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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
LINN LIVINGSTON
Subject: IMPLEMENTATION OF THE
PROPOSED PARKS, RECREATION &
COMMUNITY SERVICES
DEPARTMENT REORGANIZATION
Dept:
HUMAN RESOURCES
Date: JULY 7,2005
MICC Meeting Date: JULY 18, 2005
Synopsis of Previous Council Action:
On November 17, 2003, the Mayor and Common Council approved the implementation
of the proposed Parks, Recreation & Community Services reorganization.
On July 11, 2005, the Personnel Committee recommended this item for approval.
Recommended Motion:
Approve the proposed reorganization in the Parks, Recreation & Community Services
Department and the following motions:
1.
Reclassify Parks Project Manager, Range 4463, $4,469-$5,432/month to Parks
Superintendent, Range 4515, $5,792-$7,040/month.
Add Recreation Superintendent, Range 4515, $5,792-$7,040/month.
Adjust the salary range by 10% for Administrative Services Manager from Range 4466,
$4,536-$5,514/month to Range 4485, $4,987-$6,062/month.
Leave Assistant Director position unfunded. _~)..
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2.
3.
4.
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Signature <J
Contact person:
Linn Livinqston
Phone:
384-5161
Supporting data attached:
Ward:
Yes
FUNDING REQUIREMENTS:
$6,093
Amount:
Source: (Accl. No.)
(Accl. Description)
Finance:
Council Notes:
Agenda Item NO.---3D
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Implementation of the proposed Parks, Recreation & Community Services Department
Reorganization.
Background:
Two years ago, the Mayor and Common Council approved a Department reorganization that
primarily addressed staffing within the Parks, Recreation and Cemetery Divisions. The result of
that plan also included streamlining management staff to achieve some minimal cost savings.
Since that time, the management structure of the Department has been under increasing strain
due to increased demands on the Park maintenance and development areas and new contract
management responsibility in the Recreation and Community Services areas. As a result, the
Director has developed a new management staffing plan that provides more direct oversight of
these areas, while providing a sustainable management structure for future growth. The primary
request in this plan is the reconstitution of the Park Superintendent and Recreation
Superintendent positions. This will result in more effective management oversight over the two
Divisions.
Reclassifv Park Proiect Manager to Park Superintendent
Weare recommending the reclassification of the Park Projects Manager posItIOn to Park
Superintendent. The Parks Division has not been led by a Division manager over the last three
years. Coordination of various projects within the Division was assumed by the Director due to
the various responsibilities of the five (5) supervisors within the Division. In that time, the level
of oversight and efficiency of our Park maintenance efforts has suffered. A Park Superintendent
will be able to streamline decision making and react in a more timely manner to issues that
require division-wide coordination. The current Park Projects Manager has served previously as
interim Parks Superintendent and would be effective in this new role.
Add Recreation Superintendent
We are recommending the addition of a Recreation Superintendent position. There have been
fundamental changes in the Recreation Division including contract administration, revenue-
based programming, staffing and hours of operation. The Recreation Superintendent will provide
stronger accountability from the Senior Recreation Supervisors and other Division staff, while
providing direct contract administration for our outsourcing agreements. Cost recovery
programming, increased collaborative service delivery and outreach programming to new
residential areas will be additional areas of focus for this professional manager. Outside
recruitment will be necessary to fill this position.
Provide 10% Range Adiustment for Administrative Services Manager
The current duties of the Administrative Services Manager exceed those of the Senior
Administrative Analyst classification. Currently, the salary range for the Senior Administrative
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Analyst is approximately 5% more than the salary range for Administrative Services Manager.
We are proposing a 10% range adjustment to increase the Administrative Services Manager 5%
above the Senior Administrative Analyst. In addition to listed duties, the incumbent is
responsible for serving as Director in an acting capacity at Council meetings, agenda briefings
and commission meetings, drafting and implementing department policy, procedure and work
rules, establishing administrative procedures that result in increased work efficiency and
representing the Director at various department advisory board and non-profit partner meetings.
This classification also exists in the Finance Department; however, the incumbent's salary is
within the proposed salary range resulting in no additional cost at this time.
Leave Unfunded Position of Assistant Director
This position is requested to remain unfunded so the funds currently allocated to this position
would be available to fund the cost of the Recreation Superintendent position.
Financial Impact:
To realize these recommendations, the following adjustments need to be made to the FY 04-05
budget, in addition to the position reclassifications outlined above:
Reclassifv Park Proiect Manager to Park Superintendent:
Budgeted 2005-06
Salary $67,560
Benefit 19.371
Total $86,931
Proposed
Salary $74,238
Benefit 20,456
Total $94,694
Create the Recreation Superintendent:
Proposed
Salary $74,238
Benefit 20,720
Total $94,958
Range Adiustment for Administrative Services Manager Classification (10%)
Incumbents will be placed at the step closest to their existing salary with minimal financial
impact.
Delete the Assistant Director of Parks, Recreation & Community Services:
Budgeted 2005-06
Salary $74,880
Benefit 21.748
Total $96,628
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Total Cost for Proposal:
$6,093
The cost will be absorbed by the Department.
Recommendations:
Approve the proposed reorganization III the Parks, Recreation & Community Services
Department and the following motions:
I. Reclassify Parks Project Manager, Range 4463, $4,469-$5,432/month to Parks
Superintendent, Range 4515, $5,792-$7,040/month.
2. Add Recreation Superintendent, Range 4515, $5,792-$7,040/month.
3. Adjust the salary range by 10% for Administrative Services Manager from Range 4466,
$4,536-$5,514/month to Range 4485, $4,987-$6,062/month.
4. Leave Assistant Director position unfunded.
HRlAgenda Items:SR.Parks.7-05.B
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