE TRACT NOS. 10459, 10460, 10457, 10458, 11291 - EAST OF OLIVE AVENUE - WEST OF PINE AVENUE - NORTH OF BELMONT - SOUTH OF THE MUSCUPIABE LINE City Administrator Schweitzer answered questions regarding the placing of this item on the agenda. (S-2) Council Member Quiel made a motion, seconded by Council Member Frazier and unanimously carried, that the discussion item relating to Review of Plans No. 87-26 be tabled. REQUEST FOR WAIVER OF REQUIREMENT - SUB-SURFACE INSTALLATION OF S.C.E. TRANSMISSION AND DISTRIBUTION LINES - WATERMAN AVENUE PROJECT FRONTAGE - JONATHAN D. SKEITH In an undated letter, Jonathan D. Skeith, E. J. Roberts & Associates, requested a waiver of requirement of sub-surface installation of S.C.E. transmission and dis- tribution lines along with various common pole utilities along Waterman Avenue project frontage. He set forth three points on which he based his request: (35) 1. The understanding that there is currently under consideration a standard which sets the maximum line size at 33KV for underground installation requirements. 2. Cost: a minimum of $200,000, as confirmed with Marie Sevilla, a right-of-way agent with Southern Cali- fornia Edison (S.C.E.) 3. Other developments on Waterman Avenue apparently have not been required to conform to the requirement. Roger Hardgrave, Director of Public Works/City Engi- neer, answered questions regarding the underground utility pOlicy, stating that there will be an automatic exemption 18 4/20/87 for undergrounding 66 KV in a new City ordinance that is being prepared. He stated there are some unclear provi- sions in the present ordinance, and that the proposed ordinance will probably go to the Legislative Review Com- mittee next week. The Mayor and Council discussed the undergrounding of utilities pOlicy and the reason for some exceptions to the policy in various developments in the City. Mr. Skeith, E. J. Roberts & Associates, answered questions, stating that a precedent had apparently been set by allowing exemptions to the undergrounding of util- ities policy in developments along Waterman Avenue. City Attorney Prince answered questions. Earl Roberts, representing the applicant, stated they were ready to pull permits and a continuance of this mat- ter would be a hardship for his client. He also stated that the Public Utilities Commission won't allow under- grounding of anything over 33 KV. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, to ac- cept the waiver of the requirement for sub-surface instal- lation, based on the fact that those are 66 KVA transmis- sion lines, and Southern California Edison Company has notified the City that they do not underground 66 KVA. RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE FINAL MAP FOR SUBDIVISION TRACT NO. 13296, LOCATED ON THE EAST SIDE OF PENNSYLVANIA AVENUE, APPROXIMATELY 506 FEET NORTH OF BASELINE ST.; ACCEPTING THE PUBLIC DEDICATIONS AS SET FORTH ON SAID MAP; AND AUTHORIZING THE EXECUTION OF THE STANDARD FORM OF AGREEMENT FOR THE IMPROVE- MENTS IN SAID SUBDIVISION, WITH TIME FOR PERFORMANCE SPECIFIED. (S-3 ) Council Member Frazier made a motion, seconded by Council Member Quiel and unanimously carried, that said resolution be continued to the afternoon session. (See page 26) SECCOMBE LAKE PARK - MAINTENANCE AND IRRIGATION _ REJECTION OF BIDS AND AUTHORIZATION TO READVERTISE FOR BIDS In a memorandum dated April 14, 1987, Roger Hard- grave, Director of Public Works/City Engineer, explained that bids for maintenance and irrigation at Seccombe Lake Park had been received. The project specifications re- quired a mandatory walk-through of the project and one of the bidders did not attend. The other bidder did not have the required bid bond with the proposal. Therefore, both bidders could and should be disqualified. (S-4) Roger Hardgrave Director of Public Works/City Engi- neer, answered questions, stating that there were three separate bids regarding Seccombe Lake Park: the one being discussed for maintenance and irrigation; and one for electrical services, and one for custodial services, which are not on the agenda today. 19 4/20/87 -l council Member Quiel made a motion, seconded by Council Member Estrada and unanimously carried, that the matter of the bids for maintenance and irrigation at Sec- combe Lake Park be continued to the afternoon session. (See page 25) RECESS MEETING - CLOSED SESSION At 10:46 a.m., Council Member Flores made a motion, seconded by Council Member Strickler and unanimously car- ried, that the Regular Meeting of the Mayor and Common Council recess to a Closed Session pursuant to Government Code Section 54956.9 (al to confer with its attorney re- garding pending litigation which has been initiated for- mally and to which the City is a party. the title of the litigation is Saab v. City of San Bernardino, San Bernar- dino Superior Court No. 234561 (LandTech). (36) CLOSED SESSION At 10:46 a.m., the Closed Session was called to order in the Conference Room of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler; City Attorney Prince, City Clerk Clark, City Administrator Schweitzer. Absent: None. Also present: John Wilson, Deputy City Attorney; Richard Bennecke, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council. ADJOURN CLOSED SESSION At 11: 07 a.m., the Closed Session adjourned to the Regular Meeting of the Mayor and Common Council in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. RECONVENE MEETING At 11: 07 a.m., the Regular Meeting of the Mayor and Common Council reconvened in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler; City Attorney Prince, City Clerk Clark, City Administrator Schweitzer. Absent: None. REDEVELOPMENT AGENCY REGULAR MEETING The Regular Meeting of the Redevelopment Agency was called to order by Chairman Wilcox in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, Cali- fornia. RESIGNATION - DR. DONALD G. CANNAN - UPTOWN CITIZEN'S ADVISORY COMMITTEE In a memorandum dated April 15, 1987, Glenda Saul, Executive Director of the Redevelopment Agency, explained the background and purpose of the Uptown Citizen's Advi- sory Committee, and stated that Dr. Donald Cannan had tendered his resignation from the Committee. A copy of Dr. Cannan's resignation was attached to the memorandum. (R-l) 20 4/20/87 Council Member Flores made a motion, seconded by Council Member Estrada and unanimously carried, to accept Dr. Cannan's resignation with regret and place him as an alternate. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO COMMENDING DR. DONALD G. CANNAN FOR HIS SERVICE AS A MEMBER OF THE UPTOWN CITIZEN'S ADVISORY COMMITTEE. (R-Ib) City Clerk Clark read the title of the resolution. Council Member Flores made a motion, seconded by Council Member Estrada and unanimously carried, that fur- ther reading of the resolution be waived and said resolu- tion be adopted. PUBLIC HEARING - CENTRAL CITY NORTH - REFUNDING, 1982 BOND ISSUE RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE ISSUANCE BY THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO OF ITS $7,400,000 REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CENTRAL CITY NORTH RE- DEVELOPMENT PROJECT AREA, TAX ALLOCATION REFUNDING BONDS, ISSUE OF 1987, AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN CONNECTION THEREWITH. (R-3) City Clerk Clark read the title of the resolution. Chairman wilcox opened the hearing. Glenda Saul, Executive Director of the Redevelopment Agency, explained that because of the change in interest rates, she was recommending that the TEFRA public hearing be held, but that the resolution not be adopted until a more favorable interest rate is available. Jeff Kinsell, Miller and Schroeder, answered ques- tions and explained the reason for the request for re- financing. Mr. Kinsell explained that there would be a net savings of $725,000. Mr. Kinsell further explained that this transaction would provide more borrowing power for the Redevelopment Agency and the total amount of dollars the Agency must pay out would be reduced by about $35,000 a year. Sr. Assistant City Attorney Briggs answered questions regarding a special meeting to adopt the resolution, stat- ing that the matter could be continued indefinitely and that the Chairman could call a meeting when necessary with a 72 hour notice. Council Member Quiel made a motion, seconded by Council Member Estrada and unanimously carried, to close the hearing and continue the item to a meeting at the call of the Chairman. 21 4/20/87 PUBLIC HEARING - SOUTHEAST INDUSTRIAL PARK - REFUNDING OF 1983 BOND ISSUE RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE ISSUANCE BY THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO OF ITS $13,125,000 REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, SOUTHEAST INDUS- TRIAL PARK REDEVELOPMENT PROJECT AREA, TAX ALLOCATION REFUNDING BONDS, ISSUE OF 1987, AND MAKING CERTAIN FINDINGS AND DETERMINA- TIONS IN CONNECTION THEREWITH. (R-4) City Clerk Clark read the title of the resolution. Chairman wilcox opened the hearing. Council Member Quiel made a motion, seconded by Council Member Frazier and unanimously carried, to close the hearing and continue the item to the call of the Chairman. PUBLIC HEARING - CENTRAL CITY NORTH - 1987 BOND ISSUE RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE ISSUANCE BY THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO OF ITS $3,500,000 REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CENTRAL CITY NORTH RE- DEVELOPMENT PROJECT AREA, TAX ALLOCATION BONDS, ISSUE OF 1987, AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. (R-5) City Clerk Clark read the title of the resolution. Chairman Wilcox opened the hearing. Council Member Quiel made a motion, seconded by Council Member Frazier and unanimously carried, that the hearing be closed and that the item be continued to the call of the Chairman. PUBLIC HEARING - SOUTHEAST INDUSTRIAL PARK - 1987 BOND ISSUE RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE ISSUANCE BY THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO OF ITS $3,500,000 REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARD I NO, SOUTHEAST I NDU S TR IAL PARK REDEVELOPMENT PROJECT AREA, TAX ALLO- CATION BONDS, ISSUE OF 1987, AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. (R-6) City Clerk Clark read the title of the resolution. Chairman wilcox opened the hearing. Council Member Quiel made a motion, seconded by Council Member Frazier and unanimously carried, to close the hear ing and continue the i tern to a call of the Chairman. COUNCIL MEMBER QUIEL EXCUSED Council Member Quiel left the Council Meeting. 22 4/20/87 RES. 87-132 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO FOR WEED ABATEMENT SERVICES RELATING TO AGENCY- OWNED PROPERTIES. (R-8B) City Clerk Clark read the title of the resolution. Council Member Strickler made a motion, seconded by Council Member Flores and unanimously carried, that fur- ther reading of the resolution be waived and said resolu- tion be adopted. Resolution No. 87-132 was adopted vote: Ayes: Council Members Estrada, Maudsley, Frazier, Str ickIer. Noes: Council Member Quiel. by the following Reilly, Flores, None. Absen t: COUNCIL MEMBER QUIEL RETURNED Council Member Quiel returned to the Council Meeting and took his place at the Council Table. CENTRAL CITY SOUTH - ROGER HARMON MOTORS - AUTHORITY TO ACQUIRE In a memorandum dated April 16, 1987, Glenda Saul, Executive Director of the Redevelopment Agency, explained that the Redevelopment Staff and Redevelopment Committee are recommending that the Agency acquire the E Street dealership of Roger Harmon Motors which would assist their relocation to the San Bernardino Auto Plaza. (RS-3b) Council Member Strickler made a motion, seconded by Council Member Estrada and unanimously carried, to direct the City Attorney to prepare a resolution approving the conveyance of City-owned land identified as Parcel No. 136-11-05 to the Redevelopment Agency. RECESS MEETING At 11:55 a.m., Council Member Flores made a motion, seconded by Council Member Strickler and unanimously car- ried, that the Regular Meeting of the Mayor and Common Council recess until 2:00 p.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, Cali- fornia. RECONVENE MEETING At 2:07 p.m.. the Regular Meeting of the Mayor and Common Council reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Flores, Maudsley, Strickler; City Attor- ney Prince, City Clerk Clark, City Administrator Schweitzer. Absent: Council Members Quiel, Frazier. APPOINTMENT - POLICE COMMISSION - JOHN N. MARTIN Pursuant to his memorandum dated April 15, 1987, Council Member Maudsley made a motion, seconded by Council Member Flores and unanimously carried, that the appoint- ment of John N. Martin, 3722 Palm Crest Drive, Highland, CA 92346, to the Police Commission, representing the Fourth Ward, be confirmed. (A-I) City Clerk Clark administered the Oath of Office to Mr. Martin. 23 4/20/87 r . APPOINTMENT - PLANNING COMMISSION - JAMES M. LINDSETH Pursuant to his memorandum dated April 15, 1987, Council Member Maudsley made a motion, seconded by Council Member Flores and unanimously carried, that the appoint- ment of James M. Lindseth, 3715 Palm Crest Drive, High- land, CA 92346, to the Planning Commission, representing the Fourth Ward, be confirmed. (A-I) City Clerk Clark administered the Oath of Office to Mr. Lindseth. COUNCIL MEMBER FRAZIER RETURNED Council Member Frazier returned to the Council Meet- ing and took his place at the Council Meeting. APPEAL - PLANNING COMMISSION'S DENIAL - VARIANCE NO. 86-32 - EXCESS WALL SIGNAGE - 1630 AND 1680 SOUTH "E" STREET - SANVISTA DEVELOPMENT COMPANY - CONTINUED FROM MARCH 9, 1987 This is the time and place continued to for consider- ation of an appeal filed by Dean D. Davison, Principal, Sanvista Development Company, on the Planning Commission's denial for Variance No. 86-32, to allow the construction of wall signage on three sides of two buildings in excess of the maximum number of permitted wall signs and overall sign area. The property is located at 1630 and 1680 South "E" Street. (39) David Anderson, Acting Planning Director, explained that at the Planning Commission meeting of April 7, 1987, the appellant modified his request, to exclude the south- erly single occupant building from the requested variance, in favor of the northerly multi-tenant building. The Planning Commission recommended denial of the request. Mr. Anderson stated that in view of the proposed modification, there appears to be adequate justification of the approval of the requested variance. Mayor wilcox opened the hearing. An overhead slide presentation was made. Attorney W. R. Holcomb, representing the appellant, answered questions regarding continued compliance with the sign ordinance, stating that the buildings and stores will be leased out to separate tenants and it would be impos- sible to guarantee that the tenants would always be in compliance with City ordinances. Council Member Frazier made a motion, seconded by Council Member Strickler and unanimously carried, that the hearing be closed, the appeal be approved, including the positive findings of fact as presented by the appellant, and that the decision of the Planning Commission be re- jected. Council Member Frazier made a motion, seconded by Council Member Flores and unanimously carried, to support a Planning Commission workshop to address the signage issue relating to the Freeway and "E" Street orientation. COUNCIL MEMBER QUIEL RETURNED Council Member Quiel returned to the Council Meeting and took his place at the Council Table. 24 4/20/87 GENERAL PLAN AMENDMENT NO. 86-5 - DESIGNATION FROM HIGH DENSITY RESIDENTIAL TO ADMINISTRATIVE- PROFESSIONAL - SOUTH OF 7TH STREET - BETWEEN MT. VIEW AND ARROWHEAD AVENUES In a memorandum dated April 10, 1987, David Anderson, Acting Planning Director, stated that at the meeting of April 7, 1987, the Planning Commission recommended approv- al of General Plan Amendment No. 86-5, Alternative III, Figure 5. The Negative Declaration for environmental impact was also recommended for approval. The request for the General Plan Amendment to change General Plan designa- tion from High Density Residential to Administrative- Professional was made by Arthur Marconi, P. O. Drawer "PH, Adelanto, CA 92301. The subject property is a 1.6 acre site located south of Seventh Street, between Mountain View and Arrowhead Avenues. The Study Area has been ex- panded to include an area bounded by Fifth and Eighth Streets and by "D" Street and Sierra way. (40) David Anderson, Acting Planning Director, answered questions. Council Member Estrada made a motion, seconded by Council member Reilly and unanimously carried, to approve the findings and the recommendation of the Planning Com- mission; to approve the responses to comments and to adopt the Negative Declaration for environmental impact which has been reviewed and considered. SECCOMBE LAKE PARK - MAINTENANCE AND IRRIGATION - REJECTION OF BIDS AND AUTHORIZATION TO READVERTISE FOR BIDS - CONTINUED FROM EARLIER IN THE MEETING This is the time and place continued to for consider- ation of the rejection of bids and authorization to re- advertise for bids for maintenance and irrigation at Sec- combe Lake Park. (See page 19) (S-4) In a memorandum dated April 14, 1987, Roger Hard- grave, Director of Public Works/City Engineer, stated that bids had been received for maintenance and irrigation services at Seccombe Lake Park. The project specifica- tions required a mandatory walk-through of the project and one of the bidders did not attend. The other bidder did not have the required bid bond with the proposal. as a result, both bidders could and should be disqualified. City Administrator Schweitzer explained that the bid for the maintenance and irrigation services for Seccombe Lake Park was entirely separate from the bids for elec- trical services and custodial services. 'The latter two bids will be discussed at the next Council meeting. He further stated that if further discussion was going to be held concerning the bid for maintenance and irrigation services, that it be done in closed session, under threat of a lawsuit. Roger Hardgrave, Director of Public Works/City Engi- neer, answered questions regarding the use of City forces for maintenance at Seccombe Lake Park. Council Member Estrada made a motion, seconded by Council Member Reilly, that the bids for the maintenance of landscaping and irrigation at Seccombe Lake Park, in accordance with Plan No. 7172 be rejected and authoriza- tion given to readvertise for bids. 25 4/20/87 The motion carried by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Quiel, Frazier, Strickler. Noes: None. Absent: None. Abstain: Council Member Maudsley. RES. 87-133 - RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE FINAL MAP FOR SUBDIVISION TRACT NO. 13296, LOCATED ON THE EAST SIDE OF PENNSYLVANIA AVENUE, APPROXI- MATELY 506 FEET NORTH OF BASELINE ST.; ACCEPTING THE PUBLIC DEDICATIONS AS SET FORTH ON SAID MAP; AND AUTHORIZING THE EXECUTION OF THE STANDARD FORM OF AGREEMENT FOR THE IMPROVEMENTS IN SAID SUBDIVISION, WITH TIME FOR PERFORMANCE SPECIFIED. (Continued from earlier in the meeting. See page 19) (S-3 ) City Clerk Clark read the title of the resolution. Council Member Frazier made a motion, seconded by Council Member Strickler and unanimously carried, that further reading of the resolution be waived and said reso- lution be adopted. Resolution No. 87-133 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Ab- sent: None RES. 87-134 - RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AND ADOPTING THE FIND- INGS OF FACT IN THE MATTER OF THE REQUEST FOR EXEMPTION OF LANDTECH, INC. FROM THE PAYMENT OF SCHOOL IMPACTION FEES. (36) City Clerk Clark read the title of the resolution. Council Member Quiel made a motion, seconded by Council Member Estrada and unanimously carried, that fur- ther reading of the resolution be waived. City Attorney Prince answered questions regarding changes to the resolution by interdelineation. Council Member Reilly made a motion, seconded by Council Member Maudsley, that said resolution be adopted as amended by interdelineation, so that Paragraph 6, page 2 reads as follows: "6. "Recorded" as used in the above- cited provision means that where the evidence of such financing is normally recorded in the office of the County Recorder, e.g. bond financing or, that documents presented evidenced firm commitment prior to September 19, 1985. Resolution No. 87-134 was adopted by the following vote: Ayes: Council Members Reilly, Flores, Maudsley, Quiel, Frazier, Strickler. Noes: None. Absent: None. Abstain: Council Member Estrada. RECESS MEETING - CLOSED SESSION At 2:50 p.m., Council Member Estrada made a motion, seconded by Council Member Flores and unanimously carried, that the Regular Meeting of the Mayor and Common Council recess to a Closed Session pursuant to Government Code Section 54956.9 (a) to confer with its attorney regarding pending litigation which has been initiated formally and to which the City is a party. The title of the litigation is ~l!y-of San Bernardino v. San Manuel Band of Mission .!.ndians,~---9J:., Case U. S. District Court No. 85-6899 W.J.S. BX. 26 4/20/87 CLOSED SESSION The Closed Session was called to order by Mayor wilcox in the Conference Room of the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, Cali- fornia. ROLL CALL Roll Call was taken with the following being present: Mayor Wilcox; Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler; City Attorney Prince, City Administrator Schweitzer. Absent: City Clerk Clark. Also present: Richard Bennecke, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council. ADJOURN CLOSED SESSION AT 3:07 p.m., the Closed Session adjourned to the Regular Meeting of the Mayor and Common Council in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. RECONVENE MEETING The Regular Meeting of the Mayor and Common Council reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Flores, Maudsley, Quiel, Frazier, Strickler; City Attorney Prince, City Clerk Clark, City Administrator Schweitzer. Absent: None. WASTE TO ENERGY PLANT TO BE CONSTRUCTED AT THE MILLIKEN LANDFILL SITE IN ONTARIO - DAVID L. SOKOL - PRESIDENT - OGDEN PROJECTS, INC. Tim Kelly, Director of Engineering and Contract Ser- vices, San Bernardino County, presented slides and ex- plained the problems of San Bernardino County regarding the increasing urgency of providing new alternatives of disposing of solid waste. He explained the use of land- fill sites within the County, and stated that there is a decreasing amount of land available, unfavorable soil conditions, and potential long term environmental con- cerns. Mr. Kelly cited costs of disposing of solid waste which are anticipated to increase. (41) Ross Berlin, General Manager of West Coast Project Implementation for Ogden Martin Systems, explained that Johns Phillips, Vice President for Ogden Martin Systems, who was bringing a portion of the video presentation, had been delayed. Mr. Berlin stated that there are over 135 Martin plants in operation around the word, and three in the United States: Hillsboro County, Florida; Tulsa, Oklahoma; and Marion County, Oregon, which has been in full opera- tion since June, 1986. A video was presented which showed the Marion County, Oregon plant in operation and described its functions. Mr. Berlin answered questions about the video presen- tation, stating that the plant in Oregon handles 550 tons of solid waste per day. He stated that the resulting ash from the operation is used in cinder block, which wears well, and also in road ways. The metal particles in the 27 4/20/87 ash make the finished product more durable. The burning process reduces the weight of the trash by 90% and the volume by approximately 85%. Mr. Berlin explained that San Bernardino County is currently producing 1.4 million tons of trash a year. The Ogden Martin system is not a complete solution, but could dispose of up to 40% of the County's waste. It is antici- pated that construction of the County plant will commence by the end of this year. He also explained how electri- city generated in the plants is sold back to Southern California Edison Company. No official action was taken. COUNCIL MEMBERS QUIEL AND FRAZIER EXCUSED Council Members Quiel and Frazier left the Council Meeting. CITY CLERK CLARK EXCUSED At 4:05 p.m., City Clerk left the Council Meeting and was replaced by Deputy City Clerk Reese. ADJOURN MEETING At 4:05 p.m., Council Member Estrada made a motion, seconded by Council Member Reilly and unanimously carried, that the meeting be recessed to 9:00 a.m., on Tuesday, April 21, 1987, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. r~/%&:I44W / Ci ty Clerk ~~ CZ:~ No. of Items: 60 No. of Hours: 5 28 4/20/87