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HomeMy WebLinkAbout06-30-1986 Minutes City of San Bernardino, California June 30, 1986 This is the time and place heretofore set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at their Adjourned Regular Meeting held at 9:00 a.m., Saturday, June 28, 1986, in the President's Board Room, California State University, 5500 University Parkway, San Bernardino, California. The City Clerk has caused to be posted the Notice of Adjournment of said meeting held 9:00 a.m., Saturday, June 28, 1986, and has on file in the Office of the City Clerk an Affidavit of said posting together with a copy of said Order which was posted at 5:00 p.m., Saturday, June 28, 1986, in the President's Board Room, California State University, 5500 University Parkway, San Bernardino, Cali fornia. The Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor wilcox at 8:22 a.m., Monday, June 30, 1986, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the Deputy City Clerk with the following being present: Mayor Wilcox; Council Members Estrada, Hernandez, Marks, Quiel, Frazier, Strickler; City Attorney Prince, Acting City Administrator Schweitzer, Deputy City Clerk South. Absent: Council Member Reilly. BUDGET HEARINGS Warren Knudson, Director of Finance, provided an up-date concerning funding which may become available through Congressional Budget revenue sharing, stating that an amount and a source for funds has not yet been ap- proved. He further stated that sales tax and building and mechanical permit revenue figures are over the original estimate and add $570,000 in identifiable revenue to the budget. Warren Knudson, Director of Finance, answered ques- tions regarding the amount of money saved from the hiring freeze, stating that it will amount to more than was anti- cipated. Parks, Recreation and Community Services Department Annie Ramos, Director of the Parks, Recreation and Community Services Department, reported that in order to balance the department's budget, a deletion was made of expenses for meetings and training classes. She requested that the position of Account Clerk II, Line Item 1073, remain frozen and that temporary clerical help be used. This action would change the figure of one Account Clerk II to zero, and would add $12,000 to Line Item 52040, Salaries - Part Time, Page 227 of the Budget. The following additional budgeted personnel changes were made to Page 233 of the Budget: Line Item 1081, Park Maintenance Worker III, reduced from 11 to 10; Line Item 1071, Park Maintenance Worker I, reduced from 9 to 8; Line Item 1063, Utility Worker I, increased from 8 to 9, which changes the Total from 55 to 54. Discussion was held concerning the results of the Arthur Young Study regarding improvements in the manage- ment and operation of the Parks, Recreation and Community Services Department, which begins July 1, 1986, being obtainable in November or December, 1986. Discussion was held concerning the availability of amending the Budget after the Arthur Young Study. Annie Ramos, Director of Parks, Recreation and Com- munity Services, answered questions regarding where cuts were made in order to keep the Budget amount the same as that of last year. Discussion was held concerning a reduction in reno- vation of ball fields from four to two, deletion of the overseeding and spraying of the broad leaf weeds programs and a 50% cutback in the fertilizer program. Council Member Marks made a motion, seconded by Council Member Quiel and unanimously carried, that $16,850 be restored to the Budget for fertilizing and overseeding, $10,000 be restored for the spraying of broadleaf weeds and $6,500 for maintenance of ballfields, to include clay and chalk, through the reallocation of existing resources. Rhoda Fox of the Parks and Recreation Commission spoke concerning the recommendations of the Commission regarding deletion of services. Discussion was held concerning the Parks, Recreation and Community Services Department Budget not being cut, that the total budget is higher than last year and that suggested additions are being deleted to balance the budget. Annie Ramos, Director of Parks, Recreation and Com- munity Services, answered questions regarding the number of gang mowers presently in use and the addition of 40 acres to the city parks, and the possibility of a lease/purchase agreement for an additional mower. Mayor wilcox stated that the Budget could be altered during the Mid Year Budget Review after the outcome of the Arthur Young Study and possible granting of federal revenue funds. Discussion was held concerning the deletion of the use of swimming pools as a budget cutback. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the fee for attendance in public swimming pools be increased to fifty cents per person in an effort to keep all of the public pools open. Annie Ramos, Director of Parks, Recreation and Community Services, answered questions regarding the deletion of after school playground programs during the school year. Rhoda Fox of the Parks and Recreation Commission spoke concerning the importance of the after school play- ground program as it is targeted to latchkey children. Ray Schweitzer, Acting City Administrator, suggested that the City enter into discussion with the San Bernar- dino City Unified School District regarding the use of lottery funds to keep the after school playground program. 2 6/30/86 Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the after school playground program be implemented in Septem- ber and that the Acting City Administrator be directed to research funding for the program and bring a report back at the second Council Meeting in August (August 18, 1986). Memorandums dated April 17, 1986, to Ray Schweitzer, Deputy City Administrator, from John Kramer, Recreation Superintendent, concerning the revised Nicholson Center and Sturges Auditorium Budgets, were presented to the Mayor and Common Council. Discussion was held concerning closing the Nicholson Center earlier during fall/winter. Discussion was held concerning the cost of main- taining the lagoon at the National Orange Show. Ray Schweitzer, Acting City Administrator, was re- quested to prepare a report regarding the costs and ser- vices of maintaining the lagoon at the National Orange Show, including how the City uses the facilities. Mayor Wilcox was requested by the Common Council to have a meeting with the Directors of the National Orange Show before the next meeting of the Mayor and Common Council on July 7, 1986. Each Council Member is to make a list of concerns to put together an agenda for the meeting. Discussion was held concerning various methods of advertising Parks, Recreation and Community Service acti- vities. COUNCIL MEMBERS MARKS AND FRAZIER EXCUSED Council Members Marks and Frazier left the Council Meeting. Council Member Hernandez made a motion, seconded by Council Member Estrada, that $41,887 for operation and maintenance of the Nicholson Park Recreation Center be approved. Discussion was held concerning the prioritization of items on the budget with regard to Nicholson Park Recrea- tion Center. Council Member Hernandez withdrew his motion. Council Member Strickler made a motion, seconded by Council Member Quiel and unanimously carried, that the City Administrator, the Parks, Recreation and Community Services Department and the Finance Department, take the Budget back and review it, taking into consideration the priorities put back into the Budget by the Mayor and Common Council, and be directed to balance the Budget with the amount of money presently recognized and taking into consideration pool operation income. COUNCIL MEMBERS MARKS AND FRAZIER RETURNED Council Members Marks and Frazier returned to the Council Meeting and took their places at the Council Table. 3 6/30/86 Library Steve Whitney, City Librarian, and Robert Ewing, Central Library Director, presented a graph of the level of productivity of the Norman Feldheym Library, and a letter received from the students of Classroom D-3 of Monterey Elementary School in which they contributed $50 to the library for the purchase of books. Discussion was held concerning the lease at the Dorothy Inghram Library and building maintenance costs. Warren Knudson, Director questions regarding the method in charged to public buildings. of Finance, answered which utility costs are Discussion was held concerning the number of recom- mended personnel not being listed in the Library Budget. Steve Whitney, City Librarian, stated that reductions of $275,000 could not be made in the Budget and that the City would have to raise the Budget amount or that library service and the number of libraries would have to be cut. Discussion was held concerning an attendance level report including hours of operation and staffing of libraries and the consideration of cutting down the hours the libraries are open, the amount of staff and staff salaries and the possibility of restructuring the fine schedule. Steve Whitney, City Librarian, answered questions concerning the use of the City geothermal system for the library. Discussion was held concerning a report listing the hours of operation of the branch libraries and what a reduction in hours and service of the branch libraries, and possibly the main library, and to identify possible cost savings of salaries. Ray Schweitzer, Acting City Administrator, answered questions regarding an automated system to record fees due on library books, which would result in the deletion of one intermediate typist clerk. Discussion was held concerning continuance of the Library Budget Report in the afternoon in order to get the new estimate figure for the budget, and the discontinuance of ordering non-periodicals until a balanced budget is reached. RECESS MEETING At 12:00 p.m., it was agreed that the meeting be recessed until 1:30 p.m. in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California, and that the Library Budget be continued at that time with up-dated figures. RECONVENE MEETING At 1:40 p.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the Deputy City Clerk with the following being present: Mayor Wilcox; Council Members Estrada, Hernandez, Marks, Quiel, Frazier, Strickler; City Attorney Prince, Deputy City Clerk South, Acting City Administrator Schweitzer. Absent: Council Member Reilly. 4 6/30/86 Library Continued Susan Chow, Senior Management Analyst, City Admini- strator's Office, presented a study made in March, 1986, in conjunction with Steve Whitney, City Librarian, con- cerning the collection of fees for unreturned books. The Mayor and Common Council suggested that Steve Whitney, City Librarian, confer with the City Attorney regarding what action can be taken against violators not returning loaned books. City Clerk Shauna Clark, City Clerk, presented the Budget of the City Clerk's Office, which includes three divisions: Administrative, Business License and Elections. She stated she reduced the proposed Budget by 9% by deleting equipment requests, training, office expansion and lower- ing the estimated cost of elections in the coming year by assuming that at least one of the ward elections would be decided in the primary. Discussion was held concerning General Elections being heavy, and the deration of any equipment needs. the estimate for possible reconsi- Warren Knudson, Director of Finance, stated that a proposal is presently being considered for Xerox equip- ment throughout the City. Lee Gagnon, Business License Supervisor, answered questions regarding the success of the auditing program. Shauna Clark, City Clerk, answered questions re- garding a rate analysis of all professional licenses and the disparity between license rates for various classi- fications. Discussion was held concerning the estimate of a Special Election, and that the estimate did not include three annexation measures on the ballot. Council Member Strickler made a motion, seconded by Council Member Quiel and unanimously carried, that the City Clerk's Budget be approved as submitted. Personnel Department Mary Jane perlick, Director of Personnel, presented the Budget for the Personnel Department, stating that the total number of recommended personnel should be 11, that Line Item 1063, Personnel Clerk I be reduced from two to one. Discussion was held concerning the Employees Assis- tance Program, which currently provides counseling service to the Police Department. Counc i 1 Membe r Ma rks made a mot i on, seconded by Council Member Quiel and unanimously carried, that the Personnel Director be authorized to continue the Police Department Counseling Program for two months and that the Employees Assistance Program be referred to the Personnel Committee to undertake a comprehensive evaluation of the program and report back to the Council, and that $16,140 be removed from the recommended 1986/87 Personnel Budget. COUNCIL MEMBER STRICKLER EXCUSED Council Member Strickler left the Council Meeting. 5 6/30/86 Discussion was held concerning pre-employment physi- cals. Council Member Marks made a motion, seconded by Council Member Quiel, that the City Administrator and Personnel Director be directed to prepare a comprehensive report and analysis on the issue of pre-employment and yearly physicals for review as soon as possible by the Personnel Committee, with a recommendation back to the full Council; and that the City Administrator be autho- rized to make a decision on the need for physicals on a case by case basis. The motion carried by the following vote: Ayes: Council Members Estrada, Marks, Quiel, Frazier. Noes: Counci 1 Member Hernandez. Absent: Counci 1 Members Reilly, Strickler. Counc i 1 Membe r Mar ks made a mot i on, seconded by Council Member Estrada and unanimously carried, that the Personnel Department Budget be approved as modified. COUNCIL MEMBER STRICKLER RETURNED Council Member Strickler returned to the Council Meeting and took his place at the Council Table. COUNCIL MEMBER HERNANDEZ EXCUSED Council Member Hernandez left the Council Meeting. Building and Safety Department Charles Dunham, Acting Superintendent of the Building and Safety Department, presented his proposed Budget, stating that Line Item 1103, General Building Inspector position, should be reduced from six to five. Discussion was held concerning the costs of contrac- ting out inspections. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the Acting City Administrator report to the Council at the meeting on July 21, 1986, concerning inspection demands on the Building and Safety Department, and how timely in- spections can be executed; and that the Acting City Administrator be directed to look at the possibility of contracting out some inspection work, recognizing the work load and the amount of staff in the department. Discussion was held concerning long distance tele- phone charges. Council Member Marks made a motion, seconded by Council Member Quiel and unanimously carried, that the Building and Safety Department Budget be approved with modifications and with recognition that items may be changed pending the outcome of the City Administrator's report. Planning Department Vince Bautista, principal Planner, presented the Planning Department Budget, stating that there were three areas of adjustment: 1) $67,000 in materials and sup- plies, primarily expenses involved in General Plan; 2) $7,000 from Capital Outlay; 3) $65,000 from Personnel, Line Item 1097, Assistant Planner, reduced from three to two and Line Item 1089, Draftsman, reduced from one to zero, and the deletion of a part-time clerical position. 6 6/30/86 Discussion was held concerning the City's 22 year old General Plan. Ray Schweitzer, Acting City Administrator, was re- quested to confer with the City Attorney to prepare a report regarding how liable the City is by not having an up-dated General Plan. Discussion was held concerning the $65,000 cut in salary representing one part time clerical position, one full time permanent Planning Assistant and one full time permanent Draftsman position. Vince Bautista stated that the full time Draftsman position provides cartography and drafting services for other departments as well as the Planning Department, and that the Assistant Planner was hired on last year's budget to work specifically on the General Plan Revision Program. Discussion was held concerning the amount of turn- around time required between the Planning Department receiving and approving plans. Council Member Strickler made a motion, seconded by Council Member Frazier and unanimously carried, that the Planning Department Budget be approved based upon sug- gestions and comments. Cemetery Office Dan Ustation, Superintendent of the Cemetery Office, presented the Cemetery Office Budget, and provided expla- nation for new equipment requests. Discussion was held concerning refurbishing of Ceme- tery signs. Council Member Quiel Council Member Strickler and Cemetery Budget be approved. made a motion, seconded by unanimously carried, that the COUNCIL MEMBER FRAZIER EXCUSED Council Member Frazier left the Council Meeting. Emergency Services/Risk Management Department Warren Knudson, Director of Finance, presented the Emergency Services/Risk Management Department Budget and explained increases in allocations for insurance, and answered questions regarding computer equipment, data management of risk management cases and coronary pulmonary resuscitation (CPR) training. Ray Schweitzer, Acting City Administrator, explained why CPR must be a line item in the budget. Jan Lewis, City Nurse, explained the CPR training program and how the Red Cross and San Bernardino valley College participates in training instructors. Bruce Gadbois, Acting Director of Emergency Services/ Risk Management, answered questions regarding the increase between the budgeted amount of $3,400 and the estimated amount of $38,000 for burglary insurance. The Council questioned a line item for transcription equipment services for the Emergency Services/Risk Manage- ment Department. 7 6/30/86 I Ray Schweitzer, City Administrator, was requested to report on the Liability Claim Fund and to state how much has been spent to date from the fund. Bruce Gadbois, Acting Director of Emergency Services/ Risk Management and Ray Schweitzer, City Administrator, answered questions regarding the allocation for liability insurance premiums budgeted in the amount of $1,200,000. It was pointed out that the line item for the helicopter insurance can be deleted. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the Emergency Services/Risk Management Budget be approved in concept at the same level as last year, and that any large expenditures come before the Council for approval. Animal Control Department Paul Turner, Director of Animal Control, answered questions regarding animal control facilities being con- structed in Redlands and his efforts to obtain long-term contracts with the cities of Fontana, Rialto, and Colton. It was agreed that the proposed rate increase for animal charges such as license fees, adoption fees and research sales, be referred to the Ways and Means Commit- tee for a recommendation to be presented at a public hearing to be held July 7,1986, at 4:00 p.m. in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Council Member Marks made a motion, seconded by Council Member Strickler and unanimously carried, that the positions of Shelter Manager, Animal Control Technician and Animal Control Officer be reinstated in the Animal Control Budget, that the matter of the License Checker position be looked at to determine the cost effectiveness of reinstating that position into the budget and that the Animal Control Budget be approved at the level requested by the department ($708,722). CLOSED SESSION At 5:37 p.m., Council Member Estrada made a motion, seconded by Council Member Quiel and unanimously carried, to recess to a Closed Session under the authority of Government Code Sections 54956.9 (a), pending litigation, Walsh et al vs the City of San Bernardino and 54956.9(b), significant exposure to litigation. ROLL CALL Roll Call was taken with the following being present: Mayor Wilcox; Council Members Estrada, Marks, Quiel, Frazier, Strickler; City Attorney Prince, City Clerk Clark, Acting City Administrator Schweitzer. Absent: Council Members Reilly, Hernandez. Others present were: Administrative Assistant to the Mayor Bennecke, and Executive Assistant to the Council Arvizo. ADJOURN CLOSED SESSION At 5:55 p.m., the Closed Session of the Mayor and Common Council of the City of San Bernardino adjourned to the Adjourned Regular Meeting in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, Cali- fornia. 8 6/30/86 RECONVENE MEETING At 5:55 p.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the City Clerk with lowing being present: Mayor Wilcox; Council Estrada, Marks, Quiel, Frazier, Strickler. Council Members Reilly, Hernandez. the fol- Members Absent: RES. 86-253 - RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AND ADOPTING THE TEMPORARY BUDGET OF SAID CITY FOR THE FISCAL YEAR 1986-87. City Clerk Clark read the title of the resolution. Council Member Marks made a motion, seconded by Council Member Quiel and unanimously carried, that further reading of the resolution be waived; that said resolution be adopted as amended by interdelineation by adding a section stating that any expenditure in excess of what has been approved in the 1985-86 Budget must receive the approval of the Ci ty Administrator; that the current hiring freeze continue, that the City Administrator be directed to put a hold on all capital expenditures and not allow any department to make any purchases or expenditures that have not been approved by the Council, and that the Police Department be directed to retain the same manning level as that in the 1985-86 Budget. Resolution following vote: Quiel, Frazier, Members Reilly, No. 86-253 was adopted as amended by the Ayes: Council Members Estrada, Marks, Strickler. Noes: None. Absent: Council Hernandez. COUNCIL MEMBER ESTRADA EXCUSED Council Member Estrada left the Council Meeting. ADJOURNMENT At 6:00 p.m., Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the meeting be adjourned. . ~& ~/?//A?/ CJ?~ / Ci ty Clerk 9 6/30/86