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HomeMy WebLinkAbout10-05-1992 Minutes MINUTES MAYOR AND COMMON COUNCIL CITY OF SAN BERNARDINO REGULAR MEETING OCTOBER 5, 1992 COUNCIL CHAMBERS The regular meeting of the Mayor and Common Council of the ci ty of San Bernardino was called to order by Mayor Holcomb at 8:31 a.m., Monday, October 5, 1992, in the Council Chambers of city Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Maudsley, Minor, Miller; Sr. Assistant City Attorney Morillo, city Clerk Clark, Assistant City Administrator Wilson. Absent: Council Members Hernandez, Pope-Ludlam. CLOSED SESSION (1) At 8:31 a.m., the Mayor and Common Council and Community Development Commission recessed to closed session for the following: a. based on existing facts and circumstances, set out below, the City Council is meeting only to decide whether a closed session is authorized pursuant to California Government Code Section 54956.9(b) (2); b. to give instruction to the City's/Commission's negotiator on the purchase of property pursuant to Government Code section 54956.8. The real property which the negotiations concern is generally located at: "0" Street north of Baseline: c. to consider personnel matters pursuant to Government Code section 54957; d. to meet with designated representatives regarding labor relations matters pursuant to Government Code section 54957.6; e. to confer with the Chief of Police on matters posing a threat to the security of public buildings or a threat to the pUblic's right of access to public services or public facilities pursuant to Government Code section 54957; -, 1 10/5/92 ~ -,. f. to confer with the attorney regarding pending litigation pursuant to Government Code section 54956.9(b) (1), as there is significant exposure to litigation; g. to confer with the attorney regarding pending litigation pursuant to Government Code section 54956.9 (c), so that the council/Commission may decide whether to initiate litigation; h. to meet with an applicant for a applicant's attorney pursuant section 54956.7; i. to confer with the attorney regarding pending litigation which has been initiated formally to which the city is a party to pursuant to Government Code section 54956.9(a) as follows: City license and the to Government Code Stubblef ield Construction Company. et al vs. ci ty of San Bernardino. et al - San Bernardino Superior Court Case No. 242998; San Bernardino Superior Court Case No. 252058; citv of San Bernardino vs. Libertv Cable T.V.. et al- United States District Court Case No. 82-6876 WMB; citv of San Bernardino vs. County of San Bernardino. et al- Riverside superior Court Case No. 207900; Tomas Armendariz. et al vs. James F. Penman. et al. - united States District Court Case No. 91-5757 CMB (JRx); Garcia vs. city of San Bernardino - San Bernardino superior Court Case No. 249518; San Bernardino Police Officer's Association vs. citv of San Bernardino (Bashaw) - San Bernardino superior Court Case No. 239366; Tammy Murphy vs. ci ty of San Bernardino - San Bernardino Superior Court Case No. 254764; citv of San Bernardino vs. Bert Bussell. et al San Bernardino Superior Court Case No. 271568; Petrillo vs. citv of San Bernardino Superior Court Case No. 255735; San Bernardino 2 10/5/92 Guardian Bank vs. James F. Penman. et al - united states District Court - Case No. 92-4415 WOK (Ex); Guardian Bank vs. James F. Penman. et al - San Bernardino County Superior Court Case No. 272631; Lines vs. citv of San Bernardino - San Bernardino Superior Court Case No. 221289; citv of San Bernardino vs. Chambers Cable - San Bernardino Superior Court Case No. 264793; City of San Bernardino vs. Interamerican (Willow Woodsl- San Bernardino Superior Court Case No. SVC 249477. CLOSED SESSION At 8: 31 a. m., Mayor Holcomb called the closed session to order in the conference room of the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by city Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Maudsley, Minor, Miller; Sr. Assistant city Attorney Morillo, City Clerk Clark, Assistant City Administrator Wilson. Absent: Council Members Hernandez, Pope-Ludlam. Also present: Margaret Scroggin, Administrative Operations Supervisor, City Attorney's Office; victor Lorch, Director of Risk Management. COUNCIL MEMBER HERNANDEZ ARRIVED Council Member Hernandez arrived at the closed session. READING OF RESOLUTIONS AND ORDINANCES Deputy city Clerk Jones read the titles of all the resolutions and ordinances on the regular, supplemental, and Community Development Commission agendas while the Council was in closed session. COUNCIL MEMBER POPE-LUDLAM ARRIVED Council Member Pope-Ludlam arrived at the closed session. KEN HENDERSON, EXECUTIVE DIRECTOR DEVELOPMENT DEPARTMENT ARRIVED Ken Henderson, Executive Director of the Development Department, arrived at the closed session. ,- 3 10/5/92 ADJOURN CLOSED SESSION At 8:39 a.m., the closed session adjourned to the regular meeting of the Mayor and Common Council. RECONVENE MEETING At 9:31 a.m., Mayor Holcomb reconvened the regular meeting of the Mayor and Common Council in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll call was taken by city Clerk Clark with the following being present: Mayor Holcomb; Council Members Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller; Sr. Assistant City Attorney Morillo, City Clerk Clark, Assistant city Administrator Wilson. Absent: Council Member Estrada. INVOCATION The invocation was given by Rev. Thomas Harvick of Central Christian Church. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Council Member Miller. COUNCIL MEMBER ESTRADA ARRIVED At 9:33 a.m., Council Member Estrada arrived at the Council meeting and took her place at the council table. ANNOUNCEMENTS BY MAYOR AND COUNCIL The Mayor and Council did not make this portion of the meeting. (2) any announcements during RESOLUTION COMMENDING - CHARLES TEMPLE & ROY MUTTER - TRAFFIC SIGNAL DIVISION, PUBLIC WORKS DEPARTMENT (4) Ernie Wilson, Affirmative Action Officer, read a resolution commending Charles Temple and Roy Mutter of the Traffic Signal Division of the Public Works Department for obtaining certification as Level III Traffic Signal Electricians from the International Municipal Signal Association. Charles Temple and Roy Mutter accepted the resolution. 4 10/5/92 PROCLAMATION - SEPTEMBER 27, JAY COCKS MINORITY ENTERPRISES DEVELOPMENT WEEK - 1992 THROUGH OCTOBER 3, 1992 BILL (4) Ernie Wilson, Affirmative Action Officer, read a resolution proclaiming the week of September 27, 1992 through October 3, 1992 as Minority Enterprises Development Week. Bill Jaycocks stated that three months ago Creative Business Services conducted a business survey of 40 businesses in San Bernardino, Riverside, and the San Bernardino Unified School District which offered procurement opportunities to minority and women-owned businesses. The City of San Bernardino received a rating of 19%. 12 1/2% women-owned businesses have received assistance through procurement opportunities from the City of San Bernardino. Bill Jaycocks accepted the resolution. Bill Jaycocks of Creative Business Services, presented a plaque to Dean Meech, Purchasing Agent for the City of San Bernardino, for his outstanding contribution in increasing procurement opportunities for minority and women owned businesses. Mr. Jaycocks also gave tribute to Ernie Wilson for his efforts in supporting Mr. Meech. Dean Meech accepted the plaque. PROCLAMATION - FIRE PREVENTION WEEK - OCTOBER 4, 1992 THROUGH OCTOBER 10, 1992 (4) Ernie Wilson, Affirmative Action Officer, read a resolution proclaiming October 4, 1992 through October 10, 1992 as Fire Prevention Week. Fire Chief will Wright and Guy Burdick, Fire Marshall, accepted the resolution. Mr. Burdick provided statistics on the number of fatalities resulting from fires. He urged all citizens to become knowledgeable in preventing fires and teach their children fire prevention skills. Mr. Burdick invited the Mayor and Council and the community to attend the open house to be held at the Central Fire station located at 210 North "D" Street, during the week of October 4, 1992 through October 10, 1992. 5 10/5/92 RESOLUTION COMMENDING CHURCH OF JESUS CHRIST OF LATTER DAY SAINTS - EMERGENCY PREPAREDNESS (4) Ernie Wilson, Affirmative Action Officer, read a resolution commending the Church of Jesus Christ of Latter Day Saints for their fine example in emergency preparedness. Bishop Edward Mc Elhinney accepted the resolution. Bishop Mc Elhinney announced that the Church of Jesus Christ of Latter Day Saints operates two distribution centers in the City of San Bernardino and one center in the State of Hawaii that provides emergency assistance to the homeless, widowed, and elderly. He stressed the need to support the community and those in need of medical and social assistance. PUBLIC COMMENTS - GARY KIRBY (3) Gary Kirby, 1505 Yardley Avenue, San Bernardino, CA, requested an explanation of why the Council meeting of September 29, 1992 was not televised. He requested a detailed transcript of the meeting relating to the proposed pay increase for management/confidential employees. PUBLIC COMMENTS - THE SWORD (3) The sword, researcher and teacher, spoke concerning the length of time he was allowed to present his comments at the last Council meeting. The Sword also announced his intent to run for Chief Executive Officer for the City of San Bernardino in the 1993 Primary Municipal Election. A discussion ensued regarding the time limitation allowed for public comments. Mayor Holcomb stressed the need to change the public comments policy from five minutes to three minutes and place public comments as the last item on the Council's agenda. WAIVE FURTHER READING OF RESOLUTIONS AND ORDINANCES (5) Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that further reading of resolutions and ordinances on the regular, supplemental and Community Development Commission agendas, be waived. 6 10/5/92 COUNCIL MINUTES (6) Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that the minutes of the following meetings of the Mayor and Common Council of the City of San Bernardino, be approved as submitted in typewritten form: June 1, 1992; June 15, 1992. OUT-OF-STATE TRAVEL - AUDREE TAYLOR, SENIOR RECREATION SUPERVISOR NATIONAL RECREATION & PARKS CONGRESS- CINCINNATI, OHIO (7) In a memorandum dated September 15, 1992, Annie F. Ramos, Director of Parks, Recreation & Community Services, stated that Senior Recreation Supervisor Audree Jones-Taylor has requested to attend the National Recreation and Park Congress in Cincinnati, Ohio from October 13 through 18, 1992. Audree Taylor would be representing the city on behalf of the Hershey National Track and Field Program as the State Chairperson. The Hershey Youth Program provides a $4,000 grant annually to the city to host the Southern California State Championships. Hershey has agreed to cover airfare, lodging, and meals for three days and the employee has agreed to pay registration and lodging for two days. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that authorization of out-of-state travel for Audree Taylor to attend the National Recreation and Parks Congress in Cincinnati, Ohio on October 13 through 18, 1992, be approved. REORGANIZATION OF THE FACILITIES MANAGEMENT DIVISION (8) In a memorandum dated September 23, 1992, Barbara Dillon, Director of Personnel, stated that Bert Murphy, Facilities Maintenance superintendent, has requested to reorganize the Facilities Management Division as follows: 1) Exchange one Typist Clerk II position for one Maintenance Painter position; 2) Fill vacancy created by retirement of Electrical/HVAC supervisor at Step 5 with another employee at Step 1. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, to eliminate one (1) position of Typist Clerk II, Range 1243, $1,498-$1,809/month; Establish one (1) Maintenance Painter position, Range 1292, $1,901-$2,311/month; and to fill the pending vacancy for Electrical/HVAC Supervisor, Range 2406, $3,360-$4,083/month, at Step 1 (currently filled at Step 5); and that the Personnel Department be directed to update Resolution 6413, Sections 10 and 11, and Resolution 6433. 7 10/5/92 ESTABLISH SALARIES FOR FIRE DEPARTMENT (9) In a memorandum dated September 24, 1992, Barbara Dillon, Director of Personnel, stated that Section 186 of the City's Charter establishes a formula for setting salaries for local safety members, effective August 1 of each year. City staff has reached an agreement with Fire Safety employees on the ten cities whose salaries would be averaged to determine this year's salaries for positions in the Fire Department as follows: P-1, Fire Fighter; P-2, Fire Investigator; P-3, Fire Engineer, P-4, Fire Captain; and Fire Fighter Trainee. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that the salaries for Fire Department Ranges P-1 (Fire Fighter), P-2 (Fire Investigator), P-3 (Fire Engineer), P-4 (Fire Captain) and Fire Fighter Trainee be established, effective August 1, 1992, as outlined in the attached staff report; and that the Personnel Department prepare an amendment to Resolution No. 6429 and 6413, Section 13. ESTABLISH SALARIES FOR POLICE DEPARTMENT (10) In a memorandum dated September 23, 1992, Barbara Dillon, Director of Personnel, stated that section 186 of the City's Charter establishes a formula for setting salaries for local safety members, effective August 1 of each year. City staff has reached an agreement with the Police Safety employees on the ten cities whose salaries would be averaged to determine this year's salaries for Police Department positions as follows: P-1, Police Officer; P-2, Detective/Training Officer; P-3, Sergeant; and Law Enforcement Trainee. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that the salaries for Police Department Ranges P-1 (Police Officer), P-2 (Detective/Training Officer), P-3 (Sergeant), and Law Enforcement Trainee be established, effective August 1, 1992, as outlined in the attached staff report. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that the Personnel Department prepare an amendment to Resolution No. 6429 and 6413, Section 13. 8 10/5/92 DOWNGRADE OF PURCHASING CLERK TO ACCOUNT CLERK I FINANCE DEPARTMENT (11) In a memorandum dated September 23, 1992, Barbara Dillon, Director of Personnel, stated that Fred Wilson, Acting Director of Finance, has requested that one Purchasing Clerk position be downgraded to Account Clerk I, as the Purchasing Clerk would be retiring in September 1992. Mr. Wilson further stated in his memorandum that a management audit had been conducted of the Finance Department. The audit identified the lack of entry-level and mid-level support personnel as one of the factors limiting long-range planning, and appropriate budget analysis and forecasting. The lack of staff forces the senior accounting staff to perform many routine daily accounting activities which can be performed by entry-level staff. This problem can be addressed with the assistance of more entry-level support. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that one Purchasing Clerk, Range 1263, $1,647 - $2,001/month be downgraded to Account Clerk I, Range 1243, $1,489 $1,809/month; and that the Personnel Department update Resolution 6413, section 10, and Resolution No. 6433. REVIEW MODEL ORDINANCE OF TRIP REDUCTION AND TRAVEL DEMAND MEASURES - CONGESTION MANAGEMENT PLAN (12) In a memorandum dated September 23, 1992, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that proposition III was approved by the voters in order to address the increasing traffic congestion and pollutants emitted by motor vehicles. SANBAG developed a model trip reduction and travel demand element ordinance that promotes alternate transportation methods such as carpool, vanpool, transit, bicycles, and park- and-ride lots, improvements in the balance between jobs and housing, flexible work hours and parking management. Proposition III requires that SANBAG, the designated Congestion Management Agency, must certify that each local agency has complied with the trip reduction and travel demand element. Failure for a local agency to be certified could result in being found ineligible to receive Proposition III and Measure I funds. Adoption of the trip reduction and travel demand element model ordinance by December 31, 1992 would be viewed as demonstration of a good faith effort. 9 10/5/92 council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that the Model Trip Reduction and Travel Demand Measures Ordinance, as required by the Congestion Management Program, be referred to the Legislative Review Committee for review and recommendation. CHANGE ORDER NO. FOUR - INSTALLATION OF STREET LIGHTING SERVICE PEDESTAL, CONDUIT AND WIRING NORTHEAST CORNER BELMONT AVENUE & CHURCHILL STREET MATICH CORPORATION (13) In a memorandum dated September 22, 1992, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that plans for the improvement of Belmont Avenue required the installation of street lights. During construction, it was discovered that the existing service cabinet only provided 120 volts, whereas, the City'S street lighting policies and procedures call for street lights to be served with 240 volts. In order to provide 240 volt service for the street lights installed under this contract, the contractor was required to install a new service cabinet, conduit and conductors from the intersection of Olive Avenue and Belmont Avenue. The total net cost for the extra work based upon a time and materials basis is $7,464.52. Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that contract Change Order No. Four to the contract with Matich corporation, for the street improvements on Belmont Avenue, in accordance with Plan No. 8505, be approved; to authorize the contractor to install a street lighting service pedestal and additional conduit and wiring, for an increase in the contract price of $7,464.52; from $410,141.64 to $417,606.16. CLAIMS AND PAYROLL (15) Council Member Miller made a motion, seconded by Council Member Hernandez, and unanimously carried, that the claims and payroll, and the authorization to issue warrants as listed on the memorandum dated September 28, 1992, from the Acting Director of Finance, be approved. RES. 92-J89 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO DETERMINING THE STREETS, OR PORTIONS THEREOF, WHERE ANGLE PARKING IS PERMITTED IN ACCORDANCE WITH SECTION 10.16.0JO OF THE MUNICIPAL CODE, AND RESCINDING RESOLUTION NO. 9998. (20) 10 10/5/92 RES. 92-390 A RESOLUTION OF THE CITY OF SAN BERNARDINO CONFIRMING ASSESSMENT ROLL NO. 1005 FOR THE MAINTENANCE OF FUTURE LANDSCAPING IN PORTIONS OF CAJON BOULEVARD AND PEPPER LINDEN DRIVE IN THE CITY OF SAN BERNARDINO, AND APPROVING ASSESSMENT DIAGRAM MAP NO. 1005. (21) Council Member Miller made a motion, seconded by Council Member Hernandez, that said resolutions be adopted. Resolution Nos. 92-389 following vote: Ayes: Hernandez, Maudsley, Minor, Absent: None. and 92-390 were adopted Council Members Estrada, Pope-Ludlam, Miller. Nays: by the Reilly, None. WIDENING OF SOUTH "E" STREET BRIDGE OVER SANTA ANA RIVER - EXECUTE ESCROW AGREEMENT (14) In a memorandum dated September 16, 1992, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that ten percent of the cost of work accomplished by a contractor is retained by the contracting agency, and paid to the contractor after expiration of the 30-day lien period. However, Section 10263 of the State of California Public Works Contract Code allows the contractor to direct the agency to deposit the retention funds into an escrow account. These funds would be held by the Escrow Agent until such time as the agency gives notice in writing that the funds, plus interest, can be withdrawn by the contractor. The Director of Public Works/Engineer recommended that the escrow agreement for the widening of south "E" Street Bridge over Santa Ana River, be approved. Discussion ensued regarding the legal aspects of the escrow agreement and whether or not the city is required to pay the retention funds to the contractor as mandated by State law. Sr. Assistant city Attorney Morillo advised the Mayor and Council that the city Attorney's Office does not view payment of the retention funds to be mandatory, but indicated that future contracts would not include this provision. It was pointed out that the contract with Brutuco Engineering and Construction Inc., incorporated Caltrans' specifications to require binding arbitration provisions. 11 10/5/92 council Member Pope-Ludlam made a motion, seconded by Council Member Hernandez, that the Director of Public Works/City Engineer be authorized and directed to execute, on behalf of the City of San Bernardino, Escrow Agreement for Security Deposition in Lieu of Retention, Escrow #92-002, which Brutuco Engineering and Construction Inc. and Western Community Bank. The motion carried by the following vote: Ayes: Members Estrada, Reilly, Hernandez, Minor, Pope-Ludlam. Council Members Maudsley, Miller. Absent: None. C.::>uncil Nays: PERSONNEL ACTIONS (16) A member of the Council stated there are a number of part- time/non-career employees that have worked for the City for numerous years and do not receive City benefits. He suggested that the category of part-time/non-career be changed to allow employees to receive city benefits. It was suggested that the matter of part-time/non-career employees being designated as permanent employees be referred to the Personnel Committee. Assistant City Administrator Wilson voiced concern that the creation of full time positions would be very costly to the city. Council Member Hernandez made a motion, seconded by Council Member Reilly, and unanimously carried, that the personnel actions submitted by the Chief Examiner dated September 24, 1992, in accordance with all administrative regulations of the City of San Bernardino, be approved. RES. 92-391 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY AND OMNICOM, INC. TO PROVIDE CONSULTING SERVICES FOR THE IMPLEMENTATION OF THE CITY'S 800 MHZ TRUNKED RADIO SYSTEM. (17) Discussion ensued regarding payment of Phase IV services relating to the cost detail for generating procurement documents. Fred Wilson, Assistant city Administrator, answered questions regarding the anticipated costs for completion of Phase V, Implementation Support and System Acceptance Testing; and Phase VI, System Implementation Management. He estimated that the costs would range between $60,000 - $70,000. Mr. Wilson pointed out that Phase VI services are optional. He proposed that the city has plans to cross-train personnel to provide in- house training on the equipment. Council Member Minor made a motion, seconded by Council Member Maudsley, that said resolution be adopted. 12 10/5/92 Resolution No. 92-391 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller. Nays: None. Absent: None. RES. 92-392 - RESOLUTION OF THE CITY OF SAN BERNARDINO CONFIRMING COSTS OF ABATEMENT OF PUBLIC NUISANCES AND IMPOSING LIENS ON CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SAN BERNARDINO FOR THE COSTS OF THE ABATEMENT. (18) city Clerk Clark answered questions regarding the number of out-of-town property owners that owe the City for unpaid weed abatement costs. She stated that information obtained through business registration, determined that fifty-six percent of the number of property owners have rental property in the city. Discussion ensued regarding the City establishing incentives for out-of-town property owners for maintaining their property according to city standards. A member of the Council requested staff to prepare a detailed report relative to out-of-town property owners and that the item be placed on the agenda for the next Council meeting. Council Member Hernandez made a motion, seconded by Council Member Estrada, that said resolution be adopted. Resolution No. 92-392 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Mauds1ey, Minor, Pope-Ludlam, Miller. Nays: None. Absent: None. RES. 92-393 - RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO PALADIN CONSTRUCTION, INC. FOR INSTALLATION OF GUARD RAIL ON LITTLE MOUNTAIN DRIVE, RANCHO AVENUE AND WATERMAN AVENUE. (19) Roger Hardgrave, Director of Public Works/City Engineer, answered questions and stated that supplemental funds have been allocated from the Street Construction Fund account to complete the project. Council Member Estrada made a motion, seconded by Council Member Hernandez, that said resolution be adopted. Resolution No. 92-393 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller. Nays: None. Absent: None. 13 10/5/92 RES. 92-394 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MANAGER OF FACILITIES MANAGEMENT TO RECOMMEND TO THE SAN BERNARDINO MUNICIPAL COURT INCREASES IN THE BAIL FORFEITURE PENALTIES FOR CERTAIN PARKING VIOLATIONS LISTED IN THE MUNICIPAL CODE. (Continued from September 21 1992) (22) Council Member Minor made a motion, seconded by Council Member Miller, that said resolution be adopted. Resolution No. 92-394 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Minor, Pope- Ludlam, Miller. Nays: Council Member Maudsley. Absent: None. REQUEST FOR WAIVER OF FEES - "DASH FOR D.A.R.E." 5K RUN IN CONJUNCTION WITH "A TASTE OF HOSPITALITY" - OCTOBER 25, 1992 - POLICE DEPARTMENT (23) In a memorandum dated September 28, 1992, Fred Wilson, Assistant City Administrator, stated that on October 25, 1992, members of the D.A.R.E. unit at the San Bernardino Police Department, in conjunction with local businesses and restaurants along Hospitality Lane, will conduct a fund-raising 5K Run event called "Dash for D.A.R.E.". The San Bernardino Police Department D.A.R.E. unit has requested that the City co-sponsor the event and waive applicable personnel costs and equipment fees. The total cost for the event is $2,567.64. The event is scheduled to kick off the City's Red Ribbon Week events. Council Member Miller made a motion, seconded by Council Member Pope-Ludlam, and unanimously carried, that the request of the San Bernardino Police Department for co-sponsorship and waiver of personnel and equipment costs in connection with the "Dash for D.A.R.E." 5K Run scheduled in conjunction with "A Taste of Hospitality" on October 25, 1992, be approved. REVIEW CHARGES OFFICE OF INCORPORATION OF LEGAL COSTS INTO FEES, AND ASSESSMENTS PROVIDED BY THE CITY ATTORNEY'S (24) In a memorandum dated September 28, 1992, James F. Penman, city Attorney, requested that the Ways and Means Committee review the incorporation of legal costs, fees, charges and assessments for services provided by the City Attorney to other City departments. He stated that in light of the ongoing budget difficulties of the City, the City Attorney, along with other city departments, is reviewing ways to provide additional monies to the City's General Fund. 14 10/5/92 Council Member Estrada made a motion, seconded by Council Member Reilly, and unanimously carried, that the review of incorporation of legal costs into fees, charges and assessments, be referred to the Ways and Means Committee. AN ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING SECTION 19.06.0JO(2) (B) OF THE SAN BERNARDINO MUNICIPAL CODE (DEVELOPMENT CODE) RELATING TO THE REQUIREMENT OF A CONDITIONAL USE PERMIT FOR THE SALE OF ALCOHOL BEVERAGES IN RESTAURANTS OR LARGE BUSINESSES. (25) Council Member Miller made a motion, seconded Member Hernandez, that said ordinance be adopted. vote was taken at this time) by Council (Note: No A discussion ensued regarding whether or not existing non- conforming uses approved prior to the adoption of the proposed ordinance would be grand fathered into the Development Code. Sr. Assistant City Attorney Morillo requested time with Deputy City Attorney Empeno to determine if businesses would be exempt from the proposed ordinance. to confer existing A member of the Council requested staff to prepare a legal advice. Mayor Holcomb pointed out that additional requests for research and detailed reports by Council members are not necessary and requested that Council members keep all requests to a minimum. Council Member Hernandez made a motion, seconded by Council Member Estrada, and unanimously carried, that the item be continued to later in the meeting to allow the city Attorney I s Office time to research whether or not existing non-conforming uses would be grandfathered. (See page 22) RES. 92-J95 - RESOLUTION OF THE CITY OF SAN BERNARDINO ESTABLISHING AND SETTING A FAIR MARKET VALUE AND SALES PRICE OF $1000.00 AND AUTHORIZING AND DIRECTING THE EXECUTION OF A GRANT DEED CONVEYING THAT CERTAIN SURPLUS PROPERTY LOCATED SOUTH OF RIALTO AVENUE AND WEST OF PENNSYLVANIA AVENUE IN THE CITY OF SAN BERNARDINO, TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT. (S-1) Council Member Hernandez made a motion, seconded by Council Member Maudsley, that said resolution be adopted. Resolution No. 92-J95 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller. Nays: None. Absent: None. 15 10/5/92 ENCROACHMENT OF BANNER POLE - HOSPITALITY LANE (NORTH SIDE), WEST OF BUSINESS CENTER DRIVE - HOSPITALITY LANE BUSINESS ASSOCIATION - APPROVE IN PRINCIPLE (S-2) In a memorandum dated September 29, 1992, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that the Hospitality Lane Business Association has requested permission to install a 12-inch square steel tube in the north parkway for Hospitality Lane, west of Business Center Drive. The tube, 4 feet in height, would serve as a sleeve for a 10-inch WF beam to support a banner across Hospitality Lane. A similar tube would be installed within the parcel south of Hospitality Lane. The beams would be inserted into the sleeves, whenever it is desired to display a banner to advertise an event sponsored by the Hospitality Lane Business Association. It is proposed that a provision be included in the License Agreement to require the Association to obtain approval from the city Administrator for the message on the banner and duration of the event that would be displayed. An administrative fee of $500 would be required to cover the costs for processing the license agreement. Roger Hardgrave, Director of Public Works/City Engineer, stated that he is not in favor of the approach of installing the banner. He recommended that the City have jurisdiction over the installation of the poles for control purposes and that the City be authorized to install the two banner poles. City Engineer Hardgrave proposed that the City the message, content and duration of the banner, owned and installed the banner poles. could control if the City Discussion ensued regarding the matter being referred to the Economic Development Agency's portion of the agenda to authorize staff to locate a funding source to install the banner pole. Council Member Hernandez made a motion, seconded by Council Member Miller, that the request from the Hospitality Lane Business Association for permission to install a banner pole in the right-of-way of Hospitality Lane, west of Business Center Drive, be continued to the Economic Development Agency's agenda. (Note: No vote was taken on the motion.) Sr. Assistant City Attorney Morillo questioned the basis for adding the item to the Economic Development Agency's agenda. Mayor Holcomb suggested that the Council approve the concept of a banner pole if the pole is owned by the Economic Development Agency. 16 10/5/92 council Member Hernandez made a motion, seconded by Council Member Pope-Ludlam, that the request from the Hospitality Lane Business Association for permission to install a banner pole in the right-of-way of Hospitality Lane, west of Business Center Drive, be approved, in principle, provided that the banner is owned by the Redevelopment Agency; and that the Redevelopment Agency Commission make the determination to approve or disapprove the request. The motion carried by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam. Nays: Council Member Miller. Absent: None. MAYOR HOLCOMB EXCUSED At 10:J2 a.m., Mayor Holcomb left the Council meeting and the duties of Mayor were assumed by Mayor Pro Tempore Miller. DISCUSS AND TAKE POSSIBLE ACTION REGARDING INDIAN BINGO - COUNCIL MEMBER VALERIE POPE-LUDLAM (S-3) In a memorandum dated September JO, 1992, Valerie Pope-Ludlam, requested to discuss and action regarding Indian Bingo. Council Member take possible Discussion was held regarding the San Manuel Mission Band of Indians' intent to relocate its facility to a site on Hospitality Lane or to another city. It was suggested that a formal committee be established to determine if the San Manuel Mission Band of Indians are negotiating with other cities and determine what impact the move would have on the City of San Bernardino. MAYOR HOLCOMB RETURNED At 10:JJ a.m., Mayor Holcomb returned to the Council meeting and assumed the duties of Mayor. Members of the Council stated that they have been negotiating as a committee with the San Manuel Band of Mission Indians. The city is waiting to receive a copy of agreement documents detailing options for the reuse of the current facility. 17 10/5/92 A Member of the Council stated that he has personally spoken with a member of the San Manuel Band of Mission Indians and has requested that their attorney inform the City of their intentions. A discussion was held regarding the possibility of the San Manuel Band of Mission Indians relocating to the City of Colton. It was pointed out that the city of San Bernardino does not have jurisdiction on the reservation or the property that the current bingo facility is located on. Sr. Assistant City Attorney Morillo responded to allegations that the city Attorney's Office may have hampered negotiations with the Indians. Mayor Holcomb explained that there was a meeting with the Indian Tribe's attorney and members of the Tribal Council. Many of the issues were agreed upon in principle. However, two of the issues were not resolved. The meeting was adjourned with the understanding that San Manuel Band of Mission Indians would come back with more information. The city of San Bernardino is still waiting on information from the Indians' attorney. Mayor Holcomb stated that the Governor's Office, the Bureau of Indian Affairs, and the Secretary of Interior must make the final decision on any proposal the Indians may have to relocate its facilities. He felt that these organizations would not set a precedent by allowing the San Manuel Band of Mission Indians to set up gaming wherever they desire. The only way the Indians would be able to relocate their bingo operation to another location is if they close down their current operation in San Bernardino. The City wants to ensure that the proposed reuse of their facility is agreeable with the neighborhood. Mayor Holcomb voiced concern that the Indians may compete with the National Orange Show for gaming opportunities. Council Member Pope-Ludlam made a motion, seconded by Council Member Miller, that the City's Indian Bingo Negotiation Committee be authorized to reopen negotiations. (*Note: No vote was taken at this time.) It was suggested that the motion be amended to authorize the Chairman of the committee to write a letter to the San Manuel Band of Mission Indians. 18 10/5/92 Mayor Holcomb expressed his concern that the City may reach an arrangement with the Indians without considering the future impact on the reuse of the facility. It was pointed out that the San Manuel Band of Mission Indians have requested that the City supply them with proposals for the reuse of the facility. Mayor Holcomb suggested that the San Manuel Band of Mission Indians be given an opportunity to determine the use for the facility since it is their property; and that the issues involving potential gambling competition between the Indians and the National Orange Show should be resolved prior to concluding negotiations with the Indians. council Member Pope-Ludlam made a substitute motion, seconded by Council Member Miller, and unanimously carried, that the Indian Bingo Negotiation Committee be authorized to reopen negotiations and to write a letter to the San Manuel Band of Mission Indians. RES. 92-396 - RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 6413 ENTITLED IN PART "A RESOLUTION. .ESTABLISHING A BASIC COMPENSATION PLAN ", BY UPDATING INFORMATION CODIFYING PRIOR COUNCIL ACTION. (S-4) RES. 92-397 - RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 6413 ENTITLED IN PART "A RESOLUTION. . .ESTABLISHING A BASIC COMPENSATION PLAN. . ", BY UPDATING INFORMATION CODIFYING PRIOR COUNCIL ACTION. (S-4) Mayor Holcomb stated that on september 29, 1992, a special meeting was held to approve the salary survey of November 1991 to be fully implemented by July 1, 1992. Mayor Holcomb explained that three years ago the Council by resolution said there would be a salary survey made, and that the salary survey would be implemented in 1990 to adjust managers' salaries to parity with comparable cities. In 1990 the managers voluntarily gave up their raises because of the city's financial condition. In 1991 the managers did not request a raise. This is the only group of city employees that has not had a raise in three years. 19 10/5/92 A member of the council expressed concern increase for management/confidential employees approved at this time. that the salary should not be Gary Kirby, 1505 Yardley street, San objected to the proposal to increase salaries confidential employees. Bernardino, CA, for management/ COUNCIL MEMBER ESTRADA EXCUSED At 11: 08 a. m., Council Member Estrada left the Council meeting. Council Member Pope-Ludlam made a motion, seconded by Council Member Minor, that said resolutions be adopted. Resolution Nos. 92-J96 and 92-J97 were adopted by the fOllowing vote: Ayes: Council Members Reilly, Maudsley, Minor, Pope-Ludlam, Miller. Nays: Council Member Hernandez. Absent: Council Member Estrada. RECESS MEETING At 11:1J a.m., Mayor Holcomb declared a five-minute recess. RECONVENE MEETING At 11:19 a.m., Mayor Holcomb reconvened the regular meeting of the Mayor and Common Council to order in the Council Chambers _ of City Hall, JOO North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Hernandez, Maudsley, Minor; Deputy City Attorney Empeno, City Clerk Clark. Absent: Council Members Pope-Ludlam, Miller; City Administrator Clark. ORD. MC-851 AN ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING SECTION 19.06.0JO(2) (B) OF THE SAN BERNARDINO MUNICIPAL CODE (DEVELOPMENT CODE) RELATING TO THE REQUIREMENT OF A CONDITIONAL USE PERMIT FOR THE SALE OF ALCOHOL BEVERAGES IN RESTAURANTS OR LARGE BUSINESSES. (Continued from earlier in the meeting) (See page 15) (25) This is the time and place continued to from earlier in the meeting to consider said ordinance. The ordinance was continued from earlier in the meeting in order to obtain additional information concerning whether or not existing non-conforming uses would be grandfathered if the proposed ordinance is adopted. 20 10/5/92 COUNCIL MEMBER POPE-LUDLAM RETURNED At 11:20 a.m., Council Member Pope-Ludlam returned to the Council meeting and took her place at the council table. Deputy city Attorney Empeno stated that the only change in the Development Code is in the minimum square footage for businesses that want to sell alcohol without the requirement of obtaining a conditional use permit. He added that the proposed modifications to the ordinance would not affect existing businesses. COUNCIL MEMBER MILLER RETURNED At 11:21 a.m., Council Member Miller returned to the Council meeting and took her place at the council table. Deputy City Attorney Empeno answered questions regarding whether or not the city's ordinance modified the distance of a school or church from a business that sells alcoholic beverages. He stated that there is no change in the distance requirements from schools or churches, as those requirements are established by the Alcohol Beverage Control Board. Council Member Pope-Ludlam made a motion, seconded by Council Member Minor, that said ordinance be adopted. Ordinance MC-851 was Council Members Estrada, Pope-Ludlam, Miller. Nays: adopted Reilly, None. by the following vote: Hernandez, Maudsley, Absent: None. Ayes: Minor, COMMUNITY DEVELOPMENT COMMISSION - REGULAR MEETING At 11:20 a.m., Chairman Holcomb called the regular meeting of the Community Development Commission to order in the Council Chambers of City Hall, JOO North "D" street, San Bernardino, California. The council, acting as the Commission, took action on the Community Development Commission's agenda. RES. 92-J98 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT OF UNDERTAKING CERTAIN PUBLIC IMPROVEMENTS TO VARIOUS REDEVELOPMENT PROJECT AREAS OF THE AGENCY. (R-4) A member of the stores are strongly country. Council expressed impacting public concern that Walmart malls throughout the 21 10/5/92 Discussion ensued regarding the proposed street improvements that would enhance development along a major entrance to the ci ty. It was pointed out that the improvements which consists primarily of street improvements, street lights, a storm drain, landscaping, as well as a traffic signal at the intersection of Highland and Boulder Avenues, would benefit and promote the development of various redevelopment project areas within the city. It would make the various redevelopment project areas more desirable for industrial, commercial or residential development. council Member Minor made a motion, seconded by Council Member Miller, that said resolution be adopted. Resolution No. 92-398 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller. Nays: None. Absent: None. EXPANSION OF PIONEER CEMETERY, PHASE I - BOB BRITTON, INC. (R-8) In a memorandum dated September 22, 1992, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that bids for Phase I of the expansion to pioneer cemetery were opened September 8, 1992. A total of three bids were received. It is recommended that the contract be awarded to the low bidder, Bob Britton, Inc. Change Order No. One, to the contract with Bob Britton, Inc., would decrease the estimated quantity of fence for the concrete block/wrought iron fence by 278 lineal feet, which would reduce the contract price by $8,896.00. The total estimated project cost is $135,000.00. A total amount of $117,994.00 are available in funds $15,817 of which would be transferred from the "Fund Balance Account" to the "Land Acquisition and Improvements Account". Supplemental funds in the amount of $17,006.00 would be needed to fully finance the total estimated project cost. Ken Henderson, Executive Director of Department, answered questions and stated supplemental funds would be transferred Account. the Development that $15,817 in from the cemetery council Member Miller made a motion, seconded by Council Member Pope-Ludlam, that the transfer of $15,817 from "Fund Balance," Account No. 244-000-30405, to Account No. 244-364- 57675, "Land Acquisition and Improvements", be approved. The motion carried by the following vote: Ayes: Members Estrada, Reilly, Maudsley, Minor, Pope-Ludlam. Council Members Hernandez, Miller. Absent: None. Council Nays: 22 10/5/92 RECESS MEETING At 12:20 p.m., the regular meeting of the Mayor and Common Council and Community Development Commission recessed to the luncheon workshop in the Management Information Center, sixth Floor, city Hall, to discuss: a) Police facility renovation; and b) World Trade Center relative to International Business Recruitment & Retention Needs Assessment. RECONVENE MEETING At 12:40 p.m., the luncheon workshop was called to order by Mayor Holcomb in the Management Information center, sixth Floor, city Hall, 300 North "0" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller; Deputy city Attorney Empeno, City Clerk Clark, Assistant City Administrator wilson. Absent: None. DISCUSS POLICE FACILITY RENOVATION AND WORLD TRADE CENTER - RELATIVE TO INTERNATIONAL BUSINESS RECRUITMENT & RETENTION NEEDS ASSESSMENT - CONTINUED FROM SEPTEMBER 21, 1992 (26 & R-ll) This is the time and place set for a luncheon workshop to discuss the Police facility renovation and World Trade Center relative to International Business Recruitment & Retention Needs Assessment. Tim steinhaus, Agency Administrator, introduced Merri Tuten, Bill Fulton, and Bill Foist of The Greater Los Angeles World Trade Center Association. Merri Tuten of The World Trade Center reviewed the criteria used by other cities to attract and retain international business. She pointed out that there are a number of cities competing for international business opportunities. cities include Ontario, Riverside, and the States of utah, Arizona, Nevada and New Mexico. Ms. Tuten presented suggestions relative to attracting international business to the city of San Bernardino. Bill Foist, independent consultant, World Trade Center Association, presented statistical information relative to over 1,700 surveys which were sent out to residents of the city. Over 95.3% of the residents surveyed responded that they wanted local 23 10/5/92 government programs that would attract international businesses in the city. Mr. Foist stated that the survey showed how residents viewed City government. Many of respondents indicated they wanted to see a balanced economy, jobs and less crime in the community. type also the more Merri Tuten commented on the strategies for implementing a World Trade Center for San Bernardino. She pointed out that consideration should be made as to the type of resources that exist in the community and whether or not the community will support the proposal. She pointed out that the community may not be aware of the types of jobs needed in the area to bring about a balanced economy. Bill Foist proposed that San Bernardino should focus on the use of Norton Air Force Base. He recommended that Norton Air Force Base be expanded as a completion and modification center of smaller aircrafts. Mr. Foist recommended that no infrastructure plans be accomplished at or near Norton Air Force Base until there is a definitive plan, developed and approved for the entire basin for its conversion. To bring in additional rail or additional street intersect traffic, water, sewer, or power would not be appropriate. It is strongly recommended that there be no program or project in relation to Norton for a transportation hub that would do any harm to ontario's passenger volume. Mr. Foist answered questions regarding how the City could control the use of Norton Air Force Base. He stated that the City of San Bernardino could maintain the influence of Norton Air Force Base by making recommendations to the IVDA or Airport Regional Authority and take an active role in the decision making process. The City is in a position to have a very strong voice in planning the reuse of Norton. Ms. Tuten commented that in the last year, since the beginning of Phase I, contact has been made with the Port of Los Angeles and the Port of Long Beach, the railroads and the airports. The Port of Los Angeles proposes to establish a foreign trade zone. If the City of San Bernardino decides to integrate an inland port concept, there is the possibility that San Bernardino could be as an inland port under the designation of the Port of Los Angeles. Ms. Tuten presented options for raising name recognition for San Bernardino as a World Trade Center in Southern California, the USA and around the world. San Bernardino is known for its rail history in transportation. It is proposed that San 24 10/5/92 Bernardino establish name recognition as a hub for auto racing and sports marketing. San Bernardino is located within an hour of the second largest media market in the united States. She indicated that there is demand for a year round auto racing facility. Along with a year round auto racing facility, there could be training facilities, research and development businesses in the area to maintain the cash flow. Tim steinhaus answered questions regarding an appropriate site to develop an auto racing facility. Merri Tuten also proposed that the city consider establishing San Bernardino as an environmental hub. She recommended that the city be considered as a rail recovery facility for the rail yards; establish a market development zone to provide incentives to attract companies to reprocess waste material and turn it into a marketable product; attract manufacturers of air, ground, and water cleaning processing equipment to locate in San Bernardino. Ms. Tuten explained that in order for the City to implement a plan for a World Trade Center, the City should confirm that the Economic Development Agency is the lead agency on business recruitment, retention and business development. The Economic Development Agency should have authority to evaluate and audit the redevelopment projects and sunset the projects when necessary. The city of San Bernardino should establish a private sector advisory board to assist the Economic Development Agency; and coordinate the marketing efforts of Main Street, and the Convention and visitors Bureau. Merri Tuten proposed that the city implement the following as expeditiously as possible: 1) Accept and adopt the report; 2) Select a strategy focus on what the city desires to do; 3) Set priorities for the Economic Development Agency's business development office; 4) Adopt the recommendations pertaining to Economic Development Agency and that EDA have a private sector board mandated to have recruitment and retention as its number one priority; 5) Publicize and involve the community in the proposal to establish a World Trade Center in San Bernardino; 6) Take an aggressive role regarding the use of Norton Air Force Base. Discussion ensued regarding the recommendation to establish a "One-Stop Shop" for economic development, and establish a private sector advisory board to assist the Economic Development Agency in conducting business for redevelopment, business recruitment and retention without interference from the Mayor/Council. It was pointed out that San Bernardino is well known as a difficult place to do business because of the political climate facing the Economic Development Agency. 25 10/5/92 Comments were received regarding a proposal to establish incentive based compensation for all staff based on success in bringing in new businesses and retaining existing businesses. It was suggested that an incentive based compensation program be implemented for police officers for their outstanding contribution and service in sOlving crime in the City of San Bernardino. Mr. Foist Force Base its ten years. The Force Base as airport. suggested that the City should make Norton Air single focus plan for the community for the next City needs to promote and publicize Norton Air an intermodel hub, inland port and all cargo council Member Estrada announced that the International Trade Committee will be holding a meeting in the future regarding the International Business Recruitment and Retention Needs Assessment Report prepared by the Greater Los Angeles World Trade Center Association. Mayor Holcomb suggested that another workshop session be set to discuss and take possible action regarding the City of San Bernardino International Business Recruitment/Retention Needs Assessment Report. It was suggested that a meeting be set for the first meeting in November, 1992. (*Note: No vote was taken at this time.) (26) NEW POLICE FACILITY Peggy Ducey, Assistant to the City Administrator, requested direction from the Mayor and Council regarding the new police facility. Mrs. Ducey stated that Archetype International completed a space study for the Police Department. Direction was given to specifically analyze the space needs for the city of San Bernardino Police Department. The total space needed for police operations was determined to be approximately 55,320 square feet. The total space available at the new site, Buildings "A" and "B", is approximately 50,907 square feet which results in a space deficit of 4,400 square feet for current space needs. Building "A" is a four-story building located at the northeast corner of "E" Street and 7th Street; and Building "B" is a two-story structure to the north. Mrs. Ducey stated that the total 20 year projected space deficit at the new site is approximately a deficit of 13,787 square feet. 26 10/5/92 Roger Hardgrave, Director of Public Works/city Engineer, reported that the expected cost of two million dollars with a reserve of one million dollars may not be adequate to renovate Buildings "A" and "B" and give the Police Department a facility they feel is adequate. The architect has proposed three basic alternatives: Alternate No. One - renovates Building "A" and Building "B" as proposed. The proposed Alternate Plan No. One includes additions to Building "A" as needed to meet the 1992 program space needs. The estimated cost is approximately $6,187,817. Alternate No. Two - proposes to renovate Building "A" and construct an addition to Building "A". The addition would be a two-story annex, with an area of 32,344 square feet. It is proposed that Alternate No. Two would meet the 1992 program space needs. The estimated cost is $6,990,387. Alternate No. Three - proposes to renovate Building "A" and add a three-story addition. A total area of 77,892 square feet would be provided, which would accommodate some future growth. Constructing the three-story addition would eliminate disruption of police operations. The preliminary estimated cost is $8,277,142. Howard Leach of Leach-Mounce Architects stated that one of the problems with arriving at the proposed three alternatives was keeping the operation of the Police Department under one location. He stated that Alternative Plan No. Three provides the best solution and allows for future growth for the Police Department. Mr. Leach answered questions regarding the advantages to renovating Building "A" as opposed to constructing a new building. He stated that an annex to Building "A" would cost approximately one million dollars less than constructing a new building. Director Hardgrave stated that Jim Sharp, Project Manager, Economic Development Agency, proposed to use tilt-up construction for the project. It was pointed out that tilt-up construction, however, has limitations involving aesthetics and beautification of the building. Jim Sharp, Project Manager, Economic Development Agency, stated that there were eight scenarios that were studied and discussed. Of the eight scenarios, three proposals were selected for consideration. Alternate Plan No. Three best reflects the basic concept of renovating Building "A" and constructing an expansion for future use. The major difference between Alternate Plan No. Three and his proposal to use tilt-up construction is that some of the needs would be downsized in Building "A" and higher density uses and public uses would be placed in the expansion building to increase the square footage up to approximately 42,000 or 45,000 square feet. 27 10/5/92 Mr. Sharp voiced concern relative to construction costs and the nature of the construction between his proposal to use tilt- up construction and Alternate Plan No. Three. The proposal for Alternate Plan No. Three recommends using the existing four-story building, (Building A) and adds a new structure contiguous and adjacent to the existing building. It is proposed that the new structure be constructed of either steel frame or tilt-up. Mayor Holcomb expressed concern on plans to place a community conference room on the fourth floor and the appropriateness of installing an elevator in Building "A". Mayor Holcomb supported the concept of approving Alternate Plan No. Three and using tilt-up construction as opposed to using steel beam construction. He stated that Alternate Plan No. Three would be cost effective and would add more square footage to meet the needs of the Police Department for the next 25 years. A discussion was held regarding whether or not the police facility is located on any earthquake faults. It was pointed out that there are two earthquake faults located beneath the recommended site. Mr. Sharp replied that the design criteria for the project is in compliance with current building codes and the American Disabilities Act. Mayor Holcomb suggested that the concept of using tilt-up construction as presented by Jim sharp be reviewed; and that consideration be given to the concept of leasing space in Building B on a interim basis. Peggy Ducey requested direction on whether or not to proceed with plans for the new police facility. council Member Miller made a motion, seconded by Council Member Estrada, to approve Alternate Plan No. Three; and come back with plans for funding. (*Note: No vote was taken at this time. ) COUNCIL MEMBER HERNANDEZ EXCUSED At 1:48 p.m., Council Member Hernandez left the luncheon workshop. Members of the Council expressed concern on the overall costs for the project and whether or not future growth needs are adequately addressed. COUNCIL MEMBER POPE-LUDLAM EXCUSED At 1:58 p.m., Council Member Pope-Ludlam left the luncheon workshop. 28 10/5/92 Mayor Holcomb pointed out that the Council does not have the necessary information to make a decision today. MAYOR HOLCOMB EXCUSED At 2:00 p.m., Mayor Holcomb left the luncheon workshop. Tim steinhaus, Agency Administrator of the Economic Development Department, stated that staff is preparing funding proposals relative to leasing space in Building "B". Council Member Miller amended her motion, seconded by Council Member Estrada, that the Design Development Team be directed to proceed with renovation of Building "A" and construction of a new wing (with the area of approximately 31,612 sq. ft.) to the savings and loan building at the northeast corner of "E" street and 7th street, for use as a Central Police station. (Also known as Alternate Plan No. B) The motion carried by the following vote: Members Estrada, Reilly, Maudsley, Minor, Miller. Absent: Council Members Hernandez, Pope-Ludlam. Ayes: Nays: Council None. MAYOR HOLCOMB RETURNED At 2:02 p.m., Mayor Holcomb returned to the luncheon workshop. RECESS MEETING At 2:03 p.m., the luncheon workshop recessed to the regular meeting of the Mayor and Common Council in the Council Chambers of city Hall. RECONVENE MEETING At 2:12 p.m., Mayor Holcomb reconvened the regular meeting of the Mayor and Common Council in the Council Chambers of City Hall, 300 North "D" street, San Bernardino, California. ROLL CALL Roll call was taken by city Clerk Clark with the following being present: Mayor Holcomb; Council Members Reilly, Hernandez, Maudsley, Minor; Sr. Assistant City Attorney Morillo, City Clerk Clark. Absent: Council Members Estrada, Pope-Ludlam, Miller; Assistant City Administrator Wilson. PERMITTED USES IN EXISTING STRUCTURES WITHIN THE LAS PLACITAS SPECIFIC PLAN AREA CONTINUED SEPTEMBER 21, 1992 PAS EO FROM (27) This is the time and place continued to consider permitted uses in existing structures within the Paseo Las Placitas Specific Plan area. 29 10/5/92 In a memorandum dated September 10, 1992, Al Boughey, Director of Planning & Building Services, stated that when the Paseo Las Placitas Specific Plan was adopted, several areas were identified for construction of large structures such as parking structures, theaters, and mercados. The sites are currently improved with existing buildings, some of which are occupied, and some which are vacant. There have been requests for businesses to occupy some of the buildings; however, there is no provision in the Specific Plan which addresses the re-use of existing buildings. council Member Minor made a motion, seconded Member Maudsley, and unanimously carried, that relative to permitted uses in existing structures Pas eo Las Placitas Specific Plan area, be tabled. by Council the matter within the COMMUNITY DEVELOPMENT COMMISSION - REGULAR MEETING - CONTINUED FROM EARLIER IN THE MEETING. At 2:13 p.m., Chairman Holcomb called the regular meeting of the Community Development Commission to order in the Council Chambers of City Hall, 300 North "D" street, San Bernardino, California. COUNCIL MEMBER MILLER RETURNED At 2:13 p.m., Council Member Miller returned to the Council _. meeting and took her place at the council table. The council, acting as the Commission, took action relative to agenda Item No. R-9, an offer to purchase the 201 "E" Street Building; and agenda Item No. R-10, the Sunset Group's request for financial assistance on the Park Place Home residential project. COUNCIL MEMBERS ESTRADA AND POPE-LUDLAM RETURNED At 2:14 p.m., Council Members Estrada and Pope-Ludlam returned to the Council meeting and took their places at the council table. RECLASSIFICATION OF PARAMEDICS FROM P-1 ESTABLISH A POSITION FOR P-2, PARAMEDIC FIRE TO P-2 & FIGHTER (8-5) In a memorandum dated September 30, 1992, Barbara Dillon, Director of Personnel, stated that paramedics are currently in the same P-1 job classification as firefighters, but are given additional incentive pay to maintain their paramedic certification. Both the Fire Department and the Firefighters Union are in agreement that paramedics should be classified as P-2's, since their main responsibility is not firefighting, but rather emergency medical care. 30 10/5/92 ~ The proposed change in paramedic classification reads as follows: Employees hired after October 1, 1992, as Paramedic Firefighters would be hired as a P-2 classification, thus creating a separate Paramedic Firefighter job title. Firefighter paramedics hired prior to October 1, 1992, would continue in the P-1 classification, unless they voluntarily want to become P-2 Paramedic Firefighters. council Member Hernandez made a motion, seconded by Council Member Estrada, and unanimously carried, that the Mayor and Common Council approve reclassification of Paramedics from P-1 to P-2 and establish a position of P-2 Paramedic Fire Fighter. REQUEST FOR CIVIC AND PROMOTIONAL FUNDING - PROMOTION OF HOPE VIDEO - JOHNNY LEE BELL (8-7) In a memorandum dated September 30, 1992, Fred Wilson, Assistant City Administrator, stated that Johnny L. Bell, representing the Scott Social Service Center, appeared before the Ways and Means Committee on September 30, 1992, to request funds in the amount of $16,215 for the purpose of promoting "Hope Video", an anti-drug and gang video to be shown as public service announcements on local TV channels as well as in local schools promoting a drug free lifestyle. The video would be completed by October 24, 1992, to coincide with the Red Ribbon Week Parade. ~. Council Member Estrada made a motion, seconded by Council Member Pope-Ludlam, that the request of Mr. Johnnie Lee Bell for civic and promotional funding in the amount of $7,500 to produce an anti-gang/drugs video entitled Hope Video be approved contingent upon receipt of financial letters of commitment from other sponsoring organizations as offsetting revenue sources; proof of insurance as required by Risk Management; a total plan and budget including specifications regarding events and participants, full coordination with KCSB TV Channel 3 and compliance with all other conditions associated with special event filming within the City as outlined in Ordinance MC-746. The motion carried by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Minor, Pope-Ludlam, Miller. Nays: Council Member Maudsley. Absent: None. PURCHASE OFFER STATEMENTS DRAIN, FROM ATLANTIC AVENUE S. AND ELIZABETH A. ROEHLER CALIFORNIA LIMITED PARTNER. EASEMENT FOR SEWER AND TO HIGHLAND AVENUE - RONALD & HIGHLAND COUNTRY MANOR, A (8-9) In a memorandum dated September 29, 1992, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that drainage from Small canyon Channel is directed to Highland Avenue, where it flows westerly to Sand Creek. Caltrans has agreed to accept the drainage from Small canyon Channel into 31 10/5/92 their drainage system for the Route 30 Freeway. The agreement with Caltrans required a 48-inch storm drain to be installed from the terminus of the improved channel north of Highland Avenue to Atlantic Avenue. An understanding was reached with the City of Highland, under which they would acquire the necessary easement and the City of San Bernardino would construct the storm drain. However, the City of Highland was unsuccessful in their efforts. As a result, the Walmart Developer agreed to negotiate with the property owners relating to the acquisition of an easement for the storm drain. Purchase Offer statements have been negotiated with, and signed by both property owners. The terms of the offer statements, in general, provides that the City would pay the grantors the sum of $50,577.00 for a permanent easement of 20 feet in width across Parcel No.1, and 15 feet across Parcels No. 2 and 3. Council Member Hernandez made a motion, seconded by Council Member Estrada, and unanimously carried, that the Mayor be authorized to execute, on behalf of the city of San Bernardino, the Purchase Offer Statements from Ronald S. and Elizabeth A. Roehler, and Highland County Manor, a California Limited Partner, for sewer and storm drain easements to the City of Highland, across parcels 1, 2 and 3, of Parcel Map No. 9356; and authorize payment of up to $50,577.00 for the permanent easements for sewer and storm drain. RES. 92-399 - RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO SILVIA CONSTRUCTION, INC. FOR PAVEMENT REHABILITATION ON SOUTH "E" STREET, BETWEEN ORANGE SHOW ROAD AND MILL STREET. (S-10) Council Member Reilly made a motion, seconded by Council Member Maudsley, that said resolution be adopted. Resolution No. 92-399 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller. Nays: None. Absent: None. DISCUSS AND TAKE POSSIBLE ACTION RELATIVE TO PROPOSALS RECEIVED FOR AUDIT OF THE CITY ATTORNEY'S OPERATION - CONTINUED FROM SEPTEMBER 8, 1992 (S-6) This is the time and place continued to discuss and take possible action relative to proposals received for audit of the City Attorney's operations. The item was continued because the full Council was not present on September 8, 1992 and there was a 3-3 vote on whether or not to proceed with the audit. 32 10/5/92 In a memorandum dated September 30, 1.992, Council Member Ralph Hernandez, reported that at the Council meeting of September 8, 1992, the management audit of the city Attorney's office was discussed. A number of reasons were cited to take immediate action on the audit, rather than to wait 60 days for the Ways and Means committee to review the proposals. It was pointed out that the bids for most of the proposals would expire in sixty days. If the contract is awarded after the first of the year, auditing firms would be involved in the tax season and the cost of the audit would be much higher. Another factor involves a request from the city Attorney's Off ice for an increase of $600,000 for FY 1.992/93. If the audit is performed after the first of the year, the final audit report would not be completed until the end of the fiscal year, and the Council would not have adequate information to make an informed decision on the budget increase. Mayor Holcomb recommended that discussion on the audit of the City Attorney's operations be continued until Mr. Penman can be present. council Member Estrada made a motion, seconded by Council Member Reilly, that discussion relative to the proposals received on the audit of the City Attorney's operation, be continued to October 19, 1.992, in the Council Chambers of City Hall, 300 North "0" street, San Bernardino, California. The motion carried by the following vote: Ayes: Members Estrada, Reilly, Maudsley, Minor, Pope-Ludlam, Nays: Council Member Hernandez. Absent: None. council Miller. RECESS MEETING - CLOSED SESSION (1. & 8-8) At 2: 51 p.m., the regular meeting of the Mayor and Common Council and Community Development Commission recessed to closed session to give instruction to the City's/Commission's negotiator on the purchase of property pursuant to Government Code section 54956.8. The real property which the negotiations concern is generally located at: "D" Street north of Baseline. CLOSED SESSION At 2:51 p.m., Mayor Holcomb called the closed session to order in the conference room of the Council Chambers of city Hall, 300 North "D" street, San Bernardino, California. ROLL CALL Roll call was taken by city Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller; Sr. Assistant city Attorney Morillo, City Clerk Clark. Absent: Assistant City Administrator Wilson. 33 10/5/92 Also present: J. Lorraine Velarde, Executive Assistant to the Mayor, Ken Henderson, Executive Director of Development Department, Tim Steinhaus, Agency Administrator of Economic Development Department. ADJOURN CLOSED SESSION At 2:59 p.m., the closed session adjourned to the regular meeting of the Mayor and Common Council of the City of San Bernardino, California. RECONVENE MEETING At 3:00 p.m., Mayor Holcomb reconvened the regular meeting of the Mayor and Common Council in the Council Chambers of city Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller; Sr. Assistant City Attorney Morillo, City Clerk Clark, Assistant City Administrator Wilson. Absent: None. ADJOURNMENT (28) At 3:00 p.m., the meeting was adjourned to Monday, October 19, 1992, at 8:30 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Rachel Clark City Clerk , Deputy City Clerk No. of Items: 44 No. of Hours: 6 hrs. 30 mins. 34 10/5/92