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Home My WebLink About06-26-2023 MCC Special City of San Bernardino 201 North E Street San Bernardino, CA 92401 http://www.sbcity.org Minutes FOR THE SPECIAL MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY MONDAY, JUNE 26, 2023 5:00 PM The Special Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 5:36 PM by Mayor Pro Tem Fred Shorett on Monday, June 26, 2023, at 201 N ‘E’ Street, San Bernardino, CA 92401 - Multipurpose Conference Room 2nd Floor. Pursuant to Assembly Bill AB2449, Mayor Helen Tran participated in the meeting remotely, via Zoom, at the following location: Luana Kai Resort • Room D308 • 940 S. Kihei Rd • Kihei, HI 96753 • CALL TO ORDER Attendee Name Title Status Theodore Sanchez Council Member, Ward 1 Present Sandra Ibarra Council Member, Ward 2 Present Juan Figueroa Council Member, Ward 3 Present Fred Shorett Mayor Pro-Tem, Ward 4 Present Ben Reynoso Council Member, Ward 5 Left at 7:12 PM Kimberly Calvin Council Member, Ward 6 Absent Damon L Alexander Council Member, Ward 7 Present Helen Tran Mayor Present via Zoom Charles McNeely Interim City Manager Present Sonia Carvalho City Attorney Present Courtney Bowen Deputy City Clerk Present Mayor Helen Tran Council Members Theodore Sanchez Sandra Ibarra Juan Figueroa Fred Shorett Ben Reynoso Kimberly Calvin Damon L. Alexander Special Meeting Minutes June 26, 2023 Mayor and City Council of the City of San Bernardino Page 2 5:30 P.M. PLEDGE OF ALLEGIANCE Councilmember Juan Figueroa led the Pledge of Allegiance to the flag. PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA Andy Lara commented about the condition of the City. He stated that the City needs repairs throughout buildings, parks, and streets. He also mentioned installing cameras to help secure City property. DISCUSSION 1. Receive and File Capital Improvement Program (CIP) Update and Approve Funding Shortfalls for Capital Improvement Program Projects Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file an update regarding the City of San Bernardino’s Capital Improvement Program; and 2. Adopt Resolution No. 2023-090 authorizing the Agency Director of Administrative Services to amend the FY 2023/24 Capital Improvement Plan, recording supplemental appropriations in the amount of $1,000,000 from the Capital Contingency Reserve Fund for the Cross Street Bridge Project; and$1,040,258 from Measure S for the Genevieve Circuit Lighting Project; and$1,243,294 from Measure S for the Ralston Circuit Lighting Project. Agency Director of Public Works, Operations, and Maintenance Director Daniel Hernandez introduced members of the Public Works team and gave an overview of the project delivery process, as well as a summary of the City’s current CIP (Capital Improvement Program) projects. Acting City Engineer Susan Pan and Public Works project managers provided more detailed information regarding various existing projects. Councilmember Sanchez requested a priority list for the CIP projects, to know which projects needed funding. Council Members asked for staff to include more project specifics in reports in the future, including funding sources and locations of improvements. He also inquired how street improvements will be prioritized moving forward, especially CIP projects. Council Member Reynoso left the meeting at 7:12 PM. and was not present to vote on the item. RESULT: APPROVED STAFF’S RECOMMENDATION [5-0] MOVER: Damon Alexander, Council Member, Ward 7 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Alexander ABSENT: Ben Reynoso, Kimberly Calvin Special Meeting Minutes June 26, 2023 Mayor and City Council of the City of San Bernardino Page 3 2. Resolution Adopting List of Projects under SB1 2023/2024 Road Maintenance Program; Approving Cooperative Funding Agreement with County of San Bernardino for Mountain Drive and Fourth Avenue Project; Approving the Cooperative Funding Agreement with County of San Bernardino for 5th Street at Pedley Road Project; and Authorizing the Agency Director of Finance to Amend the FY 2023/24 Capital Improvement Plan, Recording Supplemental Appropriations (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt: 1. Resolution No. 2023-091 approving the Road Maintenance and Rehabilitation proposed project list for submittal to the California Transportation Commission and adopting a list of projects for Fiscal Year 2023/24 to be funded by Senate Bill 1: Road Repair and Accountability Act of 2017; and 2. Resolution No. 2023-092 approving the Cooperative Funding Agreement with County of San Bernardino for Mountain Drive and Fourth Avenue Project and authorize the City Manager or designee to execute the Cooperative Funding Agreement for Mountain Drive and Fourth Avenue Project; and authorize the Agency Director of Finance to amend the FY 2023/24 Capital Improvement Plan, recording a supplemental appropriation in the amount of $624,319.49 in SB1 Fund and $131,930.51 in Gas Tax Fund, for a total project of $756,250.00 for Mountain Drive and Fourth Avenue Project; and 3. Resolution No. 2023-093 approving the Cooperative Funding Agreement with County of San Bernardino for 5th Street at Pedley Road Project and authorize the City Manager or designee to execute the Cooperative Funding Agreement for 5th Street at Pedley Road Project and authorize the Agency Director of Finance to amend the FY 2023/24 Capital Improvement Plan, recording a supplemental appropriation in the amount of $293,481.76 in SB1 Fund and $62,018.24 in Gas Tax Fund, for a total project of $355,500.00 for 5th Street at Pedley Road Project; and 4. Resolution No. 2023-094 authorizing the Agency Director of Finance to amend the FY 2023/24 Capital Improvement Plan, recording supplemental appropriations: In the amount of $2,472,924.36 in SB1 Fund and $522,575.64 in Gas Tax Fund, for a total additional appropriation of $2,995,500.00 for Arden Avenue and Other Roads; Blake Street and Other Roads; Citrus Street and Other Roads; Lynwood Drive and Other Roads; Third Street and Other Roads; North San Bernardino Area Curb Ramps Projects, which were approved on Resolution No 2021-236; and In the amount of $188,843.75 in SB1 Fund and $39,906.25 in Gas Tax Fund, for a total additional appropriation of $228,750.00 for 40th Street and Other Roads Project, which was approved on Resolution No 2020-227 and 2023-023. In the amount of $1,944,044.64 in SB1 Fund and $410,813.36 in Gas Tax Fund, for a total additional appropriation of $2,354,858.00 for Street Rehabilitation – 21 locations (Project No. 13511) Project. Special Meeting Minutes June 26, 2023 Mayor and City Council of the City of San Bernardino Page 4 Director Hernandez advised that this item was incorporated into the presentation for Item No. 1. Public Works Consultant Okan Demirci provided information about current and upcoming SB1 funds and projects. RESULT: APPROVED STAFF’S RECOMMENDATION [5-0] MOVER: Damon Alexander, Council Member, Ward 7 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Alexander ABSENT: Ben Reynoso, Kimberly Calvin ADJOURNMENT The Special meeting of the Mayor and City Council was adjourned on Monday, June 26, 2023, at 8:47 p.m. The next joint Special meeting - Workshop of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Friday, June 30, 2023, at the Multipurpose Conference Room, 2nd Floor, 201 North “E” Street, San Bernardino, California 92410. Open Session will begin at 9:00 a.m. By: ________________________ Genoveva Rocha, CMC