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HomeMy WebLinkAbout06-10-1985 Minutes . City of San Bernardino, California June 10, 1985 This is the time and place heretofore set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at the Regular Meeting held Monday, June 3, 1985, at 9:04 a.m., in the Council Cham- bers of City Hall, 300 North "D" street, San Bernardino, California. The City Clerk has caused to be posted the Order of Adjournment of said meeting held Monday, June 3, 1985, at 9:04 a.m., and has on file in the Office of the City Clerk an affidavit of said Order which was posted on Tuesday, June 4, 1985, at 8:00 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, Califor- nia. . The Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor Wilcox at 9:00 a.m., on Monday, June 10, 1985, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. INVOCATION The Invocation was given by Olen Jones, Jr., Immanuel Baptist Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Bill Woods, Exec- utive Director of the San Bernardino Chamber of Commerce. ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Hernandez, Marks, Quiel, Frazier; City Attorney Prince, City Clerk Clark, City Administrator Matzer. Absent: Council Member Strickler. . BUDGET HEARINGS - FISCAL YEAR 1985-86 This is the time and place heretofore set for hear- ings on the fiscal year 1985-86 preliminary budget. City Administrator Jack Matzer gave an overview of the fiscal year 1985-86 budget which totals $50.8 million. Finance Director Warren Knudson highlighted the gen- eral fund revenue items. Mayor wilcox ber of Commerce: Carol Dunlap, Vice introduced those present from the Cham- Bill Woods, Executive Director, and President of the Women's Division. Library Budget Steve Whitney, City Librarian, presented the Library Budget for 1985-86. He stressed the importance of pur- chasing computer equipment for the new central library and answered questions regarding proposed expenditures for landscaping, maintenance, and security services. . The Mayor and Council discussed the request for a security guard at the new library and previous requests for a security system at other branches. . The City Librarian answered questions regarding his efforts to obtain private funds and donations for Apple Computer equipment to be installed in the new library. Although $40,000 has been raised, $50,000 is still needed. Council Member Marks made a motion, seconded by Coun- cil Member Estrada, that $50,000 be added to the Library budget for the purchase of designated library computers with the understanding that the money will be collected by the Library Board and reimbursed to the general fund; funds are to be reimbursed throughout the year and as further conditions to the loan, there will be a formal curriculum review by the Council by July 31, 1985, and quarterly progress reports on implementation of the pro- gram will be made throughout the budget year. The Council discussed the history of the financing for the computer equipment and questioned the City Li- brarian on his intended uses for the computers. The City Librarian explained how the computers will be used for training and connection with outside infor- mation sources. . The motion Council Members Frazier. Noes: Member Strickler. carried by the following vote: Estrada, Reilly, Hernandez, Council Member Quiel. Absent: Ayes: Marks, Counc il City Librarian Whitney answered questions regarding his department's mileage allowance and vehicle allotment. City Administrator Matzer answered questions regard- ing Library vehicles which now include a sedan and a van. Council Member Frazier made a motion, seconded by Council Member Marks and unanimously carried, to delete the car allowance in the Library budget and place those funds in the appropriated reserve. . Council Member Marks made a motion, seconded by Coun- cil Member Quiel and unanimously carried, to direct the City Administrator to prepare a cost and program analysis on security systems on any City library branch that does not presently have a security system and to report back to the Council as soon as possible. Council Member Quiel made a motion, seconded by Coun- cil Member Marks and unanimously carried, to approve the Library budget as amended subject to final review. Personnel Department Budget Mary Jane perlick, Director of Personnel, presented her budget and enumerated the accomplishments of her office over the past year. The Director of Personnel answered questions regard- ing salaries in her office and the former position of Labor Relations Officer. Council Member Quiel made a motion, seconded by Coun- cil Member Marks and unanimously carried, that the Per- sonnel budget be approved subject to final review. . Building and Safety Department Budget Jack Rosebr augh, Super i n tendent of Bu i ld i ng and Safety, presented the Department's budget, and answered questions regarding his proposal for a "City Preservation 2 6/10/85 Task Force" (Code Com<,liance Division) which was not recommended for funding at this time. . The Mayor and Common Council discussed the need for an enhanced code compliance program throughout the City. City Administrator Matzer answered questions. Council Member Quiel made a motion, seconded by Coun- cil Member Reilly and unanimously carried, to direct the City Administrator to do a study and come back with a report on July 15, 198~, recognizing which of the depart- ments is best for code compliance if in fact the City needs additional staff in code compliance for a better and more comprehensive code compliance program throughout the City. The Superintendent of Building and Safety stated that if Code Compliance goes to another department, he would like to keep the housing portion because Building and Safety is responsible for Building Code enforcement. . City Administrator Matzer explained his efforts to improve the level of cooperation between the departments now responsible for code enforcement. The Superintendent of Building and Safety answered questions regarding the weed abatement and building demo- lition programs. RECESS MEETING At 12:00 p.m., Council Member Quiel made a motion, seconded by Council Member Frazier and unanimously car- ried, that the meeting recess until 1:30 p.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. RECONVENE MEETING At 1:40 p.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. . ROLL CALL Roll Call was taken by the City Clerk with the fol- lowing being present: Mayor Wilcox; Council Members Estrada, Reilly, Marks, Frazier; City Attorney Prince, City Clerk Clark, City Administrator Matzer. Absent: Council Members Hernandez, Quiel, Strickler. Building and Safety (continued) The Mayor and Council continued their discussion on the Building and Safety Department's budget and the Code Compliance program. Council Member Reilly made a motion, seconded by Council Member Marks and unanimously carried, to approve the Building and Safety Department budget subject to final review. Public Services Budget Manuel Moreno, Director of Public Services, presented the Public Services Budget along with a memorandum dated May 30, 1985, recommending changes in the proposed FY 85-86 budget for Public Services. . The Director of Public Services answered questions regarding his request for an additional clerical position in the department and regarding the Weed Abatement account which pays for weed work done by non-profit organizations to raise funds. 3 6/10/85 Lorraine Velarde, Executive Assistant to the Mayor, also answered questions regarding the account. . COUNCIL MEMBER STRICKLER ARRIVED At 2:04 p.m., Council Member Strickler arrived at the Council Meeting and took his place at the Council Table. CITY CLERK CLARK LEFT - DEPUTY CITY CLERK BLACK ARRIVED At 2:05 p.m., City Clerk Clark left the Council Table and was replaced by Deputy City Clerk Black. COUNCIL MEMBER QUIEL ARRIVED At 2:05 p.m., Council Member Quiel arrived at the Council Meeting and took his place at the Council Table. The Director of Public Services stated that the weed abatement work done by non-profit organizations is moni- tored by City crews. CITY CLERK RETURNED The City Clerk returned to the Council Meeting. Dep- uty City Clerk Black was excused. . Council Member Marks made a motion, seconded by Coun- cil Member Estrada and unanimously carried, to refer the matter of Youth Weed Abatement to the Ways and Means Com- mittee for an analysis to enhance utility of the program and for a report back to the Council within 30 days. The Director of Public Services answered questions regarding tree trimming, tree replacement, and the number of department vehicles that are driven home by Public Services employees. The Mayor and Council discussed increasing the de- posit on new refuse accounts to alleviate problems from accounts that are uncollectable. . Council Member Quiel made a motion, seconded by Coun- cil Member Strickler and unanimously carried, that the issue of increasing the deposit, (currently $25), for a new refuse account be referred to the Director of Public Services and City Administrator for a report to the Leg- islative Review Committee which will make a recommenda- tion to the Council. The Council discussed the Community Development Block Grant funds allocated for street resurfacing. Council Member Marks made a motion, seconded by Coun- cil Member Reilly and unanimously carried, that the FY 84-85 fund balances in the street resurfacing account, as presented in the document from Manuel Moreno, Jr., Direc- tor of Public Services, be forwarded as continuing appro- priations in the 1985-86 budget. Council Member Marks made a motion, seconded by Coun- cil Member Frazier and unanimously carried, to approve the amount of $1,000,000 from the general fund for the FY 85-86 resurfacing account. COUNCIL MEMBER FRAZIER LEFT Council Member Frazier left the Council Table. . The Superintendent of Public Services spoke regarding equipment needs for the Refuse Division. 4 6/10/85 . Council Member Quiel made a motion, seconded by Coun- cil Member Hernandez and unanimously carried, to authorize the Finance purchasing Equipment Superintendent to draw up the specifications for a lease-purchase program for refuse vehicles and equipment. COUNCIL MEMBER FRAZIER RETURNED Council Member Frazier returned to the Council Table and took his place. Council Member Marks made a motion, seconded by Coun- cil Member Reilly and unanimously carried, to deduct $65,000 from Account 01-612-197 Dump Fees-County and to add $32,500 each to Account 27-252-197 Dump Fees-County and Account 27-253-197 Dump Fees-County. The Public Services Director answered questions re- garding his recommendation for an appropriation of $2,000 for advertising and $2,000 for printing in connection with the City's Beautification Program. . Bill Woods, Executive Director of the Chamber of Commerce, spoke regarding the support from the Chamber of Commerce for the Beautification Program. Council Member Quiel made a motion, seconded by Coun- cil Member Estrada and unanimously carried, that the fol- lowing changes to the proposed Public Services Budget be approved: Add $2,000 to Account 27-251-102 Advertising Add $10,000 to Account 27-253-855 Bins Add $23,000 to Account 27-253-856 Roll Off Units Add $5,000 to Account 01-612-252 professional/ Contractual Services . Council Member Quiel made a motion, seconded by Coun- cil Member Strickler, that $2,000 be added to Account 27-251-153 printing Charges (Beautification Program) to bring the total allocation to $5,500. The Council Frazier, None. motion carried by the following vote: Members Estrada, Reilly, Hernandez, Strickler. Noes: Council Member Marks. Ayes: Quiel, Absent: Council Member Quiel made a motion, seconded by Coun- cil Member Strickler and unanimously carried, to approve the Public Services Budget subject to final review and with the changes previously approved. Cemetery Budget Dan Ustation, Cemetery Superintendent, presented the budget for his department and answered questions regarding his request for new mowing equipment. After discussion, Council Member Strickler made a motion, seconded by Council Member Frazier and unanimously carried, that the Cemetery Budget be approved subject to final review. . City Clerk Budget The City Clerk presented the proposed budget for the City Clerk's office and answered questions regarding a new Business License Inspector position, the costs of a rent control election, and a request for microfiche equipment. 5 6/10/85 Council Member Marks made a motion, seconded by Coun- cil Member Quiel and unanimously carried, that the City Clerk's budget be approved subject to final review. . Council Member Strickler made a motion, seconded by Council Member Marks and unanimously carried, that the City Administrator be instructed to do a study and report back to the Council within three months on a comprehensive microfilm project for various City departments and a for- malized records management policy for the City. City Attorney's Budget Ralph Prince, City Attorney, presented the City Attorney's budget, and answered questions regarding his request for an additional Legal Secretary. The Mayor and Council discussed the legal services provided by the City Attorney's Office to the Redevelop- ment Agency and the billing for those services. The City Attorney and Senior Legal Secretary Libby ROdriguez answered questions. . Council Member Hernandez made a motion, seconded by Council Member Marks, to approve the City Attorney's bud- get subject to final review. The Council Frazier, None. motion carried by Members Estrada, Strickler. Noes: the following vote: Reilly, Hernandez, Council Member Quiel. Ayes: Marks, Absent: Treasurer's Budget Craig Graves, City Treasurer, presented the budget for the Treasurer's Office and answered questions regard- ing a new position in his department. The City Administrator answered questions and stated that the City does not have an investment policy, a common practice in other cities. . Council Member Hernandez made a motion, seconded by Council Member Marks and unanimously carried, that the City Treasurer meet with the Ways and Means Committee for the purpose of preparing an investment policy for adoption by the Counc i 1. COUNCIL MEMBER ESTRADA LEFT Council Member Estrada left the Council Table. Council Member Marks made a motion, seconded by Coun- cil Member Hernandez and unanimously carried, to approve the City Treasurer's budget subject to final review. COUNCIL MEMBER ESTRADA RETURNED Council Member Estrada returned to the Council Table and took her place. CITY ATTORNEY SERVICES TO WATER DEPARTMENT The City Attorney answered questions from the Council regarding the possibility of providing legal services to the Board of Water Commissioners. He stated that a legal opinion would be forthcoming and that he is also preparing an opinion regarding appointments to boards and commis- sions. . 6 6/10/85 . ADJOURNMENT At 4:45 p.m., Council Member Marks made a motion, seconded by Council Member Reilly and unanimously carried, that the meeting adjourn to Saturday, June 15, 1985, at 9:00 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ~(#?'?/4~/ ./ CIty Clerk . . . - 7 - 6/10/85