HomeMy WebLinkAbout11-20-2024 AgendaMayor and City Council of the City of San Bernardino Page 1
CITY OF SAN BERNARDINO
AGENDA
FOR THE
REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO,
MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT
AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE
HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO
ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY
WEDNESDAY, NOVEMBER 20, 2024
4:00 PM CLOSED SESSION 5:00 PM OPEN SESSION
FELDHEYM CENTRAL LIBRARY • 555 W 6TH STREET, SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG
Theodore Sanchez Helen Tran
Damon L. Alexander
COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7
MAYOR
Sandra Ibarra Rochelle Clayton
COUNCIL MEMBER, WARD 2 ACTING CITY MANAGER
Juan Figueroa Sonia Carvalho
COUNCIL MEMBER, WARD 3 CITY ATTORNEY
Fred Shorett Genoveva Rocha
MAYOR PRO TEM, WARD 4 CITY CLERK
Ben Reynoso
COUNCIL MEMBER, WARD 5
Kimberly Calvin
COUNCIL MEMBER, WARD 6
Welcome to a meeting of the Mayor and City Council of the City of San Bernardino
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Mayor and City Council of the City of San Bernardino Page 2
CALL TO ORDER
Attendee Name
Council Member, Ward 1 Theodore Sanchez
Council Member, Ward 2 Sandra Ibarra
Council Member, Ward 3 Juan Figueroa
Mayor Pro Tem, Ward 4 Fred Shorett
Council Member, Ward 5 Ben Reynoso
Council Member, Ward 6 Kimberly Calvin
Council Member, Ward 7 Damon L Alexander
Mayor Helen Tran
Acting City Manager Rochelle Clayton
City Attorney Sonia Carvalho
City Clerk Genoveva Rocha
4:00 P.M.
CLOSED SESSION PUBLIC COMMENT
CLOSED SESSION Pg. 15
Recommendation:
A) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9(a) and (d)(1):
i.) Don Smith v. John Valdivia in his individual and official capacity, et al., San Bernardino
Superior Court Case No. CIVSB2025375
B) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code Section 54957)
Title: City Attorney (City Attorney Initiated)
5:00 P.M.
INVOCATION AND PLEDGE OF ALLEGIANCE
CLOSED SESSION REPORT
PRESENTATIONS
1. Proclamation for Family Caregivers Month in the City of San Bernardino – November
2024 (All Wards) Pg. 16
2. Proclamation for Small Business Saturday in the City of San Bernardino – November
30, 2024 (All Wards) Pg. 18
CITY MANAGER UPDATE
Mayor and City Council of the City of San Bernardino Page 3
PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA
CONSENT CALENDAR
3. Approval of Various Mayor and City Council Meeting Minutes Pg. 20
Recommendation:
It is recommended that the City Council approve the minutes for the following
meeting dates:
1. September 1, 2021, Regular Meeting of the Mayor and City Council
2. October 20, 2021, Regular Meeting of the Mayor and City Council
4. First Amendment to the American Rescue Plan Act Subaward Agreement with
Lutheran Social Services of Southern California. (Grant) (Ward 2) Pg. 52
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve Amendment No. 1 to the Subaward Agreement with Lutheran
Social Services of Southern California (LSSSC) to use American
Rescue Plan Act (ARPA) funds for the operational cost of the 140bed
San Bernardino Community Wellness Campus (SBCWC) on LSSSC
privately owned property located at 1354 N G St, San Bernardino; and
2. Authorize the City Manager or their designee to take any further actions
and execute any additional agreements or documents as necessary,
including minor and substantive changes.
5. Award Professional Services Agreement to Environmental Kleanup, Inc. for
Nuisance Abatement Services (All Wards) Pg. 93
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Professional Service Agreement with Environmental
Kleanup for Nuisance Abatement Services, in a total amount not to exceed
$655,981.50.
2. Authorize the Director of Finance and Management Services to issue an annual
Purchase Order to Environmental Kleanup Services, Inc. in total amount not to
exceed $655,981.50.
6. Amendment No. 1 to the Motel Voucher Program Professional Services
Agreements with Anand Patel (All Wards) Pg. 190
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 with Anand Patel (PaAn, Inc., Namaste Sitiye Inc.,
and SB Hotel North LLC) for the provision of 130 motel rooms and 200 beds
and extend the term of the agreements to December 31, 2026.
2. Authorize the City Manager or their designee to take further actions and
execute any additional agreements or documents necessary to continue
implementing the Emergency Shelter Program.
Mayor and City Council of the City of San Bernardino Page 4
7. Resolution Declaring Intent to Conduct Public Hearing to Order Street Vacation
(15.30442), of a Portion of Iola Place, East of North “D” Street and North of West
Baseline Street, and the Reservation of Utilities Therein (Ward 2) Pg. 360
Recommendation:
Adopt Resolution No. 2024222 of the Mayor and City Council of the City of San Bernardino,
California, declaring its intent to conduct a public hearing to order the vacation of a portion of
Iola Place east of North “D” Street and north of West Baseline Street, and reservation of
utilities therein.
8. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for September 2024 (All Wards) Pg. 369
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for September 2024.
9. Investment Portfolio Report for July, August, September 2024 (All Wards) Pg. 477
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California,
accept and file the Monthly Investment Portfolio Report for July, August, September 2024.
10. Resolution to Approve the Recognized Obligation Payment Schedule (ROPS) 2025
26 A and B (All Wards) Pg. 530
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, acting in its capacity as the Successor Agency to the Redevelopment
Agency of the City of San Bernardino:
1. Adopt Resolution No. 2024223 to Approve the Recognized Obligation
Payment Schedule (ROPS) 2526 A and B; and
2. Authorize the City Manager, as the Successor Agency’s Executive
Director or designee, to:
a. Transmit the ROPS 2526 A and B to the State Department of
Finance and other designated agencies as prescribed by the
California Health and Safety Code (HSC);
b. Make ministerial revisions to ROPS 2526 A and B, which may
include, but are not limited to restating the information included
within ROPS 2526 A and B in any format that may be requested
by the State Department of Finance;
c. Take such other actions and execute such other documents as
are necessary to effectuate the ROPS; and
d. Implement ROPS 2526 A and B on behalf of the Successor
Agency, including authorizing and causing such payments as
authorized by ROPS 2526 A and B.
Mayor and City Council of the City of San Bernardino Page 5
11. Request for Purchase Authorization to expand cloudhosted VoIP phone system for
the Library and Parks and Recreation (All Wards) Pg. 541
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Vendor Services Agreement with
Intelesys for purchasing Voice Over Internet Protocol (VoIP) services using the
TIPS agreement, as approved for funding through the FY 2024/25 Operating
Budget; and
2. Authorize the Director of Finance & Management Services to issue purchase
orders in the amount not to exceed $58,166.28 for the 24month term to
Intelesys and GoTo for the Voice Over Internet Protocol (VoIP) services; and
3. Authorize the Director of Information Technology to add additional lines of
service as needed during the term of service for new hires or locations.
12. Acceptance of 2024 COPS CHP Grant (All Wards) Pg. 623
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California,
adopt Resolution No. 2024224 authorizing:
1. The City Manager to Accept the 2024 Department of Justice Community
Oriented Policing Services Grant.
2. The Director of Finance and Management Services to amend the FY 2024/25
Adopted Budget with an appropriation of $625,000.00 in both revenues and
expenditures in grant funds and $432,439.30 in General Fund expenditures in
grant match requirements.
3. The Police Department to increase sworn staffing from 311 to 316.
13. Amendment No. 3 Agreement with RHA Landscape Architects – Planners Inc. for
Nicholson Park Design (Ward 6) Pg. 649
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve Amendment No. 3 to the Professional Design Services
Agreement with RHA Landscape Architects – Planners Inc. in the
amount of $20,000 for Nicholson Park (Project); and
2. Authorize project contingencies in the total amount of $5,000 for
additional services for the Project; and
3. Authorize the City Manager or designee to execute all documents
with RHA Landscape Architects – Planners Inc.; and
4. Authorize the City Manager or designee to expend the contingency
fund, if necessary, to complete the project.
5. Extend the term of the agreement to December 30, 2025.
Mayor and City Council of the City of San Bernardino Page 6
14. Award of Agreement for Construction of Connector Pipe Screen Project (All Wards)
Pg. 710
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the award of an Agreement with United Storm Water, Inc. in the
amount of $112,840.00 for the Connector Pipe Screen (Project); and
2. Authorize the construction project, construction contingencies, and
construction management costs in the total amount of $27,000.00 for
construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with
United Storm Water, Inc; and
4. Authorize the City Manager or designee to expend the contingency fund, if
necessary, to complete the project.
15. Approval of Agreement for the Purchase and Implementation of SWARCO McCain’s
Transparity Intersection Management System Software (All Wards) Pg. 895
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024225:
1. Authorizing the City Manager or designee to approve the award of an
Agreement with SWARCO McCain for the purchase of Transparity
Intersection Management System (IMS) licensing and data services for
$246,663., and 2070LX Controllers for $22,598.25, for a total of
$269,261.25; and
2. Authorizing the Director of Finance and Management Services to
amend the FY 2024/25 Capital Improvement Project (CIP) budget to
utilize funding from specific projects for the traffic management system.
Allocate $97,473.68 from the Highland Interconnect Project, $93,723.77
from the Baseline Interconnect Project, and $78,063.80 from the Traffic
Management Center project budget, funded with local regional
circulation monies, for a total project budget of $269,261.25; and
3. Authorizing the Director of Finance and Management Services to
amend the FY 2024/25 Capital Improvement Project (CIP) budget to
include the necessary adjustments for funding the traffic management
project; and
4. Authorizing the City Manager or designee to execute all documents with
SWARCO McCain necessary for the project.
Mayor and City Council of the City of San Bernardino Page 7
16. Award of Design Services Agreement for the Police Locker Room Renovation (Ward
1) Pg. 912
Recommendation:
It is recommended that the Mayor and City Council of the City of San
Bernardino,California:
1. Authorize the City Manager or designee to approve the award of a Design
Services Agreement with TR Design Group, Inc. in the not to exceed amount
of $549,967.57 for Police Locker Room Renovation (Project); and
2. Authorize the City Manager or designee to execute all documents with TR
Design Group Inc.
17. Approve Stop Sign Installation on Harwick Drive & Wier Road and 13th Street and
Sierra Way (Ward 2, 3) Pg. 970
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024226, authorizing the City Manager or
designee to amend the City’s Master List of certain streets or portions thereof as
through highways and authorizing the establishments of Stop control at the
following intersections:
a. Harwick Drive & Wier Road (Ward 3)
b. 13th Street and Sierra Way (Ward 2)
DISCUSSION
18. Accept the FY 2024 COPS Technology and Equipment Funds and Purchase Data
Integration Software and Cameras to Support the Real Time Information Center (All
Wards) Pg. 993
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024227 authorizing the following:
1. The City Manager to accept the FY2024 COPS Technology and Equipment Program Funds.
2. The City Manager to execute professional service agreements with Vector Resources Inc., for the creation of a public safety surveillance system, Peregrine Technologies Inc. for a realtime decision and operations management platform and Axon for Fusus by Axon, for data integration software and subsequent amendments.
3. The Interim Director of Finance and Management Services to amend the Fiscal Year 2023/24 Adopted Budget by $963,000 in revenues and expenditures.
4. The Interim Director of Finance and Management Services to issue purchase orders in amounts not to exceed $1,350,000, to Vector Resources Inc., $1,000,000 to Peregrine Technologies Inc., and an amount not to exceed $1,950,000 to Axon for Fusus by Axon.
Mayor and City Council of the City of San Bernardino Page 8
19. Approval of the Software and Implementation Services with Gray Quarter / Accela
for the integration of a Land Management System, and Related Staffing Actions (All
Wards) Pg. 1174
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the software and implementation services with Gray Quarter / Accela,
for the implementation of an integrated Land Management System (LMS) in a
nottoexceed amount of $3,200,000, for the term beginning January 1, 2025
and ending June 30, 2027;
2. Authorize the City Manager, or designee, to sign the agreements, make
ministerial revisions and any subsequent amendments to the scope of work
without increase to the contract award amount, subject to the review and
approval by the City Attorney as to form;
3. Authorize the City Manager, or designee, to execute seven (7) optional oneyear
amendments at approximately $500,000 annually for FYs 202627 through
203233;
4. Authorize the City Manager, or designee, to execute a Professional Services
Agreement with Onsite Computing for data conversion services for an amount
not to exceed $520,000 (includes a 10% contingency) and execute all
documents to effectuate the Agreement for the term beginning January 1, 2025
and ending December 31, 2026; and
5. Authorize the City Manager, or designee, to execute a Professional Services
Agreements with Willdan, CSG Consultants, and Rick Engineering each for an
amount not to exceed $448,800 respectively (includes a 10% contingency), for
supplemental staffing and execute all documents to effectuate the Agreement
for the term beginning January 1, 2025, and ending December 31, 2026.
20. Approval of the ERP Migration Plan and Associated Agreements for Oracle Cloud,
Data Conversion, and Supplemental Staffing Services (All Wards) Pg. 1657
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Approve the migration plan for Financial, Budget, and Human Capital
Management (HCM) and the related Applications Software Technology, LLC
(AST) for systems integration for a not to exceed amount of $6,000,000
(which includes a 10% contingency) for the term beginning January 1, 2025
and ending February 28, 2027;
2. Authorize the City Manager, or designee, to sign the agreements, make
ministerial revisions and any subsequent amendments to the scope of work
without increase to the contract award amount, subject to the review and
approval by the City Attorney as to form;
Mayor and City Council of the City of San Bernardino Page 9
3. Authorize the City Manager, or designee, execute seven (7) optional one
year amendments at approximately $500,000 annually for FYs 202627
through 203233;
4. Authorize the City Manager, or designee, to execute a Professional
Services Agreement with Onsite Computing for data conversion services for
an amount not to exceed $780,000 (includes a 10% contingency) and
execute all documents to effectuate the Agreement for the term beginning
January 1, 2025 and ending December 31, 2026; and
5. Authorize the City Manager, or designee, to execute a Professional
Services Agreement with MV Cheng & Associates for supplemental staffing
services for an amount not to exceed $1,937,000 (includes a 10%
contingency) and execute all documents to effectuate the Agreement for the
term beginning January 1, 2025 and ending December 31, 2026.
21. Discuss and provide direction regarding Termination of City Attorney contract and
immediately Appoint Interim City Attorney and evaluate appropriate City Attorney
services for the City. Pg. 2003
Recommendation:
Discuss and provide direction to Staff.
MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS
ADJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City Council
Acting as the Successor Agency to the Redevelopment Agency will be held on December 04,
2024 at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California
92401. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m.
Mayor and City Council of the City of San Bernardino Page 10
CERTIFICATION OF POSTING AGENDA
I, Genoveva Rocha, CMC, City Clerk for the City of San Bernardino, California, hereby certify that
the agenda for the November 20, 2024, Regular Meeting of the Mayor and City Council and the
Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was
posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, at
the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, and on
the City's website sbcity.org on Friday, November 15, 2024.
I declare under the penalty of perjury that the foregoing is true and correct.
Mayor and City Council of the City of San Bernardino Page 11
NOTICE:
Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter
on the agenda, which is within the subject matter jurisdiction of the Mayor and City Council and
the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may
address the body during the period reserved for public comments.
In accordance with Resolution No. 201889 adopted by the Mayor and City Council on March 21,
2018, the following are the rules set forth for Public Comments and Testimony:
Public Comments and Testimony:
Rule 1. Public comment shall be received on a first come, first served basis. If the presiding
officer determines that the meeting or hearing may be lengthy or complicated, the presiding
officer may, in his or her discretion, modify these rules, including the time limits stated below.
Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card
and turn in the speaker reservation card to the City Clerk prior to the time designated on the
agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure
of a person to promptly respond when their time to speak is called shall result in the person
forfeiting their right to address the Mayor and City Council.
Rule 3. The presiding officer may request that a member of the public providing comment
audibly state into the microphone, if one is present, his or her name and address before
beginning
comment. If that person is representing a group or organization the presiding officer may request
that the speaker identify that group or organization, including that group or organization' s
Address.
Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to
provide their name or address as a condition of speaking.
Rule 5. Time Limits:
5. 01 Each member of the public shall have a reasonable time, not to exceed three ( 3)
minutes per meeting, to address items on the agenda and items not on the agenda
but within the subject matter jurisdiction of the Mayor and City Council.
5. 02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of
the public desiring to provide public testimony at a public hearing shall have a
reasonable time, not to exceed ( 3) minutes, to provide testimony during each
public hearing.
Mayor and City Council of the City of San Bernardino Page 12
Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter
not on the agenda but which is within the subject matter jurisdiction of the Mayor and City
Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment
Agency may address the body at the end of the meeting, during the period reserved for public
comments. Said total period for public comments shall not exceed 60 minutes, unless such time
limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the
Successor Agency to the Redevelopment Agency. A threeminute limitation shall apply to each
member of the public, unless such time limit is extended by the Mayor and City Council and the
Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No
member of the public shall be permitted to "share" his/her three minutes with any other member
of the public.
Speakers who wish to present documents to the governing body may hand the documents to the
City Clerk at the time the request to speak is made.
The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to
the Redevelopment Agency may refer any item raised by the public to staff, or to any
commission, board, bureau, or committee for appropriate action or have the item placed on the
next agenda of the Mayor and City Council and the Mayor and City Council Acting as the
Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor
discussion held by the Mayor and City Council and the Mayor and City Council Acting as the
Successor Agency to the Redevelopment Agency on any item which does not appear on the
agenda unless the action is otherwise authorized in accordance with the provisions of
subdivision (b) of Section 54954.2 of the Government Code.
Public comments will not be received on any item on the agenda when a public hearing has
been conducted and closed.
Mayor and City Council of the City of San Bernardino Page 13
ALTERNATE MEETING VIEWING METHOD
If there are issues with the main live stream for the Mayor and City Council you may view the
alternate stream on TV3
https://reflectsanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6
PUBLIC COMMENT OPTIONS
Please use ONE of the following options to provide a public comment:
Written comments can be emailed to publiccomments@sbcity.org. Written public comments
received up to 2:30 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be
provided to the Mayor and City council and made part of the meeting record. Written public
comments will not be read aloud by city staff. Written correspondence can be accessed
by the public online at tinyurl.com/agendabackup .
Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair
decides the cutoff time for public comment, and the time may vary per meeting. If you wish to
submit your speaker slip in advance of the meeting, please submit your request to speak using
the form on the following page: tinyurl.com/mccpubliccomments. Any requests to speak
submitted electronically after the 2:30 p.m. deadline will not be accepted.
Please note: Messages submitted via email and this page are only monitored from the
publication of the final agenda until the deadline to submit public comments. Please contact the
City Clerk at 9093845002 or SBCityClerk@sbcity.org for assistance outside of this timeframe.
Written correspondence submitted after the deadline will be provided to the Mayor and City Council at the
following regular meeting.
MEETING TIME
NOTE: Pursuant to Resolution No. 2024029, adopted by the Mayor and City Council on February 21,
2024:
“Section 3. All meetings are scheduled to terminate at 10:00 P.M. on the same day it began. At
9:00 P.M., the Mayor and City Council shall determine which of the remaining agenda items can
be considered and acted upon prior to 10:00 P.M. and will continue all other items on which additional
time is required until a future Mayor and City Council meeting. A majority vote of the Council is
required to extend a meeting beyond 10:00 P.M.to discuss specified items.”
Mayor and City Council of the City of San Bernardino Page 14
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