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HomeMy WebLinkAbout07-22-1985 Minutes City of San Bernardino, California July 22, 1985 . This is the time and place heretofore set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at the Adjourned Regular Meeting held on Thursday, July 18, 1985, at 6:47 p.m., at the Monterey Conference Center, One portola Plaza, Monterey, California 93940. The City Clerk has caused to be posted the Order of Adjournment of said Meeting held on Thursday, July 18, 1985, at 6:47 p.m., and has on file in the office of the City Clerk an affidavit of said posting together with a copy of said order which was posted on Friday, July 19, 1985, at the hour of 10:00 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. . The Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor Wilcox at 9:06 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. INVOCATION The Invocation was Scott, Pastor of the Home given by the Reverend of Neighborly Service. Andrew PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by members of Girl Scout Troop 591. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Hernandez, Marks, Frazier, Strickler; City Attorney Prince, City Clerk Clark, City Administrator Matzer. Absent: Council Member Quiel. . APPEAL HEARING - PLANNING COMMISSION'S DECISION - DENIAL - CONDITIONAL USE PERMIT NO. 85-20 - MINI- SPACE STORAGE FACILITY - FOOTHILL BLVD. - CONTINUED FROM JULY 15, 1985 This is the time and place continued to for a hearing to consider an appeal filed by Hendrix Engineering & Asso- ciates on the Planning Commission's decision of denial of Conditional Use Permit No. 85-20, to permit a 59,210 square foot mini-space storage facility in the C-3A Limit- ed General Commercial Zone on 2.53 acres having a frontage of approximately 200 feet on the south side of Foothill Blvd., west of Macy Street. (1) The appeal hearing of Conditional Use Permit No. 85-20 was continued from the previous meeting in order to allow the participants to come to an agreement on the conditions. Wayne Hendrix, representing the developer, stated that his client is in agreement with the conditions that have been recommended by the Planning Director. Tommy Thompson, representing William Slaggert, spoke. . Council Member Marks made a motion, seconded by Council Member Hernandez and unanimously carried, that the hearing be closed, the decision of the Planning Commission be reversed and the appeal be granted, subject to the following conditions: . 1. Landscaping in front area setback is to be a minimum of 15 feet from property line. A five foot landscaped side yard setback shall be installed along residentially developed prop- erty line to the east. Landscaped areas along Foothill Boulevard shall incorporate the use of mounding and shall incorporate specimen trees as part of the plan. 2. All exteriors shall be modified to utilize a slump stone exterior or its equivalent to pro- vide a more aesthetically pleasing structure. All buildings shall have either a gable roof or mansard roof. 3. Solid decorative fencing shall be provided along the perimeter of the project. Wrought iron fencing may be incorporated along Foothill Boulevard. 4. All drive aisles shall be a minimum of 24 feet in width. Twelve off-street parking spaces shall be required. . 5. Applicant shall be required to complete all requirements imposed by the City Engineering Division. 6. Location of any free standing illuminated sign shall be on the extreme westerly property line away from the residential property. 7. The above requirements will require extensive redesign of the plan. It is recommended that a building be designed parallel to Foothill Boulevard to break away the visual impact of long straight building. PROTEST HEARING - ASSESSMENT DISTRICT NO. 956 - PROPOSED MAINTENANCE - LANDSCAPING - CARNEGIE DRIVE AREA - CONTINUED FROM JULY 15, 1985 This is the time and place continued to for a protest hearing regarding Assessment District No. 956, for pro- posed maintenance of landscaping in the Carnegie Drive area. (2) . Evelyn Brier, who owns property within the proposed district, submitted a written request for exclusion. RESOLUTION OF THE CITY OF SAN BERNARDINO FINDING AND DETERMINING THAT THE PUBLIC CONVENIENCE AND NECESSITY REQUIRE THE PRO- POSED MAINTENANCE OF LANDSCAPING IN THE AREA OF CARNEGIE DRIVE, CREATING AN ASSESS- MENT DISTRICT TO COVER THE COSTS OF SAID MAINTENANCE, KNOWN AS ASSESSMENT DISTRICT NO. 956, ORDERING THE WORK AND THAT THE SPECIAL ASSESSMENT, INVESTIGATION AND LIMI- TATION ACT OF 1931 SHALL NOT APPLY. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ACCEPTANCE OF AN AGREEMENT AND COVENANT RUNNING WITH THE LAND FROM EVELYN P. BRIER PROVIDING FOR THE MAINTAIN- ING OF LANDSCAPING TO BE INSTALLED BY AS- SESSMENT DISTRICT NO. 956. . Gene R. Klatt, Assistant City Engineer, was present and referred to his memorandum dated July 18, 1985, in which he stated that staff is requesting that the property 2 7/22/85 . owned by Evelyn Brier with a null assessment. for this request. remain in the Assessment District Mr. Klatt explained the reasons Enos Reid, representing Evelyn Brier, spoke in oppo- sition to the Assistant City Engineer's recommendation and urged the Council to adopt an agreement to require Mrs. Brier to maintain her landscaping at the same level as the property in the Assessment District. Verne Nadeau, Sr. Real Property Specialist, Engineer- ing Division, answered questions regarding the Engineering Division's recommendation that the property remain in the Assessment District with a null assessment. Council Member Estrada made a motion, seconded by Council Member Frazier and unanimously carried, that the public hearing on Assessment District No. 956 be continued to the afternoon session. (See Page 7) COUNCIL MEMBERS ESTRADA, REILLY EXCUSED Council Members Estrada and Reilly left the Council Meeting. . RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ARTHUR SHOOTER ASSO- CIATES, INC., FOR LANDSCAPE IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 961, PARK CENTRE. (Continued from July 15, 1985) (3) In a memorandum dated July 18, 1985, Gene R. Klatt, Assistant City Engineer, explained the background of the proposed resolution and stated that it was staff's recom- mendation that said resolution be continued to the Council Meeting of August 5, 1985, to provide time for review and evaluation. Council Member Strickler made a motion, seconded by Council Member Frazier and unanimously carried, that said resolution be continued to Monday, August 5, 1985, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. . COUNCIL MEMBERS ESTRADA, REILLY RETURNED Council Members Estrada and Reilly returned to the Council Meeting and took their places at the Council Table. RES. 85-281 - RESOLUTION OF THE CITY OF SAN BERNARDINO DETERMINING THE AMOUNT OF PROP- ERTY TAX REVENUES TO BE EXCHANGED BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY OF SAN BERNARDINO RESULTING FROM THE JURIS- DICTIONAL CHANGE DESCRIBED BY LAFC NO. 2323 AND REPEALING RESOLUTION NO. 85-148. (NORTH OF JUNE STREET, WEST OF CAJON BLVD.) (4) The City Clerk read the title of the resolution. Council Member Frazier made a motion, seconded by Council Member Quiel and unanimously carried, that further reading of the resolution be waived and said resolution be adopted. . Resolution No. 85-281 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Marks, Quiel, Frazier, Strickler. Noes: None. Absent: None. 3 7/22/85 . RES. 85~282 ~ RESOLUTION OF THE CITY OF SAN BERNARDINO INITIATING PROCEEDINGS AND SET~ TING A HEARING FOR ANNEXATION, PROPOSED DISTRICT NO. 338 (LAFC NO. 2323). (NORTH OF JUNE STREET, WESTERLY OF CAJON BLVD. (5) The City Clerk read the title of the resolution. Council Member Frazier made a motion, seconded by Council Member Hernandez and unanimously carried, that further reading of the resolution be waived and said reso- lution be adopted. Resolution No. 85-282 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Marks, Quiel, Frazier, Strickler. Noes: None. Absent: None. COUNCIL MEMBER MARKS EXCUSED Council Member Marks left the Council Meeting. . RES. 85-283 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNAR- DINO APPROVING AN AGREEMENT OF COOPERATION BETWEEN THE CITY OF SAN BERNARDINO AND THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO AND AUTHORIZING AND DIRECTING THE EXECUTION THEREOF. (R-3) The City Clerk read the title of the resolution. Council Member Quiel made a motion, seconded by Council Member Frazier and unanimously carried, that fur- ther reading of said resolution be waived. Council Member Quiel made a motion, seconded by Council Member Strickler, that said resolution be adopted. Resolution No. 85-283 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Quiel, Frazier, Strickler. Noes: None. Absent: Council Member Marks. . PHONE ALERT LEAGUE (PAL) PROGRAM - DISCUSSION This is the time and place set for a discussion re- garding the phone Alert League (PAL) Program. (6) Annie Ramos, Director of Parks, Recreation and Com- munity Services, answered questions regarding the recom- mendation that the Phone Alert Program (PAL) be terminat- ed. A report dated July 10, 1985 from Anne Rhodes, Super- intendent of Community Services, concerning the PAL Pro- gram, was presented and discussed. Council Member Reilly made a motion, seconded by Council Member Quiel and unanimously carried, that the Council accept the recommendation of the Parks, Recreation and Community Services Department and allow the agreement with Phone Alert Program (PAL) to expire on July 31, 1985. . REIMBURSEMENT TO COUNCIL BUDGET FROM REDEVELOPMENT AGENCY BUDGET In a memorandum dated July 18, 1985, directed to Council Member Strickler, City Administrator Matzer pre- sented a report on City Council expenses chargeable to the Redevelopment Agency. The report is based on information provided by Council staff and the 1985/86 Budget. 4 7/22/85 The cost breakdown is as follows: council Expenses: (based on 20% of total available time spent on RDA programs and activities): . Local Travel/Meeting Expense Conference Meeting Expense Telephone (Council Residences) $ 8,820 3,270 420 Sub Total $12,510 Staff Support Expense: (based on 15% of total available time spent on RDA related activities): Salaries and Benefits Materials, Services & Supplies for General Office $34,000 5,950 Sub Total $39,950 $52,460 TOTAL EXPENSES CHARGEABLE TO RDA ($52,460 represents approximately 16% of the total Council budget of $329,726.) . The City Administrator explained how he prepared the analysis and answered "No" when asked if he accounted for time the Redevelopment Agency spends on City business. After discussion, Council Member Strickler made a motion, seconded by Council Member Quiel and unanimously carried, that the City Administrator be directed to meet with the Executive Director of the Redevelopment Agency (RDA) to review the memorandum from the City Administrator regarding expenses of the Council Office proposed to be charged to RDA, and to consider expenses the RDA incurs when providing services to other City departments. Both are to agree on a figure and report back to the Council on August 5, 1985. RECESS MEETING At 11:00 a.m., Council Member Quie1 made a motion, seconded by Council Member Strickler and unanimously car- ried, that the Adjourned Regular Meeting be recessed until 1:30 p.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. . RECONVENE MEETING At 1:40 p.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino, California, reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Hernandez, Frazier, Strickler; City Clerk Clark, City Administrator Matzer. Absent: Council Mem- bers Marks, Quie1; City Attorney Prince. PARKS, RECREATION AND COMMUNITY SERVICES BUDGET - CONTINUED FROM JULY 27, 1985 This is the time and place continued to for review of the 1985/86 fiscal year budget for the Parks, Recreation and Community Services Department. . Annie Ramos, Director, Parks, Recreation and Communi- ty Services Department presented the proposed budget and answered questions regarding car expenses and part-time employees. 5 7/22/85 COUNCIL MEMBER QUIEL ARRIVED At 2:50 p.m., Council Member Quiel arrived at the Council Meeting and took his place at the Council Table. . James L. Parker, Park Maintenance Supervisor, an- swered questions regarding parks supervisors and leadmen, the division of work by quadrants and the salaries of various superintendents and supervisors. The Council discussed whether a manpower or manage- ment study should be done on the Parks, Recreation and Community Services Departments or other departments in the City. Council Member Quiel made a motion, seconded by Council Member Strickler, that the City Administrator be directed to prepare and distribute an RFP for a management study of the Department of Parks, Recreation and Community Services. The motion carried by Council Members Estrada, Strickler. Noes: Council Council Member Marks. the following vote: Ayes: Reilly, Quiel, Frazier, Member Hernandez. Absent: . PARK MAINTENANCE - WEEKEND COVERAGE In a memorandum to Mayor Wilcox, dated July 19, 1985, Annie Ramos, Director of Parks, Recreation and Community Services, presented a report on an increase in weekend coverage in park maintenance. Ms. Ramos explained the problems of providing weekend and holiday maintenance at parks and gave two alternatives for providing this type of maintenance: 1. Hire additional full-time personnel. 2. Hire part-time personnel with full-time supervision. Annie Ramos, Director of Parks, Recreation and Com- munity Services, recommended Alternative No.1. . After discussion, Council Member Reilly made a mo- tion, seconded by Council Member Quiel and unanimously carried, that the City Administrator be directed to review the Weekend Coverage Park Maintenance Report prepared by Annie Ramos, Director of Parks, Recreation and Community Services, and to prepare an alternate report showing where additional personnel may not be needed through the use of rotation of employees or rotation of hours worked. Annie Ramos, Director of Parks, Recreation and Com- munity Services and John Kramer, Recreation Superinten- dent, answered questions regarding recreation centers. Council Member Quiel made a motion, seconded by Council Member Strickler, to approve the Parks, Recreation and Community Services Budget, subject to final review. The motion carried by the following vote: Ayes: Council Members Reilly, Hernandez, Quiel, Frazier, Strickler. Noes: Council Member Estrada. Absent: Council Member Marks. . PUBLIC WORKS BUDGET Gene Klatt, Assistant City Engineer, presented the proposed budget for the Public Works/Engineering Depart- ment. 6 7/22/85 Assistant City Engineer Klatt answered questions regarding storm drains on Mt. Vernon, map checking, per- sonnel and the request for eight additional positions. . City Administrator Matzer explained why he was not in favor of increasing the number of positions in the City Engineering Department. The Council discussed the delay for engineering in- spection and whether they should contract out for ser- vices. Counc i 1 Member Re ill y made a mot i on, seconded by Council Member Quiel and unanimously carried, to direct the City Administrator to meet with the City Engineer and other departments and formulate a list of items that can be contracted out. Assistant City Engineer regarding Sandbag funding, street construction fund. Klatt freeway answered questions off-ramps and the Wayne Overstreet, Superintendent, Public Buildings, answered questions regarding the Central City Mall secur- ity. . PROTEST HEARING - ASSESSMENT DISTRICT NO. 956 - PROPOSED MAINTENANCE - LANDSCAPING - CARNEGIE DRIVE AREA - CONTINUED FROM EARLIER IN THE MEETING This is the time and place continued to for a protest hearing regarding Assessment District No. 956, for pro- posed maintenance of landscaping in the Carnegie Drive area. (See Page 2) (2) A protest has been filed by Evelyn Brier who has requested exclusion from the district. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the hearing be closed. . Council Member Hernandez made a motion, seconded by Council Member Estrada and unanimously carried, that the protests being heard and considered, the hearing be closed; that the Mayor and Council find and determine that the public convenience and necessity require the proposed maintenance of landscaping in the Carnegie Drive area; that the boundaries of the district be changed to reduce the size of the district by excluding those proper- ties known as Assessor's Parcel Nos. 281-351-03, 281-351-04, 281-351-05; and that the Special Assessment, Investigation and Limitation Act of 1931 shall not apply. RES. 85-284 - RESOLUTION OF THE CITY OF SAN BERNARDINO FINDING AND DETERMINING THAT THE PUBLIC CONVENIENCE AND NECESSITY REQUIRE THE PROPOSED MAINTENANCE OF LANDSCAPING IN THE AREA OF CARNEGIE DRIVE, CREATING AN ASSESSMENT DISTRICT TO COVER THE COSTS OF SAID MAINTENANCE, KNOWN AS ASSESSMENT DIS- TRICT NO. 956, ORDERING THE WORK AND THAT THE SPECIAL ASSESSMENT, INVESTIGATION AND LIMITATION ACT OF 1931 SHALL NOT APPLY. The City Clerk read the title of the resolution. . Council Member Hernandez made a motion, seconded by Council Member Estrada and unanimously carried, that fur- ther reading of the resolution be waived and said resolu- ti on be adopted. 7 7/22/85 ! Resolution No. 85~284 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Quiel, Frazier, Strickler. Noes: None. Absent: Council Member Marks. . RES. 85-285 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ACCEPTANCE OF AN AGREEMENT AND COVENANT RUNNING WITH THE LAND FROM EVELYN P. BRIER PROVIDING FOR THE MAINTAINING OF LANDSCAPING TO BE INSTALLED BY ASSESSMENT DISTRICT NO. 956. The City Clerk read the title of the resolution. Council Member Hernandez made a motion, seconded by Council Member Estrada and unanimously carried, that fur- ther reading of the resolution be waived and said resolu- tion be adopted. vote: Quiel, Member Resolution No. 85-285 was adopted by the following Ayes: Council Members Estrada, Reilly, Hernandez, Frazier, Strickler. Noes: None. Absent: Council Marks. . COUNCIL MEMBER FRAZIER EXCUSED Council Member Frazier left the Council Meeting. "E" STREET BRIDGE Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that staff be directed to prepare a report on what it will cost to do the necessary street work on "E" Street from the Santa Ana River Bridge to Baseline. The report is to be broken out into three segments: the costs for Baseline to Rialto Avenue, Rialto Avenue to Mill Street, and Mill Street to the Bridge. PUBLIC WORKS BUDGET - APPROVAL Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the Public Works Budget be approved, subject to final review and approval. COUNCIL MEMBER FRAZIER RETURNED Council Member Frazier returned to the Council Meet- ing and took his place at the Council Table. . ASSESSMENT DISTRICT - WIDENING OF SOUTH "E" STREET BRIDGE Council Member Hernandez made a motion, seconded by Council Member Quiel and unanimously carried, that the Real Property staff be instructed to do a preliminary study on forming an assessment district for the widening of the South "E" Street Bridge. PLANNING DEPARTMENT BUDGET Frank Schuma, Planning Director, presented the Plan- ning Department Budget and spoke regarding the need to revise the General Plan. Planning Director Schuma answered questions regarding the request for an additional intermediate clerk typist and the delays in moving and processing projects through Planning. . Council Member Estrada made a motion, seconded by Council Member Frazier, to include an additional inter- mediate clerk typist position in the Planning Department's budget and to approve the budget, subject to final review. 8 7/22/85 Planning Director Schuma answered questions regarding the clerical staffing needs. . Council Member Quiel made a substitute motion, seconded by Council Member Strickler, to increase the Planning Department Budget by $14,500 to cover the cost of temporary clerk typist services and approve the budget, subject to final review. The substitute motion carried by the following vote: Ayes: Council Members Reilly, Quiel, Frazier, Strickler. Noes: Council Members Estrada, Hernandez. Absent: Council Member Marks. COUNCIL MEMBER HERNANDEZ EXCUSED Council Member Hernandez left the Council Meeting. ANIMAL CONTROL BUDGET Paul Turner, Director of Animal Control, presented the Animal Control Department Budget. Council Member Strickler made a motion, seconded by Council Member Reilly, and unanimously carried, that the Animal Control Department Budget be approved, including improvements to a euthanasia room. . ADJOURNMENT At 5:15 p.m., Council Member Strickler made a motion, seconded by Council Member Quiel and unanimously carried, that the meeting be adjourned to 9:00 a.m., on Monday, July 29, 1985, in the Redevelopment Agency Board Room, Third Floor, City Hall, 300 North "0" Street, San Bernar- dino, California. ~;z- r.#??///1?/, /~V / City Clerk . . 9 7/22/85