HomeMy WebLinkAboutMC-646
,
,
, 1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
ORDINANCE MC-646
ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING CHAPTER
2.06 AND CHAPTER 3.04 OF THE SAN BERNARDINO MUNICIPAL CODE TO
REQUIRE FORMAL CONTRACT PROCEDURES FOR PURCHASES ABOVE THE VALUE
OF TWENTY-FIVE THOUSAND DOLLARS; TO AUTHORIZE NEGOTIATED
PURCHASES; TO INCREASE THE MAXIMUM OPEN MARKET PURCHASES FOR
WHICH NO BID IS REQUIRED; and, ADDING SECTION 3.04.090 TO THE SAN
BERNARDINO MUNICIPAL CODE PROVIDING FOR ANNUAL AUDIT OF
ACCOUNTS. .
THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO
DO ORDAIN AS FOLLOWS:
SECTION 1.
The first paragraph of Section 2.06.020 of the
San Bernardino Municipal Code is amended to read as follows:
"2.06.020 Powers and Duties
The Purchasing Agent, under the supervision and direction
of the Director of Finance, shall have charge of the purchasing
of supplies, materials, equipment and contractual services
required by any office, department or agency of the city, with
the exception of the Municipal Water Department and Free Public
Library, and shall have the power and the duty to:"
SECTION 2.
The first paragraph of Section 3.04.070 of the
San Bernardino Municipal Code is amended to read as follows:
"3.04.070 Formal Contract Procedure.
Except as otherwise provided in this chapter, purchases
and contracts for supplies, materials and equipment of a value
greater than twenty-five thousand dollars shall be by a written
contract with the lowest possible and best bidder, pursuant to
the procedures described in this section:"
SECTION 3.
Section 3.04.070 Subsection I is added to the
San Bernardino Municipal Code to read as follows:
/ / /
JFW:ss
November 1, 1988
I
MC-646
1
"I.
Negotiated Purchases.
At the discretion of the City
2 Administrator, the Purchasing Agent may authorize the purchase of
3 technical or specialized supplies or equipment by competitive
4 negotiation when:
5
1.
The supplies or equipment are such that suitable
6 technical or performance specifications are not readily
7 available;
8
2 .
The city is not able to develop descriptive
9 specifications;
10
3.
The quality of the supplies and equipment cannot be
11 accurately determined by reference to their specifications alone;
12 4. Such a method of purchase would be more advantageous to
13 the city; and,
14 5. At the completion of the purchase a written report
16
15 thereon is made to the City Administrator."
SECTION 4.
Section 3.04.080 of the San Bernardino
18
17 Municipal Code is amended to read as follows:
19
"3.04.080 Open Market Procedure.
20 services of a value in the amount of twenty-five thousand dollars
Purchase of supplies, materials, equipment and contractual
21 or less may be made by the Purchasing Agent in the open market,
23
22 in accordance with the following procedure:
A.
Minimum Number of Bids.
Open market purchases shall
24 wherever possible, be based on at least three bids, and shall be
25 awarded to the lowest and best bidder.
26
27 / / /
B. Notice Inviting Bids. The Purchasing Agent shall
28
JFW:ss
November 1, 1988
2
ORD: AMENDING CHAPTER 2.06.' AND CHAPTER 3.04 OF THE, SBMc; AND
"1\DDJ:NG SECTION 3.04.090 TO' THE SBMC
solicit bids by written requests or by telephone to prospective
vendors.
C.
Wri tten Bids.
Sealed written bids shall be submitted
to the Purchasing Agent who shall keep a record of all open
market orders and bids for the required period of time after the
submission of bids or the placing of orders.
This record while
so kept shall be open to public inspection.
D. Open Market Purchases For Which No Bids Are Required.
For open market purchases not exceeding twenty-five hundred
dollars, the Purchasing Agent shall have the authority to select
a specific vendor and place an order without obtaining additional
competitive bids.
SECTION 5.
Section 3.04.090 - Annual Audit shall be added
to the San Bernardino Municipal Code as follows:
"Section 3.04.090 Annual Audit
An annual audit of the accounts established by the
Purchasing Agent pursuant to the authority granted under this
chapter shall be performed annually by the Finance Department. A
report of such audit shall be presented to the Mayor."
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
JFW:ss
November 1, 1988
3
MC-646
.. ,
r
. ' .
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
'. .
. ,
I HEREBY CERTIFY that the foregoing ordinance was duly
adopted by the Mayor and Common Council of the City of San
Bernardino, at a reqular
meeting held on the 5th
day
of
Dpc:prnber
19~, by the following vote, to wit:
AYES:
Council Members Estrada, Reilly, Flores,
Minor, Miller
NAYS:
None
ABSENT:
Council Members Maudsley, Pope-Ludlam
~. ......-:!j "
..-0"n-:/ ~Y10'(cc:!P:Y-;;~
City C1:erk
The
foregoing resolution is hereby approved this
d~,,jM)
7C-L
,
day of
'l; -?l'
Ev'! n W~M~YOr ry
City of San Bernardino
JFW:ss
November 1:, 1988
4