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HomeMy WebLinkAbout10-02-2024 SM Agenda PacketMayor and City Council of the City of San Bernardino Page 1 CITY OF SAN BERNARDINO AGENDA FOR THE SPECIAL MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, OCTOBER 02, 2024 2:50 PM ­ OPEN SESSION FELDHEYM CENTRAL LIBRARY • 555 West 6th Street SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Damon L. Alexander COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7 MAYOR Sandra Ibarra Rochelle Clayton COUNCIL MEMBER, WARD 2 ACTING CITY MANAGER Juan Figueroa Sonia Carvalho COUNCIL MEMBER, WARD 3 CITY ATTORNEY Fred Shorett Genoveva Rocha MAYOR PRO TEM, WARD 4 CITY CLERK Ben Reynoso COUNCIL MEMBER, WARD 5 Kimberly Calvin COUNCIL MEMBER, WARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. PLEASE VIEW THE LAST PAGES OF THE AGENDA FOR PUBLIC COMMENT OPTIONS OR CLICK ON THE FOLLOWING LINK: HTTPS://TINYURL.COM/MCCPUBLICCOMMENTS Please contact the City Clerk's Office (909) 384­5002 two working days prior to the meeting for any requests for reasonable accommodations To view PowerPoint presentations, written comments, or any revised documents for this meeting date, select the link https://tinyurl.com/agendabackup From the City's homepage www.sbcity.org select the Government category ­> City Clerk ­> on the Navigation menu select Search for Records Online ­> Council Agendas ­> Current Year 2023 ­> Meeting Date Mayor and City Council of the City of San Bernardino Page 2 CALL TO ORDER Attendee Name Council Member, Ward 1 Theodore Sanchez Council Member, Ward 2 Sandra Ibarra Council Member, Ward 3 Juan Figueroa Mayor Pro Tem, Ward 4 Fred Shorett Council Member, Ward 5 Ben Reynoso Council Member, Ward 6 Kimberly Calvin Council Member, Ward 7 Damon L. Alexander Mayor Helen Tran Acting City Manager Rochelle Clayton City Attorney Sonia Carvalho City Clerk Genoveva Rocha 2:50 P.M. PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA DISCUSSION 1.American Rescue Plan Workshop (Fall 2024) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1.Receive and file a report on City of San Bernardino unallocated or project surplus American Rescue Plan Act (ARPA) funds; and 2.Adopt Resolution No. 2024-212, approving staff recommendations for unallocated or project surplus American Rescue Plan Act Funds (ARPA) or provide staff direction. CONSENT CALENDAR 2.Library Animakerspace Project Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024-213 1. Approve the allocation of $1,741,173.95 in American Rescue Plan Act (ARPA) Funds for a Customized Library Animakerspace at the Norman F. Feldheym Central Library; 2. Authorize the Director of Finance and Management Services, or designee, to amend the City of San Bernardino’s FY 2025 Operating Budget by $1,741,173.95. 3. Approve the award of an Agreement with Garner Holt Education Through Imagination, LLC. of $1,091,408.59 for Animakerspace technologies and curriculum development; 4.Authorize the City Manager or designee to execute all documents with Garner Holt Education Through Imagination, LLC. 5.Approve the award of an Inter-agency Agreement with The San Bernardino Public LIbrary of $649,765.36 for Animakerspace programmatic staff to implement and oversee the Animakerspace Program 6.Authorize the City Manager or designee to execute all documents with The San Bernardino Public LIbrary · 7. Increase FTE from 950 FTE to 952 FTE (+2.0 FTE). Mayor and City Council of the City of San Bernardino Page 3 ADJOURNMENT The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular Meeting to be held on October 2, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 3:30 p.m. and Open Session will begin at 5:00 p.m. CERTIFICATION OF POSTING AGENDA I, Genoveva Rocha, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the October 02, 2024 Special Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, and on the City's website sbcity.org on [enter posted date]. I declare under the penalty of perjury that the foregoing is true and correct. Genoveva Rocha, CMC, City Clerk Mayor and City Council of the City of San Bernardino Page 4 NOTICE OF A SPECIAL MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO DATE: Tuesday, October 1, 2024 SUBJECT: Special Meeting on Wednesday, October 2, 2024 NOTICE IS HEREBY GIVEN that the City Manager, with a consensus of the Mayor and City Council, has called a Special Meeting to be held on Wednesday, October 2, 2024, at 2:30 p.m. at Said meeting shall be for the purpose of considering the following: Discussion 1. American Rescue Plan Workshop (Fall 2024) (All Wards) Consent Calendar 2. Library Animakerspace Project (All Wards) Notice of this Special Meeting is furnished to the Mayor, each member of the City Council, City Staff, and community members on the agenda notification list, and the newspapers within the City of San Bernardino. To be added to the distribution list, please email sbcityclerk@sbcity.org ADJOURNMENT The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular Meeting to be held on October 2, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 3:30 p.m. and Open Session will begin at 5:00 p.m. Genoveva Rocha, CMC, City Clerk NOTICE: Any member of the public may address this meeting of the Mayor and City Council and Mayor and City Council of the City of San Bernardino Page 5 the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 6 ALTERNATE MEETING VIEWING METHOD: If there are any technical issues with the live stream or recording from the main agenda portal or if you require an option with Closed Captioning, you may view the meeting from the following location (TV3). https://reflectsanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6 PUBLIC COMMENT OPTIONS Please use ONE of the following options to provide a public comment: Written comments can be emailed to publiccomments@sbcity.org. Written public comments received up to 1:00 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City council and made part of the meeting record. Written public comments will not be read aloud by city staff. Written correspondence can be accessed by the public online at tinyurl.com/agendabackup . Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: tinyurl.com/mccpubliccomments. Any requests to speak submitted electronically after the 1:00 p.m. deadline will not be accepted. Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 9093845002 or SBCityClerk@sbcity.org for assistance outside of this timeframe. Written correspondence submitted after the deadline will be provided to the Mayor and City Council at the following regular meeting. Mayor and City Council of the City of San Bernardino Page 7 This page was intentionally left blank. 2 3 3 4 DISCUSSION City of San Bernardino Request for Council Action Date:October 2, 2024 To:Honorable Mayor and City Council Members From:Rochelle Clayton, Acting City Manager Jeannie Fortune, Interim Director of Finance & Management Services; Mary Alvarez-Gómez, Grants Division Manager Department:City Manager's Office Subject:American Rescue Plan Workshop (Fall 2024) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file a report on City of San Bernardino unallocated or project surplus American Rescue Plan Act (ARPA) funds; and 2. Adopt Resolution No. 2024-212, approving staff recommendations for unallocated or project surplus American Rescue Plan Act Funds (ARPA) or provide staff direction. Executive Summary The City of San Bernardino was awarded $77,656,407 in American Rescue Plan Act (ARPA) funds. The City received 2 tranches, half of the funds in May 2021, and the remainder of the funds in May of 2022. As of October 2024, the City has allocated a total of $76,304,896 of the City’s $77,656,407 original distribution from the Treasury, and must formally obligate all funds prior to the December 31, 2024, deadline. Staff have identified $1,351,511 in unallocated ARPA funds from the City’s original ARPA disbursement, $5,129,398 in project surplus funds, $5,580,158 in projects with extended timelines, and $655,887 in ARPA funds from the Encanto Community Center project. Staff recommend strategically reallocating the total available funds ($12,716,954) to three (3) new projects, and two (2) existing projects; Library Animaker Space ($1,797,174), Police Department Real-Time Information Center ($2,497,500), Economic Development Software Program ($129,948), Seccombe Lake Park project       Packet Pg. 8 2 3 3 4 shortfall ($3,792,332), and Navigation Center Construction fund ($4,500,000) increasing the total construction budget to $16,950,000. Background The U.S. Treasury requires ARPA funds to be obligated by December 31, 2024, and fully expended by December 31, 2026. For ARPA funds to be considered obligated by the Treasury, a legally binding agreement committing the funds must be executed for each program or project. This is typically done through Professional Services Agreements, Construction Contracts, etc., where the City procures goods and services through third-party vendors (i.e., an “External Obligation”). For ARPA-funded programs that are being provided directly by the City, ARPA funds will need to be obligated through inter-agency agreements (i.e., an “Internal Obligation”). Simply allocating funds through a resolution alone is not sufficient by Treasury standards. To date the City Allocated ARPA funding to projects on the following dates: October 20, 2021 $8.16M - Violence Intervention Program, City-Wide Graffiti Abatement, Paintbrush Program, Water Lead Connectors Replacement Project February 2, 2022 $24.05M - Park Rehabilitation: Seccombe Lake Park, Nicholson Park, Roosevelt Bowl, Lytle Creek Soccer Field; Small Business & Non-Profit Grant Program December 7, 2022 $24.65M – Lutheran SS Wellness Center Project, Homelessness Outreach Services, Mobile Shower & Laundry Program, Navigation Center, ASU Tenants Assistance & SBVC Housing Project July 19, 2023 $10M – Enterprise Resource Planning (ERP) System August 16, 2023 $500K – Emergency Nuisance Abatement Services September 6, 2023 $5.145M – “Hero Pay” for City and Water Employees April 17, 2024 $655K – Encanto Community Center Project April 17, 2024 $1.05M – City Streets Improvement Project June 5, 2024 $2.06M - Guadalupe Field Improvement Project       Packet Pg. 9 2 3 3 4 Total Allocated: $76,304,896 Discussion Currently, the Mayor and City Council have allocated $76,304,896 of the City’s $77,656,407 ARPA funds, leaving $1,351,511 unallocated. Of the allocated amount, $11,365,443 is projected to go unobligated by December 31, 2024, due to a combination of funding surpluses and changes in project timelines. In total, $12,716,954 in ARPA funds will need to be reallocated to a combination of existing and new projects. American Rescue Plan Act Fund Status Total ARPA Funds Received:$77,656,407 Total ARPA Funds Allocated by The Council:$76,304,896 ARPA Funds Currently Obligated:$31,016,660 ARPA Funds Expected To Be Obligated:$33,922,793 Allocations Not Expected To Be Obligated:$11,365,443 Projects with Surpluses Allocation Surplus Funding Nicholson Park $8,850,000 ($1,769,398) Guadalupe Field $2,063,851 ($1,200,000) Water Infrastructure Lead Connectors $5,160,000 ($2,160,000) Projects with Extended Timelines Allocation Unable to Obligate Street Improvements $1,080,158 ($1,080,158) Navigation Center Operations $4,500,000 ($4,500,000) Strategic Reallocation Allocation To Reallocate Encanto Community Center $655,887 ($655,887) Unallocated ARPA Funds $1,351,511 Total ARPA Funds Available for Reallocation:$12,716,954 The existing projects that are recommended to receive additional ARPA allocations include $3,792,332 for Seccombe Lake Park and $4,500,00 for the construction of the Navigation Center. Seccombe Lake is expected to have a project budget shortfall of $3,792,332. It is recommended to use the ARPA funding from the Encanto Community Center as part       Packet Pg. 10 2 3 3 4 of the reallocation to Seccombe Lake. The Encanto Community Center is a $9.2M phased project, with an ARPA allocation of $655,887 and a shortfall of $5.395M in funding. Rather than fund a small portion of a phased project, staff recommendation is to reallocate and fully fund the Seccombe Lake project. Changes in the Navigation Center construction timeline will result in operations commencing in the fall of 2025. As a result, the City will not be able to obligate the $4.5 million ARPA allocation for operations before the December 31, 2024, deadline. Additionally, the construction costs are expected to exceed the original allocation amount making it necessary to reallocate these ARPA funds to construction. A contract award for the modular units that will make up the Navigation Center will be awarded in November 2024. ARPA Funds Available for Reallocation $12,716,954 Existing Projects Current Allocation Additional Allocation Seccombe Park $9,000,000 $3,792,332 Navigation Center Construction $12,450,000 $4,500,000 . New Projects New Allocation Police Real Time Information Center $2,497,500 Economic Development Software Program $129,948 Library Animaker Space $1,797,174 Total ARPA Funds Remaining $0 Staff recommend that Mayor and City Council allocate American Rescue Plan Act funds to two (2) new projects and one (1) software program: the City of San Bernardino Library Animaker Space ($1,797,174), the City of San Bernardino Police Department ($2,497,500), and an Economic Development Software Program ($129,948). Library Animaker Space •The Animaker Space concept combines creative learning with entrepreneurial support, offering a dynamic environment where both students and small businesses can thrive. Programming will be designed to address the impact of learning loss for K-12 students through engaging students in real-world, career-focused, hands-on science, technology, engineering, arts, and math (STEAM).       Packet Pg. 11 2 3 3 4 Police Real-Time Information Center •The Police Department seeks to develop a Real-Time Information Center in support of a city-wide crime camera program with the goal of increasing response time to violent crime within the City. Real-time information centers are commonly comprised of a blend of personnel and technology systems brought into one location to increase situational awareness across a jurisdiction, facilitate improved responses to calls for service, faster detection of threats to public safety, and better information sharing during field operations. Economic Development Software Program •The Placer AI software program is an analytics dashboard that can provide enhanced and informed real estate and business opportunities with location intelligence and foot traffic insights. Additionally, the analysis of where customers live and work. Focus marketing budget on ideal customers and forecast how new tenants will impact your reach are just some of the benefits of this type of analytics software. ARPA Programmatic Updates Violence Intervention Program – On September 18, 2024, the Mayor and City previously requested a programmatic update on the City of San Bernardino Violence Intervention Program, including data, program outcomes, and a recommendation for the remaining $250K in budgeted ARPA funds originally allocated to the program. VIP Cycle 3 (10/1/2020 – 12/31/2023) Cycle 3 serviced 257 participants in the span of 3 years. The program goals focused on reduction of gang related homicides and 15% reduction of victimization and recidivism in population serviced. Out of the 257 participants, 30 remained arrest free (12% reduced recidivism) and 67 participants engaged in lifestyle and behavioral changes (26% reduced victimization). Cycle 3 also captured overarching objectives linked to the case management and job training support offered to participants to encourage lifestyle changes: •14% of the participants improved school attendance •17% of the participants gained stable housing •25% of the participants secured employment •30% of the participants had a red Cycle 3 data documented a 21% reduction of gang related homicides from 2022 to 2023. VIP Cycle 4 (7/1/22 - 12/31/25)       Packet Pg. 12 2 3 3 4 Programmatic Goals: 1. Reduce Gang-Related Violence by 5% 2. Reduce Recidivism Among Program Participants by 15% The City is currently in the 9th quarter of program implementation for this cycle. Data captured by providers shows a total of 249 program participants with several months of services data still to be captured. As per data received by the San Bernadino Police Department, from 2022 to 2023 the City of San Bernardino had a 21% reduction in shooting incidents and a 35% reduction on shooting incidents when comparing the data from September 2023 to September 2024. VIP Cycle 4 Programmatic highlights: •2023-2024: 3% reduction in gang related shootings •2023-2024: 22% assault with a firearm American Rescue Plan Act (ARPA) funding: The City was awarded $3.8 million dollar from the California Board of State and Community Corrections (BSCC) for Cycle 4 of the Violence Intervention and Prevention program. The grant agreement included an obligation for the City to match the funds dollar for dollar. The $1,000,000 ARPA funding currently allocated to the VIP program contributes to the overall total amount the City is utilizing to comply with the match requirement. A total of $750,000 in American Rescue Plan Act funds are currently obligated to three (3) different VIP service providers. Staff recommend a 4th VIP service provider is identified to allocate the remaining $250,000 of the original budget. A recommendation for this action will be presented to council for review and approval in November 2024. Challenges: The VIP program experienced several challenges during the implementation of the previous program quarters. The City will need to submit a program modification request to the state to adjust the budget, and the scope of work, to comply with the grant programs contractual obligations. A recommendation to reduce the awarded grant amount to the city, along with a recommendation to add providers to this grant cycle, will be presented to council for review and approval in November 2024. 2021-2025 Strategic Targets and Goals Investments in the community using the American Rescue Plan funds support Key Strategic Goal 2. Focused, Aligned Leadership and Unified Community, b. Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness; and Goal 3. Improved Quality of Life.       Packet Pg. 13 2 3 3 4 Fiscal Impact There is no fiscal impact associated with receiving and filing the City of San Bernardino American Rescue Plan Act (ARPA) update on unallocated or project surplus funds, as the ARPA funds have already been received, and adopting staff recommendations for their reallocation. Conclusion It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file a report on City of San Bernardino unallocated or project surplus American Rescue Plan Act (ARPA) funds; and 2. Adopt Resolution No. 2024-212, approving staff recommendations for unallocated or project surplus American Rescue Plan Act Funds (ARPA) or provide staff direction. Attachments Attachment 1 Resolution No. 2024-212 Attachment 2 ARPA Reallocation Presentation Attachment 3 Master ARPA Funding Table Attachment 4 Mayor City Council American Rescue Plan Act (ARPA) Update (Fall 2024) Staff Report Ward: All Wards Synopsis of Previous Council Actions: September 18, 2024 Mayor and City Council received and filed an update on ARPA funds, projects, allocations, and spending to date. July 19, 2023 Mayor and City Council received and filed an update on ARPA funds and adopted Resolution No. 2023-107 assigning $10,000,000 in American Rescue Plan Act funds for the replacement of the City’s Enterprise Resource Planning System and amending the FY 2022/23-2024/24 Biennial Budget by $10,000,000. May 17, 2023 Mayor and City Council reallocated unspent funding from the ASU Temporary Housing and the full allocation from the San Bernardino Valley College for a total of $973,500 for interim housing during development of the SB Hope Campus       Packet Pg. 14 2 3 3 4 December 7, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital Budget allocating $24,650,000 in ARPA funds February 2, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital Budget allocating $24,050,000 in ARPA funds October 20, 2021 Mayor and City Council Adopted Resolution No. 2021- 247 Amending the FY 2021/22 Operating and Capital Budget allocating $8,160,000 in ARPA funds August 4, 2021 Mayor and City Council received a report and discussed the categories for spending the City’s American Rescue Plan Allocation March 17, 2021 Mayor and City Council received a presentation on the American Rescue Plan from Congressman Pete Aguilar       Packet Pg. 15 Resolution 2024-212 October 2, 2024 Page 1 of 4 RESOLUTION NO. 2024-212 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE DIRECTOR OF FINANCE AND MANAGEMENT SERVICES TO ALLOCATE $1,351,511 IN UNALLOCATED AMERICAN RESCUE PLAN ACT (ARPA) FUNDS AND POOL A TOTAL OF $11,365,443 IN ARPA FUNDS FROM THE FOLLOWING PROJECTS: $2,160,000 FROM THE WATER LEAD CONNECTORS REPLACEMENT PROGRAM, $4,500,000 FROM THE NAVIGATION CENTER OPERATIONS, $1,769,398 FROM THE NICHOLSON PARK PROJECT, $1,200,000 FROM THE GUADALUPE FIELD IMPROVEMENT PROJECT, $655,887 FROM THE EXNCANTO COMMUNITY CENTER PROJECT, AND $1,080,158 FROM THE STREET IMPROVEMENT PROJECT. INCLUSIVE OF THE UNALLOCATED ARPA AMOUNT ($1,351,511) A GRAND TOTAL OF $12,716,954 WILL BE REALLOCATED TO SUPPORT VARIOUS NEW AND EXISTING PROJECTS; LIBRARY DEPARTMENT ANIMAKERSPACE $1,797,174, THE POLICE DEPARTMENT REAL-TIME INFORMATION CENTER $2,497,500, THE ECONOMIC DEVELOPMENT SOFTWARE PROGRAM $129,948, THE NAVIGATION CENTER COUNSTRUCTION PROJECT $4,500,000, AND THE SECCOMBE LAKE PARK PROJECT $3,792,332. WHEREAS, In 2021, 2022, 2023, and 2024, the City of San Bernardino Mayor and City Council allocated American Rescue Act (ARPA) funds to City of San Bernardino American Rescue Plan projects in accordance with federal guidelines; and WHEREAS, Staff have identified project surplus funds available for the Mayor and City Council to reallocate to new or existing ARPA projects prior to the December 31, 2024, obligation deadline; and WHEREAS, staff recommends the Mayor and City Council approve the assignment of available ARPA funds (unallocated or reallocated) towards the development of the Library Animakerspace, Police Department Real-Time Information Center, Navigation Center Construction Project, Economic Development Software Program, and the Seccombe Lake Park Project. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1.The above recitals are true and correct and are incorporated herein by this reference.       Packet Pg. 16 Resolution 2024-212 October 2, 2024 Page 2 of 4 SECTION 2. The Mayor and City Council hereby authorize the assignment of $12,716,954 in American Rescue Plan Act (ARPA) funds. SECTION 3. The Mayor and City Council authorize the Director of Finance and Management Services to allocate $1,351,511 in unallocated ARPA funds and pool a total of $11,365,443 in ARPA funds from the following projects: $2,160,000 from the Water Service Line Connector Replacement Program, $4,500,000 from Navigation Center Operations, $1,769,398 from the Nicholson Park Improvement Project, $1,200,000 from the Guadalupe Field Improvement Project, $655,887 from the Encanto Community Center Project, and $1,080,158 from the Street Improvement Project. Inclusive of the unallocated ARPA amount, a grand total of $12,716,954 will be reallocated to support various new and existing projects. SECTION 4. The Mayor and City Council authorize the Director of Finance and Management Services to amend the budget by $12,716,954 of American Rescue Plan Act (ARPA) funds. This amount will be allocated to the following five projects from the pooled amount aforementioned in Section 3: $1,797,174 for the Library Animakerspace, $2,497,500 for the Police Department Real-Time Information Center, $4,500,000 for the Navigation Center Construction Project, $129,948 for the Economic Development Software Program, and $3,792,332 for the Seccombe Lake Park Project. SECTION 5.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. SECTION 6.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. SECTION 7. Effective Date. This Resolution shall become effective immediately. APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 2nd day of October 2024. Helen Tran, Mayor City of San Bernardino Attest: Genoveva Rocha, CMC, City Clerk       Packet Pg. 17 Resolution 2024-212 October 2, 2024 Page 3 of 4 Approved as to form: Sonia Carvalho, City Attorney       Packet Pg. 18 Resolution 2024-212 October 2, 2024 Page 4 of 4 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO) ss CITY OF SAN BERNARDINO ) I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2024-212, adopted at a regular meeting held on the 2nd day of October 2024 by the following vote: Council Members: AYES NAYS ABSTAIN ABSENT SANCHEZ _____ _____ _______ _______ IBARRA _____ _____ _______ _______ FIGUEROA _____ _____ _______ _______ SHORETT _____ _____ _______ _______ REYNOSO _____ _____ _______ _______ CALVIN _____ _____ _______ _______ ALEXANDER _____ _____ _______ _______ WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2024. Genoveva Rocha, CMC, City Clerk       Packet Pg. 19 Mayor & City Council American Rescue  Plan Act (ARPA) Workshop October 2, 2024       Packet Pg. 20 City-Wide Allocation Status •Total Disbursement:$77,656,407 §Allocated – $76.3 Million (98%) o Budgeted via Resolution o $1.3 Million remaining to be allocated §Obligated – $31.0 Million (40%) o Committed via Contract. o 100% must be obligated by 12/31/2024. §Spent – $12.3 Million (16%) o Invoiced and Paid. o 100% must be spent by 12/31/2026. Obligated 40% Allocated 98% Unallocated 2% Spent 16% Disbursement Obligated $31,016,660 40% Disbursement Spent $12,287,587 16%       Packet Pg. 21 City-Wide Allocation Status •Total Disbursement:$77,656,407 §Allocated – $76.3 Million (98%) oBudgeted via Resolution o$1.3 Million remaining to be allocated §Obligated – $31.0 Million (40%) oCommitted via Contract. o100% must be obligated by 12/31/2024. §Spent – $12.3 Million (16%) oInvoiced and Paid. o100% must be spent by 12/31/2026. Obligated 40% Allocated 98% Unallocated 2% Spent 16% Disbursement Obligated $30,229,301 39% Disbursement Spent $12,287,587 16% Current Allocations That Will Be Obligated By December 31st $33,922,793 (44%) Current Allocations That Are Already Obligated: $31,016,660 (40%) Amount That Needs to Be Reallocated $12,716,954 (16%)       Packet Pg. 22 Obligation & Reallocation Overview       Packet Pg. 23 Total ARPA Allocation:$77,656,407 Total Allocated by the Mayor and City Council:$76,304,896 ARPA Funds Currently Obligated:$31,016,660 ARPA Funds Expected to be Obligated:$33,922,793 Allocations Not Expected To Be Obligated:$11,365,443 Unallocated ARPA Funds $1,351,511 Total ARPA Funds Available for Reallocation:$12,716,954 Allocated 98% Currently Obligated 40% Expected to be Obligated 44% Unallocated and Not Expected to be Obligated 16% Allocations and Obligations       Packet Pg. 24 Total ARPA Funds Available for Reallocation:$12,716,954 Allocations Not Expected To Be Obligated:$11,365,443                       Projects with Funding Surpluses Allocation Surplus                 Nicholson Park $8,850,000 $1,769,398 Guadalupe Field $2,063,851 $1,200,000 Water Infrastructure Lead Connectors $5,160,000 $2,160,000 Projects with Extended Timelines Allocation Unable to Obligate Street Improvements $1,080,158 $1,080,158 Navigation Center Operations $4,500,000 $4,500,000 Strategic Reallocation Allocation Amount to Reallocate Encanto Community Center $655,887 $655,887           Unallocated ARPA Funds $1,351,511 ARPA Funds Available for Reallocation:$12,716,954                       Existing Projects Current  Allocation Additional  Allocation                 Seccombe Lake Park $9,000,000 $3,792,332 Navigation Center Construction $12,450,000 $4,500,000 New Projects New Allocation Police Real Time Information Center $2,497,500 Economic Development Software Program $129,948 Library Animaker Space $1,797,174           Total ARPA Funds Remaining:$0 Reallocations       Packet Pg. 25 City of San Bernardino American Rescue  Plan Act Staff Recommended New Projects       Packet Pg. 26 Police Real-Time Information Center NEW ARPA Allocation City ARPA Project Overview •Real-Time Information Center •Blend of personnel and technology systems brought into one location to increase situational awareness. •Supports the city-wide crime camera program •Increases response time to violent crime •Provides better information sharing during field operations. $2.497 Million       Packet Pg. 27 Economic Development Software NEW ARPA Allocation Project Overview •The Placer AI software program •An analytics dashboard that provides enhanced and informed real estate and business opportunities. •Uses location intelligence and foot traffic insights. •Analysis of where customers live and work. •Allow for a more focused marketing budget •Reach ideal customers. •Forecast impact of new tenants. $129,948       Packet Pg. 28 Library Animakerspace NEW ARPA Allocation City ARPA Project Overview •The Animakerspace •Combines creative learning with entrepreneurial support, offering a dynamic environment where both students and small businesses can thrive. •Designed to address the impact of learning loss for K- 12 students through engaging students in real-world, career-focused, hands-on science, technology, engineering, arts, and math (STEAM). •To be administered by the Library Department. •Tentative completion date of 2025. $1.797 Million       Packet Pg. 29 Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, 1.Receive and file a report on City of San Bernardino unallocated or project surplus American Rescue Plan Act (ARPA) funds; and 2.Adopt Resolution No. 2024-XXX, approving staff recommendations for unallocated or project surplus American Rescue Plan Act Funds (ARPA) or provide staff direction.       Packet Pg. 30 MASTER ARPA FUNDING TABLE Current Allocation Change In Allocation New Allocation Small Business 3,126,300.00$ -$ 3,126,300.00$ Entrepreneur Resource Center 1,873,700.00$ -$ 1,873,700.00$ Façade Improvements 1,000,000.00$ -$ 1,000,000.00$ Seccombe Park 9,000,000.00$ 3,792,332.00$ 12,792,332.00$ Nicholson Park 8,850,000.00$ (1,769,398.00)$ 7,080,602.00$ Roosevelt Bowl 600,000.00$ -$ 600,000.00$ Lytle Creek 600,000.00$ -$ 600,000.00$ Guadalupe Fields 2,063,851.00$ (1,200,000.00)$ 863,851.00$ Encanto Community Center 655,887.00$ (655,887.00)$ -$ Graffiti Abatement 1,000,000.00$ -$ 1,000,000.00$ Violence Intervention Program 1,000,000.00$ -$ 1,000,000.00$ Street Improvements 1,080,158.00$ (1,080,158.00)$ -$ Water Infrastructure 5,160,000.00$ (2,160,000.00)$ 3,000,000.00$ Lutheran Social Services 5,000,000.00$ -$ 5,000,000.00$ Motel Voucher 973,500.00$ -$ 973,500.00$ Navigation Center Construction 12,450,000.00$ 4,500,000.00$ 16,950,000.00$ Navigation Center Operations 4,500,000.00$ (4,500,000.00)$ -$ Homeless Outreach Team 1,500,000.00$ -$ 1,500,000.00$ Mobile Showers & Laundry 150,000.00$ -$ 150,000.00$ Temporary ASU Housing 76,500.00$ -$ 76,500.00$ Emergency Nuisance & Abatement 500,000.00$ -$ 500,000.00$ ERP System 10,000,000.00$ -$ 10,000,000.00$ Hero Pay 5,145,000.00$ -$ 5,145,000.00$ Current Allocation Change In Allocation New Allocation Police Real Time Information Center -$ 2,497,500.00$ 2,497,500.00$ Economic Dev Software Program -$ 129,948.00$ 129,948.00$ Library Animaker Space -$ 1,797,174.00$ 1,797,174.00$ (Previously Unallocated ARPA) Parks City Services Infrastructure Homeless Services IT Infrastructure Salaries New Projects/Programs 77,656,407.00$ New Programs 1,351,511.00$ Existing Projects/Programs TOTAL 76,304,896.00$ Econ Dev       Packet Pg. 31 2 3 3 4 DISCUSSION City of San Bernardino Request for Council Action Date:September 18, 2024 To:Honorable Mayor and City Council Members From:Rochelle Clayton, Acting City Manager Jeannie Fortune, Interim Director of Finance & Management Services Mary Alvarez-Gómez, Grants Division Manager Department:City Manager's Office Subject:American Rescue Plan Update (Fall 2024) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file an update on City of San Bernardino American Rescue Plan Act (ARPA) projects, allocations, and spending to date; and 2. Authorize the City Manager to formally obligate ARPA funds for City led projects per U.S Department of Treasury Guidelines, by executing Inter- Agency agreements for previously City Council approved ARPA projects; and 3. Provide staff direction on any unassigned ARPA funds. Executive Summary The City of San Bernardino was awarded $77,656,407 in American Rescue Plan Act (ARPA) funds. The City received 2 tranches, half of the funds in May 2021, and the remainder of the funds in May of 2022. As of September 2024, the City has allocated a total of $76,304,896 of the City’s $77,656,407 original distribution from the Treasury, and must formally obligate all funds prior to the December 31, 2024, deadline. Although the City has obligated over $30 million to City Council approved projects, approximately $47 million remains to be formally obligated through an agreement or contract. Background The U.S. Treasury issued the final rule for the use of the funds on January 6, 2022, providing clarification on allowable investments, but generally not expanding the list of       Packet Pg. 32 2 3 3 4 eligible projects and programs. The City is allocating these funds and working within the guidance, focusing on investments in Qualified Census Tracts (QCTs) and other priority investments. Treasury then issued the 2022 Final Rule and Overview of the 2022 Final Rule describing how recipients may use ARPA funds to: •Replace lost public sector revenue, using the standard allowance portion of this funding to provide government services up to the amount of revenue lost due to the pandemic. The City of San Bernardino’s standard allowance is $10 million dollars. •Respond to the far-reaching public health and negative economic impacts of the pandemic, by supporting the health of communities, and helping households, small businesses, impacted industries, nonprofits, and the public sector recover from economic impacts. •Provide premium pay for essential workers, offering additional support to those who have and will bear the greatest health risks because of their service in critical sectors. •Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, to support vital wastewater and stormwater infrastructure, and to expand affordable access to broadband internet. Additionally, the 2023 Interim Final Rule and Overview of the 2023 Interim Final Rule describe three additional eligible uses of ARPA funds: •Emergency relief from natural disasters, to provide emergency relief from the physical and economic impacts of natural disasters. •Surface transportation projects, utilizing funds for eligible projects through three pathways. •Title I projects, investing in activities that are eligible under the CDBG and ICDBG programs, as listed in section 105(a) of the Housing and Community Development Act of 1974. Discussion The U.S. Treasury requires ARPA funds to be obligated by December 31, 2024, and fully expended by December 31, 2026. For ARPA funds to be considered obligated by the Treasury, a legally binding agreement committing the funds must be executed for each program or project. This is typically done through Professional Services Agreements, Construction Contracts, etc., where the City procures goods and services       Packet Pg. 33 2 3 3 4 through third-party vendors (i.e., an “External Obligation”). For ARPA-funded programs that are being provided directly by the City, ARPA funds will need to be obligated through inter-agency agreements (i.e., an “Internal Obligation”). Simply allocating funds through a resolution alone is not sufficient by Treasury standards. Currently, the Mayor and City Council have committed $76,304,896 of the City’s $77,656,407 ARPA funds. Of this amount, $30,229,301 has been obligated and $12,287,587 has been spent. The table below provides an overview of all ARPA- funded projects approved by the Mayor and City Council and their current obligation and expenditure status: American Rescue Plan Act Fund Status Economic Development Allocated Obligated Spent Small Business Non-Profit Assistance $3,126,300 $3,126,300*$2,575,000 Entrepreneur Resource Center (Aspen Institute Initiative) $1,873,700 $1,873,700 $1,873,700 Façade Improvements (Paintbrush Program)$1,000,000 $1,000,000*$0 Parks & Recreation Allocated Obligated Spent Seccombe Park Renovations $9,000,000 $408,245 $171,278 Nicholson Park $8,850,000 $5,740,402 $131,561 Roosevelt Bowl Renovation $600,000 $433,752 $74,803 Lytle Creek Soccer Fields $600,000 $600,000 $7,502 Guadalupe Fields $2,063,851 $1,572,402 $118,643 Encanto Community Center $655,887 $0 $0 City Services Allocated Obligated Spent Graffiti Abatement $1,000,000 $1,000,000*$316,503 Violence Intervention Program $1,000,000 $750,000 $511,588 Infrastructure Allocated Obligated Spent Street Improvements $1,080,158 $0 $0 Water Infrastructure Lead Connectors $5,160,000 $0 $0       Packet Pg. 34 2 3 3 4 Homelessness Initiatives Allocated Obligated Spent Lutheran Social Services Community Wellness Center Homekey Project $5,000,000 $5,000,000 $0 Motel Voucher Program $973,500 $973,500 $0 Navigation Center Construction $12,450,000 $379,500 $159,860 Navigation Center Operations $4,500,000 $0 $0 Homelessness Outreach Team $1,500,000 $1,500,000 $444,577 Mobile Showers & Laundry $150,000 $150,000 $99,651 Temporary Housing for ASU Residents $76,500 $76,500*$76,500 Emergency Nuisance & Building Health & Safety Abatement $500,000 $500,000*$400,024 IT Infrastructure Allocated Obligated Spent Enterprise Resource Planning System $10,000,000 $0 $181,397 Staff Salaries Allocated Obligated Spent Hero Pay $5,145,000 $5,145,000*$5,145,000 Total Council Allocated:$76,304,896 $30,229,301 $12,287,587 ARPA Allocation $77,656,407 Unassigned Funds $1,351,511 *Budget line items with an asterisk represent an internal obligation by the City via the execution of an Inter-Agency Agreement. *Obligation total amount makes the assumption that Council will approve the use of Inter-Agency agreements to formally obligate funds per U.S Treasury ARPA Guidelines. Economic Development Small Business Non-Profit Assistance (All Wards) Provides small businesses and non-profits operating within the City of San Bernardino grants ranging from $10,000 to $35,000 to aid in their recovery from the pandemic. The       Packet Pg. 35 2 3 3 4 program offered two (2) cycles of grant opportunities where successful applicants completed a selected business course offered by the Inland Empire Business Development Center as a prerequisite to receiving a grant award. •Current Status – The first round of the grant opportunities is complete, and the second round of grant opportunities is in process and ready to award. •Next Steps – An Inter-agency agreement will need to be executed to formally obligate the funds as the program is being administered directly by the City. Entrepreneur Resource Center (Aspen Institute Initiative) (All Wards) A collaboration between the City of San Bernardino and the Inland Empire Center for Entrepreneurship (IECE) at California State University San Bernardino (CSUSB) to provide a center for local small businesses and non-profits to access valuable resources such as business counseling and other specialized business assistance programs to recover from the ongoing and residual effects of the pandemic. •Current Status – 100% of funds have been obligated and expended. •Next Steps – No additional actions are needed. Parks & Recreation Seccombe Park Renovations (Ward 1) Outdoor and amenities improvements to the 43-acres of Seccombe Lake Park, located in the center of the City and within a qualified census tract (58.00). Additional $1M in funds from the San Manuel Band of Mission Indians was received to support the project. •Current Status – The design plans are at the 90% stage and are under review. An RFP is currently in process of being drafted for release. •Next Steps – Staff anticipates bringing a construction contract for Council to award in November 2024. Nicholson Park (Ward 6) Closed for over 8 years, improvements to Nicholson Park will allow residents access to a revitalized outdoor space when completed. This project aligns with improved health outcomes and although not directly in a qualified census tract, serves a low- income area (tract 44.01) and a nearby qualified census tract (44.04). Additional funding sources for this project include $2.7M from CDBG and $150,000 from the Meadowbrook Bridge Settlement. •Current Status – Construction began in April 2024 and the grand opening is expected in April/May 2025. The ARPA allocation for Nicholson Park currently exceeds the project cost; however, there are pending change orders that still need       Packet Pg. 36 2 3 3 4 to be processed. The City is currently assessing the amount of ARPA funds that will be saved after the change orders. •Next Steps – Staff will bring a recommendation to the Mayor and City Council to reallocate the ARPA savings from the Nicholson Park project to the Encanto Community Center project in November of 2024. Roosevelt Bowl Renovation (Ward 2) Built in 1934 and a historic asset, Roosevelt Bowl located at Perris Hill Park is an outdoor amphitheater currently underutilized due to needed and necessary upgrades to comply with the Americans with Disabilities Act (ADA). Landscaping and restoration of the of the access trail, and renovation of the main building and restrooms. An additional $1.4M in federal funds thanks to Congressman Pete Aguilar was received to complete this project. ARPA guidelines allow for investment in this project to address disproportionately impacted neighborhoods through park improvements that can be linked to better health outcomes. •Current Status – The design plans are at the 90% stage and are under review. An RFP is currently in process of being drafted for release. •Next Steps – Staff anticipates bringing a construction contract for Council to award in November 2024. Lytle Creek Soccer Fields (Ward 3) With input from the community, a disused parking lot at the north end of Lytle Creek Park will be converted to two futsal courts, providing more opportunities for recreation for youth in the area. This project meets ARPA guidelines for investments in disproportionately impacted neighborhoods where park improvements that can be linked to better health outcomes are eligible for ARPA funds. •Current Status – A construction contract is being brought to Council for award at this September 18, 2024, meeting. If awarded, the ARPA funds will be fully obligated. •Next Steps – No additional actions are needed. The project is expected to be completed in April 2025. Guadalupe Fields (Ward 1) City ARPA funding ($2,063,851) and County ARPA funding ($995,000) to improve the baseball fields at Sal Saavedra Park, a 2.25-acre park on Roberds Avenue in the westside of the city. The project will renovate the existing building & baseball field, upgrade lights, replace fences, install new bleachers and scoreboard, and install new park amenities. •Current Status - All funds will be obligated by September 2024 and expended by February 2025.       Packet Pg. 37 2 3 3 4 •Next Steps – No additional actions are needed at this time. Encanto Community Center (Ward ) ARPA funds are allocated for the rehabilitation of the Encanto Community Center. Project elements include building exterior rehab and fencing with ADA Access, staff offices and multipurpose rooms renovation, a commercial kitchen renovation, updating the gymnasium floor, and a complete overhaul of locker room. Additionally, the project includes parking lot updates and adding public art options in the front of the building. •Current Status – An RFP for a construction contract is currently out for bid. •Next Steps – Staff anticipates bringing a construction contract for Council to award in December 2024. Construction is anticipated to be completed in February 2026. City Services Graffiti Abatement and Clean-Up Program (All Wards) This program is administered by the City to mitigate unsightly graffiti citywide and cleaning dump sites throughout the City. The program also supports paint supplies to a volunteer artist to paint utility boxes, benches, and murals in areas that were previously regularly tagged with graffiti. The Final Rule provided by Teasury specifically allows this use of ARPA funds as a method to improve the neighborhoods in which small businesses operate and attract new small business owners. •Current Status – The program is currently in operation and will run through the end of the period of performance on December 31, 2026. •Next Steps – An Inter-agency agreement will need to be executed to formally obligate the funds as the program is being administered directly by the City. Façade Improvements (Paintbrush Program) (All Wards) The ”Paintbrush Program” focuses on facade improvement support to businesses operating within qualified census tracts throughout the City to enhance economic opportunities within the small business community and to encourage additional investment in the City’s commercial corridors. The Program will help create a pedestrian-friendly, aesthetically pleasing environment for residents, visitors, and tourists, and may also create substantial economic benefits for merchants and property owners as a result of increased interest and activity. The investment will increase the competitive advantage of operating a business in the city of San Bernardino. •Current Status – Applications for the program opened on August 26, 2024 and funds are expected to be exhausted in early 2025. •Next Steps – An Inter-agency agreement will need to be executed to formally obligate the funds as the program is being administered directly by the City.       Packet Pg. 38 2 3 3 4 Violence Intervention Program (All Wards) This is an evidence-based program that works to provide culturally competent service delivery, in community-based, hospital-based, and school-based intervention services, to reduce gang violence, recidivism, and provide supportive services to individuals and families that are affected by gang violence. A wide range of services are provided including crisis response, conflict mediation and resolution, customized case management, mentoring and connections to educational and workforce development. ARPA funds for this program are also used to leverage Cal VIP state grant funds. Treasury guidelines allow for ARPA funds to be used to match state grant funds that enable the funding to go further for greater impact on the community. •Current Status – 75% of funds are obligated and the non-profit service providers continue to deliver violence intervention services. •Next Steps - A plan to bring an item to Council for approval of the remaining allocation in November 2024. Infrastructure Street Improvements (All Wards) This project was identified as an ARPA-eligible project to repair and rehab various streets throughout the City. At the time of award, specific streets needed to be identified and brought back to Council for approval. •Current Status – Public Works has identified that these funds are no longer needed. •Next Steps – Staff will bring a recommendation to the Mayor and City Council to reallocate these ARPA funds in November of 2024. Water Infrastructure Lead Connectors ARPA guidelines identify water projects as an allowable investment on projects such as water, sewer, and storm drainage infrastructure. The San Bernardino Municipal Water District (SBMWD) identified a number of lateral service line connectors that were installed in the Muscoy area during a time when materials used contained lead. San Anselmo was also suspected but after testing it was determined there was none, decreasing the amount of funding needed to complete the project. •Current Status - The procurement process was recently completed, and this project is scheduled for obligation in October 2024. •Next Steps – An item to decrease the allocation amount for this project at a future Council meeting prior to December 31, 2024. Also, an Inter-agency agreement will need to be executed to formally obligate the funds for this program to the Water Department.       Packet Pg. 39 2 3 3 4 Homelessness Initiatives Treasury guidelines for the use of ARPA funds allow projects and initiatives to address public health and negative economic impacts eligible use category also includes emergency assistance for individuals experiencing homelessness, either individual- level assistance (e.g., rapid rehousing services) or assistance for groups of individuals. Lutheran Social Services Community Wellness Center Homekey Project (All Wards) A 140-unit non-congregate housing, including 20 supportive housing units. The original allocation of ARPA funds for this project was intended to support the construction of the center however this project received $35M in HomeKey grant funds that will cover the cost of construction. •Current Status - 100% of funds are obligated. •Next Steps - A request for Council to reallocate the funds from construction to operations expenses is slated for a future Council meeting in November 2024. Motel Voucher Program (All Wards) The goal of this program is to provide a short-term strategy for serving the unhoused while the Navigation Center is under construction and during the process of encampment clean-ups throughout the City. •Current Status - This program is paused. •Next Steps - In anticipation of the injunction being lifted within the next few weeks, and encampment clean-up work resuming, staff can revisit issuing motel vouchers to any unhoused individuals needing relocation assistance. Navigation Center Construction (All Wards) The H.O.P.E Campus is a homeless shelter and navigation center with congregate and non-congregate facilities containing approximately 200 shelter beds, administrative offices and a commercial kitchen, laundry facilities and other related amenities. •Current Status – An RFP will be released in mid-September. •Next Steps – Staff anticipates bringing a contract for Council to award in November 2024. The construction of the facility is planned for completion in the fall of 2025. Navigation Center Operations (All Wards) This allocation is to support the costs associated with operating the Navigation Center through the remainder of the ARPA period of performance, December 31, 2026. •Current Status – Details on anticipated operation expenditures are being worked on simultaneously with the efforts for constructing the project site. •Next Steps – A request to Council to reallocate the funds from operations to       Packet Pg. 40 2 3 3 4 construction expenses is slated for a future Council meeting in November 2024. Homelessness Outreach Team (All Wards) Hope The Mission is contracted by the City to provide outreach services to the unhoused population through the community. Services offered include supportive substance use disorder, mental health, and supplies that include food, water, hygiene kits, and clothing. The Outreach Team operates 7 days a week. •Current Status – 100% of funds are obligated. •Next Steps – No additional action is needed at this time. Mobile Showers & Laundry Services (All Wards) Community Action Partnership is contracted by the City to operate a one-year Mobile Shower Project. Utilizing a 28 feet long mobile shower unit equipped with three (3) full- service restrooms, one of which is ADA accessible. The trailer also has an adjacent laundry area that contains two (2) washers and two (2) dryers allowing unhoused residents the ability to wash their clothing. The mobile shower and laundry unit operates two (2) times a week, each event lasting approximately 6 hours. The mobile shower unit will rotate through 4 different locations throughout the City to serve as many unhoused individuals as possible. •Current Status – 100% of funds are obligated. •Next Steps – No additional action is needed at this time. Temporary Housing for ASU Residents (Ward 1) Emergency response efforts to address individuals living in an unsafe condemned building, the City assisted 51 individuals/families through this Relocation Assistance Program, providing financial assistance in the amount of $1,500 per person/household. •Current Status – 100% of funds are obligated and expensed. •Next Steps – No additional action is needed at this time. Emergency Nuisance & Building Health & Safety Abatement (All Wards) To mitigate imminent health and safety issues, properties identified throughout the City and deemed as ”red-tag,” or unsafe, the City will use a multi-departmental task force through this program to target such properties. Mitigation efforts includes securing the property or building with metal or wood fabrication to deter any potential for illegal occupancy. •Current Status – 90% of funds have been expensed. •Next Steps – No additional action is needed at this time.       Packet Pg. 41 2 3 3 4 IT Infrastructure Enterprise Resource Planning System Utilizing the standard allowance in ARPA funds to replace the Enterprise Resource Planning (ERP) system. These necessary upgrades are needed to provide improved customer services with up-to-date permitting, planning, and financial systems and accompanying information technology equipment. •Current Status – This project is funded through the $10M standard allowance in ARPA funds and can be utilized for government services. •Next steps – A request to Council to reallocate any anticipated funds no longer needed for this project is slated for a future Council meeting in November 2024. Staff Salaries Hero Pay ARPA funding may be used to restore and support public sector employment. Eligible uses include providing worker retention incentives. Council approved a one-time $5,000 stipend to approximately 1,029 full-time and part-time staff in city departments, include the water department who were on staff within the period of time from the start of the pandemic through the date of Council action. The funds were disbursed and fully expended in September 2023. •Current Status – 100% of funds are obligated and expended. •Next Steps – No additional action is needed at this time. 2021-2025 Strategic Targets and Goals Investments in the community using the American Rescue Plan funds support Key Strategic Goal 2. Focused, Aligned Leadership and Unified Community, b. Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness; and Goal 3. Improved Quality of Life. Fiscal Impact There is no fiscal impact associated with receiving and filing a City of San Bernardino American Rescue Plan Act Update, or authorizing the City Manager to executed ARPA Inter-Agency agreements for previously City Council approved ARPA projects. Conclusion It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file an update on City of San Bernardino American Rescue Plan Act (ARPA) projects, allocations, and spending to date; and       Packet Pg. 42 2 3 3 4 2. Authorize the City Manager to formally obligate ARPA funds for City led projects per U.S Department of Treasury Guidelines, by executing Inter-Agency agreements for previously City Council approved ARPA projects; and 3. Provide staff direction on any unassigned ARPA funds. Attachments Attachment 1 - San Bernardino Inter-Agency ARPA Agreement Template Ward: All Wards Synopsis of Previous Council Actions: July 19, 2023 Mayor and City Council received and filed an update on ARPA funds, and adopted Resolution No. 2023-107 assigning $10,000,000 in American Rescue Plan Act funds for the replacement of the City’s Enterprise Resource Planning System, and amending the FY 2022/23-2024/24 Biennial Budget by $10,000,000. May 17, 2023 Mayor and City Council reallocated unspent funding from the ASU Temporary Housing and the full allocation from the San Bernardino Valley College for a total of $973,500 for interim housing during development of the SB Hope Campus December 7, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital Budget allocating $24,650,000 in ARPA funds February 2, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital Budget allocating $24,050,000 in ARPA funds October 20, 2021 Mayor and City Council Adopted Resolution No. 2021- 247 Amending the FY 2021/22 Operating and Capital Budget allocating $8,160,000 in ARPA funds August 4, 2021 Mayor and City Council received a report and discussed the categories for spending the City’s American Rescue Plan Allocation March 17, 2021 Mayor and City Council received a presentation on the American Rescue Plan from Congressman Pete Aguilar       Packet Pg. 43 2 3 3 4       Packet Pg. 44 Mayor & City Council American Rescue Plan Act (ARPA) Update September 18, 2024       Packet Pg. 45 ARPA Background Law and Purpose: The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program authorized by the American Rescue Plan Act, signed into law on March 2021, provides $350 billion in funding to state, territorial, local, and Tribal governments across the country to aid their response to and economic recovery from the COVID-19 public health emergency.       Packet Pg. 46 ARPA 2022 Guidelines 2022 Interim Final Rule Allowable Expenditure Categories: ▪Replace lost public sector revenue (up to $10M) ▪Water, sewer and storm drainage infrastructure ▪Broadband internet "last mile" ▪Vaccination Programs ▪Individual, family, non-profit and small business relief ▪Sheltering for unhoused ▪Violence Intervention Programs ▪Improvements to public outdoor spaces in Qualified Census Tracts ▪Build environment and building façade improvements ▪Payroll and covered benefits for public safety, public health, etc.       Packet Pg. 47 ARPA 2023 Guidelines 2023 Interim Final Rule Allowable Expenditure Categories: ▪Emergency relief from natural disasters ▪Surface transportation projects (eligible through three pathways) ▪Title I projects,investing in activities that are eligible under the CDBG and ICDBG programs, as listed in section 105(a) of the HCD Act of 1974.       Packet Pg. 48 City-Wide Allocation Status •Total Disbursement:$77,656,407 ▪Allocated – $76.3 Million (98%) o Budgeted via Resolution o $1.3 Million remaining to be allocated ▪Obligated – $30.2 Million (39%) o Committed via Contract. o 100% must be obligated by 12/31/2024. ▪Spent – $12.3 Million (16%) o Invoiced and Paid. o 100% must be spent by 12/31/2026. Obligated 39% Allocated 98% Unallocated 2% Spent 16% Disbursement Obligated $30,229,301 39% Disbursement Spent $12,287,587 16%       Packet Pg. 49 Council ARPA Allocation Timeline October 20, 2021 $8.16M - Violence Intervention Program, City-Wide Graffiti Abatement, Paint Brush Program, Water Lead Connectors Replacement Project February 2, 2022 $24.05M - Park Rehabilitation: Seccombe Lake Park , Nicholson Park, Roosevelt Bowl, Lytle Creek Soccer Field; Small Business & Non-Profit Grant Program December 7, 2022 $24.65M – Lutheran SS Wellness Center Project, Homelessness Outreach Services, Mobile Shower & Laundry Program, Navigation Center, ASU Tenants Assistance & SBVC Housing Project       Packet Pg. 50 Council ARPA Allocation Timeline July 19, 2023 $10M – Enterprise Resource Planning (ERP) System August 16, 2023 $500K – Emergency Nuisance Abatement Services September 6, 2023 $5.145M – “Hero Pay” for City and Water Employees April 17, 2024 $655K – Encanto Community Center Project April 17, 2024 $1.05M – City Streets Improvement Project June 5, 2024 $2.06M - Guadalupe Field Improvement Project       Packet Pg. 51 City of San Bernardino ARPA Project Updates Economic Development $6M       Packet Pg. 52 Small Business & Non-Profit Grants Project Overview •Provides training and funding to small businesses and non- profit organizations needing financial assistance stemming from COVID-19. •Eligible expenses include rent/lease payments, mortgage payments, inventory, Personal Protection Equipment, etc. Current Status •SBG Round #1 - Completed - $2.57 million spent. •SBG Round #2 - In process and ready to award. Projected Timeline •December 2024 – Program Completion for Round 2. ARPA Allocation $3.126 Million Allocation Obligated $3,126,300 100% Allocation Spent $2,575,000 82% City ARPA       Packet Pg. 53 Entrepreneurial Resource Center Project Overview •Center for local small businesses and non-profits to access valuable resources such as business counseling and other specialized business assistance programs. •Collaboration between City of San Bernardino and the Inland Empire Center for Entrepreneurship (IECE) at California State University San Bernardino (CSUSB). Current Status •100% of funds have been obligated and expended. •Center is fully operational and located near City Hall. Projected Timeline •No additional actions are needed. •October – Presentation by Dr. Michael Stull. ARPA Allocation $1.873 Million Allocation Obligated $1,873,700 100% Allocation Spent $1,873,700 100% City ARPA       Packet Pg. 54 Façade Improvement Program Project Overview •The “Paintbrush” program that provides façade improvements to businesses located within the City. o Establishes an aesthetically pleasing and pedestrian friendly environment for patrons. o Businesses must be within a Qualified Census Tract. Current Status •The program began accepting applications in August 2024. •Funds to be obligated through Inter-agency agreement. Projected Timeline •December 2026 - Funds anticipated to be exhausted. ARPA Allocation City ARPA $1.000 Million Allocation Obligated $1,000,000 100% Allocation Spent $0 0%       Packet Pg. 55 City of San Bernardino ARPA Project Updates PARKS & RECREATION $21.7M       Packet Pg. 56 Seccombe Lake Park ARPA Allocation Allocation Obligated $408,245 5% Allocation Spent $171,278 2% $9.000 Million Project Overview •Complete renovation of Seccombe Lake Park. •Total Project Budget of $10 million: o $9 million – ARPA. o $1 million - San Manuel Band of Mission Indians Donation. Current Status •Design is at 100% PSE (Plans/Specs/Estimate). •RFP to be released in October. Projected Timeline •November 2024 – Construction Award. •February 2025 – Groundbreaking. •Spring 2026 – Completion. City ARPA Will be obligated with construction contract award in November       Packet Pg. 57 Nicholson Park ARPA Allocation Allocation Obligated $5,740,402*65% Allocation Spent $131,561 1% $8.850 Million Project Overview •Complete renovation of Nicholson Park. •Total Project Budget of $12.5 million: o $8.85 million - ARPA o $2.7 million - CDBG (spent) o $186,833 - Meadowbrook Insurance Claim (spent) o $745,128 - Measure S •Estimated Project Cost of $10.8 million. •Anticipated ARPA surplus: $1.7 million. Current Status •Construction began in April 2024. •Expanded scope added picnic shelters & shade sails. •Pending change orders are currently being processed. Projected Timeline •February 2025 – Project Completion. *$2.4 million of CDBG funds went to construction, reducing ARPA obligated amount City ARPA       Packet Pg. 58 Roosevelt Bowl Project Overview •Amphitheater, landscaping, and facilities renovation. •Total Project Budget of $2.6 Million: o $600,000 - ARPA (2/2/2022) o $600,000 - Measure S o $1.4 million - Congressman Aguilar Current Status •Current ARPA obligation is used for project design. •Remaining ARPA will be used for restroom renovations. o Restroom renovations will be a separate RFP. o RFP will be released in October. Projected Timeline •November 2024 – Construction Contract Award. •February 2025 – Groundbreaking. •February 2026 – Completion. ARPA Allocation $600,000 Allocation Obligated $433,752 72% Allocation Spent $74,713 12% City ARPA Will be obligated with restroom renovation award in November       Packet Pg. 59 Lytle Creek Park Futsal Fields Project Overview •Parking lot conversion into a futsal court. •Total Project Budget of $740,000: o $600,000 - ARPA (2/2/2022) o $140,000 - Cultural Development Fund Current Status •Design completed in house. •Construction contract awarded on 9/18/2024.* Projected Timeline •January 2025 – Groundbreaking. •April 2025 – Project Completion. *Assumes Mayor and Council approve Agenda Item #9 ARPA Allocation Allocation Obligated $600,000*100% Allocation Spent $0 0% $600,000 City ARPA       Packet Pg. 60 Guadalupe Field / Sal Saavedra Park ARPA Allocation Project Overview •Renovation of baseball field and surrounding area. •Total Project Budget of $3,058,851: o $2.06 million - ARPA o $995,000 - County ARPA •Estimated Project Cost of $1,858,851. •Anticipated ARPA surplus: $1.2 million. Current Status •Construction contract awarded in June. •Construction begins September 20. Projected Timeline •September 2024 – Groundbreaking. •May 2025 – Project Completion. *Allocation represents $2,063,851 City ARPA and $995,000 County ARPA ** Does not include project contingencies Allocation Obligated $1,572,402**51% Allocation Spent $110,195 4%Anticipated ARPA Surplus$3 Million* City ARPA County ARPA       Packet Pg. 61 Encanto Community Center ARPA Allocation Will be obligated with construction contract award in November City ARPA $655,887 Project Overview •Rehabilitation of the Encanto Community Center. •Project currently slated to be completed in phases. •Total Project Budget of $3,858,159: o $655,887 - ARPA o $31,128 - CDBG o $886,293 - CDBG CV o $246,789 - Cultural Development o $2 million - Sharell Paramo Endowment Current Status •RFP will be released in October. Projected Timeline •November 2024 – Construction Contract Award. •February 2025 – Groundbreaking. •February 2026 – Project Completion.Allocation Obligated $0 0% Allocation Spent $0 0%       Packet Pg. 62 Speicher Memorial Park Fields​ County ARPA Allocation Project Overview •Renovation of existing baseball fields and facilities. •Project utilizes County ARPA funds, not City ARPA funds. •Total Project Budget of $4,524,670: o $950,000 - County ARPA o $2.57 million - Cultural Development Impact Fund o $1 million - San Manuel Band of Mission Indians Donation Current Status •Construction contract for Phase I awarded in August 2024. o Huckabaa Field, ADA Access, & Restroom/Concession Building. •Preparing to begin construction. Projected Timeline •December 2024 – Groundbreaking. •August 2025 – Project Completion.Allocation Obligated $950,000 100% Allocation Spent $324,709 34% County ARPA $950,000       Packet Pg. 63 City of San Bernardino ARPA Project Updates CITY SERVICES $3M       Packet Pg. 64 Graffiti Abatement ARPA Allocation City ARPA $1.000 Million Allocation Obligated $1,000,000 100% Allocation Spent $316,503 32% Project Overview •City-wide graffiti removal and dump site cleanup program. •Supports paint supplies for a volunteer artist to paint utility boxes, benches, and murals in areas tagged with graffiti. •The program is directly administered by the Operations and Maintenance Division of Public Works. Current Status •The program is currently in operation and will run through December 31, 2026. •An Inter-agency agreement will be executed to formally obligate the funds being expensed by the City.       Packet Pg. 65 Violence Intervention Program ARPA Allocation Will be obligated with contract amendments in November $1.000 Million Project Overview •Intervention services that reduce gang violence, recidivism, and provide supportive services to individuals and families that are affected by gang violence. •ARPA funds are used to leverage Cal VIP state grant funds. •$750,000 obligated in contracts with 3 non-profits providers at $250,000 for each. Current Status •Negotiating expansion of services with current providers to obligate the remaining $250,000. Projected Timeline •November 2024 – Contract amendments to obligate the remaining $250,000.Allocation Obligated $750,000 75% Allocation Spent $511,588 51% City ARPA       Packet Pg. 66 City of San Bernardino ARPA Project Updates INFRASTRUCTURE $6.2M       Packet Pg. 67 ARPA Allocation Will be obligated with construction contract awards by November $5.160 Million Project Overview •Replacement of water service connections containing lead. •Survey of Water Department services identified areas of system needing replacement for compliance, which included the San Anselmo and Muscoy areas. •San Anselmo area found to be lead free in 2022. Current Status •Two Construction Contracts pending Water Board approval. o 1st contract award - September 24, 2024. o 2nd contract award – November 12, 2024. •An ARPA allocation surplus of $2.1 million is anticipated. Projected Timeline •November 2024 – ARPA funds to be obligated. •Summer 2025 – Project Completion. Allocation Obligated $0 0% Allocation Spent $0 0% City ARPA Lead Water Connectors Replacements       Packet Pg. 68 Project Overview •Street rehabilitation project at 3 locations: o 10th St, 49th St, and Rialto Avenue* Current Status •Project completed in April without utilizing ARPA allocation. •ARPA funds not reallocated to other street projects in the development pipeline due to issues regarding fund supplantation. •There is an ARPA allocation surplus of $1.080 million. Projected Timeline •Project completed. Funds will need to be reallocated. * Project was already underway and funded with other sources when Council motioned and approved a reallocation of previously unallocated ARPA funds. City ARPA $1.080 Million Allocation Obligated $0 0% Allocation Spent $0 0% ARPA Allocation Street Improvements       Packet Pg. 69 City of San Bernardino ARPA Project Updates HOMELESS INITIATIVES $25.1M       Packet Pg. 70 Detailed Projected Timeline September 19 Publish RFP and RFQs for Navigation Center Construction •Modular Unit Manufacturer (RFP) •General Contractor (RFQ) •Developer (RFQ) October 17 Construction-related RFP and RFQs due on PlanetBids October 30 Publish RFPs for Navigation Center Operations •Lead Operator (RFP) •Recuperative Care Provider (RFP) November 6 Award Modular Unit Manufacturer and Developer Contract December 4 RFP for Navigation Center Operator due on PlanetBids January 2025 Award Navigation Center Operations Contracts November 2025 Certificate of Occupancy / Grand Opening ARPA Allocation Will be obligated with modular unit manufacturer award in November City ARPA $12.450 Million Navigation Center Construction Project Overview •Construction of the City’s 200-bed interim housing shelter. •Total Project Budget of $21,579,421 million: o $12.45 million - ARPA o $1.90 million – CDBG o $4.29 million – HOME-ARP o $808,359 – HHAP 3 o $2.12 million – Hospital / HMO Grant* Current Status •RFQs and RFPs will be released this week. Projected Timeline •November 2024 – Award contract for modular units. •Fall 2025 – Project Completion. *Various hospitals and HMOs have pledged funds to assist with construction. Agreements still being finalized. Allocation Obligated $379,500 3% Allocation Spent $159,860 1%       Packet Pg. 71 Detailed Projected Timeline September 19 Publish RFP and RFQs for Navigation Center Construction •Modular Unit Manufacturer (RFP) •General Contractor (RFQ) •Developer (RFQ) October 17 Construction-related RFP and RFQs due on PlanetBids October 30 Publish RFPs for Navigation Center Operations •Lead Operator (RFP) •Recuperative Care Provider (RFP) November 6 Award Modular Unit Manufacturer and Developer Contract December 4 RFP for Navigation Center Operator due on PlanetBids January 2025 Award Navigation Center Operations Contracts November 2025 Certificate of Occupancy / Grand Opening ARPA Allocation Will be obligated with modular unit manufacturer award in November City ARPA $12.450 Million Navigation Center Construction Allocation Obligated $379,500 3% Allocation Spent $159,860 1%       Packet Pg. 72 ARPA Allocation City ARPA $4.500 Million Navigation Center Operations Project Overview •Operation of the City’s 200-bed interim housing shelter. •Total Funding: o $4.5 million - ARPA o $4.35 million – PLHA* o $2 million (annually) – General Fund beginning FY 2026/27** Current Status •RFP is in the process of being drafted for future release. •ARPA funds anticipated to be reallocated to construction. Projected Timeline •Fall 2025 – Grand Opening. *PLHA funds would be used to replace the ARPA funds, which are anticipated to be reallocated to construction. **Approved by the Mayor and City Council as part of the Strategic Initiatives in September 2023. Allocation Obligated $0 0% Allocation Spent $0 0%       Packet Pg. 73 ARPA Allocation Project Overview •Outreach services to the City’s homeless population. •Contracted through Hope the Mission. •Services include: o Mental health services o “Document readiness” assistance o Supportive substance use disorder services o Food, water, hygiene, and clothing supplies Current Status •Currently active and operates seven days a week. •Current agreement term ends in May 2025. Projected Timeline •December 2024 – Contract amendment with Hope the Mission to extend the term of the agreement.Allocation Obligated $1,500,000 100% Allocation Spent $444,577 30% City ARPA $1.500 Million Homeless Outreach Team       Packet Pg. 74 ARPA Allocation Project Overview •Provides emergency shelter services via motel vouchers. •Part of the City’s short-term strategy during the development of the Navigation Center. •Utilizes both ARPA and CDBG-CV funds. Current Status •A “soft launch” began in July 2024. •46 emergency shelter vouchers have been distributed. o Utilized CDBG-CV funds Projected Timeline •December 2024 – Contract amendment to extend the term of the Motel Voucher program. Allocation Obligated $973,500 100% Allocation Spent $0 0% City ARPA $973,500 Motel Voucher Program       Packet Pg. 75 Lutheran Social Services Wellness Center ARPA Allocation Project Overview •140-unit interim housing project with Lutheran Social Services of Southern California and Dignity Moves. •Project Funding: •$5 million in ARPA towards construction. •$35 million Homekey Grant from State of CA. Current Status •Initial Homekey grant disbursement received August 2024. •Project construction is currently underway. Projected Timeline •November 2024 – Amendment to the subrecipient agreement to reallocate funds to operations. o Condition of the State’s Homekey grant agreement. o Homekey Grant award fully funds construction. •December 2024 – Completion of interim housing units. Allocation Obligated $5,000,000 100% Allocation Spent $0 0% City ARPA $5.000 Million       Packet Pg. 76 ARPA Allocation Project Overview •Agreement with Community Action Partnership of San Bernardino (CAPSBC) to provide low-income families and individuals experiencing homelessness with mobile laundry and shower services. Current Status •Currently active. •Operates on a rotational basis twice a week. Projected Timeline •May 2025 – Funds anticipated to be exhausted. Allocation Obligated $150,000 100% Allocation Spent $99,651 66% City ARPA Mobile Showers & Laundry $150,000       Packet Pg. 77 ARPA Allocation Project Overview •Emergency abatement of public nuisances relating to blight and quality of life by Code Enforcement that pose an imminent threat to public safety. Current Status •Currently active. •An Inter-agency agreement will be executed to formally obligate the funds being expensed by the City. Projected Timeline •June 2025 – Funds anticipated to be exhausted. Allocation Obligated $500,000 100% Allocation Spent $400,024 80% City ARPA Emergency Nuisance Abatement $500,000       Packet Pg. 78 Temporary Housing for ASU Residents Project Overview •Assistance to residents that were displaced from the American Sports University (ASU) building. Current Status •Completed in summer 2023. •Building has been vacated and secured. Projected Timeline •No additional actions are needed. ARPA Allocation Allocation Obligated $76,500 100% Allocation Spent $76,500 100% City ARPA $76,500       Packet Pg. 79 City of San Bernardino ARPA Project Updates IT INFRASTRUCTURE $10M       Packet Pg. 80 ARPA Allocation Project Overview •City-wide software system upgrades: o Finance, Permitting, Payroll, Human Resources, etc. •Funded through the $10 million standard allowance. o Allows ARPA funds to be utilized for government services. o Allows expenditures for staff time without an agreement. Current Status •Preparing software system contracts for award. Projected Timeline •November 2024 – Contract Award. •Early 2025 – Start of Implementation. Allocation Obligated $0 0% Allocation Spent $181,397 2% Will be obligated with software system contracts in November City ARPA $10.000 Million Enterprise Resource Planning (ERP)       Packet Pg. 81 City of San Bernardino ARPA Project Updates Staff Salaries “HERO PAY” $5.1M       Packet Pg. 82 Hero Pay Project Overview •One-time $5,000 stipend to approximately 1,029 full-time and part-time City and Water Department employees who were on staff during the pandemic. Current Status •Completed in September 2023. Projected Timeline •No additional actions are needed. ARPA Allocation City ARPA Allocation Obligated $5,145,000 100% Allocation Spent $5,145,000 100% $5.145 Million       Packet Pg. 83 City of San Bernardino ARPA Project Updates Recap, Next Steps, & Recommendation       Packet Pg. 84 City-Wide Allocation Status •Total Disbursement:$77,656,407 ▪Allocated – $76.3 Million (98%) o Budgeted via Resolution o $1.3 Million remaining to be allocated ▪Obligated – $30.2 Million (39%) o Committed via Contract. o 100% must be obligated by 12/31/2024. ▪Spent – $12.3 Million (16%) o Invoiced and Paid. o 100% must be spent by 12/31/2026. Obligated 39% Allocated 98% Unallocated 2% Spent 16% Disbursement Obligated $30,229,301 39% Disbursement Spent $12,287,587 16%       Packet Pg. 85 Projected ARPA Obligation Schedule •October 2, 2024 •Library Animakerspace Award Recommendation •Staff ARPA Reallocation Recommendations •November 6, 2024 •Enterprise Resources Planning (ERP) System Software Award •SBMWD Water Lead Connector Surplus Reallocation •November 20, 2024 •Award Seccombe Park Renovations Agreement •Navigation Center Construction Agreement Award •Encanto Community Center Project Award •Violence Intervention Program Award       Packet Pg. 86 Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, 1.Receive and file an update on City of San Bernardino American Rescue Plan Act (ARPA) projects, allocations, and spending to date; and 2.Authorize the City Manager to formally obligate ARPA funds for City led projects per U.S Department of Treasury Guidelines, by executing Inter-Agency agreements for previously City Council approved ARPA projects; and 3.Provide staff direction on any unassigned ARPA funds.       Packet Pg. 87 CONSENT CALENDAR City of San Bernardino Request for Council Action Date:October 2, 2024 To:Honorable Mayor and City Council Members From:Rochelle Clayton, Acting City Manager; Ed Erjavek, Library Director Department:Library Subject:Library Animakerspace Project (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024-213 1. Approving the allocation of $1,797,174 in American Rescue Plan Act (ARPA) Funds for a Customized Library Animakerspace at the Norman F. Feldheym Central Library; and 2. Authorizing the Interim Director of Finance and Management Services, or designee, to amend the City of San Bernardino’s FY 2025 Operating Budget by $1,797,174; and 3. Approving the award of an Agreement with Garner Holt Education Through Imagination, LLC. of $1,091,408.59 for Animakerspace technologies and curriculum development; and 4. Authorizing the Acting City Manager or designee to execute all documents with Garner Holt Education Through Imagination, LLC.; and 5. Approving the award of an Inter-agency Agreement with The San Bernardino Public Library of $705,765.36 for Animakerspace programmatic staff to implement and oversee the Animakerspace Program; and 6. Authorizing the Acting City Manager or designee to execute all documents with The San Bernardino Public Library; and 7. Increasing Library FTE from 21.0 FTE to 23.0 FTE (+2.0 FTE).       Packet Pg. 88 Executive Summary The Animakerspace concept combines creative learning with entrepreneurial support, offering a dynamic environment where both students and small businesses can thrive. Programming will be designed to address the impact of learning loss for K-12 students (e.g., high-quality tutoring, differentiated instruction) through engaging students in real- world, career-focused, hands-on science, technology, engineering, arts, and math. The recommendation asks the Mayor and City Council to approve the allocation of $1,797,174 in American Rescue Plan Act Funds for a Customized Library Animakerspace at the Norman F. Feldheym Central Library; Background On March 11, 2021, President Biden signed into law the American Rescue Plan Act (ARPA), which appropriated nearly $1.9 trillion nationwide for COVID-19 pandemic relief funding including $350 billion for every eligible state, city, town, territorial, and tribal government in the country. The City of San Bernardino was awarded $77,656,407 under the Act. ARPA establishes the State and Local Fiscal Recovery Funds (SLFRF) to provide an infusion of resources to help address economic struggles in responding to the impact of COVID-19. Since receiving the ARPA allocation, the City Council has allocated portions of these funds to various initiatives and programs, including broad categories consisting of Small Business and Non-Profit Assistance programming, Parks and Recreation rehabilitations, City services, and a Homeless Initiative. When considering the application of ARPA funds, it's crucial to be aware of the following key requirements and considerations: •The U.S. Treasury’s 2022 Interim Final Rule acknowledges that the pandemic had a disproportionately severe impact on certain communities, particularly those with low-income designation or within a Qualified Census Tract (QCT). For instance, Census Tract 57.01 in San Bernardino, where the Feldheym Branch Library is located, is a 2024 QCT with a median household income of $14,750—just 15.3% of the area's median income. •Capital expenditures must meet the same eligibility criteria as other uses responding to the pandemic's health and economic impacts. These expenditures must be directly related and proportional to the pandemic impact identified, and they should be designed to benefit the affected population or group. •Treasury recognizes services aimed at addressing educational disparities as eligible activities. This includes support for high-poverty school districts and evidence-based programs to address students' academic, social, emotional, and mental health needs. Additionally, providing technical assistance and support for disproportionately impacted small businesses is also considered an eligible use.       Packet Pg. 89 Discussion The Feldheym Public Library is uniquely positioned to provide an impacted community with accessibility to digital literacy programs to address educational disparities and provide a dynamic hub for entrepreneurial ventures and marketing endeavors. On April 9th, the Library Board of Trustees of the City of San Bernardino unanimously approved the Library Director to pursue the possible repurposing of the Cosand Computer Learning Center at Feldheym Central Library to become a Makerspace area if funding sources can be identified. A Makerspace is a collaborative workspace where individuals of all ages and backgrounds can come together to create, invent, and learn and is eligible to use ARPA funds. The total cost to develop and implement a Makerspace area at Feldheym is $1,797,174, and staff have confirmed that sufficient unallocated ARPA funds exist for the project. The funds will be used to develop an Animakerspace within the library, award a services agreement with Garner Holt Education Through Imagination, and fund additional staff to implement and oversee the program. The Animakerspace Project The Animakerspace concept combines creative learning with entrepreneurial support, offering a dynamic environment where both students and small businesses can thrive. The Animakerspace integrates animatronics into the makerspace concept, allowing users to explore the design and creation of robotic and mechanical systems that bring lifelike movements to their projects, merging creativity with cutting-edge technology. Programming will be designed to address the impact of learning loss for K-12 students (e.g., high-quality tutoring, differentiated instruction) through engaging students in real- world, career-focused, hands-on science, technology, engineering, arts, and math (STEAM). In addition to providing programs, devices & equipment for internet access and digital literacy to the young learners in the community, the Animakerspace will facilitate programs that provide technical assistance and learning opportunities for disproportionately impacted small businesses and a makerspace to support business planning and marketing mechanisms capable with makerspace equipment and software. Entrepreneurs will utilize the space to prototype, refine, and manufacture innovative ideas, leveraging state-of-the-art equipment and collaborative environments. Featuring a massive variety of equipment, Animakerspace will provide access to tools that streamline product development and reduce initial investment costs. Services Agreement Approval of this recommendation will allow the Library to enter into an agreement with Garner Holt Education Through Imagination, LLC. (GHETI) to collaborate on the first- ever Customized Library Animakerspace to be implemented at the Norman F.       Packet Pg. 90 Feldheym Central Library. The agreement with GHETI has a not-to-exceed amount of $1,091,408.59 and will be for the purchase of the Animakerspace technologies and equipment, furnishing and room materials, software, and professional services consisting of design, consultation, maintenance/ repair plan, curriculum development, and project support. GHETI will provide Library Staff with programmatic training and a curriculum that allows specified programs for Library Staff. These programs will focus on addressing the impact of learning loss for K-12, catering to communities with educational disparities, and programs that provide technical assistance and learning opportunities for disproportionately impacted small businesses. Garner Holt Productions, Inc., founded by San Bernardino native Garner L. Holt, is the world’s leading manufacturer of theme park animatronics, and is the parent company of Education Through Imagination—a team of educators and industry professionals dedicated to producing world-class educational environments, programs, products and resources to provide communities with a strong foundation in creativity, innovation, technology and entrepreneurship to keep pace with our nation’s need to create students who are college and career ready in the areas of science, technology, engineering, arts and math. The contractor was selected on a sole-source basis due to the proprietary nature of their Animakerspace technologies and curriculum development. The animatronics for education, certification assessment kits, teaching materials, and corresponding lesson plans are proprietary to GHETI. The technology, lesson plans and furniture bundles included in the Animakerspace have all been designed and developed for this specific space, and all include proprietary GHETI Custom files, lesson plans, and related instructional materials only available for purchase from GHETI. The individual components are being packaged in a custom, integrated, and intentional way based on the unique and highly specialized nature of animatronic science and its related manufacturing processes. The services being provided include proprietary images, exclusive designs, and custom configurations to support the safe, effective, and industry-aligned instructional framework that the Animakerspace provides. The City’s policy states Sole Source is used only when there is only one qualified company that has developed a patented or copyrighted product or service. Staff performed online research (STEMfinity, 1st Makerspace, Demco) to find instructional equipment and materials for the new addition to the program that included both the curriculum, professional education, and the Animatronics in one package built specifically for library facilities. Staff found only GHETI that provided a complete training package to meet the programmatic needs inclusive of the business planning or impacted small businesses support program. Staff also assessed the San Bernardino County Library procurement that awarded a contract to Garner Holt Education through Imagination for an Animakerspace agreement in the County of San Bernardino. It too required a sole-source procurement.       Packet Pg. 91 The Finance Department and the Grants Division concur with the attached non- competitive justification of proprietary intellectual property. Animakerspace Program Staffing Approval of this recommendation will also award $705,765.36 to the San Bernardino Public Library in American Rescue Plan Act Funding for programmatic costs to oversee and implement the Animakerspace Program at the Feldheym Library through December 31st, 2026, through an interagency agreement. The Treasury’s March 2024 Updated FAQs document stated that recipients of SLFRF are allowed to consider direct program payroll costs to be obligated through interagency agreements that meet certain conditions and payroll cost may be included in what’s covered by an interagency agreement. The Treasury will consider a recipient to have incurred an obligation concerning personnel costs for an employee through December 31, 2026, to the extent the employee is serving in a position that was established and filled before December 31, 2024. Accordingly, funds may be used to cover such personnel costs if doing so would fall within the scope of an eligible use of SLFRF. The allocation will fund and establish four new positions in two Full-time (+2.0 FTE) Library Assistants and two (2) Part-time Library Assistants. This allocation will also fund 40% of a currently filled Literacy Program Coordinator to oversee the Animakerspace Program. Staff visited the Garner Holt Animakerspace at the San Bernardino County Library’s Fontana Lewis Library Technology Center and learned that the program was staffed at a comparable level with two full-time staff overseen by a manager to deliver the wide range of programs and activities to the community on an on-going basis. The interagency agreement also works to award funding to the San Bernardino Public Library to retrofit the Cosand Computer Center to accommodate the Animakerspace through a competitive procurement. Improvements required consist of demolition work, replacing ceiling tiles, the painting of walls and the floor, a new sink, and electrical upgrades. The Budget Division has reviewed and concurs with the estimate of $705,765.36 detailed below.       Packet Pg. 92 Interagency Agreement with San Bernardino Public Library Budget Schedule ARPA Funding Estimate through December 31, 2026 FY 2025 FY 2026 FY 2027 Expenditure 11.1.2024 - 6.30.2025 7.1.2025 - 6.30.2026 7.1.2026 - 12.31.2026 40% of the Salary and Benefits of 1 FT Literacy Program Coordinator 29,481.07 49,613.55 26,355.75 Salary and Benefits of 2 FT Library Assistants (+2.0 FTE)100,353.28 166,903.09 88,155.13 Salary and Benefits of 2 PT Library Assistants 31,481.61 54,305.81 29,116.06 Cosand Computer Lab Facility Accommodations 130,000 -- Total 291,315.96 270,822.46 143,626.94 2021-2025 Strategic Targets and Goals This concept which combines creative learning with entrepreneurial support, offering a dynamic environment where both students and small businesses can thrive aligns with Key Target No. 3: Improved Quality of Life. Fiscal Impact There is no General Fund impact. Staff is proposing the use of American Rescue Plan Act (ARPA) funds in the amount of $1,797,174. Conclusion It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024-213 1. Approving the allocation of $1,797,174 in American Rescue Plan Act (ARPA) Funds for a Customized Library Animakerspace at the Norman F. Feldheym Central Library; and 2. Authorizing the Interim Director of Finance and Management Services, or designee, to amend the City of San Bernardino’s FY 2025 Operating Budget by $1,797,174; and 3. Approving the award of an Agreement with Garner Holt Education Through Imagination, LLC. of $1,091,408.59 for Animakerspace technologies and curriculum development; and 4. Authorizing the Acting City Manager or designee to execute all documents with Garner Holt Education Through Imagination, LLC.; and       Packet Pg. 93 5. Approving the award of an Inter-agency Agreement with The San Bernardino Public Library of $705,765.36 for Animakerspace programmatic staff to implement and oversee the Animakerspace Program; and 6. Authorizing the Acting City Manager or designee to execute all documents with The San Bernardino Public Library; and 7. Increasing Library FTE from 21.0 FTE to 23.0 FTE (+2.0 FTE). Attachments Attachment 1 – Resolution 2024-213 Attachment 2 – Library Board Approval Attachment 3 - Garner Holt Service Agreement Attachment 4 - Justification of Single/Sole Source Request Attachment 5 - Sole Source Letter from Garner Holt Attachment 6 - Interagency Agreement between the Office of the City Manager and the San Bernardino Public Library Attachment 7 – Animakerspace Photos Courtesy of Garner Holt Education Through Imagination, LLC. Attachment 8 – Animakerspace Photos Courtesy of GarnerHoltEducation Through Imagination, LLC. Attachment 9 – Animakerspace Photos Courtesy of Garner Holt Education Through Imagination, LLC. Attachment 10 – Animakerspace Photos Courtesy of Garner Holt Education Through Imagination, LLC. Ward All Wards Synopsis of Previous Council Actions N/A       Packet Pg. 94 Resolution No. 2024-213 Resolution 2024-213 October 2, 2024 Page 1 of 4 5 4 0 5 RESOLUTION NO. 2024-213 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO HEREBY AUTHORIZE THE ALLOCATION OF $1,797,174 IN AMERICAN RESCUE PLAN (ARPA) FUNDS FOR A CUSTOMIZED LIBRARY ANIMAKERSPACE AT THE NORMAN F. FELDHEYM CENTRAL LIBRARY; AND AUTHORIZING THE INTERIM DIRECTOR OF FINANCE AND MANAGEMENT SERVICES, OR DESIGNEE TO AMEND THE CITY OF SAN BERNARDINO’S FY 2025 OPERATING BUDGET BY $1,797,174; AND APPROVING THE AWARD OF AN AGREEMENT WITH GARNER HOLT EDUCATION THROUGH IMAGINATION, LLC. OF $1,091,408.59 FOR ANIMAKERSPACE TECHNOLOGIES AND CURRICULUM DEVELOPMENT; AND AUTHORIZING THE ACTING CITY MANAGER OR DESIGNEE TO EXECUTE ALL DOCUMENTS WITH GARNER HOLT EDUCATION THROUGH IMAGINATION, LLC; AND APPROVING THE AWARD OF AN INTER-AGENCY AGREEMENT WITH THE SAN BERNARDINO PUBLIC LIBRARY OF $705,765.36 FOR ANIMAKERSPACE PROGRAMMATIC STAFF TO IMPLEMENT AND OVERSEE THE ANIMAKERSPACE PROGRAM; AND AUTHORIZING THE ACTING CITY MANAGER OR DESIGNEE TO EXECUTE ALL DOCUMENTS WITH THE SAN BERNARDINO PUBLIC LIBRARY; AND INCREASING LIBRARY FTE FROM 21.0 FTE TO 23.0 FTE (+2.0 FTE). WHEREAS, approval of this recommendation will allow the Library to enter into an agreement with Garner Holt Education Through Imagination, LLC. to collaborate on the first-ever Customized Library Animakerspace to be implemented at the Norman F. Feldheym Central Library; and WHEREAS, The Feldheym Central Library is uniquely positioned to provide an impacted community with accessibility to digital literacy programs to address educational disparities and provide a dynamic hub for entrepreneurial ventures and marketing endeavors; and WHEREAS, programming will be designed to address the impact of learning loss for K- 12 students (e.g., high-quality tutoring, differentiated instruction) through engaging students in real-world, career-focused, hands-on science, technology, engineering, arts, and math (STEAM); and WHEREAS, in addition to providing programs, devices & equipment for internet access and digital literacy to the young learners in the community, the Animakerspace will facilitate       Packet Pg. 95 Resolution No. 2024-213 Resolution 2024-213 October 2, 2024 Page 2 of 4 5 4 0 5 programs that provide technical assistance and learning opportunities for disproportionately impacted small businesses and a makerspace to support business planning and marketing mechanisms capable with makerspace equipment and software. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1.The above recitals are true and correct and are incorporated herein by this reference. SECTION 2. The Mayor and City Council of the City of San Bernardino hereby authorize approving the allocation of $1,797,174 in American Rescue Plan Act (ARPA) Funds for a Customized Library Animakerspace at the Norman F. Feldheym Central Library; authorizing the Interim Director of Finance and Management Services, or designee, to amend the City of San Bernardino’s FY 2025 Operating Budget by $1,797,174; approving the award of an Agreement with Garner Holt Education Through Imagination, LLC. of $1,091,408.59 0for Animakerspace technologies and curriculum development; authorizing the Acting City Manager or designee to execute all documents with Garner Holt Education Through Imagination, LLC.; approving the award of an Inter-agency Agreement with The San Bernardino Public Library of $705,765.36 for Animakerspace programmatic staff to implement and oversee the Animakerspace Program; authorizing the Acting City Manager or designee to execute all documents with The San Bernardino Public Library and increasing Library FTE from 21.0 FTE to 23.0 FTE (+2.0 FTE). SECTION 3.The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. SECTION 4.Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. SECTION 5. Effective Date. This Resolution shall become effective immediately. APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 2nd day of October 2024. Helen Tran, Mayor City of San Bernardino       Packet Pg. 96 Resolution No. 2024-213 Resolution 2024-213 October 2, 2024 Page 3 of 4 5 4 0 5 Attest: Genoveva Rocha, CMC, City Clerk Approved as to form: Sonia Carvalho, City Attorney       Packet Pg. 97 Resolution No. 2024-213 Resolution 2024-213 October 2, 2024 Page 4 of 4 5 4 0 5 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO) ss CITY OF SAN BERNARDINO ) I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2024-213, adopted at a regular meeting held on the 2nd day of October 2024 by the following vote: Council Members: AYES NAYS ABSTAIN ABSENT SANCHEZ _____ _____ _______ _______ IBARRA _____ _____ _______ _______ FIGUEROA _____ _____ _______ _______ SHORETT _____ _____ _______ _______ REYNOSO _____ _____ _______ _______ CALVIN _____ _____ _______ _______ ALEXANDER _____ _____ _______ _______ WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2024. Genoveva Rocha, CMC, City Clerk       Packet Pg. 98 MINUTES FOR THE LIBRARY BOARD OF TRUSTEES OF THE CITY OF SAN BERNARDINO April 09, 2024 FELDHEYM CENTRAL LIBRARY CALL TO ORDER The Regular Meeting of the Library Board of the City of San Bernardino was called to order by Jim C. Pierson at 3:10 PM, Tuesday, April 09, 2024, in Feldheym Central Library Administrative Meeting Room, 555 West 6th Street, San Bernardino, CA. Board Member Carolyn Tillman led the Pledge of Allegiance. ROLL CALL Attendee Name Title Status Arrived Jim C. Pierson President Present 3:00 PM Dr. Randy S. Clyde Vice President Present 3:00 PM Carolyn Tillman Board Member Present 3:09 PM Valerie Lichtman Board Member Absent Jennifer Grant Board Member Absent Ed Erjavek Staff Liaison Present 2:59 PM PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA No public comments. CLOSED SESSION REPORT City of San Bernardino 290 North D Street San Bernardino, CA 92401 http://www.sbcity.org President Jim C. Pierson Vice President Dr. Randy S. Clyde Board Members Carolyn Tillman Jennifer Grant Valerie Litchtman       Packet Pg. 99 Regular Meeting Minutes April 09, 2024 Library Board of Trustees of the City of San Bernardino Page 2 CONSENT CALENDAR 1. Approval of Draft Minutes Approved Motion: Approve the minutes of the Library Board of Trustees Meeting of March 12, 2024. RESULT: ADOPTED [UNANIMOUS] MOVER: Randy Clyde, Vice President SECONDER: Carolyn Tillman, Member AYES: Tillman, Pierson, Clyde LIBRARY DIRECTOR’S REPORT 2. Month in Review – Oral Report SBPL WIFI and computers are still out of service, please continue to monitor SBPL.org for all of our updated announcements. Friends of the Library will be hosting their Booksale April 13, 2024. Inghram Library located on Highland is temporary closed due to water damage from the recent storm. Please continue to monitor SBPL.org for all of our updated announcements. Reviewed March 2024 Programs 3. Review of Library Statistics April 2024 statistics were reviewed. 4. Review of Library Budget Year-to-date Library and Literacy budget was reviewed by the Board. LIBRARY BOARD PRESIDENT’S REPORT – ORAL REPORT       Packet Pg. 100 Regular Meeting Minutes April 09, 2024 Library Board of Trustees of the City of San Bernardino Page 3 STAFF REPORTS 5. Temporary Suspension of Library Privileges Approved Motion: Temporary suspension of library privileges for six months for unknown patron from all San Bernardino Public Library facilities. RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Tillman, Member SECONDER: Randy Clyde, Vice President AYES: Pierson, Tillman, Clyde 6. Permanent Ban from Library Approved Motion: Permanently ban Peace Ingram from all city libraries for severe violations of the Patron Rules of Conduct Policy for multiple incidents at Villaseñor Library. RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Tillman, Member SECONDER: Jim C. Pierson, President AYES: Pierson, Tillman, Clyde 7. Library Full Time Staff Approved Motion: Approve the addition of a full-time Management Analyst and Library Technician to the Library’s budget after their approval by the Mayor and City Council during its mid-year budget process. RESULT: ADOPTED [UNANIMOUS] MOVER: Randy Clyde, Vice President SECONDER: Carolyn Tillman, Member AYES: Pierson, Tillman, Clyde 8. Makerspace       Packet Pg. 101 Regular Meeting Minutes April 09, 2024 Library Board of Trustees of the City of San Bernardino Page 4 Approved Motion: Approve the Library Director pursuing the possible repurposing of Cosand Computer Learning Center at Feldheym Central Library to become a Makerspace area if funding sources can be identified. RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Tillman, Member SECONDER: Jim C. Pierson, President AYES: Pierson, Tillman, Clyde ADJOURNMENT The meeting adjourned at 3:29 PM The next Regular Meeting of the Library Board will be held on Tuesday, May 14, 2024 at 3:00 PM in the Feldheym Central Library Administrative Meeting Room located at 555 West 6th Street, San Bernardino, California 92410. By: _________________________________ Ed Erjavek, Library Director/Staff Liaison       Packet Pg. 102       Packet Pg. 103       Packet Pg. 104       Packet Pg. 105       Packet Pg. 106       Packet Pg. 107       Packet Pg. 108       Packet Pg. 109       Packet Pg. 110       Packet Pg. 111 1 Quote Date :15 Aug 2024 Expiry Date :15 Oct 2024 Garner Holt Education Through Imagination 1220 Research Dr. Redlands, California 92374 Quote Quote# 22433a Bill To City of San Bernardino 555 W 6th St San Bernardino, California 92410 U.S.A Ship To City of San Bernardino Norman F. Feldheym Central Library 555 W 6th St San Bernardino, California 92410 U.S.A Subject : Norman F. Feldheym Central Library: Quote 2 #Item & Description Qty Rate Tax %Amount Machines & Equipment 1 Garner Holt 10-Function Animatronic for Education Figure with Integrated Digital Monitors (SPARK-E) SKU : GH-A-10 With Integrated digital monitors, rolling show stage, lighting and sound package, show control system, industry standard programming software license, multi port dongle, slider control board and a 2 year warranty. *A MacBook Pro running the latest version operating system is required and NOT included. 2.00 Unit 39,950.00 8.75 79,900.00 2 GHP - 24-Function Hybrid Electric/Pneumatic Controlled Animatronic for Education Figure (RADIAN) SKU : GH-A-24R Includes: Show Control System, Dongle, Slider Control Board and 1 year warranty. *A Mac running the latest operating system of MacOS is required and NOT included 1.00 Unit 48,895.00 8.75 48,895.00 3 Air Compressor SKU : AC Ultra Quiet & Oil-Free Air Compressor in Sound Dampening Cabinet. 1.00 pcs 2,025.00 8.75 2,025.00       Packet Pg. 112 2 #Item & Description Qty Rate Tax %Amount 4 Transportation Cradle for SPARKE Wooden Transportation Cradle for SPARKE - This enables SPARKE to be safely transported on its back in a truck or van. Customer assumes all responsibility of animatronic figure while being transported. Garner Holt Productions is not liable for any and all damages incurred while transporting Animatronics. 1.00 pcs 2,495.00 8.75 2,495.00 5 MacBook Pro-16 inch SKU : AP-MBP16 3.00 Unit 2,998.80 8.75 8,996.40 6 Costuming Mannequin for Animatronic Figure SKU : MAM-01 Garner Holt Costuming Mannequins for 24-Function Animatronic Figure 2.00 Unit 2,695.00 8.75 5,390.00 7 Garner Holt Costuming Mannequins for 24 Function Animatronic Figure SKU : CMS 1.00 pcs 1,800.00 8.75 1,800.00 8 Truss and Lighting System SKU : TLS25x9x7 Includes: Custom truss box, 20 RGB programmable Lights, 4 RGB Programmable Wash Lights, 6 Programmable Spot Lights, 2 Moving Heads (Lights), Wireless Controller and Receiver, and Programming Software. 1.00 pcs 29,850.00 8.75 29,850.00 9 Vacuum Former System-19"x17" SKU : C-VF-02 Includes: Reducing Windows, Custom Mobile Cart, Start-Up and Training Materials, and Custom Tools/Bucks for Garner Holt Animatronics lesson plans and project guides. 1.00 set 10,555.00 8.75 10,555.00 10 Prototyping 3-D Printer Bundle SKU : C-3D-02 Includes: Extra Extruder, Filament Start-Up Training Materials, and Custom 3-D Printing files for Garner Holt lesson plans and project guides. 2.00 set 11,639.00 8.75 23,278.00 11 High Resolution 3-D Printer Bundle SKU : C-3D-01 Includes: Filament Start-Up and Training Materials, Wash Station, and Custom 3-D Printing files for Garner Holt Animatronics Curriculum. 2.00 set 28,125.00 8.75 56,250.00 12 Support Material Removal Wash Station SKU : ST-120-W1 1.00 Unit 3,500.00 8.75 3,500.00 13 Laser Cutter/Fume Extraction Bundle (II) SKU : C-LC-360 Includes: 60-watt laser cutter/engraver, 29x17 media size, 1.00 set 54,300.00 8.75 54,300.00       Packet Pg. 113 3 #Item & Description Qty Rate Tax %Amount fume extraction system, extra set of filters, training and start- up training materials, and custom files for Garner Holt Education through Imagination curricullum. 14 10-Needle Embroidery Machine SKU : C-E-10 Includes: Start-up and Training Materials, Machine Stand, Digitized School Logo and Custom Embroidery Files for Garner Holt Animatronics lesson plans and project guides. 1.00 set 24,700.00 8.75 24,700.00 15 Industrial Sewing Machine Bundle SKU : C-ISW-500 Includes: Start-up and training materials, and custom Garner Holt Patterns for Animatronics lesson plans and project guides. 3.00 set 1,270.00 8.75 3,810.00 16 Desktop Inkjet Printer/Cutter Bundle SKU : C-PC-1 Includes: All in one printer-cutter, with start-up and training materials, software, post-processing accessories and custom files for Garner Holt animatronics lesson plans and project guides. *Adobe Illustrator is required to run this machine, and is not included. 1.00 set 8,750.00 8.75 8,750.00 17 Airbrush/Paint Bundle SKU : C-ABP-1 Includes: 2 Airbrush sets, airbrush paint set, easel, spray hood and filters, 2 compressors, start-up materials, custom stencils for Garner Holt lesson plans and project guides. 1.00 set 6,580.00 8.75 6,580.00 18 CNC Milling Machine Bundle SKU : C-M-M2 Includes: Rotary Axis, Tool Sets, Accessories, Start-Up and Training Materials, and Custom Milling Files for Garner Holt Animatronics lesson plans and project guides. 1.00 set 16,725.00 8.75 16,725.00 19 Portable Recording Studio SKU : C-RS-2 Includes: Portable sound screen, Microphone, Digital interface converter, and hard case for storage. 2.00 set 2,165.00 8.75 4,330.00 20 Mobile Tool chest with 300 Piece Hand and Power tool set SKU : C-PH-300 Includes: 44 in. x 22 in. Metal 13 Drawer Roller Cabinet, Assortment of 7 power tools, and wide variety of hand tools utilized in Garner Holt Animatronics lesson plans and project guides. 1.00 pcs 5,630.00 8.75 5,630.00 21 Animated Robotics Technology Package SKU : AR-100 The Classroom pack serves 8-12 students with parts to create 4.00 set 875.00 8.75 3,500.00       Packet Pg. 114 4 #Item & Description Qty Rate Tax %Amount 4 robots. Each Flock includes: 4 Premium Kits, 1 carrying case, 4 screwdrivers, 2 wire strippers 22 Product Photography/Videography Bundle SKU : PP/VB-T 1.00 PCS 6,649.00 8.75 6,649.00 23 Laser Scanning Workstation Bundle SKU : C-LS-1 Includes: Handheld Laser Scanner for Organic Objects, Handheld laser for Mechanical Objects, Industrial Turntable, Tripod, 3D Scanner Case, Color Pack, Driver Software, and Curated Set of Organic and Mechanical Parts. 1.00 set 16,452.00 8.75 16,452.00 24 Laser Cutter II-Rotary Fixture SKU : TT-RF-360 1.00 Unit 2,790.00 8.75 2,790.00 25 Advanced Heat Press Package - Shirts SKU : C-HP-02 Includes: Advanced digital swing / draw shirt press, interchangeable platens, platen protectors, Starter pack of consumable materials for heat pressing, and startup and training materials. 1.00 set 5,864.00 8.75 5,864.00 26 Hat Add-on for Advanced Heat Press Package SKU : C-HP-03 Includes: Advanced digital hat press, interchangeable platen, and startup and training materials. 1.00 set 3,208.00 8.75 3,208.00 27 3-Projector Projection Mapping System. SKU : 3PPMS Includes: Projection mapping control software (3), Table top Projector (3), Projection server computers (3), Projection programing stations (3), all necessary cables and adapters, and custom files for Garner Holt lesson plans and project guides. 1.00 pcs 136,899.0 0 8.75 136,899.00 Furniture 28 Mobile Counter/Cabinet Storage Unit - 32"x36"x36" SKU : CC-03D 32"D x 36"L x 36"H MOBILE, Cabinet with Counter Top - (1) Pullout Drawers and (1) Cabinets each with Double Swing Out Doors and (1) Adjustable Center Shelf 1.00 Unit 2,375.00 8.75 2,375.00 29 Mobile Counter/Cabinet Storage Unit - 24"x48"x36 SKU : CC-04 24"D x 48"L x 36"H MOBILE, Cabinet with Counter Top 5.00 Unit 2,629.00 8.75 13,145.00 30 Mobile Counter/Cabinet Storage Unit - 24"x60"x36" SKU : CC-05 24"D x 60"L x 36"H MOBILE, Cabinet with Counter Top - (3) Pullout Drawers and (3) Cabinets each with Double Swing Out Doors and (1) Adjustable Center Shelf 1.00 Unit 4,030.00 8.75 4,030.00       Packet Pg. 115 5 #Item & Description Qty Rate Tax %Amount 31 Mobile Counter/Cabinet Storage Unit - 24"x72"x36" SKU : CC-06 24"D x 72"L x 36"H MOBILE, Cabinet with Counter Top - (3) Pullout Drawers and (3) Cabinets each with Double Swing Out Doors and (1) Adjustable Center Shelf 2.00 Unit 3,920.00 8.75 7,840.00 32 Custom Work Table - Maple Butcher Block work surface SKU : WT-36x72M 36"D x 72"L x 30-42"H Fully Welded & Assembled Mobile, Four Leg Worktable - 1-1/2" Maple Butcher Block work surface 8.00 PCS 2,997.00 8.75 23,976.00 33 Custom Powder Coated Student Stools/Chairs SKU : CPCSSC Chairs Backed Red w/ Grey Cushion 71.00 pcs 195.00 8.75 13,845.00 34 Mobile Computer Workstation/Table - 24"x96" SKU : CT-08A 24"D x 96"L x 30-42"H Fully Welded & Assembled Mobile, Four Leg Workbench 1.00 Unit 1,560.00 8.75 1,560.00 35 Custom Mobile Animatronic Programming Table and Cabinet System SKU : C-MSF-2 Includes: Overhead power supply and rolling programing station with storage 3.00 set 4,749.00 8.75 14,247.00 36 Custom Mobile Powder Coated Industrial Trash and Recycling Bins SKU : ITRB 2.00 pcs 675.00 8.75 1,350.00 37 72" Mobile Wash station with cabinet SKU : WS-06 24" D x 72" H x 48" L MOBILE, Sink Cabinet with Counter Top, Stainless Steel Sink + Faucet 1.00 Unit 5,697.05 8.75 5,697.05 Room Environment 38 Room Environment Package SKU : REP Includes: Simulated Galvanized Accent Wall, (1) 86” Monitor with Mount, Wood Trim, Accent LED Strip Lights, Custom Printed Canvas Images, and Custom Wall Graphics. 1.00 set 26,599.00 8.75 26,599.00 39 Electric Reels SKU : AZ-ER 8.00 pcs 180.00 8.75 1,440.00 Services 40 Garner Holt Education through Imagination AniMakerspace Design and Consultation Services SKU : ETI-DSCS Includes: Travel, personal time allocation, quote adjustments and upgrades, 3D renderings, Room Schematic and layout. 1.00 19,690.00 -19,690.00       Packet Pg. 116 6 #Item & Description Qty Rate Tax %Amount 41 Move-in, Assembly, Set-up and Calibration - AniMakerspace SKU : MASUC Includes: All machines, technology and furniture. 1.00 30,000.00 -30,000.00 42 Maker Pantry Materials SKU : MPMY1 Consumable materials and classroom toolkit, including a variety of costuming, arts, crafts, building, and presentation supplies, tools, and materials. 1.00 set 15,000.00 8.75 15,000.00 43 Machine Routine Maintenance & Repair Plan, 1 Year SKU : ETIS-RM-1 Annual Routine Maintenance (up to 40 in-person maintenance and repair visits per school year). Repairs as needed. Parts included for parts valued at $200 or less. Services will be invoiced quarterly. 1.00 19,890.00 -19,890.00 44 Machine Routine Maintenance & Repair Plan, 5 Year SKU : ETIS-RM-5 Annual Routine Maintenance (up to 40 in-person maintenance and repair visits per school year). Repairs as needed. Parts included for parts valued at $200 or less. Services will be invoiced quarterly. 1.00 82,832.50 -82,832.50 45 Professional Development - AniMakerspace SKU : ETIS-PD-1 Days (6 hour) Initial/Ongoing Professional Development- Lesson Design/Lesson Delivery, Unit Planning, Academic Alignment, Standards Alignment, 21st Century Skills Alignment, Coaching, Modeling, Training, Support, Observation /Feedback. 30.00 2,395.00 -71,850.00 46 Student & Technical Support - AniMakerspace SKU : ETIS-TS-1 Days (4 hour) On-Site Student, Technical, & Project Support. 15.00 1,720.00 -25,800.00 Software 47 Embroidery and Sewing Digitizing Software SKU : ESDS Includes: 1000+ Built-in Designs and 130 Built-In Fonts 1.00 Box 1,529.00 8.75 1,529.00 48 3D Modeling Software Academic License SKU : ZB 30.00 Unit 1,295.00 -38,850.00 49 Digital Modeling Tablet and Stylus SKU : WA-DMTS Includes: 10" Design Surface, 3D Pen, Pen Stand and Replacement Tips, and Case. 30.00 PCS 525.00 8.75 15,750.00 50 SOLIDWORKS Network Licenses (60 pack) SKU : SW 1.00 set 6,985.00 -6,985.00       Packet Pg. 117 7 Sub Total 1,027,401.95 CA STATE TAX (6%)43,890.27 CA COUNTY TAX (0.25%)1,828.76 CA CITY TAX (1%)7,315.05 CA SPECIAL TAX (0.5%)3,657.52 CA SPECIAL TAX (1%)7,315.04 Total $1,091,408.59 #Item & Description Qty Rate Tax %Amount 51 Delivery 1.00 10,000.00 8.75 10,000.00 Notes Final cost for shipping, and installation / calibration to be determined after final item quantities are confirmed. **The design for this space includes 3 Desktop Computers to run machines/equipment. The design for this space includes 2 Mac Book Pro Computers to run the animatronics. Computers are not included in this quote and must be purchased by the school either on a separate quote or from another vendor. Additionally, we recommend a cart of laptop computers that meet our suggested minimum requirements for student use. Payments & Confirmations Thank you for the opportunity to earn your business. Email purchase orders to: purchaseorders@garnerholteducation.com Please inform your sales representative if you accept this quote and would like to pay by card so an invoice can be sent to you. Note that a 3% processing fee will be applied to all card transactions. Please inform your sales representative if you accept this quote and would like to pay by check so an invoice can be sent to you.       Packet Pg. 118 8 TERMS AND CONDITIONS OF SALE GARNER HOLT EDUCATION THROUGH  IMAGINATION PLEASE READ THE FOLLOWING TERMS AND       CONDITIONS OF SALE CAREFULLY,AS PURCHASING,        AND/OR USING THE RELATED PRODUCTS, SOFTWARE, OR SERVICES INDICATES AGREEMENT WITH AND ACCEPTANCE OF THESE TERMS. PAYMENTS,FEES,AND CANCELLATIONS Cancellation Rights and   Procedures Customer may cancel or modify a pending Purchase Order only by giving written notice to Garner Holt Education Through Imagination there of within two (2) business days after submission of the Purchase Order to Garner Holt Education Through Imagination.Thereafter,Customer may not cancel or change any Purchase Order without Garner Holt Education Through Imagination’s prior written consent. Payments and  Credit Customer shall pay for the Products, Software and/or Services as and within the timeframes or on or before the date(s) specified in the Purchase Order and is not entitled to and shall not suspend payments, set off or otherwise deduct from any amounts invoiced. No rights to purchase Products on credit are conferred herein,and any extension,modification or withdrawal of credit and credit terms are reserved solely to Garner Holt Education Through Imagination in its discretion. Except as otherwise agreed in the Purchase order, all payments are due in U.S. dollars. Payment Schedule Payment #1:50%Upon receipt of Purchase Order Payment #2:50% Upon completion of installation Errors and Omissions Garner Holt Education through Imagination,LLC reserves the right to correct or clarify errors or omissions without penalty in this proposal. Entire Scope Pricing in this proposal reflects award of the entirety of the scope included in this proposal.Deletions or additions prior to the award will affect pricing and Garner Holt Education through Imagination,LLC. reserves the right to update pricing if the scope changes prior to award. Change Orders If, during the design, production, installation, or commissioning of this scope, additional labor or products are required to fulfill new or clarified aspects of the scope, Garner Holt Education through Imagination, LLC. reserves the right to submit change order pricing.Such pricing may include lump sums, time and materials models, or other pricing considerations using established labor rates and markup to materials.Garner Holt Education through Imagination,LLC.will notify the buyer within 48 of the discovery of such a scope consideration with pricing and schedule impact information.Buyer must inform Garner Holt Education through Imagination, LLC. in writing of the acceptance of change order pricing and schedule impact prior to the performance of such works. Remedies Any amounts not paid by the Customer when due shall bear interest at the rate of one and one half percent (1.5%) of the amount due per month. Taxes Prices are subject to,and Customer shall pay,all applicable sales,use and other taxes or duties imposed, or otherwise due,on the sale,purchase, lease or license of the Products,Software and/or Services.If tax exempt, proper documentation shall be provided to Garner Holt Education Through Imagination and evaluated for accuracy.       Packet Pg. 119 9 Funds For Deposits and Prepayments Payments made prior to receipt of services shall be used within 12 months,except as otherwise agreed in writing with Garner Holt Education Through Imagination. Goods shall be deliverable within the timeframes or on or before the date(s) specified in the Purchase Order. Holding Fee Goods held when available to ship will incur a holding fee as determined by Garner Holt Education Through Imagination, except as otherwise agreed in writing by Garner Holt Education Through Imagination. PROPRIETARY RIGHTS Customer acknowledges that Garner Holt Education Through Imaginations is the sole owner of all Intellectual Property (as defined below) and trade secrets that relate to the Products and/or Software and the use thereof. No right or license in Intellectual Property is granted to Customer by implication, estoppel or otherwise other than that expressly set forth herein or in other written documentation provided by Garner Holt Education Through Imagination. Except as required by law or as set forth in other written documentation provided by Garner Holt Education Through Imagination. As used herein, "Intellectual Property" shall mean any and all Garner Holt Education Through Imagination copyrights, patents, trademarks, trade names, logos, Software, documentation, technical and manufacturing techniques,concepts,methods,designs,specifications and other proprietary information relating to the Products. Delivery/Shipping and Warehousing items Garner Holt Education through Imagination ("Garner Holt Education")shall arrange for the delivery of products to the buyer ("Customer") in accordance with the agreedupon terms and conditions. The responsibility for shipping costs, delivery timelines, and any liabilities in the event of delayed or damaged shipments shall be outlined in the purchase order or as otherwise agreed upon in writing between Garner Holt Education and the Buyer. Garner Holt Education through Imagination ("Garner Holt Education")will arrange for the transportation of goods using reputable carriers, with shipping costs and delivery timelines outlined in the purchase order or as agreed upon between Garner Holt Education and the Buyer. Any liabilities arising from delayed or damaged shipments shall be governed by the terms and conditions set forth by the carrier. Garner Holt Education will provide tracking information upon shipment and will work with the carrier to ensure timely and secure delivery to the specified destination. In the event of any issues or discrepancies with the shipment,the Buyer should promptly notify Garner Holt Education's Customer Services Department for resolution. In the case of drop shipments, where goods are shipped directly from the manufacturer or supplier to the end customer,Garner Holt Education will coordinate the logistics and provide necessary instructions to ensure smooth delivery. The Buyer acknowledges that Garner Holt Education acts solely as a facilitator in drop shipments and is not responsible for any delays, damages, or discrepancies that may occur during transit. It is the Buyer's responsibility to communicate shipping instructions accurately and to provide any necessary documentation or information required by the manufacturer or supplier. Additionally,within three days of receiving the goods,the Buyer agrees to conduct a video call with Garner Holt Education to visually inspect the received items and confirm their quality.Any concerns regarding the quality or condition of the goods should be addressed during this call for prompt resolution with the manufacturer or supplier. Errors and Omissions:  Garner Holt Education through Imagination, LLC reserves the right to correct or clarify errors or omissions without penalty in this proposal. Entire Scope:        Packet Pg. 120 10 Pricing in this proposal reflects award of the entirety of the scope included in this proposal. Deletions or additions prior to award will affect pricing and Garner Holt Education through Imagination, LLC. reserves the right to update pricing if the scope changes prior to award. Change Orders:  If, during the design, production, installation, or commissioning of this scope, additional labor or products are required to fulfill new or clarified aspects of the scope, Garner Holt Education through Imagination, LLC. reserves the right to submit change order pricing. Such pricing may include lump sums, time and materials models, or other pricing considerations using established labor rates and markup to materials. Garner Holt Education through Imagination, LLC. will notify the buyer within 48 of the discovery of such a scope consideration with pricing and schedule impact information. Buyer must inform Garner Holt Education through Imagination, LLC. in writing of the acceptance of change order pricing and schedule impact prior to the performance of such works.       Packet Pg. 121       Packet Pg. 122       Packet Pg. 123       Packet Pg. 124       Packet Pg. 125       Packet Pg. 126       Packet Pg. 127       Packet Pg. 128       Packet Pg. 129       Packet Pg. 130       Packet Pg. 131       Packet Pg. 132       Packet Pg. 133       Packet Pg. 134       Packet Pg. 135 City of San Bernardino Finance Department, Purchasing Division JUSTIFICATION OF SINGLE/SOLE SOURCE REQUEST ITEM Description: DATE: Name of Vendor: Select Source: Sole Source: Item is manufactured and/or only distributed by one vendor. Single Source: Item is available from several vendors, but item is the only one that will work. Please answer all questions in detail, in order to prevent delays in the evaluation. Please do not provide one sentence answers. If any additional pages are needed to answer all questions, please attache all pages to this document. 1.Why is the acquisition restricted to this good/service/supplier? (Explain why the acquisition cannot be 2.Describe the uniqueness of the purchase (why was the good/service/supplier chosen?) Please enter the 4.What market research was conducted to substantiate the single source, including evaluation of other items considered? competitively bid). Please enter answer below: For the idea to come to fruition, the provider must deliver a comprehensive package that includes equipment, installation, and, most importantly, staff training and curriculum development. The vendor is well-versed in the programmatic needs of our community and understands the specific curriculum required for the Library staff to effectively implement the federal program. Additionally, the vendor's offering includes patented technologies that are uniquely suited to our needs, justifying why this acquisition is restricted to this specific goods, services, and supplier through a sole-source procurement. Animakerspace Garner Holt Education through Imagination answer below: The vendor offers a uniquely tailored combination of makerspace equipment and animatronic technologies, alongside proprietary educational materials, which sets them apart from other providers. The animatronics, teaching resources, and corresponding lesson plans are exclusive to this vendor, making their offering one-of-a-kind. Additionally, the equipment, furniture, and capital resources are custom-packaged and integrated specifically to fit our available space, ensuring a seamless and efficient implementation. Due to the proprietary nature of these technologies and materials, as well as the vendor’s specialized approach to meeting our unique needs, this acquisition is best suited for sole-source procurement. 3.What are the consequences of not purchasing the good/service or contracting with the proposed supplier? If the City does not contract with this specific vendor, it risks losing the ability to develop and deliver the extensive training, lesson plans, and project guides required to meet federal program guidelines. No other provider can offer the same level of expertise and resources tailored to these specific needs. Additionally, the City would forfeit the opportunity to collaborate with a local vendor based in Redlands, which would provide essential technical assistance, training, and maintenance in close proximity. This local support is crucial for the Library staff's success in implementing the program, making this vendor the only viable choice for ensuring the program's effectiveness. If the City does not contract with the proposed supplier, it risks not obtaining a comprehensive solution that integrates curriculum, professional education, and animatronics specifically designed for library facilities. Online research revealed that no other provider offers a complete training package that addresses the programmatic needs for facilitating programs and providing technical assistance to disproportionately impacted small businesses, as well as supporting business planning and marketing with makerspace equipment and software. Additionally, alternative options, such as the contract awarded to Garner Holt Education through Imagination in San Bernardino County, also utilized a sole-source procurement, underscoring the unique nature of the proposed supplier’s offering. Without this specific vendor, the City would not be able to achieve the same level of program integration and localized support, which are critical for the program’s success. 8/29/24       Packet Pg. 136 5.How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison and include cost analyses as applicable. (I.E. Compared to vendor’s previous or current offer to the city or to another agency/company – or any other method of comparison that will substantiate fair and reasonable pricing in the absence of competition) 1.Department Head Signature Date 2.Approved ☐ Not Approved ☐ Date (Up to $50,000) Interim Director of Finance Signature Purchasing Manager Justification: ____________________________________________ 3. Over $100,000 – must be submitted for City Council Approval with the Purchasing Manager in concurrence. The price offered was determined to be fair and reasonable based on a comparison of direct resale prices with retail prices from other makerspace vendors, including STEMfinity and 1st Makerspace. This analysis involved evaluating the costs of similar equipment and services to ensure that the quoted prices align with market rates. Additionally, pricing for Animakerspace robotics and curriculum specifically for small businesses could not be found from other sources, as these services are exclusively provided by Garner Holt Education through Imagination. This exclusivity further supports the justification for the sole-source procurement, as no alternative pricing or comparable options were available. 6.Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier. Acquiring goods and services from Garner Holt Education through Imagination offers cost savings by avoiding retail markup costs. As a direct reseller from the manufacturer, Garner Holt Education provides bundled pricing that eliminates higher retail markups, resulting in a more cost-effective solution. This approach justifies the sole-source procurement. 8/29/24 8/29/2024       Packet Pg. 137 April 25, 2024 Gilbert Mosqueda Feldheym Library - 555 W 6th St, San Bernardino, CA 92410 Re: Garner Holt EducaJon through ImaginaJon Animakerspace Sole Source Le*er of Exclusive Technology Dear Gilbert Mosqueda, This lePer is to confirm that the Garner Holt EducaJon through ImaginaJon (GHETI) Animakerspace is an exclusive offer for the Feldheym Library, and that Garner Holt EducaJon through ImaginaJon is the sole provider of the educaJonal equipment and lesson plans contained within this environment. Garner Holt EducaJon through ImaginaJon, LLC is a division of Garner Holt ProducJons, Incorporated, the world's leader in the manufacturing of animatronics and show control products. Animatronics is a unique industry and Garner Holt ProducJons, Inc. creates products like none other - products that seamlessly integrate technology, engineering and art. The animatronics for educaJon, cerJficaJon assessment kits, teaching materials and corresponding lesson plans are proprietary to Garner Holt EducaJon through ImaginaJon, LLC and specific to the work of Garner Holt ProducJons, Inc. As such, we are the sole source of the products we provide. The GHETI program and educaJonal products contained within the Animakerspace can only be purchased from GHETI and include the following: •Garner Holt 10-Func>on Animatronic for Educa>on and Garner Holt Costuming Mannequins - These products are manufactured in our producJon facility in Redlands, Ca., and we are the only vendor of these products anywhere. •CNC Milling Machine, Sewing Machine's, Vacuum Former System, 3-D Printer Bundle, Laser Cu*er/Engraver, and Airbrush Worksta>on Bundles - The technology, lesson plans and furniture bundles included in the Animakerspace have all been designed and developed for this specific space, and all include proprietary GHETI Custom files, lesson plans and related       Packet Pg. 138 instrucJonal materials only available for purchase from GHETI. The individual components are being packaged in a custom, integrated and intenJonal way based on the unique and and highly specialized nature of animatronic science and its related manufacturing processes. •Teacher Tech Package, Digital Storytelling Package and Room Environment Package - These items have been chosen to accommodate the unique and exact approved room layout for the Animakerspace. These Items all include proprietary images, exclusive designs, and custom configuraJons to support the safe, effecJve and industry-aligned instrucJonal framework that the Animakerspace provides. •Custom Mobile and Adjustable Workbenches, Computer Tables, Machine Stands, and Counter/Cabinets - These items have been custom designed to fit the exact dimensions, layout, and selected equipment contained within the AniMakerspace. Manufactured exclusively for Garner Holt EducaJon through ImaginaJon, this custom furniture is only available for purchase in conjuncJon with a Garner Holt EducaJon through ImaginaJon AniMakerspace. Beyond physical products Garner Holt EducaJon through ImaginaJon has the ability to provide Library Staff with extensive training, lesson plans, and project guides that allow specified programs for Library Staff. These programs will focus on addressing the impact of learning loss for K-12 students (e.g., high-quality tutoring, differenJated instrucJon) by providing services to address educaJonal dispariJes through engaging students in real-world, career-focused, hands- on science, technology, engineering, arts, and math (STEAM). In addiJon to providing programs, devices & equipment for internet access and digital literacy to the young learners in the community, the Animakerspace will facilitate programs that provides technical assistance and learning opportuniJes for disproporJonately impacted small businesses and equipment to support business planning or impacted small businesses. Students and adults of all ages will have access to industry standard manufacturing technology in a beginner friendly environment, allowing them to prototype and develop products of their own. The machines and technology in the space will allow for mass manufacturing and adverJsing of unique products. The Animakerspace will serve as dynamic hub for entrepreneurial ventures and markeJng endeavors. Entrepreneurs will uJlize the space to prototype, refine, and manufacture their innovaJve ideas, leveraging state-of-the-art equipment and collaboraJve environments.       Packet Pg. 139 Featuring a massive variety of equipment, the Animakerspace will provide access to tools that streamline product development and reduce iniJal investment costs. Moreover, the space will foster networking opportuniJes, enabling entrepreneurs to connect with like-minded individuals, potenJal investors, and mentors. In terms of markeJng, the space can offer plaaorms for showcasing products, hosJng workshops, and engaging with target audiences directly. By harnessing the creaJve energy and resources within the Animakerspace, entrepreneurs can effecJvely launch and promote their ventures, driving growth and establishing a strong market presence. All equipment, supplies, customized furniture and classroom tools will remain the property of the Feldheym Library. Should you have any further quesJons about the sole source determinaJon, please do not hesitate to contact me. Sincerely, Germaine Garcia - Kaufman MAEd. Vice President Development/Partnerships Garner Holt EducaJon through ImaginaJon, LLC (909) 799-9090 gkaufman@garnerholteducaJon.com       Packet Pg. 140 - 1 - INTER-AGENCY AGREEMENT BETWEEN THE GRANTS DIVISION AND SAN BERNARDINO PUBLIC LIBRARY THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two departments of the City of San Bernardino, a municipal corporation and charter city (“City”), namely the Grants Division of the Office of the City Manager (“Grants Division”) and the San Bernardino Public Library (“Department”). The Grants Division and the Department may be individually referred to as “Party” and collectively as the “Parties”. RECITALS WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $77.6 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; WHEREAS, the City has established a process for City departments to apply for ARPA funding; WHEREAS, the Grants Division has administered the process for ARPA funding and recommends the Department receive ARPA funding for its program as described in this Agreement; WHEREAS, the Grants Division and the Department wish to enter into this Agreement to memorialize each other’s responsibilities in regard to the ARPA funding for the program; and NOW, THEREFORE, IT IS AGREED AS FOLLOWS: AGREEMENT A. PURPOSE the Grants Division hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program. B. SCOPE OF PROGRAM Department shall implement the program, including any milestones and deliverables, as described in Exhibit 1, which is appended hereto and made a part of this Agreement.       Packet Pg. 141 - 2 - C. TERM The term of this Agreement shall begin on October 2, 2024, and end on December 31, 2026, unless terminated earlier in accordance with this Agreement. D. FINANCIAL AND PERFORMANCE REQUIREMENTS 1.Funding. Subject to the availability of ARPA funding, the Grants Division shall provide funds to the Department for the program, in an amount not to exceed Seven Hundred Five Thousand Seven Hundred Sixty-Five Dollars and Thirty-Six Cents ($705,765.36) for the term. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. 2.Budget. Department agrees that all expenditures are to be in accordance with the approved budget for the term of this Agreement. The approved budget is part of the proposal at Exhibit 1. 3. Payment. The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement and in Exhibit 1. The Department shall comply with the ARPA funding requirements listed at Exhibits 2 and 3. Any ARPA funding advanced to Department prior to the execution of this Agreement which is related to this Agreement is subject to the terms and conditions of this Agreement. 4. Reporting. The Department agrees to provide supporting documents and corresponding reports as requested by the U.S. Department of the Treasury and the Grants Division to meet any reporting deadlines. The Department shall adhere to the instructions and format, including specific forms required by the Grants Division and the U.S Department of Treasury for the ARPA funding. Reporting terms and conditions are provided in Exhibit 4. 5. Audits. The Department shall comply with all applicable provisions of the federal Uniform Guidance (2 CFR 200), including the Cost Principles and Single Audit Act requirements. At any time during business hours and as often as the City, State, or Federal agencies may deem necessary, there shall be made available to the government agency for examination, the Department’s records with respect to matters covered by this Agreement. The Department shall permit the City, State, or Federal agencies to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, records of personnel, conditions of employment and other data relating to matters covered by this Agreement. 6. Records. The Department shall retain records related to this Agreement for a period of five (5) years after all funds have been expended or returned to the U.S. Department of Treasury, whichever is later. 7. Performance Management. The Department shall collect performance data from subrecipients and grantees, as applicable, to measure progress towards achieving each grant’s specific goals and objectives. The Department is required to establish performance reporting deadlines for subrecipients and grantees, as applicable, that match the reporting deadlines       Packet Pg. 142 - 3 - established in this Agreement (Exhibit 4). For example, if the Department reports to the Grants Division monthly, then the Department is expected to collect performance data on a monthly basis. The Department should document the methodology for collecting and calculating performance data and use performance reports from subrecipients and grantees, as applicable, as the basis for monitoring, corrective action, and overall grant management. 8. Subrecipient and Grantee Monitoring. The Department shall conduct regular, consistent, and documented monitoring and oversight activities with subrecipients and grantees, as applicable, to ensure compliance with standards and progress towards each grant’s specific goals and objectives. The results of those activities should be used to correct deficiencies and provide technical assistance to subrecipients and grantees, as necessary and applicable. Monitoring activities may include on-sight visits, staff interviews, review of program documentation, review of internal controls, including financial systems, risk assessments, and other related activities. The type and frequency of monitoring activities must be based on a documented risk assessment and modified, as necessary, over each grant’s performance period based on documented performance and compliance. E. CORRECTIVE ACTION AND TERMINATION 1. Corrective Action. Upon written notice, the Grants Division may require the Department to take corrective action so the Department is in compliance with federal, state, or local laws, regulations, or rules related to the ARPA funding for the program. Corrective action may be required for but is not limited to instances in which the Department: (a) fails to file a report, (b) fails to meet performance standards, (c) fails to meet milestones or timelines, or (d) misuses funds. The Grants Division may require corrective action of the Department, including but not be limited to: (a) a written warning, (b) additional technical assistance, (c) additional monitoring, (d) program suspension, and (e) reduction/repayment of funding. 2. Termination. Either party may terminate this Agreement by giving to the other party written notification prior to termination. Upon termination, the parties hereto agree that all reports and supporting documentation required for services rendered pursuant to this Agreement shall be provided to the Grants Division forthwith. Any funds advanced to the Department for services not yet rendered shall be returned to the Grants Division immediately. F. MODIFICATIONS AND AMENDMENTS The Department may submit a written request to the Grants Division asking for (i) an extension to the term of this Agreement; and/or (ii) a budget reallocation not to exceed twenty-five (25) percent of the ARPA funding. The request should include an explanation for why an extension and/or program budget reallocation is needed and be provided to the Grants Division at least sixty (60) days prior to the expiration date of this Agreement. The request must include all required documentation to justify the need for an extension and/or reallocation. The Grants Division will approve or deny the request in writing. The Department may not expend the ARPA funding under a reallocated program budget until such time they have received written approval from the Grants Division.       Packet Pg. 143 - 4 - G. GENERAL PROVISIONS AND CONDITIONS 1.Compliance with Laws. The Parties shall comply with all federal, state, and local laws, ordinances, rules, regulations, interim expenditure and annual report requirements, and applicable codes of ethics, pertaining to or regulating the services to be performed pursuant to this Agreement, including those now in effect and hereafter adopted. Any violation of such laws, ordinances, rules, regulations, or applicable codes of ethics by the Department shall constitute a material breach of this Agreement and shall entitle the Grants Division to terminate this Agreement immediately upon delivery of written notice of termination to the Department. 2.Nondiscrimination. The Parties shall operate under this Agreement so that no person, otherwise qualified, is denied employment or other benefits on the grounds of race, color, sex, religion, national origin, ancestry, age, physical or mental disability or sexual orientation except where a particular occupation or position reasonably requires consideration of these attributes as an essential qualification for the position. The Department shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause. 3. No Duplication of Funding. The Department shall not use different sources of federal funding to pay for the same services. The Department shall not use ARPA funding to pay for the same work that was reimbursed or paid by other sources of funding (e.g., FEMA or CARES funding). 4.Governing Law and Venue. This Agreement shall be construed by and governed under the laws of the State of California and subject to the jurisdiction of a court of competent jurisdiction in San Bernardino County. 5.No Assignment. This Agreement shall not be assigned by the Department to another party without the prior written approval of the Grants Division. This Agreement shall be binding upon the parties hereto and their successors and assigns. 6.Notice. Any notice required or permitted under this Agreement shall be in writing, be delivered by a reasonable and verifiable means (e.g., in person, mail, or e-mail) and be considered delivered upon receipt of the other party. FOR THE GRANTS DIVISION: Mary Alvarez-Gomez, Grants Division Manager Office of the City Manager, Grants Division 290 North D. Street San Bernardino, California 92401 alvarez-gomez_ma@sbcity.org FOR DEPARTMENT: Ed Erjavek, Library Director San Bernardino Public Library 555 West 6th Street San Bernardino, CA 92401 Erjavek.ed@sbpl.org       Packet Pg. 144 - 5 - 7.Headings. Any heading of the paragraphs in this Agreement is inserted for convenience and reference only and shall be disregarded in construing and/or interpreting this Agreement. 8. Incorporation. The recitals and exhibits are hereby incorporated as part of this Agreement. 9. Final Agreement. This Agreement constitutes the entire, full, and final understanding between the parties hereto and neither party shall be bound by any representations, statements, promises or agreements not expressly set forth herein. [SIGNATURE PAGE FOLLOWS]       Packet Pg. 145 - 6 - SIGNATURE PAGE TO INTER-AGENCY AGREEMENT BETWEEN THE GRANTS DIVISION AND SAN BERNARDINO PUBLIC LIBRARY IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN BERNARDINO GRANTS DIVISION OF THE OFFICE OF THE CITY MANAGER APPROVED BY: Rochelle Clayton, Acting City Manager CITY OF SAN BERNARDINO SAN BERNARDINO PUBLIC LIBRARY APPROVED BY: Ed Erjavek, Library Director       Packet Pg. 146 - 7 - EXHIBIT 1 SCOPE OF SERVICES AND BUDGET 1. The Department will implement the program in accordance with its proposal, as approved by the Grants Division, which is attached hereto and incorporated herein. 2. The Department’s implementation of the program may include but not be limited to contracting with subrecipients, grantees, or contractors, providing programmatic monitoring and oversight of subrecipients or grantees, as applicable, providing budget oversight, drafting reports, and overseeing program evaluation. 3. The Department supported by the Grants Division will provide grant management, fiscal, and programmatic oversight for the subrecipients or grantees, as applicable. 4. The Department will work with subrecipients, grantees, and contractors to track program outcomes and will provide draft program reports to the Grants Division as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by the Grants Division. 5. The Department will receive invoices from subrecipients, grantees, and contractors, track expenditures, and complete draft fiscal reports for submission to the Grants Division. 6. The Department supported by the Grants Division will provide technical assistance and operational support to subrecipients or grantees, as needed. 7. The Department shall follow the instructions of the Grants Division related to compliance with ARPA funding requirements. 8. In alignment with 2 C.F.R. Part 200, Subpart D (§§ 200.317-200.327), The Department will procure a subcontractor to retrofit and make necessary repairs to the Cosand Computer Lab in order to accommodate the Animakerspace Program The general purpose of this program is to implement the Animakerspace Program at the Feldheym Library. DEPARTMENT IS RESPONSIBLE FOR: Offering programs designed to address the impact of learning loss for K-12 students (e.g., high- quality tutoring, differentiated instruction) through engaging students in real-world, career- focused, hands-on science, technology, engineering, arts, and math (STEAM). In addition to providing programs, devices & equipment for internet access and digital literacy to the young learners in the community, the Animakerspace will facilitate programs that provide technical assistance and learning opportunities for disproportionately impacted small businesses and a makerspace to support business planning and marketing mechanisms capable with makerspace       Packet Pg. 147 - 8 - equipment and software. Entrepreneurs will utilize the space to prototype, refine, and manufacture innovative ideas, leveraging state-of-the-art equipment and collaborative environments. Featuring a massive variety of equipment, Animakerspace will provide access to tools that streamline product development. In compliance with the U.S. Treasury’s SLFRF FAQ document, the Department will incur personnel costs through December 31, 2026, for positions established and filled prior to December 31, 2024. Personnel costs, including salary, wages, benefits, and payroll taxes, will be covered if they align with eligible SLFRF uses, such as managing and overseeing the Animakerspace Program. These positions must be both established and filled before December 31, 2024. If any turnover occurs, SLFRF funds may still be used for different personnel in the same role, provided the original position was filled before the deadline. The Department may reorganize existing roles but cannot establish new positions after the December 31, 2024, cutoff, ensuring compliance with SLFRF requirements. The Department will procure a subcontractor to retrofit and make necessary repairs to the Cosand Computer Lab to accommodate the Animakerspace Program. The work will include reconfiguring the lab’s layout, upgrading electrical, and other needed accommodations. The procurement will adhere to the requirements of 2 C.F.R. Part 200, Subpart D (§§ 200.317-200.327) and the Contract/Agreement will contain all required federal contract provisions. BUDGET/EXPENDITURES 1. The following is the list of projected expenditures that will be funded by the Grant Funds: Makerspace Programmatic Personnel Budget ARPA Funding Estimate through December 31, 2026 FY 2025 FY 2026 FY 2027 Position 11.1.2024 - 6.30.2025 7.1.2025 - 6.30.2026 7.1.2026 - 12.31.2026 1 FT Literacy Program Coordinator (40%)29,481.07 49,613.55 26,355.75 2 FT Library Assistants (Step 21)100,353.28 166,903.09 88,155.13 2 PT Library Assistants (Step 21)31,481.61 54,305.81 29,116.06 Cosand Computer Lab Facility Repair 130,000 -- Total 291,315.96 270,822.46 143,626.94       Packet Pg. 148 - 9 - EXHIBIT 2 FUNDING SOURCE IDENTIFICATION Source of Funding:Federal Name of Awarding Agency:U.S. Department of Treasury Award Title:American Rescue Plan Act (“ARPA”) – Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number: 21.027 City Award Identification Number: SLT-1008 Term of Award:October 2, 2024 – December 31, 2026 Award Amount:$ 705,765.36 1. Department acknowledges that the funding of this Agreement is from federal, state, and/or City funds. The identification of the source of funding is indicated above. As applicable, Department shall comply with the requirements of the funding source, including but not limited to the terms and conditions of the notice of grant award, statutes and regulations, and manuals. Specific requirements of the funding source are incorporated herein, which include but are not limited to the following: •Sections 602 and 603 of the Social Security Act, as added by Section 9901 of ARPA; •Coronavirus State and Local Fiscal Recovery Funds Guidance on Recipient Compliance and Reporting Responsibilities, the most current version; • “Treasury’s Portal for Recipient Reporting State and Local Fiscal Recovery Funds, the most current version; •Coronavirus State and Local Fiscal Recovery Funds Final Rule, codified at 31 CFR Part 35 and effective April 1, 2022; •Coronavirus State and Local Fiscal Recovery Funds Frequently Asked Questions, the most current version; •2 C.F.R. Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the Treasury may determine are inapplicable to the ARPA funding and subject to such exceptions as may be otherwise provided by the Treasury; and •U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Fund Award Terms and Conditions attached hereto as Exhibit 3. The term “Recipient” in the foregoing shall mean the Department. 2. With respect to any conflict between the funding source requirements, this Exhibit, the terms of this Agreement or the provisions of state law, and except as otherwise required under federal law or regulation, the more stringent requirement shall control and shall amend the Agreement to the extent, and only to the extent, of the conflict.       Packet Pg. 149 - 10 - 3. Department agrees to accept any additional conditions governing the use of funds or performance of programs as may be required by executive order, federal, state, or local statute, ordinance, rule, or regulation or by policy announced by the City.       Packet Pg. 150 - 11 - EXHIBIT 3 AWARD TERMS AND CONDITIONS       Packet Pg. 151 - 12 -       Packet Pg. 152 - 13 -       Packet Pg. 153 - 14 - EXHIBIT 4 REPORTING TERMS AND CONDITIONS The Department shall submit performance reports about the activities funded under this Agreement. Reports shall provide the necessary information by using the procedures established by the Grants Division for that purpose. The Grants Division will meet with the Department on quarterly basis to discuss performance, unless otherwise determined. Performance Reports All monthly reports of finances, expenditures, and performance measures on ARPA-funded projects should be submitted to the Grants Division by the second Friday of the calendar month following quarter end. Every month, the Department will provide a narrative report on all project activities. Reporting frequency subject to change. Reporting deadlines prior to the approval of the agreement by the Board of Estimates do not apply. Reporting deadlines after the end of the award term do not apply. Calendar Year Period of Activity Quarterly Report Due Date 2024 October 1, 2024 – December 31, 2024 January 10, 2025 2025 January 1, 2025 – March 31, 2025 April 11, 2025 2025 April 1, 2025 – June 30, 2025 July 11, 2025 2025 July 1, 2025 – September 30, 2025 October 10, 2025 2025 October 1, 2025 – December 31, 2025 January 9, 2026 2025 January 1, 2026 – March 31, 2026 April 10, 2026 2026 April 1, 2026 – June 30, 2026 July 10, 2026 2026 July 1, 2026 – September 30, 2026 October 9, 2026 2026 October 1, 2026 – December 31, 2026 January 8, 2027 Expenditure Category: EC 2.32 - Business Incubators and Start-Up or Expansion Assistance Performance reports shall provide the following information: Performance Metrics by Expenditure Category: EC 2.32 - Business Incubators and Start-Up or Expansion Assistance •Number of small businesses served (by program if recipient establishes multiple separate small business assistance programs) •Name and Address of small business served       Packet Pg. 154 - 15 - EC 2.24 - Addressing Educational Disparities: Aid to High-Poverty Districts •Number of students enrolled in program courses by The National Center for Education Statistics (“NCES”) School ID or NCES District ID. These can allow evaluators to link data from the NCES to look at school level demographics and, eventually, student performance. Expenditure Detail •Labor Distribution Reports for program implementing staff within the designated period of activity. •Salary and Benefit expenditures for program-implementing staff within the designated period of activity. Entity Information •Entity Unique Entity Identifier (UEI) created in SAM.gov. •The Entity Internal Revenue Service (IRS) Taxpayer Identification Number       Packet Pg. 155       Packet Pg. 156       Packet Pg. 157       Packet Pg. 158       Packet Pg. 159