Loading...
HomeMy WebLinkAboutWater Board Agenda Summary 03-11-2025 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT AGENDA REGULAR MEETING WATER BOARD Tuesday, March 11, 2025– 9:30 a.m. MARGARET H. CHANDLER WATER RECLAMATION PLANT 399 CHANDLER PLACE San Bernardino, California WATER BOARDMIGUEL J. GUERRERO, P.E. General Manager TONI CALLICOTT ROBIN L. OHAMA President Deputy General Manager STEVE R. MILLER Commissioners Director of Water Utility WAYNE HENDRIX, P.E. KEVIN T. STEWART, P.E. DAVID E. MLYNARSKI Director of Water Reclamation RIKKE V. JOHNSON CYNTHIA J. MOUSER THOMAS BRICKLEY Director of Finance JENNIFER L. SHEPARDSON Director of Environmental & Regulatory Compliance “Trusted, Quality Service since 1905” Welcome to a meeting of the Water Board of the City of San Bernardino The City of San Bernardino Municipal Water Department recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the General Manager’s Office (909-384-5191) two working days prior to the meeting for any requests for reasonable accommodation, to include interpreters. All documents for public review are on file with the Water Department located at 1350 South “E” Street, San Bernardino or may be accessed online at https://www.sbmwd.org/agendacenter Please turn off or mute your cell phone while the meeting is in session. Any member of the public desiring to speak to the Water Board concerning any matter not on the agenda, but which is within the subject matter jurisdiction of the Water Board, may address the body during the period reserved for public comments. Said total period for public comments shall not exceed forty-five (45) minutes unless such time limit is extended by the Water Board. A three- minute limitation shall apply to each member of the public unless such time limit is extended by the Water Board. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. The Water Board may refer any item raised by the public to staff for appropriate action or have the item placed on the next agenda of the Water Board. However, no other action shall be taken nor discussion held by the Water Board on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Regular MeetingAgendaMarch 11,2025 THE SAN BERNARDINO MUNICIPAL WATER DEPARTMENT ENCOURAGES THE PUBLIC TO VIEW THIS WATER BOARD MEETING ONLINE. THE MEETING WILL BE LIVE STREAMED VIA YOUTUBE AT: https://bit.ly/YouTubeSBWater MEMBERS OF THE PUBLIC WHO WISH TO COMMENT ON MATTERS BEFORE THE WATER BOARD MAY PARTICIPATE IN THE FOLLOWING WAYS: 1. IF ATTENDING IN PERSON, MAY PROVIDE COMMENT AT THE APPROPRIATE TIME DICTATED BY THE AGENDA AND WATER BOARD PRESIDENT. 2. COMMENTS AND CONTACT INFORMATION MAY BE E- MAILED TO Comments@sbmwd.org BY 8:30 A.M. THE DAY OF THE SCHEDULED MEETING TO BE INCLUDED IN THE WRITTEN RECORD. CALL TO ORDER ROLL CALL 1. ANNOUNCEMENTS BY MEMBERS OF THE WATER BOARD 2. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board of any item not listed on the agenda. There is no limit on the number of items that may be discussed within the three-minute time limit. To be called by the Water Board President, please see special public comments instructions above. 3.PUBLIC COMMENTS ON ITEMS LISTED ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board of any item listed on the agenda, excluding public hearings. There is no limit on the number of items that may be discussed within the three-minute time limit. To be called by the Water Board President, please see special public comment instructions above. 4. CONSENT CALENDAR MOTION: That the motions indicated by consent calendar items 4A through 4Ebe adopted, except for . MOTION: SECONDED: A.PAYROLL MOTION: Approve the payroll for the pay period beginning February 24, 2025 through March 9, 2025. City of San Bernardino Water Board Page 2 Regular MeetingAgendaMarch 11,2025 B.CONTRACTS AND BILLS MOTION: Approve the payment of contracts and bills to be presented at this meeting. C.MINUTES MOTION: Approve the minutes of February 25, 2025, of the Water Board. D.REPORT ON WATER DEPARTMENT INVESTMENTS –QUARTER ENDING DECEMBER 31, 2024: Staff recommends that the Water Board receive and file the Investment Report for the quarter ending December 31, 2024, as submitted. E. APPROVE POLICY 61.060 - SAN BERNARDINO MUNICIPAL WATER DEPARTMENT (SBMWD) GENERATIVE ARTIFICIAL INTELLIGENCE (AI) POLICY: The City of San Bernardino Municipal Water Department (SBMWD) is committed to the responsible, secure, and ethical use of Artificial Intelligence (AI) technologies. The use of AI in the workplace must align with legal requirements, SBMWD Policies and Procedures as well as ethical considerations including minimizing risks around AI bias, privacy and cybersecurity. This new policy provides a framework to ensure AI technologies are used safely, transparently, and in compliance with applicable laws, SBMWD Policies and Procedures and public sector best practices. MOTION: Approve Policy 61.060 -San Bernardino Municipal Water Department (SBMWD) Generative Artificial Intelligence (AI) Policy, as submitted. DISCUSSION ITEMS 5. APPROVAL OF MICROSOFT GOVERNMENT COMMUNITY CLOUD (GCC) 3- YEAR RENEWAL AGREEMENT FOR SECURE EMAIL, OFFICE 365, TEAMS, AND COLLABORATION TOOLS:The San Bernardino Municipal Water Department (SBMWD) currently utilizes Microsoft Government Community Cloud (GCC) services, which provide a comprehensive suite of cloud-based applications essential for daily operations, communication, and collaboration. The existing agreement is set to expire, and a 3-year renewal is required to ensure uninterrupted access to several Microsoft services. This renewal aligns with SBMWD’s operational needs, allowing employees to work efficiently while leveraging Microsoft's cloud infrastructure for secure and scalable enterprise solutions. The funding source for this renewal is the FY 24/25 Budget -Software Licensing Account (Account No. 101040-5601), which has sufficient funds allocated for the continuation of Microsoft GCC services. The total cost for the renewal is $279,618.45 for a 3-year agreement. City of San Bernardino Water Board Page 3 Regular MeetingAgendaMarch 11,2025 MOTION:Approve the renewal of the Microsoft GCC service for a 3-year period at a total cost of TWO HUNDRED SEVENTY-NINE THOUSAND SIX HUNDRED EIGHTEEN DOLLARS AND 45/100 ($279,618.45); and authorize the General Manager to negotiate and execute the necessary agreements with Microsoft. MOTION: SECONDED: 6.APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ALLIANT INSURANCE SERVICES CONTRACT NO. 1860:The San Bernardino Municipal Water Department (SBMWD) has utilized Alliant Insurance Services (Alliant) as employee benefits consultants since 2014. Alliant has provided excellent support to the Department in an ever- changing benefits landscape and was instrumental in helping SBMWD join the Public Risk Innovation, Solutions and Management (PRISM) risk management pool. The original agreement provided for a one (1) year term renewable for two (2) one (1) year terms at a cost of $66,000 per year. Due to administrative oversight from both parties this agreement has remained in place since that time with no price increases. This Professional Services Agreement updates language to comport with current approved contract standards. The initial one-year term at $76,000 per year is retroactive to January 1, 2025 (“Effective Date”). The agreement is renewable for no more than three (3) additional one (1) year terms with 2% per year increases if renewed. The funding source for this renewal is split equally between the FY 2024/25 Budget – Medical Insurance Administration, Account No. 103090-5223 and FY 2024/25 Budget – Medical Insurance Administration, Account No. 204090-5223. There are sufficient funds allocated for continuation for the remainder of this fiscal year. MOTION: Approve the renewal of the Alliant Insurance Services agreement at a total cost of SEVENTY-SIX THOUSAND DOLLARS AND 00/100 ($76,000.00); and authorize the General Manager to execute the agreement with Alliant. MOTION: SECONDED: 7. APPROVAL OF EPA 109 WELL REHABILITATION BY BEST DRILLING AND PUMP, INC.: Extraction well EPA No. 109is operated as part of the Muscoy Operable Unit (OU) Remedial Action under the terms negotiated with the United Environmental Protection Agency (USEPA). The purpose of EPA 109 is to inhibit further migration of PCE and TCE in the shallow aquifer. As is the case withall Remedial Action wells, proper and consistent operation of EPA No. 109 is critical in maintaining plume capture, and therefore down time should be minimized. The well is presently pulled and offlineand the work to be completed includes replacing the existing vertical turbine pump, the water-lubricated discharge head, columns, shafts, and retainers. In January 2025, staff issued a Request for Qualifications (RFQ) to furnish all labor, equipment, and materials for the Rehabilitation of EPA Well 109. As a result, four (4) well rehabilitation contractors were prequalified and submitted quotations. Best Drilling was responsive and provided the lowest quotation in the amount of $185,515.00. City of San Bernardino Water Board Page 4 Regular MeetingAgendaMarch 11,2025 Staff recommends approval of this expenditure of $185,515.00 from existing funds in the Fiscal Year 2024/2025 Capital Budget under Annual R/R -Wells, with available funding of approximately $384,000.00. This expenditure is 100 percent reimbursable through the AIG commutation account. MOTION:Accept the bid of Best Drilling and Pump, Inc., as the lowest, responsive, responsible bidder for the EPA Well 109Rehabilitation Project and award a Short-Term Construction Agreement in the amount of ONE HUNDRED EIGHTY-FIVE THOUSAND FIVE HUNDRED FIFTEEN AND 00/100 ($185,515.00);and authorize the General Manager to execute the Agreement. MOTION: SECONDED: 8.REPORTS: A.Report of the President B.Report of the Commissioners C. Report of the Directors D. Report of the General Manager 9. ADJOURNMENT The next regular meeting of the Water Board is scheduled for 9:30 a.m., March 25, 2025,at The Margaret H. Chandler Water Reclamation Plant, 399 Chandler Place, San Bernardino, CA 92408. City of San Bernardino Water Board Page 5