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Home My WebLink About03-11-1998 Minutes MINUTES MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADJOURNED REGULAR MEETING MARCH 11, 1998 ECONOMIC DEVELOPMENT AGENCY BOARD ROOM This is the time and place set for an adjourned regular meeting of the Mayor and Common Council of the City of San Bernardino from the regular meeting held at 8:57 a.m., Monday, March 2, 1998, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the order of the adjournment of said meeting held on Monday, March 2, 1998, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 8:00 a.m., Tuesday, March 3, 1998, on the door of the place at which said meeting was held. The adjourned regular meeting of the Mayor and Common Council was called to order by Mayor Valles at 9:02 a.m., Wednesday, March 11, 1998, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Arias, Devlin, Anderson, Miller; Senior Assistant City Attorney Carlyle, Ci ty Clerk Clark, Ci ty Administrator Wilson. Absent: Council Member Schnetz. APPOINTMENTS - SAN BERNARDINO MAYOR VALLES INLAND VALLEY DEVELOPMENT AGENCY (IVDA) - INTERNATIONAL AIRPORT AUTHORITY (SBIAA) - (NB1 & NB2) Council Member Devlin made a motion, seconded by Council Member Anderson, and unanimously carried, that the matters arose subsequent to the posting of the agenda. COUNCIL MEMBER SCHNETZ ARRIVED At 9:03 a.m., Council Member Schnetz arrived at the Council meeting. Mayor Valles submitted Staff Reports dated March 10, 1998, regarding her recommended appointments to the Inland Valley Development Agency and San Bernardino International Airport Authority, respectively. 1 3/11/1998 Council Member Miller made a motion, Member Anderson, and unanimously carried, appointments to the Inland Valley Development by Mayor Valles, be approved: seconded by Council that the following Agency, as requested Appointment - Mayor Valles - Delegate Reappointments Council Members Anderson and Miller Delegates Appointment - Council Member Arias - Alternate Delegate Council Member Arias made a motion, seconded by Council Member Anderson, and unanimously carried, that the following appointments to the San Bernardino International Airport Authority, as requested by Mayor Valles, be approved: Appointment - Mayor Valles - Delegate Reappointment - Council Member Devlin - Delegate Appointment - Council Member Schnetz - Alternate Delegate DISCUSS & TAKE POSSIBLE ACTION - FISCAL YEAR 1998-99 BUDGET - PROJECTED BUDGET DEFICIT (Continued from March 2, 1998) (Discussed later in the meeting - page 3) (1) Fred Wilson, City Administrator, submitted a Staff Report dated March 4, 1998, concerning discussion and possible action regarding the fiscal year 1998-99 budget. The City Administrator's Office distributed two budget documents as follows: 1) City of San Bernardino Budget Study Session dated March 11, 1998, and 2) an untitled Budget Study Session document dated March 11, 1998. Mayor Valles stated that this year departments would not be asked to take across-the-board cuts to balance the budget, but rather through a process which would include a community survey and Council study sessions, a strategic plan for the entire city would be developed and budgeting would be done according to the priorities established in the strategic plan. City Administrator Wilson stated that today's study session would include background information on the budget and the projected budget deficit, an overview of the fiscal year 1997-98 mid-year budget report, and an explanation of various budget philosophies. Mr. Wilson itemized the various elements which have contributed to the projected budget deficit such as a decline in sales and property tax revenues brought on by the recession of the 1990's; the passage of Proposition 218, which resulted in the loss 2 3/11/1998 of .5% of the current utility tax and no transfer from the Sewer Fund in lieu of property tax; the loss of Assessment District 994; and the expiration of Police Department grants. He stated that the City is looking at a $4 million deficit in 1998/99. SENIOR ASSISTANT CITY ATTORNEY CARLYLE EXCUSED At 9:13 a.m., Senior Assistant City Attorney Carlyle left the Council meeting and was replaced by City Attorney Penman. Barbara Pachon, Director of Finance, presented an overview of the fiscal year 1997/98 mid-year budget report and provided a summary of all City funds, stating that 95 percent of the funds are in very good shape. She pointed out those funds where there is a deficit including the Cemetery, Fiscalini Field, Baseball Stadium, Emergency Medical Service, and Refuse Funds. Discussion ensued regarding the Worker's Compensation Fund, which indicated a $5,246,900 deficit. Mayor Valles requested that Ed Raya, Director of Risk Management, provide the Council and staff with a comparison of the City's Worker's Compensation figures with those of comparable cities. She also requested information on accident prevalency within the City, how long cases have been on the books, and what portion of cases are permanent disabilities. RECESS MEETING At 10:17 a.m., Mayor Valles declared a ten-minute recess. RECONVENE MEETING At 10:28 a.m., Mayor Valles reconvened meeting of the Mayor and Common Council Bernardino. the adjourned regular of the City of San ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Arias, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: None. DISCUSS & TAKE POSSIBLE ACTION - FISCAL YEAR 1998-99 BUDGET - PROJECTED BUDGET DEFICIT (Continued from March 2, 1998) (Discussed earlier in the meeting - page 2) (1) Barbara Pachon, Director of Finance briefly reviewed the 1998/99 budget projections and budget process basics. City Administrator Wilson discussed the steps to be taken in reaching a balanced budget. He stated that the Council and staff must remember the Mission Statement of the City, identify strategic goals and objectives, develop action plans, and initiate implementation. 3 3/11/1998 Mr. Wilson also itemized measures which are already being taken or are under consideration for balancing the budget such as departmental streamlining and management improvements, a new city- wide assessment district, comprehensive fee updates, participation in the ICMA Comparative Performance Measurement Project, and outsourcing. Administrator Wilson noted that if an assessment district was going to be considered by the Council, they must act by April 1 because the window of time for conducting a mail-ballot election and meeting all deadlines was imminent. Several members of the Council and staff were adamantly against the establishment of a new assessment district; and it was the consensus of the Mayor and Council that no further action be taken on the matter at this time. Mayor Valles concluded by stating that Council and staff will probably come to realize that everything they want to do will be impossible with the available budget; however, that is part of the planning process and the community must know what the City is dealing with. APPROVE - COUNCIL COMMITTEE APPOINTMENTS (2) City Clerk Clark submitted a Staff Report dated March 5, 1998, regarding approval of various Council Committee appointments. Council Member Anderson made a motion, seconded by Council Member Miller, that the following Council Committee appointments be approved: OFFICERS OF COUNCIL-DESIGNATED BY COUNCIL Council parliamentarian RDA Vice-Chairperson Jerry Devlin Norine Miller COUNCIL COMMITTEES - REGULAR MEETINGS Legislative Review Committee Personnel Committee Redevelopment Committee Ways and Means Committee Estrada, Chair; Lien, Schnetz Arias, Chair; Lien, Anderson Miller, Chair; Estrada, Arias Devlin, Chair; Anderson, Schnetz COUNCIL COMMITTEES-AT CALL OF CHAIR CDBG Funding Review Ad Hoc Committee California Theater Ad Hoc Committee Corridor Beautification Committee Fire Equipment Ad Hoc Committee Police Ad Hoc Committee Special Committee to Review Ad Hoc Committees Estrada, Chair; Lien Miller, Estrada, Mayor Devlin Schnetz, Chi Anderson Devlin, Chair; Arias Devlin, Estrada 4 3/11/1998 The motion Members Estrada, Members Schnetz, carried by the Arias, Devlin, Lien. Absent: following vote: Anderson, Miller. None. Ayes: Nays: Council Council ADJOURNMENT (3) At 11:39 a.m., the adjourned regular meeting of the Mayor and Common Council adjourned to 9:00 a.m., Saturday, March 14, 1998, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. RACHEL G. CLARK City Clerk By ~H~ Deputy City Clerk No. of Items: 5 No. of Hours: 2.5 5 3/11/1998