The URL can be used to link to this page

Home My WebLink About06-16-1999 Minutes MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED REGULAR MEETING JUNE 16, 1999 ECONOMIC DEVELOPMENT AGENCY BOARD ROOM This is the time and place set for a joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint adjourned regular meeting held at 4:23 p.m., Wednesday, June 9, 1999, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. The City Clerk has caused to be posted the order of the adjournment of said meeting held on Wednesday, June 9, 1999, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 12:30 p.m., Thursday, June 10, 1999 on or near the door of the place at which said meeting was held. The joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission was called to order by Mayor Pro Tem Miller at 4:07 p.m., Wednesday, June 16, 1999, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Pro Tem Miller; Council Members Estrada, Lien, Devlin, Miller; Senior Assistant City Attorney Carlyle, City Clerk Clark, City Administrator Wilson. Absent: Council Members McGinnis, Schnetz, Anderson. Self introductions were made by those in attendance. MAYOR V ALLES ARRIVED At 4:08 p.m., Mayor Valles arrived at the meeting and took her place at the conference room table. COUNCIL MEMBER ANDERSON ARRIVED At 4:11 p.m., Council Member Anderson arrived and took her place at the conference room table. - 1 - 6/16/1999 COUNCIL MEMBER SCHNETZ ARRIVED At 4: 13 p.m., Council Member Schnetz arrived and took his place at the conference room table. DISCUSS/POSSIBLE ACTION - BUDGET DELIBERATIONS - ECONOMIC DEVELOPMENT AGENCY - FISCAL YEAR 1999/2000 (3) Gary Van Osdel, Executive Director of the Economic Development Agency, submitted a staff report dated June 9, 1999, regarding the Agency's proposed budget for fiscal year 1999/2000. Mr. Van Osdel made introductory remarks and introduced Barbara Lindseth, Administrative Services Director. Ms. Lindseth reviewed two handouts which were distributed at the meeting-- Tax Increment Projections for the Fiscal year 1999-2000 As Of January 1, 1999; and a 1999/2000 Fiscal Year Revenue and Expenditure Summary Worksheet. She pointed out that 91 percent of the $43 million projected Agency budget was nondiscretionary, leaving only 9 percent in discretionary funds. Discussion ensued regarding the projected Agency deficit, costs that the Agency absorbs for the City, and measures being taken to balance the budget (including a staff reduction from 24 to 21 employees). Concern was expressed that the Council/Commission did not have a clear understanding of what costs the Agency actually absorbs for the City. CITY ATTORNEY PENMAN ARRIVED At 4:25 p.m., City Attorney Penman arrived at the Council Meeting and took his place at the conference room table. Mayor Valles pointed out that staff is consciously working toward better accountability and to remove City costs which the Agency has been absorbing; however, this problem will not be resolved in one year. Ms. Lindseth stated that she would prepare an updated list for the Council of monies being used for things other than Agency expenses. City Attorney Penman noted that the $80.000 budgeted for Code Rental Assistance would not be enough, since the law dictates that these people must be relocated. He stated that his office has already spent $104,000 through the month of May and advised that a minimum of another $20,000 should be added to said account. - 2- 6/16/1999 City Clerk Clark questioned whether funds had been allocated for the upcoming Northwest Redevelopment Project Area Committee election. Agency Executive Director Van Osdel pointed out that the Convention and Visitors Bureau budget was not listed as a separate item this year, but had been included in line item 6701, Master Service Agreement/City. He added that in actuality the CVB needed more funds than the Agency could provide, and they were hoping to get this money from the City. Council Member Devlin made a motion, seconded by Council Member Anderson, and unanimously carried, that the Community Development Commission adopt the Economic Development Agency's Fiscal Year 1999/2000 Budget as presented, excluding the Convention and Visitors Bureau allocation, and to include an increase of $20,000 to Budget Line Item 7404, Code Rent Assistance - City Attorney's Office, and an allocation of funds (unspecified amount) for the Northwest Redevelopment Project Area Committee election. Council Member Anderson made a motion, seconded by Council Member Estrada, that the Community Development Commission approve the allocation of $250,000 to the Convention and Visitors Bureau in the Economic Development Agency's Fiscal Year 1999/2000 Budget. The motion carried by the following vote: Ayes: Council Members Estrada, Lien, McGinnis, Schnetz, Anderson, Miller. Nays: None. Abstain: Council Member Devlin (because he is a member of the CVB Board of Directors). Special Counsel Sabo provided information and answered questions regarding the proposed restructuring of the Agency's bond obligation; in particular, the Certificates of Participation (COPs) relative to the Police Station and South Valle Projects. RECESS MEETING At 5:36 p.m., Mayor Valles declared a 1O-minute recess. RECONVENE MEETING At 5:51 p.m., Mayor Valles reconvened the joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission in the Economic Development Agency Board Room. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, McGinnis, Schnetz, Devlin, Anderson, Miller; City Attorney Penman, City Clerk Clark, City Administrator Wilson. Absent: None. - 3 - 6/16/1999 DISCUSS POSSIBLE ACTION IMPROVEMENT PROGRAM FIVE-YEAR CAPITAL (2) Michael Hays, Director of Development Services, stated that a draft Capital Improvement Program (CIP) for 1999/2000 had been prepared and introduced Mike Grubbs, Acting City Engineer. Mr. Grubbs proceeded to review the draft CIP with the Mayor and Council and answered questions regarding same. He explained the reason for adopting a CIP, described how the draft was developed (sources of input), defined the primary sources of funding, explained the major categories of the plan and how the document is organized. Council inquired as to what was actually accomplished this past year with the $13 million earmarked for capital improvement projects. Some of the Council felt that all wards had not received equal consideration for projects. Other Council Members had submitted projects which were lost and, therefore. not included in the plan. It was the consensus of the Council that items which were not included in the CIP should be placed on another list, to be retained for future consideration. Development Services Director Hays commented on the status of last year's projects. He pointed out that one obstacle to getting these projects constructed was lack of staff to design the projects. He also apologized for the fact that some of the submittals had been lost. Mayor Valles reminded the Council that staff must look at the City comprehensively and not by ward when determining these projects. She also provided information on the State Street bridge and the widening of 1-215. She noted that while Caltrans is widening I-215, they have made no allowance for beautification of the corridor. DISCUSS - POSSIBLE ACTION - BUDGET DELIBERATIONS - FISCAL YEAR 1999/2000 (Continued from .June 9, 1999) (1) City Administrator Wilson submitted a memorandum dated June 16, 1999, addressed to the Mayor and Common Council regarding Additional Information - Budget Workshops, noting that it contained responses to inquiries and issues raised at the June 9 budget workshop. He pointed out that if the Council were to approve the additional $1,231,400 as outlined in said document, the total deficit remaining would be $473,200. He requested that the Council review the updated material during the coming week, in anticipation of approving the reconunended reductions and revenues at the June 23 budget meeting. - 4- 6/16/1999 ADJOURNMENT (4) At 6:47 p.m., the meeting adjourned. The next joint regular meeting of the Mayor and Common Council and Community Development Commission will be held at 8:00 a.m., Monday, June 21, 1999, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. RACHEL G. CLARK City Clerk By: t~~.~ Linda E. Hartzel Deputy City Clerk No. of Items: 4 No. of Hours: 2.75 - 5 - 6/16/1999