Loading...
HomeMy WebLinkAbout06-01-1998 Minutes MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT REGULAR MEETING JUNE 1, 1998 COUNCIL CHAMBERS The joint regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino was called to order by Mayor Valles at 8:11 a.m., Monday, June 1, 1998, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Lien, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: Council Members Estrada, Arias. RECESS MEETING - meeting - page 5) At 8:11 a.m., the Development Commission following: CLOSED SESSION (Discussed later in the (1) Mayor and Common Council and Community recessed to closed session for the Pursuant to Government Code Sections: A. Conference with legal counsel existing litigation pursuant to Government Code Section 54956.9(a): Edward Powe vs. Citv of San Bernardino - San Bernardino Superior Court Case No. SCV 36830; State of California ex rel. Stull vs. Bank of America NT&SA - San Francisco Superior Court Case No. 968-484; Hector L. Serrano vs. Ci tv of San Bernardino San Bernardino Superior Court Case No. SCV 46669. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9. 1 6/1/1998 D. Conference with legal counsel - personnel - pursuant to Government Code Section 54957. CLOSED SESSION At 8:11 a.m., Mayor Valles called the closed session to order in the conference room of the Council Chambers of City Hall. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Lien, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: Council Members Estrada, Arias. Also present: Senior Assistant City Attorney Simmons, Deputy City Attorney Murad, and Edna Anderson, Administrative Operations Supervisor, City Attorney's Office. READING OF RESOLUTIONS & ORDINANCES Deputy City Clerk Hartzel read the titles of all the resolutions and ordinances on the regular, supplemental, and addendum to the supplemental agendas of the Mayor and Common Council and the regular agenda of the Community Development Commission/San Bernardino Joint Powers Financing Authority/San Bernardino Park Acquisition Joint Powers Financing Authority/San Bernardino Associated Communities Financing Authority and Mayor and Common Council while the Mayor and Council and Community Development Commission were in closed session. COUNCIL MEMBER ESTRADA ARRIVED At 8:30 a.m., Council Member Estrada arrived at the closed session. ADJOURN CLOSED SESSION At 8:50 a.m., the closed session adjourned to 9:00 a.m. in the Council Chambers of City Hall. RECONVENE MEETING At 9:02 a.m., Mayor Valles reconvened the joint regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: Council Member Arias. INVOCATION The invocation was given by Reverend James Stovall of Central Christian Church. 2 6/1/1998 PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Council Member Devlin. APPOINTMENTS (2) There were no appointments at this meeting. PRESENTATION - 1998 TACHIKAWA EXCHANGE STUDENTS (3) Thelma Press, Cultural Affairs Coordinator, introduced Aaron Fredericks, Kelly Cooper, Robin Gleason, and Jeremiah Gutierrez, who were selected to be 1998 San Bernardino Tachikawa Exchange Students, and presented each student with a certificate. PRESENTATION - CITY'S WEB SITE (3) Lori Sassoon, Senior Administrative Analyst, City Administrator's Office, stated that development of the City's web site had truly been a team effort, introduced the other staff members involved with the project, and gave the web site address as follows: www.ci.san-bernardino.ca.us Mark Yavornicky, Services, provided an on the web site. Programmer/Analyst, Management Information overview of the various materials available Mayor Valles thanked staff for all of their hard work and creativity. ANNOUNCEMENTS - COUNCIL MEMBER ESTRADA (4) Council Member Estrada stated that there have been approximately four meetings of the Ad Hoc Water Committee, whose purpose is to review all water project proposals that the committee is aware of and bring back recommendations on the various projects to the Mayor and Common Council. She provided an update on the projects recently discussed and announced that the next meeting would be held on Wednesday, June 10, at 1:00 p.m. in the Fourth Floor Conference Room at City Hall. Council Member Estrada commented on the progress being made on the extension of Orange Show Road and thanked Mike Hays, Acting Director of Public Works/City Engineer, and his staff for all of their help. Ms. Estrada stated that she had been working with Route 66 and the low-riders, who have been wanting to participate in the Route 66 activities. She announced that this year there would be a salute to Route 66 at Nunez Park and low-riders would be participating in the Route 66 cruise. 3 6/1/1998 ANNOUNCEMENTS - COUNCIL MEMBER LIEN (4) Council Member Lien stated that on Saturday the perris Hill Neighborhood Association and youth from the Judson Baptist Church had worked to clean up a vacant home located in the Second Ward. She thanked the Mayor's staff for their assistance in helping to coordinate this effort. ANNOUNCEMENTS - COUNCIL MEMBER SCHNETZ (4) Council Member Schnetz commented on the Patton Station Golf Complex, stating that he had attended the groundbreaking last week. He pointed out that he was pleased to see that there will be no vehicular traffic up in the proposed project; that all parking will be south of Highland Avenue. ANNOUNCEMENTS - COUNCIL MEMBER ANDERSON (4) Council Member Anderson congratulated the Westside Action Group for 28 years of service to the Sixth Ward and the San Bernardino Community. She also announced that the Black Inventions Museum was presenting a display centered on new inventions by Black Americans at the San Bernardino County Government Center Rotunda, 385 N. Arrowhead Avenue, from June 2-4, 9:00 a.m. to 5:00 p.m.; and invited the public to attend this event. Mrs. Anderson stated that 48 years ago today she had wed her husband and congratulated him on their anniversary. ANNOUNCEMENTS - COUNCIL MEMBER MILLER (4) Council Member Miller announced that there would be a townhall meeting at the Cathedral on Thursday, June 4, regarding blight and crime. She stated that representatives from the City Attorney's Office and the Police Department would be present to lend their help in developing a model task force which could be copied by others. She also announced that a music festival would be held this weekend at Court Street Square. ANNOUNCEMENTS - MAYOR VALLES (4) Mayor Valles introduced June Durr, recently appointed Director of Marketing and Public Affairs, and commented on the recent decision of the IRS to move from Riverside to San Bernardino. She continued by stating that she had recently traveled to Sacramento with City Administrator Wilson and Council Members Estrada and Schnetz to request assistance from the State for restoration of the historical Santa Fe Depot and funding for improvement of the City's streets, curbs and gutters. She asked 4 6/1/1998 the citizens to write to their local legislators--State Senators Brulte and Ayala and Assemblymen Leonard and Baca- -and request their support for San Bernardino. Mayor Valles announced that she and Police Chief Dean had visited Washington, D.C., where San Bernardino was one of 18 cities recognized with a grant which would allow San Bernardino to place eight police officers on the street in target high-crime areas. The Mayor also announced that on Wednesday, June 3, the Stampede baseball team would be recognizing City Clerks from the Inland Valley cities at a game between the San Bernardino Stampede team and the Rancho Cucamonga Quakes. She added that San Bernardino City Clerk, Rachel Clark, would be throwing out the first pitch, and tickets could be obtained by calling the City Clerk's Office at 384-5002. ANNOUNCEMENTS - CITY CLERK CLARK (4) City Clerk Clark introduced Council Member Schnetz' mother, Gloria Cover, and grandmother, Mary Santolucito, who would celebrate her 93rd birthday on Friday. She also reminded everyone to vote in the June 2 election, stating that if anyone needed voting information they could call the Registrar of Voters Office at 387-8300 or the City Clerk's Office at 384-5002. - ANNOUNCEMENTS - CITY ADMINISTRATOR WILSON (4) City Administrator Wilson provided an update on the Neighborhood Initiative Program, stating that the application form had been developed and would be ready for distribution in approximately two weeks. He stated that everyone (neighborhoods, residents, Council Members) would be able to submit their projects, and a screening process would be set up that would allow the Council to make recommendations to the County for potential funding. CLOSED SESSION - ANNOUNCEMENT meeting - page 1) (Discussed earlier in the (1) City Attorney Penman announced that in closed session the Council had also convened under Government Code Section 54956.9 (b) (2) to determine whether or not a closed session was authorized. ANNOUNCEMENTS - CITY ATTORNEY PENMAN (4) City Attorney Penman provided a synopsis of the actions taken over the weekend by the Code Compliance Division, Police Department, City Clerk's Office, and Public Services in an effort to eradicate blight within the City. 5 6/1/1998 PUBLIC COMMENTS - ALLEN BARTLEMAN (5) Allen Bartleman, 5364 Mayfield Avenue, San Bernardino, CA, voiced his opposition to Proposition 220 (combining the Municipal and Superior Courts), and stated that he was running for municipal court judge and solicited the public for their votes. PUBLIC COMMENTS - BOB NEVES (5) Bob Neves, 2348 Sterling Avenue #439, San Bernardino, CA, thanked the employee who gave him the opinion from the Attorney General regarding requirements for installation of curb ramps. He also requested that Agenda Item No. 23 be presented in the public forum. PUBLIC COMMENTS - SUSAN HARTMANN (5) Susan Hartmann, a citizen of San Bernardino, her work with the homeless and her desire to work a coordinator of programs for the homeless. spoke regarding for the City as PUBLIC COMMENTS - BILL ROGERS (5) Bill Rogers, 1482 East Davidson Street, San Bernardino, CA, commended the Mayor on the great job she has done thus far; and stated that he was president of the South San Bernardino Residents Committee and wanted to enlighten the new council members on some of the committee's concerns. He invited the Mayor and Council Members Estrada and Arias to come to their area and talk with their committee at any time. PUBLIC COMMENTS - RITA ARIAS (5) Rita Arias, Third Ward Council Member, stated that she was running for the Assembly and solicited votes for the upcoming election. She provided an overview of offices she has previously held and her areas of interest and expertise. WAIVE FULL READING OF RESOLUTIONS & ORDINANCES (6) Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that full reading of the resolutions and ordinances on the regular, supplemental, and addendum to the supplemental agendas of the Mayor and Common Council be waived. 6 6/1/1998 COUNCIL MINUTES (7) Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that the minutes of the following meetings of the Mayor and Common Council of the City of San Bernardino be approved as submitted in typewritten form: May 4, 1998; May 11, 1998. CLAIMS & PAYROLL (8) Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that the claims and payroll and the authorization to issue warrants as listed on the memorandum dated May 26, 1998, from Barbara Pachon, Director of Finance, be approved. PERSONNEL ACTIONS (9) council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that the personnel actions as submitted by the Chief Examiner dated May 22, 1998 in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino, be approved and ratified. AN ORDINANCE OF THE CITY OF SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY OF SAN BERNARDINO. Final (10) Council Member Anderson made a motion, seconded by Council Member Devlin, that said ordinance be continued to the Mayor and Council meeting of June 15, 1998. The motion carried by the Members Estrada, Lien, Schnetz, Abstain: Council Member Devlin. following Anderson, Absent: vote: Ayes: Council Miller. Nays: None. Council Member Arias. APPROVE PLAN NO. 9780 - WIDEN & PAVE KENDALL DRIVE FROM 36TH STREET TO AUTHORIZE ADVERTISEMENT FOR BIDS liEU IIHII STREET & STREET (11) Michael Hays, Acting Director of Public Works/City Engineer, submitted a staff report dated May 18, 1998, regarding the widening and paving of "E" Street and Kendall Drive from 36th Street to "H" Street. Mr. Hays confirmed that the money for this project had been set aside in the 1997/98 budget. - 7 6/1/1998 Council Member Estrada made a motion, seconded by Council Member Anderson, and unanimously carried, that the Acting Director of Public Works/City Engineer be authorized to advertise for bids for widening and paving of "E" Street and Kendall Drive, from 36th Street to "H" Street, per Plan No. 9780. APPROVE PLAN NO. 9820 - AUTHORIZE STAFF TO VACATE SECTION OF NONVEHICULAR ACCESS & LANDSCAPE EASEMENT - ALONG TIPPECANOE AVENUE PROCEED - 3D-FOOT (12) Michael Hays, Acting Director of Public Works/City Engineer, submitted a staff report dated May 12, 1998, regarding the proposed vacation of a section of nonvehicular access and a 3D-foot landscape easement along Tippecanoe Avenue. It was noted that the project was located in Ward 1; not Ward 3 as noted on the agenda. Council Member Estrada made a motion, seconded by Council Member Schnetz, and unanimously carried, that the Acting Director of Public Works/City Engineer and the City Clerk be authorized to proceed with the proposed vacation of a section of nonvehicular access and a portion of the 3D-foot landscape easement along Tippecanoe Avenue; and that Plan No. 9820, showing the proposed vacation of a section of nonvehicular access and a portion of the 3D-foot landscape easement along Tippecanoe Avenue, be approved. APPROVE - REQUEST FOR QUALIFICATIONS - STADIUM MARKETING/ FACILITY OPERATIONS MANAGER - SAN BERNARDINO STADIUM (13) Fred Wilson, City Administrator, submitted a staff report dated May 18, 1998, requesting that the Council approve a request for qualifications for a Stadium Marketing/Facility Operations Manager for the San Bernardino stadium. Mr. Wilson explained that the Request for Qualifications was structured so that respondents could propose to provide marketing services, stadium operations management services, or both; and answered questions regarding the selection process. Jeff Wright, P.O. Box 2341, San Bernardino, CA, stated the Council should consider building an auditorium in Bernardino for concerts and things of that nature. that San Council Member Estrada made a motion, seconded by Council Member Miller, and unanimously carried, that the Mayor and Common Council approve the request for qualifications for a Stadium Marketing/Facility Operations Manager for the San Bernardino Stadium. 8 6/1/1998 APPROVE DATES & TIMES DELIBERATIONS FISCAL YEAR 1998-99 BUDGET (15) City Administrator Fred Wilson submitted a staff report dated May 23, 1998, recommending specific dates and times for the Mayor and Council to meet for fiscal year 1998-99 budget deliberations. Council Member Lien stated she had a family matter to attend to out of town and inquired whether the meetings tentatively scheduled for Wednesday, June 17, and Monday, June 22, could be changed to Tuesday, June 16, and Tuesday, June 23, respectively. Jeff Wright, P.O. Box 2341, San Bernardino, CA, stated that he would like to see any available budget material posted at the library for public review prior to the hearings. Council Member Anderson made a motion, seconded by Council Member Estrada, and unanimously carried, that the Mayor and Common Council approve the following dates for budget deliberations: Wednesday, June 10, 1998 - 9:00 a.m. Tuesday, June 16, 1998 - 9:00 a.m. Tuesday, June 23, 1998 - 9:00 a.m. Monday, June 29, 1998 - 9:00 a.m. RES. 98-129 - RESOLUTION AUTHORIZING AND APPROVING THE BORROWING OF FUNDS FOR FISCAL YEAR 1998-1999; THE ISSUANCE AND SALE OF A 1998-1999 TAX AND REVENUE ANTICIPATION NOTE THEREFOR AND PARTICIPATION IN THE CALIFORNIA COMMUNITIES CASH FLOW FINANCING PROGRAM. (16) Council Member Miller made a motion, seconded by Council Member Anderson, that said resolution be adopted. Resolution No. 98-129 was adopted by the following vote: Ayes: Council Members Estrada, Lien, Schnetz, Devlin, Anderson, Miller. Nays: None. Absent: Council Member Arias. RES. 98-130 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING A CERTAIN SCHEDULE FOR FIRE APPARATUS REPLACEMENT BY THE CITY OF SAN BERNARDINO FIRE DEPARTMENT. (Discussed later in the meeting - page 20) (17) Council Member Miller made a motion, seconded by Council Member Estrada, that said resolution be adopted. Council Member Estrada withdrew her second for purposes of discussion, and the motion failed for lack of a second. 9 6/1/1998 council Member Devlin stated that certain language changes needed to be made to the title and the first paragraph of the resolution by adding the following words to the end of the title and following the word "established" in Section 1: Contingent on the condition of the respective vehicles and the availability of funds. Larry Pitzer, Fire Chief, explained how the replacement schedule had been developed, stating that increased call volume had been calculated into the numbers and that they had worked on a 15- year time frame. Council Member Miller made a motion, seconded by Council Member Estrada, that said resolution be adopted, as amended. Resolution No. 98-130 was Ayes: Council Members Estrada, Miller. Nays: None. Absent: adopted by the following vote: Lien, Schnetz, Devlin, Anderson, Council Member Arias. Chief Pitzer expressed his appreciation to the Mayor and Council for their support of this item, stating that it would provide the basis for real planning within the department. APPROVE BUDGET AMENDMENT - CONTINUE CONTRACTUAL SERVICES - WACKENHUT CORPORATION - DOCUMENT IMAGING (SCANNING) POLICE DEPARTMENT RECORDS BUREAU - REMAINDER OF FISCAL YEAR 1997/98 (18) Lee Dean, Chief of Police, submitted a staff report dated April 27, 1998, regarding a budget amendment to transfer funds from Lease Payments to Professional Contractual Services for the continuation of contractual services for document imaging (scanning) through the end of fiscal year 1997/98. Captain Bob Curtis of the Police Department answered questions regarding document imaging (scanning) within the department and the reason for the requested budget amendment. Jeff Wright, P.O. Box 2341, San Bernardino, CA, expressed his opposition to using Wackenhut Corporation for any services within the City of San Bernardino. Council Member Miller made a motion, seconded by Council Member Devlin, and unanimously carried, that the Mayor and Common Council approve the Police Department's request for a budget tranSfer/amendment in the amount of $65,747 from Lease Payments, Account No. 001-213-5803, to Professional Contractual Services, Account No. 001-222-5505; and that the Mayor and Common Council approve continuing contractual services with Wackenhut Corporation for document imaging (scanning) and quality control within the Police Department's Records Bureau for the remainder of fiscal year 1997/98. 10 6/1/1998 AUTHORIZE BUDGET AMENDMENT - TRANSFER FUNDS - FROM LEASE PAYMENTS & PROFESSIONAL CONTRACTUAL SERVICES TO P.O.S.T. TRAINING (19) Lee 8, 1998, Payments Training. Dean, Chief of Police, submitted a staff report dated May regarding a budget amendment to transfer funds from Lease and Professional Contractual Services to P.O.S.T. Council Member Miller made a motion, seconded by Council Member Devlin, and unanimously carried, that the Mayor and Common Council approve the Police Department's request to transfer $30,000 into Account No. 001-224-5134, P.O.S.T. Training; and that the funds be transferred from the following accounts: $19,300 from 001-211-5803 (Administration Lease Payments); $5,000 from 001-213- 5803 (Patrol Lease Payments); and $5,700 from 001-224-5505 (Personnel & Training Contractual Services) . RES. 98-131 - RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CHIEF OF POLICE TO FILE A GRANT APPLICATION WITH THE DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES (COPS) FOR THE COPS MORE 98 GRANT PROGRAM. ACCEPTANCE OF THE GRANT AWARD IS CONTINGENT UPON THE AVAILABILITY OF FUNDING FOR THE REQUIRED CITY MATCH SHOULD THE WAIVER OF MATCHING FUNDS NOT BE APPROVED. (20) Council Member Miller made a motion, seconded by Council Member Devlin, that said resolution be adopted. Resolution No. 98-131 was adopted by the following vote: Ayes: Council Members Estrada, Lien, Schnetz, Devlin, Anderson, Miller. Nays: None. Absent: Council Member Arias. RECESS MEETING At 10:39 a.m., Mayor Valles declared a five-minute recess. RECONVENE MEETING At 10: 54 a. m., Mayor Valles reconvened the j oint regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: Council Member Arias. 11 6/1/1998 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, SUCCESSOR TO THE SOUTH SAN BERNARDINO COUNTY WATER DISTRICT, ASSESSING PROPERTIES WITHIN THE PREVIOUS DISTRICT BOUNDARIES IN THE AMOUNT OF $14,300.00 FOR THE FISCAL YEAR 1998/99. (Discussed later in the meeting - page 16) (21) Stacey Aldstadt, Deputy General Manager, Water Department, provided background information and answered questions regarding the proposed resolution. Council Member Estrada made a motion, Member Anderson, and unanimously carried, continued to later in the afternoon. seconded by Council that the matter be RES. 98-132 - RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING LEGAL DOCUMENTS AND AUTHORIZING CERTAIN ACTIONS RELATED TO THE SALE OF CERTIFICATES OF PARTICIPATION. (22) Jeff Wright, P.O. Box 2341, San Bernardino, CA, questioned the action being taken and expressed opposition to the sale of certificates of participation. Council Member Miller made a motion, seconded by Council Member Anderson, that said resolution be adopted. Resolution No. 98-132 was Ayes: Council Members Estrada, Miller. Nays: None. Absent: adopted by the following vote: Lien, Schnetz, Devlin, Anderson, Council Member Arias. RECESS MEETING At 11: 07 a. m., Mayor Valles recessed the meeting Management Information Center, Sixth Floor, City Hall, luncheon workshop. to the for a RECONVENE MEETING At 11:30 a.m., Mayor Valles reconvened the joint regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino in the Management Information Center on the Sixth Floor of City Hall. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: Council Member Arias. DISCUSS & TAKE ACTION - CITY ISSUES STUDY SESSION - SOLUTION STRATEGIES, from May 28, 1998) (Discussed later page 13) 12 & GOAL SETTING - INC. (Continued in the meeting - (Sl) 6/1/1998 Dan Mitrovich of Solution Strategies, Inc., noted that the first study session had been held on April 15, and since that time the Council and staff had identified the City's strengths and resources. Linda Brannon, Solution Strategies, Inc., pointed out that there was very solid agreement among the citizens of the city, the Council, and staff on what needs to happen in the City of San Bernardino. She stated that what everyone wants to see are realistic, meaningful goals, and immediate results as far as a change in thinking, in decision making, and in the way everyone works together. MAYOR VALLES EXCUSED At 11:38 a.m., Mayor Valles left the luncheon workshop, and the duties of Mayor Pro Tern were assumed by Council Member Devlin. Ms. Brannon asked the Council and staff to think of themselves as skilled craftsmen and listed in rank order the tools needed, one building on the other, to obtaining desired results, as follows: 1. Shared values (first step to take to get any action; agreed upon fundamental issues/principles) 2. Create a vision (direction--where you are going) 3. Set priorities (key components of vision) 4. Goals (roadmap to priorities) 5. Mission statement (how to) 6. Implementation plan (gives action) 7. Benchmarking (are you doing it well) 8. Focus (commitment) She stated that constant and not be statement, and focus. the following four items should changed--shared values, vision, remain mission MAYOR VALLES RETURNED At 12:15 p.m., Mayor Valles returned to the luncheon workshop. RECESS MEETING At 12:19 p.m., Mayor Valles recessed the meeting for lunch. RECONVENE MEETING At 12:40 p.m., Mayor Pro Tern Devlin reconvened the joint regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino in the Management Information Center on the Sixth Floor of City Hall. 13 6/1/1998 ROLL CALL Roll call was taken by Deputy City Clerk Hartzel with the following being present: Mayor Pro Tern Devlin; Council Members Estrada, Lien, Schnetz, Devlin, Anderson, Miller; Senior Assistant City Attorney Carlyle, Deputy City Clerk Hartzel, City Administrator Wilson. Absent: Council Member Arias. DISCUSS & TAKE ACTION - CITY ISSUES & GOAL SETTING - STUDY SESSION - SOLUTION STRATEGIES, INC. (Continued from May 28, 1998) (Discussed earlier in the meeting - page 12) (Sl) Linda Brannon, Solution Strategies, Inc., distributed several handouts and reviewed the items on the handout entitled, "Must Do's for Realistic Results-Oriented priorities and Goals." She discussed shared values, and the Council and staff came up with a tentative list of shared values for the City of San Bernardino which included integrity, accountability, respect for human dignity, honesty, and fairness. SENIOR ASSISTANT CITY ATTORNEY CARLYLE EXCUSED At 1:29 p.m., Senior Assistant City Attorney Carlyle left the luncheon workshop and was replaced by City Attorney Penman. Discussion continued regarding the goal setting process, and the Council Members were divided into three groups to facilitate meeting with the three staff committees, as follows: Governance Group - Council Members Estrada and Lien Infrastructure Group - Council Members Schnetz and Devlin Quality of Life Group - Council Members Arias, Anderson, and Miller CITY ATTORNEY PENMAN EXCUSED At 1:33 p.m., City Attorney Penman left the luncheon workshop and was replaced by Deputy City Attorney Empeno. LUNCHEON WORKSHOP - PAVEMENT REHABILITATION ALTERNATIVES - STAFF PRESENTATION (23) Michael Hays, Acting Director of Public Works/City Engineer, introduced Gene Klatt, Assistant City Engineer, Public Works, and Bob Johnson of CHJ, Inc. Mr. Klatt distributed a handout entitled, "SLURRY, n which defined what slurry is, what it does, why it is used, where it should be used, and the reasons for using slurry seal for street maintenance versus other methods such as asphalt overlay or reconstruction. 14 6/1/1998 He stated that eight months ago the City had rated all of its streets into five categories, with most of the streets falling into the slurry seal category. He explained what slurry seal is and provided an overview of the city streets where slurry seal has been completed or is scheduled to be done. He noted that slurry seal costs approximately $18,500 per mile, including all crack preparation, while reconstruction costs approximately $125,000- $200,000 per mile. Mr. Klatt pointed out that in the past when the slurry seal method was used the cracks were not treated; however, they now clean and grind the cracks and fill them with a rubberized crack sealant, with longer lasting results. James Howell, Director of Public Services, stated that many other cities use slurry seal including Los Angeles and Newport Beach, and that this method of street maintenance should last approximately seven years. MAYOR VALLES RETURNED At 2:00 p.m., Mayor Valles returned to the luncheon workshop. Discussion ensued regarding the areas designated for slurry seal repair, the pothole problem and how it could be addressed, and the fact that there is still a disparity of opinion on what type of maintenance/repair demands the inclusion of curb ramps. Mayor Valles stated that one of the reasons for going to Sacramento was to request additional money for infrastructure; and added that the City is hurting for funds and staff is trying to maximize what can be done with the available funds. ADJOURN LUNCHEON WORKSHOP At 2:06 p.m. the luncheon workshop adjourned to the Council Chambers of City Hall. RECONVENE MEETING At 2: 19 p. m., Mayor Valles reconvened the j oint regular meeting of the Mayor and Common Council and Community Development Commission in the Council Chambers of City Hall. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: Council Members Arias, Schnetz. ADOPT POLICY - SLURRY SEAL RESURFACING - CITY STREETS (AS1) 15 6/1/1998 Council Member 1998, recommending resurfacing of city Committee. Devlin submitted a staff report dated May 28, the adoption of a policy for slurry seal streets, as recommended by the Ways and Means Bob Neves, 2348 Sterling Avenue #439, San Bernardino, CA, stated that whatever the Council decides to do will set a precedent relative to the installation of curb ramps. He stated that the City has spent almost $2 million dollars on the streets, yet not one cent went for curb ramps. Council Member Devlin pointed out that the City does have a program for installation of curb cuts and is doing as many as possible at the present time--that curb cuts are being done on a continuing and ongoing basis. City Attorney Penman reiterated that his office had researched the question of curb ramps and that they must be done when repairs are being done; not when slurry seal is being used for street maintenance. He added that the cost would be prohibitive if curb ramps were done in the manner advocated by Mr. Neves. COUNCIL MEMBER SCHNETZ RETURNED At 2:22 p.m., Council Member Schnetz returned to the Council meeting and took his place at the council table. Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that the Mayor and Common Council adopt a policy for slurry seal resurfacing as recommended by the Ways and Means Committee. RES. 98-133 - RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO VALLEY SLURRY SEAL CO., A CALIFORNIA CORPORATION, FOR PAVEMENT REHABILITATION BY SLURRY SEAL METHOD BETWEEN HIGHLAND AVENUE AND ROUTE 30 AND FROM "E" STREET TO EAST TWIN CREEK CHANNEL. (14) Michael Hays, Acting Director of Public Works/City Engineer, pointed out that in conformance with the policy just approved by the Council, the slurry seal was being used only for low density, low traffic areas and none of the collection arterials were included. Council Member Anderson made a motion, seconded by Council Member Devlin, that said resolution be adopted. Resolution No. 98-133 was Ayes: Council Members Estrada, Miller. Nays: None. Absent: adopted by the following vote: Lien, Schnetz, Devlin, Anderson, Council Member Arias. 16 6/1/1998 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, SUCCESSOR TO THE SOUTH SAN BERNARDINO COUNTY WATER DISTRICT, ASSESSING PROPERTIES WITHIN THE PREVIOUS DISTRICT BOUNDARIES IN THE AMOUNT OF $14,300.00 FOR THE FISCAL YEAR 1998/99. (Discussed earlier in the meeting - page 11) (21) Council Member Devlin made a motion, seconded by Council Member Anderson, and unanimously carried, that the matter be continued to the Mayor and Council meeting of June 15, 1998. CITY ADMINISTRATOR WILSON EXCUSED At 2:27 p.m., City Administrator Wilson left the Council meeting and was replaced by Economic Development Agency Development Director Winkler. COMMUNITY DEVELOPMENT COMMISSION/SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY/SAN BERNARDINO PARK ACQUISITION JOINT POWERS FINANCING AUTHORITY/SAN BERNARDINO ASSOCIATED COMMUNITIES FINANCING AUTHORITY - JOINT REGULAR MEETING At 2:27 p.m., Chairwoman Valles called to order the joint regular meeting of the Community Development Commission/San Bernardino Joint Powers Financing Authority/San Bernardino Park Acquisition Joint Powers Financing Authority/San Bernardino Associated Communities Financing Authority and Mayor and Common Council. NOTE: Community Development Commission items which require action by the Mayor and Common Council are denoted by the letter UR" and are reflected herein. Minutes of actions taken on Community Development Commission items are distributed separately by the Economic Development Agency. COUNCIL MEMBER ESTRADA EXCUSED At 2:28 p.m., Council Member Estrada left the Council meeting. CITY ATTORNEY PENMAN EXCUSED At 2:29 p.m., City Attorney Penman left the Council meeting and was replaced by Senior Assistant City Attorney Carlyle and Economic Development Agency Special counsel Sabo. WAIVE FULL READING OF RESOLUTIONS & ORDINANCES (R2) Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that full reading of the resolutions and ordinances on the regular agenda of the Community Development Commission/San Bernardino Joint Powers Financing Authority/San Bernardino Park Acquisition Joint Powers Financing Authority/San Bernardino Associated Communities Financing Authority and Mayor and Common Council be waived. 17 6/1/1998 RES. 98-134 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A MAINTENANCE AND OPERATION CONTRACT BETWEEN THE CITY AND COUNTY OF SAN BERNARDINO, OPERATION GRACE, INC., AND GRACE APOSTOLIC CHURCH. (R4) Council Member Anderson made a motion, seconded by Council Member Devlin, that said resolution be adopted. Resolution No. 98-134 was adopted by the following vote: Ayes: Council Members Lien, Schnetz, Devlin, Anderson, Miller. Nays: None. Absent: Council Members Estrada, Arias. CONSOLIDATED PLAN - AMENDED THIRD YEAR ACTION PLAN - NAME & LOCATION CHANGE - FROM INLAND EMPIRE DEAF COMMUNITY SERVICES, 215 WEST SIXTH STREET - TO CENTER ON DEAFNESS- INLAND EMPIRE (CODIE), 1490 "D" STREET, SUITE C COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS - PROJECT NO. 97-139 (R5) Ronald Winkler, Development Director, Economic Development Agency, submitted a staff report dated May 28, 1998, regarding an amendment to the Third Year Action Plan of the Consolidated Plan due to the name and address change of the Inland Empire Deaf Community Services to the Center on Deafness-Inland Empire (CODIE). Council Member Anderson made a motion, seconded by Council Member Devlin, and unanimously carried, that the Mayor and Common Council approve the name change and location of Project No. 97-139 from Inland Empire Deaf Community Services, 215 West Sixth Street, to Center on Deafness-Inland Empire, 1490 "D" Street, Suite C, San Bernardino, and allow the execution of a standard Community Development Block Grant agreement with a term of June 1, 1998 to December 31, 1998. COUNCIL MEMBER ESTRADA RETURNED At 2:31 p.m., Council Member Estrada returned to the Council meeting and took her place at the council table. SENIOR ASSISTANT CITY ATTORNEY CARLYLE EXCUSED At 2:31 p.m., Senior Assistant City Attorney Carlyle left the Council meeting and was replaced by City Attorney Penman. APPROVE OWNER PARTICIPATION AGREEMENT WHOLESALE CORPORATION COSTCO (R7) Ronald Winkler, Development Director, Economic Development Agency, submitted a staff report dated May 28, 1998, regarding an Owner Participation Agreement between the Economic Development Agency (Agency) and Costco Wholesale Corporation (Costco). 18 6/1/1998 Senior Assistant City Attorney Carlyle submitted a memorandum dated June 1, 1998, which itemized his observations and concerns following review of the proposed Owner Participation Agreement between the Agency and Costco. Development Director Winkler provided a synopsis of the proposed project and highlights of the agreement. He noted that Costco had agreed to remove any provision for binding arbitration, and should they close the store early, they would lose the right to any future increment payments coming from the development and would have to pay back monies advanced to them in proportion to the time they have been at the new site. Jeff Wright, P.O. Box 2341, San Bernardino, CA, stated that he would like more specifics regarding the sublease of their current buiding, how many jobs would be provided, and how much the firm of Sabo and Green would profit on this deal. Bill Rogers, 1482 E. Davidson Street, stated that he hoped revenue generated from directed into the surrounding community and hire local San Bernardino residents. San Bernardino, CA, the project would be encouraged Costco to Henry Finkelstein, Counsel for Costco Wholesale stated that they expected substantial growth in proportionate job growth. Corporation, sales with The Council asked if inclusion of a hiring policy giving preference to local residents could be included in those agreements where the City is offering financial assistance; and more specifically, whether Costco would be willing to agree to a good faith effort to hire San Bernardino residents. Discussion ensued regarding the Council's desire to see a good faith effort made to hire residents of the city of San Bernardino, potential methods for accomplishing this goal, and whether Costco would agree to a good faith hiring effort. Although some of the Council expressed the desire to see the matter continued to the next meeting, it was noted that Costco wanted to be open at the new location prior to the holidays and any delay could cause a setback for aChieving this target opening date. Mr. Finkelstein stated that it could present a favor hiring residents from one city over another; concede that something could probably be worked out. problem to but he did Council Member Miller made a motion, seconded by Council Member Anderson, that the Mayor and Common Council authorize the Agency to incur indebtedness in an amount not to exceed $495,040 for necessary offsite improvements. (Note: There was no vote taken. ) 19 6/1/1998 Council Member Devlin made a substitute motion, seconded by Council Member Anderson, that the Mayor and Common Council authorize the Agency to incur indebtedness in an amount not to exceed $495,040 for necessary offsite improvements, contingent upon the insertion of language relative to a good faith effort toward the hiring of local residents. (Note: There was no vote taken.) Council Member Devlin amended his substitute motion, seconded by Council Member Anderson, and unanimously carried, that the Mayor and Common council authorize the Agency to incur indebtedness in an amount not to exceed $495,040 for necessary offsite improvements. DEVELOPMENT DIRECTOR WINKLER & SPECIAL COUNSEL SABO EXCUSED At 3: 05 p. m., Development Director Winkler and Special Counsel Sabo left the Council meeting. RES. 98-130 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING A CERTAIN SCHEDULE FOR FIRE APPARATUS REPLACEMENT BY THE CITY OF SAN BERNARDINO FIRE DEPARTMENT CONTINGENT ON THE CONDITION OF THE RESPECTIVE VEHICLES AND THE AVAILABILITY OF FUNDS. (Discussed earlier in the meeting - page 9) (17) Council Member Devlin made a motion, seconded by Council Member Anderson, and unanimously carried, that the previous action taken to adopt Resolution No. 98-130 be reconsidered. City Clerk Clark read the amended title into the record. Council Member Devlin made a motion, seconded by Council Member Anderson, that the Mayor and Common Council ratify the previous action taken to adopt Resolution No. 98-130, as amended. The motion carried by the following vote: Members Estrada, Lien, Schnetz, Devlin, Anderson, None. Absent: Council Member Arias. Ayes: Council Miller. Nays: COMMUNITY DEVELOPMENT COMMISSION/SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY/SAN BERNARDINO PARK ACQUISITION JOINT POWERS FINANCING AUTHORITY/SAN BERNARDINO ASSOCIATED COMMUNITIES FINANCING AUTHORITY - JOINT REGULAR MEETING At this time the Mayor and Common Council, Community Development Commission, took action Development Commission items. acting as the on Community 20 6/1/1998 ADJOURNMENT (23) At 3: 56 p. m., the regular meeting of the Mayor and Common Council was adjourned to 9:00 a.m., Wednesday, June 10, 1998, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. RACHEL G. CLARK City Clerk By ~ t '. .Jk.- J Linda Hartze Deputy City Clerk No. of Items: No. of Hours: 29 8 hours 21 6/1/1998