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HomeMy WebLinkAbout03-19-2025 AgendaMayor and City Council of the City of San Bernardino Page 1 CITY OF SAN BERNARDINO AGENDA FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, MARCH 19, 2025 3:30 PM ­ CLOSED SESSION 5:00 PM ­ OPEN SESSION NORMAN F. FELDHEYM CENTRAL LIBRARY • 555 W 6TH STREET • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Dr. Treasure Ortiz COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7 MAYOR Sandra Ibarra Bill Gallardo COUNCIL MEMBER, WARD 2 INTERIM CITY MANAGER Juan Figueroa Sonia Carvalho MAYOR PRO TEM, WARD 3 CITY ATTORNEY Fred Shorett Genoveva Rocha COUNCIL MEMBER, WARD 4 CITY CLERK Kim Knaus COUNCIL MEMBER, WARD 5 Mario Flores COUNCIL MEMBER, WARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino PLEASE VIEW THE LAST PAGES OF THE AGENDA FOR PUBLIC COMMENT OPTIONS, OR CLICK ON THE FOLLOWING LINK: TINYURL.COM/MCCPUBLICCOMMENTS PLEASE CONTACT THE CITY CLERK'S OFFICE (909) 384­5002 TWO WORKING DAYS PRIOR TO THE MEETING FOR ANY REQUESTS FOR REASONABLE ACCOMMODATIONS To view PowerPoint presentations, written comments, or any revised documents for this meeting date, use this link: tinyurl.com/agendabackup. Select the corresponding year and meeting date folders to view documents. Mayor and City Council of the City of San Bernardino Page 2 CALL TO ORDER Attendee Name Council Member, Ward 1 Theodore Sanchez Council Member, Ward 2 Sandra Ibarra Mayor Pro Tem, Ward 3 Juan Figueroa Council Member, Ward 4 Fred Shorett Council Member, Ward 5 Kim Knaus Council Member, Ward 6 Mario Flores Council Member, Ward 7 Dr. Treasure Ortiz Mayor Helen Tran Interim City Manager Bill Gallardo City Attorney Sonia Carvalho City Clerk Genoveva Rocha 3:30 P.M. CLOSED SESSION PUBLIC COMMENT CLOSED SESSION Pg.13 A) CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): i. Jose Alvarado, et al. v. City of San Bernardino, et al., United States District Court Case No. 5:24­cv­00088 ii. Dennis Houser v. City of San Bernardino, Workers’ Compensation Case No.ADJ15488028 iii. Thomas Shank v. City of San Bernardino, Workers’ Compensation Case No. ADJ15724149; ADJ15724051; ADJ16655896; ADJ15724050; ADJ13174538; ADH11237727; ADJ39990589; ADJ1710432; ADJ39990589; ADJ153836; AND ADJ4205384 iv. Sherry, Vasilis v. City of San Bernardino, Workers’ Compensation Case No. ADJ18537573; ADJ18191924; ADJ14378758; and ADJ7270414 v. Michael Paluzzi v. City of San Bernardino, Workers’ Compensation Case No. ADJ16428063; and ADJ16428064 vi. Ronel Newton v. City of San Bernardino, Workers’ Compensation Case No. ADJ16142895; and ADJ12116625 vii. City of San Bernardino v. Arrowhead Lodge No. 896 et al., San Bernardino Superior Court, Case No. CIVSB2221041. B) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION (Pursuant to Government Code Section 54956.9(d)(2)): Two (2) Cases Mayor and City Council of the City of San Bernardino Page 3 C) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One (1) Case D) PUBLIC EMPLOYEE PERFORMANCE EVALUATION PROCESS (Pursuant to Government Code Section 54957) Titles: City Attorney, City Clerk E) PUBLIC EMPLOYEE APPOINTMENT (Pursuant to Government Code Section 54957) Titles: City Manager (Meet with Recruiter) Appointment of Interim City Clerk F) CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6): Agency Designated Representative: City Manager or Designee Employee Organization: General Unit – Teamsters Local 1932, Management Confidential Group – SBCMA, Mid Management Unit – Teamsters Local 1932, Police Dispatch Unit – SBPDA, San Bernardino Police Civilian Association – AFSCME Local 4710, Police Management Unit – PMA and Police Safety Unit – SBPOA 5:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT PRESENTATIONS 1. Proclamation for National Senior Games Week in the City of San Bernardino – March 17­23, 2025 (All Wards) Pg.15 2. Certificate of Recognition for Aquinas Boys Basketball Division 3A CIF Champions (Ward 4) Pg.17 3. Animal Services Department Projects and Programs Update (All Wards) Pg.18 CITY MANAGER UPDATE PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA Mayor and City Council of the City of San Bernardino Page 4 CONSENT CALENDAR 4. Approval to allocate $600,000 from the General Fund for a Rapid Rehousing Program in partnership with the Salvation Army (All Wards) Pg.19 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve Resolution No. 2025­265 to amend the FY 2024/2025 Operating Budget, authorizing the allocation of $600,000 from the General Fund’s fund balance for Rapid Rehousing Services. 2. Approve The Salvation Army as the single­source provider for Rapid Rehousing Services, based on their expertise and established infrastructure. 3. Authorize the City Manager or designee to execute a Professional Services Agreement (PSA) with The Salvation Army for the Rapid Rehousing Program, including any necessary amendments, extensions, or related documents. 5. Right of Entry Agreement with BNSF Railway Company (Ward 1 and 6) Pg.160 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve a Right of Entry Agreement with BNSF Railway Company; and authorize the City Manager to execute the Right of Entry Agreement in order to carry out certain maintenance and improvement obligations related to the BNSF Ono Lead Track Extension Project Completion Agreement. 6. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for December 2024 (All Wards) Pg.309 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for December 2024. 7. Receive and File the City’s Annual Comprehensive Financial Report (ACFR) and Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2024 (All Wards) Recommendation: Pg.406 It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file City’s Annual Comprehensive Financial Report (ACFR) and Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2024. 8. Authorize a Lease Agreement with Mobile Modular Management Corporation for the Verdemont Community Center for a Total Amount Not to Exceed $47,825.95 (Ward 5) Recommendation: Pg.680 It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to enter into a new agreement with Mobile Modular Management Services for the lease and extension of the Verdemont Community Center (temporary) building for a period of 12 months at a monthly cost not to exceed $1,944.47. 2. Authorize the Director of Finance and Management Services to issue an annual purchase order to Mobile Modular Management Corporation in the amount of $47,825.95 with four option years to be exercised at the City’s discretion for the lease agreement. This amount includes $24,492.31 for payment of prior­year monthly leasing fees incurred due to staff oversight resulting from personnel turnover. Mayor and City Council of the City of San Bernardino Page 5 9. Award an Agreement to Resource Environmental, Inc. to Demolish and Abate the property located at 796 E. 6th Street to prepare the site for construction of the future Navigation Center for a Total Amount Not to Exceed $177,200 (Ward 1) Pg.720 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager or designee to approve the award of an agreement with Resource Environmental, Inc., in the amount of $177,200 for abatement of hazardous materials and demolition of the existing School of Hope buildings; and, 2. Authorize the Director of Finance and Management Services to approve contingencies in the amount of $35,440 for unforeseen conditions that may arise during the abatement or demolition processes, for a total not to exceed budget of $212,640.00; and, 3. Authorize the City Manager or designee to execute all documents with Resource Environmental, Inc.; and, 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 10. Award of Construction Agreement to Prestige Paving Company Inc., for the Re­ Paving of the Ruben Campos Community Center Parking Lot for a Total Amount Not to Exceed $292,993.27 (Ward 1) Pg.830 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California; 1. Approve the award of a Construction Agreement with Prestige Paving Company Inc., in the amount of $244,161.06 for the Re­Paving of the Ruben Campos Community Center Parking Lot (Project); and 2. Authorize construction contingencies, construction management, and administrative costs in the total amount of $48,832.21 for construction of the project; and 3. Authorize the City Manager or designee to execute all documents with Prestige Paving Company Inc.; and 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project; and 5. Find the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”). Mayor and City Council of the City of San Bernardino Page 6 11. Approval of Task Order Number 002 to Rick Engineering for a total amount not to exceed $70,260 for Design Services on the Pepper Street Storm Drain from Lynwood Drive South to Piedmont Drive (Lynwood Drive Storm Drain) (Ward 4) Recommendation: Pg.984 It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution 2025­266: 1. Approving Task Order Number 002 with Rick Engineering Company, Inc,. in the amount of $58,550.00 for Storm Drain design services for Pepper Street Storm Drain from Lynwood Drive South to Piedmont Drive (Lynwood Drive Storm Drain) Project; and 2. Authorizing design contingencies, project management, and administrative costs in the amount of $11,710.00; and 3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan by re­allocating $70,260.00 from the Storm Drain Upgrade project to the Pepper Street Storm Drain from Lynwood Drive South to Piedmont Drive (Lynwood Drive Storm Drain) Project; and 4. Authorizing the City Manager or designee to execute an all documents necessary for the Task Order with Rick Engineering Company; and 5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 12. Approval of Task Order Number 003 with Rick Engineering for Design Services for Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel for a Total Amount Not to Exceed $126,060 (Ward 4) Pg.1002 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025­267: 1. Approving Task Order Number 003 with Rick Engineering Company, Inc,. in the amount of $57,300.00 for design services for Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel (Project); and 2. Authorizing design contingencies, project management, and administrative costs in the amount of $11,460.00; and 3. Authorizing the Interim Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan by re­allocating $68,760.00 from the Storm Drain Upgrade project to the Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel project; and 4. Authorizing the City Manager or designee to execute an all documents necessary for the Task Order with Rick Engineering Company; and 5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. Mayor and City Council of the City of San Bernardino Page 7 DISCUSSION 13. Fiscal Year 2024/25 Mid­Year Financial Update (All Wards) Pg.1019 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California receive and file the Fiscal Year 2024/25 Mid­Year Financial Update. ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS 14. Establishing a Homelessness Initiatives Community Committee (All Wards) Pg.1032 MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on April 02, 2025 at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m. Mayor and City Council of the City of San Bernardino Page 8 CERTIFICATION OF POSTING AGENDA I, Telicia Lopez, CMC, Chief Deputy City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the March 19, 2025, Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, 92410, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, and on the City's website sbcity.org on Friday, March 14, 2025. I declare under the penalty of perjury that the foregoing is true and correct. Telicia Lopez Telicia Lopez, CMC, Chief Deputy City Clerk Mayor and City Council of the City of San Bernardino Page 9 NOTICE: Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter on the agenda, which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body during the period reserved for public comments. In accordance with Resolution No. 2018­89 adopted by the Mayor and City Council on March 21, 2018, the following are the rules set forth for Public Comments and Testimony: Public Comments and Testimony: Rule 1. Public comment shall be received on a first come, first served basis. If the presiding officer determines that the meeting or hearing may be lengthy or complicated, the presiding officer may, in his or her discretion, modify these rules, including the time limits stated below. Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card and turn in the speaker reservation card to the City Clerk prior to the time designated on the agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure of a person to promptly respond when their time to speak is called shall result in the person forfeiting their right to address the Mayor and City Council. Rule 3. The presiding officer may request that a member of the public providing comment audibly state into the microphone, if one is present, his or her name and address before beginning comment. If that person is representing a group or organization the presiding officer may request that the speaker identify that group or organization, including that group or organization' s Address. Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to provide their name or address as a condition of speaking. Mayor and City Council of the City of San Bernardino Page 10 Rule 5. Time Limits: 5.01 Each member of the public shall have a reasonable time, not to exceed three ( 3) minutes per meeting, to address items on the agenda and items not on the agenda but within the subject matter jurisdiction of the Mayor and City Council. 5.02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of the public desiring to provide public testimony at a public hearing shall have a reasonable time, not to exceed ( 3) minutes, to provide testimony during each public hearing. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three­minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 11 ALTERNATE MEETING VIEWING METHOD: If there are any technical issues with the live stream or recording from the main agenda portal or if you require an option with Closed Captioning, you may view the meeting from the following location (TV3). https://reflectsanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6 PUBLIC COMMENT OPTIONS Please use ONE of the following options to provide a public comment: Written comments can be emailed to publiccomments@sbcity.org. Written public comments received up to 2:00 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City council and made part of the meeting record. Written public comments will not be read aloud by city staff. Written correspondence can be accessed by the public online at tinyurl.com/agendabackup . Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: tinyurl.com/mccpubliccomments. Any requests to speak submitted electronically after the 2:00 p.m. deadline will not be accepted. Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 909­384­5002 or SBCityClerk@sbcity.org for assistance outside of this timeframe. Written correspondence submitted after the deadline will be provided to the Mayor and City Council at the following regular meeting. MEETING TIME NOTE: Pursuant to Resolution No. 2024­029, adopted by the Mayor and City Council on February 21, 2024: “Section 3. All meetings are scheduled to terminate at 10:00 P.M. on the same day it began. At 9:00 P.M., the Mayor and City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and will continue all other items on which additional time is required until a future Mayor and City Council meeting. A majority vote of the Council is required to extend a meeting beyond 10:00 P.M. to discuss specified items.”