HomeMy WebLinkAboutAnnotated Agenda 11-20-2024CITY OF SAN BERNARDINO
ANNOTATED AGENDA
FOR THE
Regular MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO,
MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR
HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO
ACTING AS THE HOUSING AUTHORITY AND, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE
SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY
WEDNESDAY, NOVEMBER 20, 2024
4:00 PM CLOSED SESSION 5:00 PM – OPEN SESSION
FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG
Theodore Sanchez Helen Tran Damon L. Alexander
COUNCIL MEMBER, WARD 1 MAYOR COUNCIL MEMBER, WARD 7
Sandra Ibarra Rochelle Clayton
COUNCIL MEMBER, WARD 2 Acting CITY MANAGER
Juan Figueroa Sonia Carvalho
Council Member, WARD 3 CITY ATTORNEY
Fred Shorett Genoveva Rocha
Mayor Pro-Tem, WARD 4 CITY CLERK
Ben Reynoso
COUNCIL MEMBER, WARD 5
Kimberly Calvin
COUNCIL MEMBER, WARD 6
City of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org
ANNOTATED AGENDA
FOR THE
REGULAR MEETING OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR
AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING
AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE
CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING
AUTHORITY
WEDNESDAY, NOVEMBER 20, 2024
4:00 PM
Closed Session was called to order at 4:01 PM by Mayor Helen Tran on Wednesday,
November 6, 2024, at Feldheym Central Library, San Bernardino, CA.
CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Late 4:02 PM
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Mayor Pro-Tem, Ward 3 Late 4:02 PM
Fred Shorett Council Member, Ward 4 Late 4:02 PM
Ben Reynoso Council Member, Ward 5 Absent
Kimberly Calvin Council Member, Ward 6 Present 4:02 PM
Damon L Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Late 4:10 PM
Sonia Carvalho City Attorney Late 4:10 PM
Genoveva Rocha City Clerk Present
Courtney Bowen Deputy City Clerk Present
Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Ben Reynoso
Kimberly Calvin
Damon L. Alexander
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 2 Printed 11/21/2024
4:00 PM
CLOSED SESSION
CLOSED SESSION PUBLIC COMMENT
At this time, public comments were heard.
CLOSED SESSION
A) CONFERENCE WITH LEGAL COUNSEL EXISTING
LITIGATION (Pursuant to Government Code Section
54956.9(a) and (d)(1):
i.) Don Smith v. John Valdivia in his individual and official capacity, et al., San
Bernardino Superior Court Case No. CIVSB2025375
B) PUBLIC EMPLOYEE PERFORMANCE
EVALUATION (Pursuant to Government Code
Section 54957)
Title: City Attorney (City Attorney Initiated)
The Mayor and City Council convened into closed session at 4:13 PM.
5:00 PM
The Regular Meeting was called to order at 5:05 PM Mayor Helen Tran on Wednesday,
November 20, 2024, at Feldheym Central Library, San Bernardino, CA.
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Ben Reynoso Council Member, Ward 5 Present
Kimberly Calvin Council Member, Ward 6 Present
Damon L Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Present
Sonia Carvalho City Attorney Present
Genoveva Rocha City Clerk Present
Courtney Bowen Deputy City Clerk Present
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 3 Printed 11/21/2024
INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Steve Anderson from Spirit of Our Savior Lutheran Church led the Invocation
and student Zoi Calvin from Aquinas High School led the Pledge of Allegiance to the
Flag.
CLOSED SESSION REPORT
City Attorney Sonia Carvalho stated that there was no reportable action from Closed
Session.
PRESENTATIONS
1. Proclamation for Family Caregivers Month in the City of San Bernardino –
November 2024 (All Wards)
2. Proclamation for Small Business Saturday in the City of San Bernardino –
November 30, 2024 (All Wards)
CITY MANAGER UPDATE
Public Information Officer Jeff Kraus provided updates.
PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA
At this time, public comments were heard.
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and are voted on in a single
motion unless a council or staff member has pulled the item for more discussion.
RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEM NOs
4, 6, 13, and 17 FOR A SEPARATE VOTE [60]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
3. Approval of Various Mayor and City Council Meeting Minutes
Recommendation:
It is recommended that the City Council approve the minutes for the following
meeting dates:
1. September 1, 2021, Regular Meeting of the Mayor and City Council
2. October 20, 2021, Regular Meeting of the Mayor and City Council
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 4 Printed 11/21/2024
4. First Amendment to the American Rescue Plan Act Subaward
Agreement with Lutheran Social Services of Southern California. (Grant)
(Ward 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San
Bernardino, California:
1. Approve Amendment No. 1 to the Sub-award Agreement with
Lutheran Social Services of Southern California (LSSSC) to use
American Rescue Plan Act (ARPA) funds for the operational cost
of the 140-bed San Bernardino Community Wellness Campus
(SBCWC) on LSSSC privately owned property located at 1354 N G
St, San Bernardino; and
2. Authorize the City Manager or their designee to take any further
actions and execute any additional agreements or documents as
necessary, including minor and substantive changes.
RESULT: APPROVED STAFF’S RECOMMENDATION (70)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett Reynoso, Calvin, Alexander
ABSENT: None
5. Award Professional Services Agreement to Environmental Kleanup,
Inc. for Nuisance Abatement Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the award of a Professional Service Agreement with
Environmental Kleanup for Nuisance Abatement Services, in a total
amount not to exceed $655,981.50.
2. Authorize the Director of Finance and Management Services to issue an
annual Purchase Order to Environmental Kleanup Services, Inc. in
total amount not to exceed $655,981.50.
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 5 Printed 11/21/2024
6. Amendment No. 1 to the Motel Voucher Program Professional
Services Agreements with Anand Patel (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 with Anand Patel (Pa-An, Inc., Namaste
Sitiye Inc., and SB Hotel North LLC) for the provision of 130 motel
rooms and 200 beds and extend the term of the agreements to
December 31, 2026.
2. Authorize the City Manager or their designee to take further actions
and execute any additional agreements or documents necessary to
continue implementing the Emergency Shelter Program.
RESULT: SUBSTITUTE MOTION TO APPROVE STAFF’S
RECOMMENDATION, WITH ADDITIONAL DIRECTION TO
RETURN AT A FUTURE MEETING WITH A FULL REPORT WITH
DETAILS ABOUT MOTEL VOUCHER PROGRAM RECIPIENTS (7
0)
MOVER: Damon Alexander, Council Member, Ward 7
SECONDER: Kimberly Calvin, Council Member, Ward 6
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
ABSENT: None
7. Resolution Declaring Intent to Conduct Public Hearing to Order Street
Vacation (15.30442), of a Portion of Iola Place, East of North “D” Street
and North of West Baseline Street, and the Reservation of Utilities Therein
(Ward 2)
Recommendation:
Adopt Resolution No. 2024-222 of the Mayor and City Council of the City of San
Bernardino, California, declaring its intent to conduct a public hearing to order the
vacation of a portion of Iola Place east of North “D” Street and north of West
Baseline Street, and reservation of utilities therein.
RESULT: ADOPTED RESOLUTION NO. 2024222 (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
8. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for September 2024 (All Wards) Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for September 2024.
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 6 Printed 11/21/2024
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
9. Investment Portfolio Report for July, August, September 2024 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, accept and file the Monthly Investment Portfolio Report for July, August,
September 2024.
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
10. Resolution to Approve the Recognized Obligation Payment Schedule
(ROPS) 2025 26 A and B (All Wards) Pg. 530
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, acting in its capacity as the Successor Agency to the Redevelopment
Agency of the City of San Bernardino:
1. Adopt Resolution No. 2024-223 to Approve the Recognized
Obligation Payment Schedule (ROPS) 25-26 A and B; and
2. Authorize the City Manager, as the Successor Agency’s
Executive Director or designee, to:
a. Transmit the ROPS 25-26 A and B to the State
Department of Finance and other designated agencies as
prescribed by the California Health and Safety Code (HSC);
b. Make ministerial revisions to ROPS 25-26 A and B, which
may include, but are not limited to restating the information
included within ROPS 25-26 A and B in any format that may
be requested by the State Department of Finance;
c. Take such other actions and execute such other documents
as are necessary to effectuate the ROPS; and
d. Implement ROPS 25-26 A and B on behalf of the
Successor Agency, including authorizing and causing such
payments as authorized by ROPS 25-26 A and B.
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 7 Printed 11/21/2024
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
11. Request for Purchase Authorization to expand cloudhosted VoIP phone
system for the Library and Parks and Recreation (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Authorize the City Manager to execute a Vendor Services
Agreement with Intelesys for purchasing Voice Over Internet Protocol
(VoIP) services using the TIPS agreement, as approved for funding
through the FY 2024/25 Operating Budget; and
2. Authorize the Director of Finance & Management Services to issue
purchase orders in the amount not to exceed $58,166.28 for the
24-month term to Intelesys and GoTo for the Voice Over Internet
Protocol (VoIP) services; and
3. Authorize the Director of Information Technology to add additional
lines of service as needed during the term of service for new hires or
locations.
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
12. Acceptance of 2024 COPS CHP Grant (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-224 authorizing:
1. The City Manager to Accept the 2024 Department of Justice
Community Oriented Policing Services Grant.
2. The Director of Finance and Management Services to amend the FY
2024/25 Adopted Budget with an appropriation of $625,000.00 in both
revenues and expenditures in grant funds and $432,439.30 in
General Fund expenditures in grant match requirements. 3. The Police Department to increase sworn staffing from 311 to 316.
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 8 Printed 11/21/2024
13. Amendment No. 3 Agreement with RHA Landscape Architects – Planners
Inc. for Nicholson Park Design (Ward 6)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve Amendment No. 3 to the Professional Design Services
Agreement with RHA Landscape Architects – Planners Inc. in
the amount of $20,000 for Nicholson Park (Project); and
2. Authorize project contingencies in the total amount of $5,000
for additional services for the Project; and
3. Authorize the City Manager or designee to execute all
documents with RHA Landscape Architects – Planners Inc.; and
4. Authorize the City Manager or designee to expend the
contingency fund, if necessary, to complete the project.
5. Extend the term of the agreement to December 30, 2025.
RESULT: APPROVED STAFF’S RECOMMENDATION (70)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
ABSENT: None
14. Award of Agreement for Construction of Connector Pipe Screen Project
(All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the award of an Agreement with United Storm Water, Inc.
in the amount of $112,840.00 for the Connector Pipe Screen
(Project); and
2. Authorize the construction project, construction
contingencies, and construction management costs in the
total amount of $27,000.00 for construction of the Project; and
3. Authorize the City Manager or designee to execute all
documents with United Storm Water, Inc; and
4. Authorize the City Manager or designee to expend the contingency
fund, if necessary, to complete the project.
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 9 Printed 11/21/2024
15. Approval of Agreement for the Purchase and Implementation of SWARCO
McCain’s Transparity Intersection Management System Software (All
Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-225:
1. Authorizing the City Manager or designee to approve the award of
an Agreement with SWARCO McCain for the purchase of
Transparity Intersection Management System (IMS) licensing and
data services for $246,663., and 2070LX Controllers for
$22,598.25, for a total of $269,261.25; and
2. Authorizing the Director of Finance and Management Services
to amend the FY 2024/25 Capital Improvement Project (CIP)
budget to utilize funding from specific projects for the traffic
management system. Allocate $97,473.68 from the Highland
Interconnect Project, $93,723.77 from the Baseline Interconnect
Project, and $78,063.80 from the Traffic Management Center
project budget, funded with local regional circulation monies, for
a total project budget of $269,261.25; and
3. Authorizing the Director of Finance and Management Services
to amend the FY 2024/25 Capital Improvement Project (CIP)
budget to include the necessary adjustments for funding the traffic
management project; and
4. Authorizing the City Manager or designee to execute all documents
with SWARCO McCain necessary for the project.
RESULT: ADOPTED RESOLUTION NO. 2024225 (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
16. Award of Design Services Agreement for the Police Locker Room
Renovation (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Authorize the City Manager or designee to approve the award of a
Design Services Agreement with TR Design Group, Inc. in the not
to exceed amount of $549,967.57 for Police Locker Room
Renovation (Project); and
2. Authorize the City Manager or designee to execute all documents
with TR Design Group Inc.
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 10 Printed 11/21/2024
RESULT: APPROVED STAFF’S RECOMMENDATION (60)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Reynoso, Calvin, Alexander
ABSENT: Shorett
17. Approve Stop Sign Installation on Harwick Drive & Wier Road and 13th
Street and Sierra Way (Ward 2, 3)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-226, authorizing the City Manager or
designee to amend the City’s Master List of certain streets or portions thereof as
through highways and authorizing the establishments of Stop control at the
following intersections:
a. Harwick Drive & Wier Road (Ward 3)
b. 13th Street and Sierra Way (Ward 2)
RESULT: ADOPTED RESOLUTION NO. 2024226 (70)
MOVER: Juan Figueroa, Council Member, Ward 3
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
ABSENT: None
DISCUSSION
18. Accept the FY 2024 COPS Technology and Equipment Funds and
Purchase Data Integration Software and Cameras to Support the Real Time
Information Center (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-227 authorizing the following:
1. The City Manager to accept the FY2024 COPS Technology and Equipment Program Funds. 2. The City Manager to execute professional service agreements with Vector Resources Inc., for the creation of a public safety surveillance system, Peregrine Technologies Inc. for a real-time decision and operations management platform and Axon for Fusus by Axon, for data integration software and subsequent amendments. 3. The Interim Director of Finance and Management Services to amend the Fiscal Year 2023/24 Adopted Budget by $963,000 in revenues and expenditures. 4. The Interim Director of Finance and Management Services to issue purchase orders in amounts not to exceed $1,350,000, to Vector Resources Inc., $1,000,000 to Peregrine Technologies Inc., and an amount not to exceed $1,950,000 to Axon for Fusus by Axon.
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 11 Printed 11/21/2024
RESULT: ADOPTED RESOLUTION NO. 2024227 (70)
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
ABSENT: None
19. Approval of the Software and Implementation Services with Gray Quarter /
Accela for the integration of a Land Management System, and Related
Staffing Actions (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the software and implementation services with Gray Quarter /
Accela, for the implementation of an integrated Land Management System
(LMS) in a not-to-exceed amount of $3,200,000, for the term beginning
January 1, 2025 and ending June 30, 2027;
2. Authorize the City Manager, or designee, to sign the agreements,
make ministerial revisions and any subsequent amendments to the scope
of work without increase to the contract award amount, subject to the
review and approval by the City Attorney as to form;
3. Authorize the City Manager, or designee, to execute seven (7) optional
one-year amendments at approximately $500,000 annually for FYs
2026-27 through 2032-33;
4. Authorize the City Manager, or designee, to execute a Professional
Services Agreement with Onsite Computing for data conversion services for
an amount not to exceed $520,000 (includes a 10% contingency) and
execute all documents to effectuate the Agreement for the term beginning
January 1, 2025 and ending December 31, 2026; and
5. Authorize the City Manager, or designee, to execute a Professional
Services Agreements with Willdan, CSG Consultants, and Rick Engineering
each for an amount not to exceed $448,800 respectively (includes a 10%
contingency), for supplemental staffing and execute all documents to
effectuate the Agreement for the term beginning January 1, 2025, and
ending December 31, 2026.
RESULT: APPROVED STAFF’S RECOMMENDATION (70)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
ABSENT: None
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 12 Printed 11/21/2024
20. Approval of the ERP Migration Plan and Associated Agreements for Oracle
Cloud, Data Conversion, and Supplemental Staffing Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the migration plan for Financial, Budget, and Human
Capital Management (HCM) and the related Applications Software
Technology, LLC (AST) for systems integration for a not to exceed
amount of $6,000,000 (which includes a 10% contingency) for the term
beginning January 1, 2025 and ending February 28, 2027;
2. Authorize the City Manager, or designee, to sign the agreements, make
ministerial revisions and any subsequent amendments to the scope of
work without increase to the contract award amount, subject to the
review and approval by the City Attorney as to form;
3. Authorize the City Manager, or designee, execute seven (7) optional
one- year amendments at approximately $500,000 annually for FYs
2026-27 through 2032-33;
4. Authorize the City Manager, or designee, to execute a Professional
Services Agreement with Onsite Computing for data conversion services
for an amount not to exceed $780,000 (includes a 10% contingency)
and execute all documents to effectuate the Agreement for the term
beginning January 1, 2025 and ending December 31, 2026; and
5. Authorize the City Manager, or designee, to execute a Professional
Services Agreement with MV Cheng & Associates for supplemental
staffing services for an amount not to exceed $1,937,000 (includes
a 10% contingency) and execute all documents to effectuate the
Agreement for the term beginning January 1, 2025 and ending December
31, 2026.
RESULT: APPROVED STAFF’S RECOMMENDATION (70)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
ABSENT: None
Regular Meeting Annotated Agenda November 20, 2024
Mayor and City Council of the City of San Bernardino Page 13 Printed 11/21/2024
21. Discuss and provide direction regarding Termination of City Attorney
contract and immediately Appoint Interim City Attorney and evaluate
appropriate City Attorney services for the City
Recommendation:
Discuss and provide direction to Staff.
RESULT: APPROVED A MOTION TO TABLE THE ITEM (52)
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Alexander
NOES: Reynoso, Calvin
MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES/MEETINGS
At this time, the Mayor and City Council provided updates to the community.
ADJOURNMENT
The meeting of the Mayor and City Council was adjourned on Wednesday, November
20, 2024, at 8:29 p.m.
The next joint regular meeting of the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency will be held on
Wednesday, December 4, 2024, in the Council Chamber located at 555 West 6th
Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and
Open Session will begin at 5:00 p.m.
By:_________________________
Genoveva Rocha, CMC