The URL can be used to link to this page

Home My WebLink AboutRIX-JPA Summary Agenda 07-03-24Margaret H. Chandler Water Reclamation Facility 399 Chandler Place, San Bernardino, CA 92408 (909) 384-5091 FAX (909) 384-5215 Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority AGENDA –ADJOURNED REGULAR MEETING COLTON/SAN BERNARDINO REGIONAL TERTIARY TREATMENT AND WATER RECLAMATION AUTHORITY at the SAN BERNARDINO WATER RECLAMATION PLANT 399 CHANDLER PLACE SAN BERNARDINO, CALIFORNIA 3:00 P.M., WEDNESDAY, JULY 3, 2024 THE AUTHORITY ENCOURAGES THE PUBLIC TO VIEW THIS MEETING ONLINE. THE MEETING WILL BE LIVE STREAMED VIA YOUTUBE AT: https://bit.ly/YouTubeSBWater MEMBERS OF THE PUBLIC WHO WISH TO COMMENT ON MATTERS BEFORE THE AUTHORITY MAY PARTICIPATE IN THE FOLLOWING WAYS: 1. IF ATTENDING IN PERSON, MAY PROVIDE COMMENT AT THE APPROPRIATE TIME DICTATED BY THE AGENDA AND BOARD PRESIDENT; 2. COMMENTS AND CONTACT INFORMATION MAY BE E- MAILED TO Comments@sbmwd.org BY 2:00 P.M. THE DAY OF THE SCHEDULED MEETING TO BE INCLUDED IN THE WRITTEN RECORD. 1. CALL TO ORDER: a.m./p.m. ROLL CALL: DIRECTORS PRESENT: DIRECTORS ABSENT: OTHERS: 2. PUBLIC COMMENTS: Members of the public may address the Authority on matters within its jurisdiction or may address the Authority during the consideration of a particular item on the agenda. Page 2 of 3 07/03/24 Any writings or documents provided to a majority of the Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority regarding any item on the agenda will be made available for public inspection at the Margaret H. Chandler Water Reclamation Facility located at 399 Chandler Place, San Bernardino, CA, during normal business hours. 3.ADDITIONS TO THE AGENDA: (if any) in accordance with Section 54954.2 (b)(2) of the Government Code (Brown Act), a two-thirds vote (or a unanimous vote if less than two- thirds are present) is required to add an item for action provided that there is a need to take immediate action and that the need for action came to the attention of the agency after the agenda was posted. MOTION: SECONDED: 4.APPROVAL OF THE MINUTES: It is recommended that the minutes for the Adjourned Regular Meeting of April 3, 2024, be approved. MOTION: SECONDED: 5.RIX OPERATIONAL/MAINTENANCE REPORT MARCH 16, 2024 TO JUNE 15, 2024 (INFORMATION ITEM – RECEIVE AND FILE). 6.EXPENDITURES REPORT – THROUGH JUNE 14, 2024 (INFORMATION ITEM –RECEIVE AND FILE). 7.MONTHLY COMPLIANCE REPORT – MARCH 27, 2024 – JUNE 25, 2024 (INFORMATION ITEM – RECEIVE AND FILE). 8.REQUEST TO APPROVE RENTAL OF HEAVY EQUIPMENT FOR RIX BASIN MAINTENANCE: The Rapid Infiltration and Extraction (RIX) Facility is jointly owned by the Cities of San Bernardino and Colton and operated exclusively by the San Bernardino Municipal Water Department. The treatment system consists of tertiary equivalent wastewater treatment, including rapid infiltration and extraction of the secondary effluent through a series of filtration basins or percolation ponds under conditions of wet and dry cycles. Once each year, the basins must undergo a maintenance period. Proposals were solicited from four (4) local heavy equipment rentals companies for one (1) scraper, one (1) off-road water truck, and two (2) articulating dump trucks. The total cost of equipment rentals is $39,820 per month. There is sufficient funding in Account 305025-5214, Equipment Rental, under the RIX Facility Fund. MOTION: Accept the proposal of C5 Equipment Rentals and authorize the issuance of a purchase order in the amount of THIRTY-FIVE THOUSAND FOUR HUNDRED FORTY AND 00/100 DOLLARS ($35,440.00) for the initial two (2) months of scaper rental for the purpose of RIX BASIN MAINTENANCE; and Page 3 of 3 07/03/24 Any writings or documents provided to a majority of the Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority regarding any item on the agenda will be made available for public inspection at the Margaret H. Chandler Water Reclamation Facility located at 399 Chandler Place, San Bernardino, CA, during normal business hours. Accept the proposal of Western Rentals and authorize the issuance of a purchase order in the amount of THIRTY-NINE THOUSAND TWO HUNDRED AND 00/100 DOLLARS ($39,200.00) for the initial two (2) months of dump truck rental for the purpose of RIX BASIN MAINTENANCE; and Accept the proposal of Westrax Machinery and authorize the issuance of a purchase order in the amount of FIVE THOUSAND AND 00/100 DOLLARS ($5,000.00) for the initial two (2) months of water truck rental for the purpose of RIX BASIN MAINTENANCE. MOTION: SECONDED: 9.BUDGET WORKSHOP AND ADOPTION OF RIX OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PLAN BUDGET FOR FISCAL YEAR 2024-25: In accordance with Article VIII (General Administrative Budget) of the Joint Powers Agreement, dated August 2, 1994, the Operations and Maintenance Budget is to be adopted annually by the Board of Directors. The Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority (RIX) budget is taken to the RIX Board in July because the City of Colton and San Bernardino Municipal Water Department (SBMWD) adopted their respective budgets after April. Staff prepared the proposed Operations and Maintenance Budget and Capital Improvement Plan Budget for FY 2024-25. This budget was approved by the Department’s Water Board on June 11, 2024. Funding for the RIX budget is shared between SBMWD and the City of Colton following the terms outlined in the JPA. MOTION: Approve and deviate from the JPA conditions of Article VIII, conduct a workshop on July 3, 2024, to review the proposed 2024-25 combined budgets; and adopt the proposed budget. MOTION: SECONDED: 10.REPORTS 11.ADJOURNMENT: The meeting adjourned at a.m./p.m. It is recommended that the meeting be adjourned to Wednesday, October 2, 2024 at 3:00 p.m.