HomeMy WebLinkAbout08-07-2024 MCC RegularCity of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org
MINUTES
REGULAR MEETING OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR
AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING
AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE
CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING
AUTHORITY
WEDNESDAY, AUGUST 7, 2024
3:00 PM
Closed Session was called to order at 3:04 PM by Mayor Helen Tran on Wednesday,
August 7, 2024, at Feldheym Central Library, San Bernardino, CA.
CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present 3:22 p.m.
Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Ben Reynoso Council Member, Ward 5 Present 3:06 p.m.
Kimberly Calvin Council Member, Ward 6 Present
Damon L. Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Present
Sonia Carvalho City Attorney Absent
Genoveva Rocha City Clerk Present
Telicia Lopez Chief Deputy City Clerk Present
Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Ben Reynoso
Kimberly Calvin
Damon L. Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 2
4:00 P.M.
CLOSED SESSION PUBLIC COMMENT
Treasure Ortiz expressed her displeasure with the City Manager recruitment process,
and the lawsuits that resulted from the process.
Kimberly Calvin spoke on the fiduciary duties of the city. She spoke on allegations
pertaining to her potential leak of closed session information.
CLOSED SESSION
A) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Pursuant
to Government Code Section 54956.9(a) and (d)(1):
i.)City of San Bernardino, et al. v. Fox Property Holdings, LLC, et al., San
Bernardino Superior Court Case No. CIVSB2218532
ii.)Steve Carrigan v. City of San Bernardino and Kimberly Calvin, Superior
Court of the County of San Bernardino Case No. CIVSB 2419810
iii.)James Tyson, et al. v. City of San Bernardino, United States District
Court Case No. 5:23-cv-01539-TJH (KKx)
iv.)Gary Saenz, et al. v. City of San Bernardino, et al., San Bernardino
Superior Court Case No. CIVDS2003802
v.)Aaron Ortega v. Cuauhtemoc Harvey, et al., San Bernardino Superior
Court Case No. CIVSB2306518
vi.)Maria Segura, Individually and as Successor in Interest to Nicholas
Segura, deceased et al. v. City of San Bernardino, United States District
Court Case No. 5:22-cv-00277-JGB-SP and United States Court of
Appeals for Ninth District Case No. 24-2445
vii.)Brian Lewis v. City of San Bernardino, Workers’ Compensation Case
Nos. ADJ14779163 and ADJ11677581
viii.)Marco Granado v. City of San Bernardino, Workers’ Compensation
Case No. ADJ15192206
ix.) Idilio Sanchez v. City of San Bernardino, Workers’ Compensation Case
Nos. ADJ17648923 and ADJ17646856
B) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to
Government Code Section 54956.8
i.) Property: 300 North E Street (Parcel Map 688, Parcel 12 Book 25
Page 47 Parcel Map 688 Parcel No. 12 formally known as
City PTN Blk 12 and PTN 3rd St VAC)
City Negotiator: City Manager or Designee
Negotiating Parties: El Corte Ingles
Under Negotiations: Price and Terms of Sale
ii.) Property: 1750 S. Waterman Avenue (APN 0141412480000)
City Negotiator: City Manager or Designee
Negotiating Parties: Jay Ashree Krishna, Inc.
Under Negotiations: Price and Terms of Sale
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 3
5:00 P.M.
The Regular Meeting was called to order at 5:09 PM by Mayor Tran on Wednesday,
August 7, 2024, at Feldheym Central Library, San Bernardino, CA.
CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Ben Reynoso Council Member, Ward 5 Present
Kimberly Calvin Council Member, Ward 6 Present
Damon L. Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Present
Sonia Carvalho City Attorney Present
Jason Baltimore Assistant City Attorney Present
Genoveva Rocha City Clerk Present
Telicia Lopez Chief Deputy City Clerk Present
CLOSED SESSION REPORT
Assistant City Attorney Jason Baltimore stated there was reportable action from Closed
Session. On item A(ii), the City approved a payment of $800,000 with a vote of 5 to 1.
Councilmembers Sanchez, Figueroa, Shorett, Reynoso, and Alexander voted yes.
Council Member Ibarra voted no.
Council Member Calvin was not present for the discussion.
INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Lee Coe of Calvary Chapel led the invocation, and Councilmember Kimberly
Calvin led the Pledge of Allegiance to the Flag.
CITY MANAGER UPDATE
Jeff Kraus, Public Information Officer, provided updates on the Homeless Injunction,
Navigation Center, Animal Shelter Modular Structure request and the Grant from San
Manuel for Animal Services, and the Little Mountain Fire. Special events included the
unveiling of a mural at the Encanto Community Center, instillation of solar streetlights,
and the Little League Baseball Regionals in San Bernardino.,
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 4
PUBLIC HEARING
1. Proposed Fourth Substantial Amendment to Fiscal Years 20202021 Annual
Action Plan Associated with Community Development Block Grant
Coronavirus Relief Funds (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Conduct a public hearing to obtain citizens’ comments on the proposed
Fourth Substantial Amendments to the Fiscal Year 2020-2021 Annual
Action Plan for the Community Development Block Grant Coronavirus Relief
Funds; and
2. Approve the Substantial Amendment to Fiscal Year 2020-2021 Annual Action
Plan for the Community Development Block Grant; and
3. Approve the Technical Correction and Adopt Resolution number
2024-180; and authorize the Director of Finance to amend the Fiscal
Year 2024/25 Operating Budget with an appropriation of $316,992.70 to
both revenues and expenditures in accordance with the Fourth Substantial
Amendment to the 2020-2021 Annual Action Plan; and
4. Authorize the City Manager or designee to take any further actions and
execute any further agreements or documents as necessary to effectuate
the submittal of the Proposed Substantial Amendments to Fiscal Year
2020-2021 Annual Action Plan.
Mayor Tran opened the public hearing at 5:14 PM.
Housing Manager, Trina Perez, provided a presentation
City Clerk Rocha reported there were no requests to speak.
The public hearing was closed at 5:19 PM.
Councilmember Figueroa gave a statement to praise staff for correcting an issue that
arose with HUD. Where they believed there was overspending however funding had
been reallocated to Lytle Creek Park.
RESULT: ADOPTED RESOLUTION NO. 2024180 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Figueroa, Shorett, Calvin, and Alexander
NOES: Sandra Ibarra
ABSENT: Ben Reynoso
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA
Rikke Van Johnson spoke on a meeting he had with Mayor Tran where his role on the
waterboard was discussed.
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 5
Will Greer, resident and director with the San Bernardino Unified School district,
expressed gratitude toward the City Council. He voiced concerns about the city's
conditions and requested the plans for revitalization and beautification of the city.
Treasure Ortiz requested the construction of new kennels to save animal lives, criticized
the use of tax money for Carrigan settlement, and raised concerns with code
enforcement.
Al Palazzo spoke on his ideas for city improvements, including affordable housing and
social justice.
Less spoke about new construction near the freeway and the need for homeless
housing and a resource center.
L’Rea Robinson criticized the lack of clean up for homeless encampments, code
enforcement's lack of follow-through on violations and personal issues with code
enforcement and her landlord.
John Shollenberger promoted attendance to a candidate forum at Arrowhead Country
Club and expressed his support of 7th Ward Candidate Treasure Ortiz.
Bertha Parra thanked the council and police chief for their work and spoke on issues
with loud music and illegal fireworks in her neighborhood. She requested more Fourth of
July banners to prevent violations.
Christian Shaughnessy discussed the Lutheran Social Services project progress and
the need for accountability. He spoke in support of Item 20.
Mike Hartley criticized the settlements with the Carrigan and Valdivia cases. He urged
the council to stop spending. He addressed code enforcement issues and spoke about
businesses and the need for police assistance with abandoned vehicles.
Darleese Brown spoke about a negative experience at the Animal shelter and issues
she had attempting to adopt a dog due to aggression concerns. She spoke on adopting
this pet from a rescue organization.
Lydia Zavala expressed displeasure with the spay and neuter program, funding and the
high number of animal deaths at the shelter.
Xavina Walbert spoke in support of Item No. 20.
Ruben Mendoza spoke in favor of Item No. 20, invited the MCC and staff to discuss
housing and homelessness.
Sharon Negrete raised concerns about animal shelter conditions, the handling of
additional dogs through a service contract and questioned the performance of Director
Kris Watson and Deputy Director Jasmin Glover.
Rev. Milena Albert spoke as an animal rights activist and urged the council to review
and strategically allocate funds for animal shelter improvements to reduce animal
deaths.
Jennifer Romo spoke on her experiences with the shelter, including taking in strays and
problems with shelter conditions and animal care.
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 6
Melissa Moreno highlighted issues at the animal shelter, including overheating and
stress-related euthanasia of dogs, and called for changes to address these problems.
Georgia L. criticized the lack of kennels, questioned the use of funding, and suggested
potential solutions for animal services issues.
Pamala Hall expressed concern with computer access for residents at the library,
questioned grant spending, and highlighted issues with the spay and neuter program.
Scott Olson commented on his observations of the city, animal treatment, and his
candidacy for state assembly. Criticized recall attempts and stressed the need for
experienced candidates on the City Council.
Tim Usher requested approval of Item 18 related to drainage issues on Hill Drive,
describing the resulting damage to infrastructure.
Albert Robles, attorney, spoke on the lawsuit against his client Council Member Calvin
and addressed the Carrigan case.
Zazette Scott advocated for better homeless housing options and criticized the city's
insufficient housing solutions.
Junior Carillo spoke in favor of the meeting time change, issues with the American Civil
Liberties Union (ACLU) and homelessness, and thanked the Fire Department and
Police Department for their work.
At this time, City Clerk Rocha announced that written correspondence had also been
received and was added to the online agenda backup from the following:
Inland SoCal Housing Collective, Inland Equity Community Land Trust, Khrystyne
Villalobos, and Tony Lara.
City Clerk Rocha read the names of those individuals who submitted written public
comments prior to the meeting:
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and are voted on in a single
motion unless a council or staff member has pulled the item for more discussion.
RESULT: APPROVED THE CONSENT CALENDAR [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
Councilmember Alexander left the dais at 7:04 p.m. and returned at 7:07 p.m., however
he was not present for the vote on the Consent Calendar.
Council Member Ibarra pulled Item No. 2 for questions, Council Member Figueroa had a
comment for Item No. 11, and Council Member Calvin had a comment for item No. 17.
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 7
Council Member Figueroa wanted the Parks and Recreation Director to speak briefly on
item No.11 to provide information to the public.
City Attorney Carvalho explained that the vote on the consent calendar had concluded,
and further discussion is out of order under Parliamentary Procedure.
Council Member Sanchez commented that the Council should pull items when they
have questions or want to make comments on consent calendar items.
City attorney Carvalho concurred with Council Member Sanchez.
2. Regional Partnership Purchase of Modular Kennel Buildings for Animal
Services (All Wards)
Recommendation:
Adopt Resolution No. 2024-170 of the Mayor and City Council of the City of San
Bernardino, California:
1. Authorizing the City Manager to Execute a Goods Purchase
Agreement with Horizon Structures in the amount of $2,096,324.00 for
the purchase of modular kennel buildings for animal services, and
2. Authorizing the Director of Finance and Management Services to
issue a purchase order to Horizon Structures, in an amount not to
exceed $2,096,324.00
RESULT: ADOPTED RESOLUTION NO. 2024170 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
3. Regional Partnership Modular Office Building Purchase for Animal
Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California adopt Resolution No. 2024-151:
1. Authorizing the City Manager to Execute a Goods Purchase Agreement
with William Scotsman, Inc. in the amount of $406,492.00 for the
purchase of a modular building for Animal Services, and
2. Authorizing the Director of Finance and Management Services to
issue a purchase order to William Scotsman, Inc., in an amount not
to exceed $406,492.00.
RESULT: ADOPTED RESOLUTION NO. 2024151 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 8
4. Investment Portfolio Report for May 2024 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, accept and file the Monthly Investment Portfolio Report for May 2024.
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
5. Approval of Commercial and Payroll Disbursements (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California approve the commercial and payroll disbursements for June 2024.
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
6. Resolution to Approve the City Investment Policy for FY 2024/25 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-172, approving the current investment policy
for FY 2024/25.
RESULT: ADOPTED RESOLUTION NO. 2024172 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
7. Review of Administrative Budget Transfers (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, review and file all listed administrative budget transfers from Jan 1,
2024 through March 31, 2024.
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 9
8. PreApproval of Mayor and City Council Travel for FY 2024/25 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, pre-approve travel for elected officials for FY 2024/25 as outlined.
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
9. Resolution appointing an Interim Assistant City Manager (U) and
Approving Employment Agreement (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-171: 1. Appointing Frederick M. Lewis as Assistant City Manager (U) on an interim basis; and 2. Approving the Employment Agreement.
RESULT: ADOPTED RESOLUTION NO. 2024171 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
10. Authorize the issuance of purchase orders for the ongoing
maintenance and support services for annual software and
hardware usage fees with Atel Communications, Solutions Simplified
for DocuSign Software Services, Tyler Technologies, Harris Computers,
NPA Computers, Verizon, Frontier and 5year subscription with Neogov
(All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California,
1. Authorize the City Manager to execute a Professional Services Agreement
with Atel Communications; and
2. Authorize the Interim Director of Finance to execute the ongoing purchase
orders for Annual Usage Fees, Software Maintenance, and Hardware
Maintenance with Atel Communications, Solutions Simplified for DocuSign,
Tyler Technologies, Harris Computers, NPA Computers, NeoGov 5-year
subscription, Verizon and Frontier. The combined total should not exceed
$1,785,621.47 for fiscal year 2024/25.
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 10
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
11. 20242025 Senior Companion Program (SCP) – 1st Year of a 3Year Grant
Award; All Wards
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California adopt Resolution No. 2024-173:
1. Ratifying the submission of the application for year one of a three-year
grant through the Corporation for National and Community Service’s Senior
Companion Program; and
2. Authorizing the City Manager to accept the grant award in the amount
of $335,162;and
3. Authorizing the City Manager or their designee to conduct all negotiations,
signing and submittals of necessary documents to receive grant awards;
and
4. Authorizing the Director of Finance and Management Services to
appropriate the grant funds for the period of July 1, 2024 through June 30,
2025; $355,162 in revenue and expenses and $120,633 in General Fund
grant match requirements, for a total of $455,795.
RESULT: ADOPTED RESOLUTION NO. 2024173 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
12. Execute Amendment No. 1 to the Redwood Private Security PSA (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, authorize the following:
1. The City Manager to execute Amendment No. 1 to the professional
services agreement with Redwood Private Security, LP, expanding the
scope of services and increasing the not to exceed compensation by
$515,188, for a total not-to-exceed amount of $2,427,264 annually,
and subsequent amendments.
2. The City Manager to adopt subsequent amendments within spending
authority that expand the scope of services for future City needs.
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 11
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
13. Executive Order 14074 Notification to Civilian Governing Body (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, review and approve the proposed “Notification to Civilian Governing
Body and Local Community” letter, as required by Presidential Executive
Order 14074 governing the potential acquisition of controlled federal government
property.
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
14. Acceptance of Fiscal Year 2023 Emergency Management Performance
Grant (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-174, authorizing:
1. The acceptance of the Fiscal Year 2023 Emergency Management
Performance Grant; and
2. The amendment of the Fiscal Year 2024/2025 Adopted Budget in both
revenue and expenditures by $28,864.
RESULT: ADOPTED RESOLUTION NO. 2024179 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
15. Amendment No. 1 to the Vendor Services Agreement with West Coast
Lights and Sirens Inc.
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California authorize the City Manager to execute Amendment No. 1 to the vendor
services agreement with West Coast Lights and Sirens Inc., expanding the scope
of services and extending the term of the agreement.
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 12
RESULT: APPROVED STAFF’S RECOMMENDATION [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
16. Award of Agreement for Construction of Speicher Park Ballfields
Improvements Project with Bilbro Construction Company, Inc., and approval
of Task Order Number 001 for Construction Management and Inspection
Services (Ward 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California adopt Resolution 2024-175:
1. Approving the award of an Agreement with Bilbro Construction
Company, Inc. in the amount of $2,915,258.44 for the Construction of
the Speicher Park Ballfields Improvements (Project); and
2. Approving Task Order Number 001 with TKE Engineering, Inc., in the
amount of$415,019 for construction management and inspection
services for the project; and
3. Authorizing the project construction contingencies, professional
services contingencies, and administrative costs in the amount
of $744,981 for construction of the Project; and
4. Authorizing the Director of Finance and Management Services to
amend the FY 2024/25 CIP Budget by $2,574,670.02 using the Cultural
Development fund balance to bring the current project budget to
$4,075,258.44.
5. Authorizing the City Manager or designee to execute all documents
with Bilbro Construction Company Inc., and TKE Engineering Inc.
necessary to carry out the Project; and
6. Authorizing the City Manager or designee to expend the contingency
fund, if necessary, to complete the Project.
7. Finding the Project exempt from the California Environmental Quality
Act (“CEQA”) pursuant to State CEQA Guidelines § 15302
(“Replacement or Reconstruction”).
RESULT: ADOPTED RESOLUTION NO. 2024175 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 13
17. Award of OnCall General Services Agreement and Approval of Task Order
Number 001 for design of Drainage Improvements at 19th Street near
Massachusetts Avenue (Ward 6)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California adopt Resolution 2024-176:
1. Approving Task Order Number 001 with Consultants
Hernandez, Kroone & Associates, Inc. in the amount of
$64,930 for design of 19th Street near Massachusetts Avenue
Drainage Improvements. (Project); and
2. Authorizing the project design contingencies, project
management, and administrative costs in the total amount of
$11,000 for design of the Project; and
3. Authorizing the Director of Finance and Management Services to
amend the FY 2024/25 Capital Improvement Plan by re-allocating
$75,930 from the Storm Drain Upgrade project to the 19th Street
Drainage Improvements near Massachusetts Ave project; and
4. Authorize the City Manager or designee to execute all documents
necessary for the Task Order with Hernandez, Kroone &
Associates, Inc.; and
5. Authorizing the City Manager or designee to expend the
contingency fund, if necessary, to complete the project
RESULT: ADOPTED RESOLUTION NO. 2024176 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
18. Approval of OnCall Professional Services Agreement and approval of Task
Order Number 001 for Drainage Improvements at W Hill Drive near N Acacia
Avenue (Ward 4)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California adopt Resolution 2024-177:
1. Approving Task Order Number 001 with Rick Engineering Company,
Inc,. in the amount of $108,980.00 for design of W Hill Drive near
Acacia Drainage Improvements (Project); and
2. Authorizing design contingencies, project management, and
administrative costs in the amount of $17,000; and
3. Authorizing the Director of Finance and Management Services to
amend the FY 2024/25 Capital Improvement Plan by re-allocating
$125,980 from the Storm Drain Upgrade project to the W Hill Drive
near N Acacia Drainage Improvements project; and
4. Authorizing the City Manager or designee to execute an all
documents necessary for the Task Order with Rick Engineering
Company; and
5.Authorizing the City Manager or designee to expend the contingency
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 14
fund, if necessary, to complete the project.
RESULT: ADOPTED RESOLUTION NO. 2024177 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
19. Award of Professional Services Agreement for Consulting Services
for the Administration of Special Districts, Assessment Districts, and
Community Facility Districts (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2024-179:
1. Approving the award of a Professional Services
Agreement with Spicer Consulting Group, LLC, for a
three-year term through July 31, 2027, with two (2)
twelve (12) month extension options, with the total
Agreement amount not to exceed $1,203,370, and
authorize the City Manager to execute all documents to
effectuate the Agreement; and
2. Authorize the Director of Finance & Management
Services to issue a purchase order in the amount of
$1,203,370.
RESULT: ADOPTED RESOLUTION NO. 2024179 [60]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin
ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 15
DISCUSSION
20. HOME Investment Partnership Program Infill Housing Master
Development Agreement with Neighborhood Partnership Housing
Services Community Redevelopment, Inc. (Wards 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California:
1. Adopt Resolution 2024-178, authorizing the execution of the HOME
Investment Partnership Program Infill Housing Development Master
Agreement between the City of San Bernardino and Neighborhood
Partnership Housing Services Community Redevelopment, Inc.; and
2. Approve the HOME Investment Partnership Program Infill Housing
Development Master Agreement between the City of San Bernardino
and Neighborhood Partnership Housing Services, Inc., which:
a. Is in the amount of $744,000.
b. Authorizes the transfer of ownership of 3 blighted parcels from the
City of San Bernadino to NPHS Community Redevelopment, Inc.
3. Authorize the Director of Finance & Management Services to amend the
Fiscal Year 2024-2025 Operating Budget by $744,000 using HOME
Investment Partnership fund balance; and
4. Authorize the City Manager, or designee, to take further actions and
execute any further documents as necessary to effectuate the
agreements.
Council Member Ibarra made a motion to approve which was seconded by Council
Member Alexander. Mayor and City Council waived the presentation from staff, and
no staff report was given.
RESULT: ADOPTED RESOLUTION NO. 2024178 [70]
MOVER: Sandra Ibarra, Council Member, Ward 2
SECONDER: Damon Alexander, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
21. Small Business Grant Program, Round Two: Proposed Award Amount
Increase (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California amend the Small Business Grant Program, Round Two, increasing the
award amounts from $5,000 & $10,000 to $10,000 & $20,000.
Council Member Sanchez requested to move forward without the staff presentation on
this item. He explained that the presentation was previously done, and this item is just
changing the award amounts.
RESULT: APPROVED STAFF’S RECOMMENDATION [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Ben Reynoso, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 16
MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS
At this time, the Mayor and City Council provided city-wide updates. Highlights included
thanking the Police Department and Fire Department for their response to the Little
Mountain Fire and thoughts and prayers to those affected. The city received assistance
from Assembly Member James Ramos. An event was held by Community Action
Partnership, acknowledged San Bernardino Unified Schol District educators, and Girls
Softball Western Regionals.
ADJOURNMENT
The meeting of the Mayor and City Council was adjourned on Wednesday, August 7,
2024, at 7:29 pm, In honor of John Harris, father of Council Member Damon Alexander.
The next joint regular meeting of the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency will be held on
Wednesday, August 21, 2024, in the Council Chamber located at 555 West 6th
Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and
Open Session will begin at 5:00 p.m.
By:_________________________
Genoveva Rocha, CMC