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HomeMy WebLinkAbout06-16-2004 MinutesMINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED REGULAR MEETING JUNE 16, 2004 ECONOMIC DEVELOPMENT AGENCY BOARDROOM 201 NORTH "E" STREET SAN BERNARDINO, CA This is the time and place set for a joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint adjourned regular meeting held at 9 a.m., Wednesday, June 9, 2004, in the Economic Development Agency Boardroom, 201 North "E" Street, San Bernardino, California. The City Clerk has caused to be posted the order of the adjournment of said meeting held on Wednesday, June 9, 2004, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said order, which was posted at 1:15 p.m., Wednesday, June 9, 2004, on the bulletin board located in the breezeway of City Hall. The joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino was called to order by Mayor/Chairman Valles at 3:42 p.m., Wednesday, June 16, 2004, in the Economic Development Agency Boardroom, 201 North "E" Street, San Bernardino, California. Roll Call Roll call was taken by City Clerk Clark with the following being present: Mayor/Chairman Valles; Council Members/Commissioners Estrada, Longville, McGinnis, Kelley, Johnson, McCammack; Senior Assistant City Attorney Carlyle, Economic Development Agency Executive Director Van Osdel, City Clerk Clark, City Administrator Wilson. Absent: Council Member/Commissioner Derry. 1. Budget deliberations - Fiscal Year 2004105 •- discuss and take possible action - proposed City and Economic Development Agency (EDA) budgets City Administrator Wilson stated that the purpose of the meeting was to provide the Council with a series of recommendations made by staff to help balance the budget. He stated that there are no layoffs proposed in this initial package; however, Mr. Wilson pointed out that the Council had authorized the golden handshake program and once they have a final disposition on where that stands, 1 06/ 16/2004 they can then make additional recommendations on how they are going to balance the budget. Council Member/Commissioner Derry Arrived At 3:49 p.m., Council Member/Commissioner Derry arrived at the Council/Commission meeting. The following documents were distributed and each Department Director was given an opportunity to present his/her proposed budget reduction recommendation(s) to the Council: • Potential budget reductions - 06/16/2004 (green handout) • Funded Program Change Requests FY 04-05 (purple handout) • Pending Program Change Requests FY 04-05 (pink handout) Council Member/Commissioner Longville indicated that she was concerned that several youth -related programs would be eliminated with the closing of Nicholson Community Center and asked Lemuel Randolph, Director of Parks, Recreation and Community Services, to provide the Council with the number of young people who have participated in those programs. She stated that she felt it was important to look at the number of young people that may be impacted because it could mean increased costs in police services. Mayor/Chairman Valles stated that she and Council Members/Commissioners Longville, McGinnis and Estrada would be meeting with the Refuse Department in the morning to answer their questions and concerns. She assured the Refuse Department employees who were present that the main goal of the City is to keep its services and staffing intact. She stated that staff is being forced to be very creative in generating revenues without compromising current staffing levels. City Administrator Wilson stated that in looking at ways to generate more revenues the City retained a consulting firm to analyze options to increase revenues from the City's solid waste operations including expansion of the City's current refuse operation and expanding franchised hauler services. Richard Tagore-Erwin, R3 Consulting Group, Inc., stated that they were instructed to figure out a way to come up with some new net revenue to the City's General Fund, without spending any money doing it and without realizing any reductions in current staffing or current operations. He stated that they came up with a plan whereby the City would allow a private franchisee to provide service to future business —not current or past business —but anything that would be occurring from future growth within the City. Mr. Erwin stated that the City would charge a franchisee fee and a new account fee and it is estimated that this would net the City between $800,000 to $t.1 million per year as the City continues to grow. He added that if the City doesn't grow as quickly, it would be 2 06/16/2004 a lower number, and if it grows faster, it would be a higher number. Mr. Erwin stated that this would be a very low risk option for the City. Council Member/Commissioner McCammack stated that it was her understanding that State law prohibits the City's General Fund from taking more money from the Refuse Fund than what State law prescribes, and that the growth in commercial revenue would be great for the Refuse Fund, but it would not help the City's General Fund. Mr. Erwin agreed and stated that that was his understanding as well, Council Member/Commissioner McGinnis questioned whether they were referring to new commercial enterprises or residential neighborhoods. Mr. Erwin stated that this would only apply to new commercial business within the City. City Administrator Wilson stated that the next step in this process was to retain R3 Consulting Group, Inc. to prepare a Request for Proposal Document that would go out to commercial franchise haulers and provide assistance to the City in the selection and negotiating process. He stated that he had met with the employees of the Refuse Department and committed to keep them involved in the process to make sure it works from the operational end in addition to generating dollars for the General Fund. Mr. Wilson stated that the matter was scheduled for consideration by the Council at the meeting to be held on June 21, 2004. Council Member/Commissioner McCammack stated that she had heard that the City was not going to be able to fund four police officers because a grant that had been received in previous years was no longer available. She stated that it had been suggested by the Budget Ad Hoc Committee that they try to fund two of the four officers out of the asset forfeiture fund using the criteria that only certain things could be funded out of that fund. City Administrator Wilson stated that he and Chief Zimmon had discussed the possibility of funding two of those police officer positions from asset forfeiture. He stated that they would look at the possibilities over the course of the week and would bring some recommendations back to the Council. Council Member/Commissioner McGinnis asked if the City could institute a one dollar per person live musical entertainment fee, which could be used for police services. City Administrator Wilson stated an admissions tax would require voter approval as opposed to a fee for service. He stated that it goes back to the issue of trying to quantify what the costs are, but they would take a look at it and determine whether it would qualify as a fee. 3 06/16/2004 City Attorney Penman Arrived At 4:36 p.m., City Attorney Penman arrived at the Council/Commission meeting. 2. Adjournment At 4:40 p.m., the meeting adjourned. The next joint regular meeting of the Mayor and Common Council/Community Development Commission is scheduled for 1:30 p.m., Monday, June 21, 2004, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. No. of Items: 2 No. of Hours: 1 RACHEL G. CLARK City Clerk Linda Sutherland Deputy City Clerk 4 06/16/2004