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HomeMy WebLinkAbout06-18-1997 Minutes MINUTES MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADJOURNED REGULAR MEETING JUNE 18, 1997 This is the time and place set for an adjourned regular meeting of the Mayor and Common Council of the City of San Bernardino from the joint regular meeting held at 8:02 a.m., Monday, June 16, 1997, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the order of adjournment of said meeting held on Monday, June 16, 1997, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 8:00 a.m., Tuesday, June 17, 1997, on the door of the place at which said meeting was held. The adjourned regular meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor Minor at 9:12 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Rachel Clark with the following being present: Mayor Minor: Council Members Negrete, Oberhelman, Devlin, Anderson: City Attorney Penman; City Clerk Rachel Clark: Acting City Administrator Wilson. Absent: Council Members Curlin, Arias, Miller. BUDGET DELIBERATIONS - FISCAL YEAR 1997/98 - DISCUSS & TAKE ACTION - (Continued from June 16, 1997) (1) Fred Wilson, Acting City Administrator, submitted a memorandum dated June 12, 1997, concerning the recommended budget reductions and revenues for the fiscal year 1997/98 proposed budget. Barbara pachon, Director of Finance, submitted a memorandum dated June 18, 1997 regarding the transfer of CATV to the Economic Development Agency. Acting City Administrator Wilson explained that the budget presentations would be conducted alphabetically. Animal Control Debi Biggs, to meet her five Control Officer Director of Animal Control, stated that in order percent reduction, the elimination of one Animal has been recommended for a total savings of 1 6/18/1997 $40,000. However, the elimination of said position would greatly impact the services provided to the public. Ms. Biggs detailed the potential bearing to the department and answered questions relative to such. Jeff Carr, Employee Representative, San Bernardino Public Employees' Association, explained that one of the items currently being negotiated is the stress the current level of Animal Control Officers are experiencing. He explained that they are always on call and if one position is reduced, the fatigue and stress would increase and could possibly result in a liability to the city. Cemetery Acting City Administrator Wilson stated that the reductions recommended within the Cemetery Division are the elimination of clerical support and the reduction of grounds maintenance for a savings of $34,100. Mr. Wilson explained the impact the reductions would have on the division and stated that he is looking into the possible consolidation of the Cemetery Division into the Department of Parks, Recreation and Community Services. He answered questions regarding the number of employees within the Cemetery Division and stated that he would return within 90 days to report on the evaluation being conducted to streamline the division. City Clerk's Office Rachel Clark, City Clerk, stated that her department reductions include the elimination of two filled positions of Business Registration Inspector and Account Clerk I which totals $51,000 and answered questions relative to such. Civil Service Doug Chandler, civil Service Examiner, announced that his five percent reduction totals $15,200 and would be realized through a reduction of operating expenses. Code Compliance Division It was the consensus of the Mayor and Council that this matter be discussed in further deliberations. Council Office Jorge Carlos, Executive Assistant to the Council, stated that they are proposing the elimination of the Administrative Assistant position, leaving one Secretary position vacant for fiscal year 1997/98 and the addition of an Administrative Operations Supervisor which would result in a savings of $39,700. 2 6/18/1997 Facilities Manaqement Jim Sharer, Facilities Manager, explained that his department recommendations of five percent total $155,400 and the reductions being suggested are as follows: reduce funding for alterations and renovations ($40,000): reduce various operating expenses ($80,700) and eliminate one vacant Maintenance Carpenter position. Facilities Manager Sharer answered questions concerning the necessary repairs which would have to be delayed and the services provided by his department. Barbara pachon, Director of Finance, explained that the budget reduction recommendations are not reflected within the preliminary budget. Finance Barbara Pachon, Director of Finance, stated that she is proposing that the full-time Composer/Bindery Clerk be reduced to part-time which would equate to a savings of $12,000 and the consolidation of the Treasurer's Office within the Finance Department for an additional $50,800 savings. The merge would result in the deletion of one filled Administrative Operations Supervisor II position. Finance Director Pachon answered questions regarding the effects of said proposal. Jeff Carr, Employee Representative, San Bernardino Public Employees' Association, expressed concern regarding the reduction of hours for the Composer/Bindery Clerk and stated that the print shop has the potential to generate revenue, however, the cutback of said position would not serve in the realization of such. RECESS MEETING At 9:55 a.m., Mayor Minor declared a five-minute recess. RECONVENE MEETING At 10:02 a.m., the adjourned regular meeting of the Mayor and Common Council reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Rachel Clark with the following being present: Mayor Minor; Council Members Negrete, Oberhelman, Devlin, Anderson; City Attorney Penman; City Clerk Rachel Clark; Acting City Administrator Wilson. Absent: Council Members Curlin, Arias, Miller. 3 6/18/1997 BUDGET DELIBERATIONS - FISCAL YEAR 1997/98 - DISCUSS & TAKE ACTION - (Continued from June 16, 1997) (1) Fire Fire Chief Larry Pitzer explained that a five percent reduction within the Fire Department would amount to $756,900; however, his proposals total $861,100. Chief Pitzer stated that his recommendations include downsizing the number of personnel assigned to Engine 221 at the central fire station from four to three and the closure of Fire Station No. Nine which would result in the elimination of six firefighter, three captain and three fire engineer positions currently filled and the creation of one fire prevention officer. Chief Pitzer stated that the recommendations would greatly affect the fire department's ability to provide services to the public and answered questions concerning the possible impact to the city's insurance rating. Skip Kulikoff, President of the San Bernardino Professional Firefighters, Local 891, expressed concern regarding the impact and liability the elimination of the 12 positions would have on the firefighters and answered questions concerning the area Fire Station No. Nine services. Richard Lewis, San Bernardino Professional Firefighters, Local 891, opposed the proposed reduction measures because of the effect they would have on the department's ability to provide efficient services to the public and recommended that the Code Enforcement Division be consolidated within the Fire Department to achieve the reduction of management costs and the ehhanced proficiency of code enforcement duties. General Government Acting City Administrator Wilson stated that the recommended reductions within the general government fund are $31,000 from the fine arts fund and $19,000 from the civic and promotional fund for a total of $50,000. Library Ophelia Roop, Library Director, stated that a five percent reduction within her department could actually amount to 7.25 percent because a decrease in funds can possibly affect the city's ability to receive state funds. She explained that $55,000 has been previously received from the state and it's possible that additional funds would be allocated for fiscal year 1997/98. Ms. Roop provided a synopsis of the department's budget, requested that the amount allocated for rent payments (reflecting payment of the bond issue) be deleted from her budget since the payment from the 4 6/18/1997 fire station portion of the bond issue is currently being reflected within the non-government fund and urged the Mayor and Council to exclude the Library from any proposed reductions. Acting City Administrator Wilson confirmed the fund appropriation for the fire and library debt service payment and stated that it is their goal to transfer the fire payment into its department budget so that true costs can be reflected. A discussion was held concerning the criteria used to determine whether the city would be eligible to receive state public library funds, the services provided at the various library branches and the disposition of library funds for payment of rent to the Economic Development Agency versus other city departments. The following individuals opposed the reduction of funds within the library budget: Carl Clemons. Evin Manning, 550 W. 5th Street, San Bernardino, CA, and submitted an undated letter in support of such. Dorothy Meier, 2820 North "E" Street, San Bernardino, CA. patricia Gilliland, 1095 W. 27th Street, San Bernardino, CA. Marion Vassilakos, President of the League of Women Voters. Ed Keller, 1696 Mesa Verde, San Bernardino, CA. Bertha Fox, 597 E. 39th Street, San Bernardino, CA. Norma Clifton, 2805 La praix Avenue, Highland, CA. Dr. Israel Gross, 4717 Brentwood Lane, San Bernardino, CA. Michelle Boso, 1937 Mallory Street, San Bernardino, CA. Abdeff Bejoe, Assad Elbaz, and Salam Shaja, respectively, submitted letters opposing the reduction of library funds. No further action was taken on the fiscal year 1997/98 budget. AUTHORIZE AMICUS BRIEF - RIDER VS. SAN DIEGO - LEAGUE OF CALIFORNIA CITIES (NB1) Council Member Oberhelman made a motion, seconded by Council Member Anderson, and unanimously carried, that the matter arose subsequent to the posting of the agenda. 5 6/18/1997 City Attorney Penman stated that after the posting of the agenda he received a request from the League of California Cities asking for the filing of an amicus brief in support of the City of San Diego in respect to Rider vs. San Diego and provided the basis for the city's support. Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that the City Attorney's Office be authorized to file an amicus brief in support of the City of San Diego in Rider vs. City of San Diego. PRESENTATION - FINAL REPORT - AD HOC BUDGET COMMITTEE - (Continued from June 16, 1997) (2) No action was taken on this item. ADJOURNMENT (3) At 12:09 p.m., the adjourned regular meeting adjourned to 5:30 p.m., Wednesday, June 25, 1997, in the Council Chambers of City Hall, 300 North "DOl Street, San Bernardino, California. RACHEL G. CLARK City Clerk By uzanna Cordova eputy City Clerk No. of Items: 4 No. of Hours: 3 Hrs. 6 6/18/1997