HomeMy WebLinkAboutItem No. 11 - Memo - Correction and Supplemental Information for 6-5-2024 MCC Meeting
City of San Bernardino
CORRECTION AND
SUPPLEMENTAL
INFORMATION TO COUNCIL
STAFF REPORT
Date: June 4, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager
Mary Alvarez-Gómez, Grants Division Manager
Subject: Correction and Supplemental Information for:
Item No. 11 Approve Contract Amendment No. 3 with Renne
Public Policy Group (RPPG) for Grant Writing Services (All
Wards)
1. Correction to Item No. 11
Staff requests a correction to the last sentence in the first paragraph of the Discussion
section of the Staff Report, Item No. 11. The correction is made to the dollar amount
for pending grant award results as follows:
To date, 8 of the applications were successfully awarded totaling over $14M in
grant funds, and 6 applications are currently pending award results with
potential for an additional $7.9M $14.6M in funds if awarded.
2. Supplemental Information to Item No. 11
Staff is providing supplemental Information for Item No. 11. A request was posed
related to the document being provided to share more information on the type of grants
received, including dollar amounts and project descriptions. The title of the
supplemental document is: “Supplemental Grant Information – MCC 6.5.24.pdf”
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date:June 5, 2024
To:Honorable Mayor and City Council Members
From:Rochelle Clayton, Acting City Manager;
Mary Alvarez-Gomez, Grants Division Manager
Department:City Manager's Office
Subject:Approve Contract Amendment No. 3 with Renne
Public Policy Group (RPPG) for Grant Writing
Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, authorize the City Manager to execute Amendment No. 3 to the agreement
between the City of San Bernardino and Renne Public Policy Group (RPPG), to extend
and increase the agreement for grant consultation services for an amount not to
exceed $98,000 for the extension period of July 1, 2024 through June 30, 2025.
Executive Summary
Renne Public Policy Group has provided Grant Resource Development Services to the
City since May 2022. The amendment will provide continuity of grant writing services
through June 30, 2024.
Background
On December 14, 2021, the City of San Bernardino (“City”) released a Request for
Proposal for Grant Resource Development Services. The RFP closed on January 3,
2022. The bidder awarded was Renne Public Policy Group (RPPG). The Professional
Service Agreement (PSA) was executed for an amount not to exceed $46,000 for the
period of May 9, 2022 through December 1, 2022 to provide grant consultation services
to the City.
On November 2, 2022, Amendment No. 1 to PSA was approved to extend and increase
the agreement for a total contract amount not to exceed $96,250 for an additional 6-
month period, through June 30, 2023. No other provisions of the agreement were
changed.
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On June 21, 2023, Amendment No. 2 to PSA was approved to extend and increase
the agreement for a total contract amount not to exceed $182,250 for an additional 1-
year period, through June 30, 2024. No other provisions of the agreement were
changed.
Discussion
The City of San Bernardino (City) has engaged with RPPG over the past two years for
grant writing consultation services. RPPG meets monthly with staff to discuss potential
grant funding opportunities and supports researching minimum qualifications and
project specifications as needed, works with various staff to facilitate information
gathering to articulate the “San Bernardino story” and assists in the grant application
preparation. RPPG has assisted the City with 25 grant application submissions. To
date, 8 of the applications were successfully awarded totaling over $14M in grant
funds, and 6 applications are currently pending award results with potential for an
additional $14.6M in funds, if awarded.
Approval of the extension will allow RPPG to continue supporting the City with grant
writing services. As of the writing of this report, the Grants Division is developing
applications for 9 grant opportunities with support from RPPG. To maximize success
in receiving grant awards RPPG’s services are crucial in the success of receiving
additional funding to meet the critical needs of the community. RPPG has hired staff
locally to assist in the development of grant applications and provides access to a team
of experienced grant writers with expertise in developing projects for parks,
infrastructure, economic development, and public safety drawing from their
professional backgrounds working in both the private and public sectors.
2021-2025 Strategic Targets and Goals
The proposed Amendment No. 3 to the Professional Service Agreement between the
City and RPPG aligns with Key Target Goal No. 1: Improved Operational and Financial
Capacity by supporting the City’s ongoing work to secure additional revenue sources.
Fiscal Impact
There is no impact to the General Fund. The operating budget for Fiscal Year 2024/25
will have sufficient funds available to fully fund the agreement.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, authorize the City Manager to execute Amendment No. 3 to the agreement
between the City of San Bernardino and Renne Public Policy Group (RPPG), to extend
and increase the agreement for grant consultation services for an amount not to
exceed $98,000 for the extension period of July 1, 2024 through June 30, 2025.
Attachments
Attachment 1 – Amendment No. 3 to PSA – RPPG
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Ward:
All Wards
Synopsis of Previous Council Actions:
November 2, 2022 The Mayor and City Council authorized the first amendment
to the PSA with RPPG in an amount not to exceed $96,250.
June 21, 2023 The Mayor and City Council authorized the second
amendment to the PSA with RPPG in an amount not to
exceed $86,000 for a grand total amount of $182,250.
#Grant Opportunity Name Funding Type/Agency City Department Project Funding Amount Date Submitted
1 Encampment Resolution
Fund - Round 3
State/California Interagency
Council on Homelessness
Community Development -
Housing & Homelessness
Encampment clean-up efforts and
providing connections to services and
supports that address the immediate
needs of the uhoused in these
encampments with a pathway to safe
and stable housing.
$4,569,511 1/30/2024
2 Love Your Block Bloomberg Center for Public
Innnovation with Johns
Hopkins University
Economic Development Funding to support volunteer-fueled
community-based projectsthat
address local community challenges.
$100,000 12/1/2023
3 Energy Efficiency and
Conservation Block Grant
Program – Voucher Program
Federal/DOE - State and
Community Energy Program
Public Works- Traffic &
Engineering
Synchronization of traffic signals with
ancillary equipment and installation
needs to facilitate synchronization and
street lighting upgrades.
$249,590 11/28/2023
4 Housing Development Fund County/San Bernardino County Housing & Homelessness Gap funding to support projects
currently underway in cities and
communities that accelerate the
production of housing units to address
and prevent homelessness.
$2,000,000 10/12/2023
5 Library Broadband State/California State Library Library To grant libraries support to expand
connectivity through network
equipment, circuit connection costs,
and related programs.
$19,709.06 8/1/2023
6 Safe Streets and Roads For
All
State/Department of
Transportation
Public Works Planning component to address
community engagement for projects
and assess Baseline Rd to be
included into the LRSP (high safety
concern).
$240,800 7/10/2023
7 Building Forward Library
Facilities Improvement
Program
State/California State Library Library Infrastructure improvements to the
Feldheym Library.
$6,409,370 5/18/2023
8 Local Agency Technical
Assistance (LATA)
State/California Public Utilities
Commission (CPUC)
Information Technology To develop a Broadband Stretegic
Master Plan.
$425,256 9/20/2022
Total Funding Secured:$14,014,236
Grant Activities by Renne Public Policy Group (RPPG) for the period of July 2022 - Present
AWARDED GRANTS
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#Grant Opportunity Name Funding Type/Agency City Department Project Funding Amount Date Submitted Status
1 Regional Pilot Initiative SCAG Public Works - Traffic &
Engineering
Partnership with SCAG for priority
network routes in the City.
Proposed area near Seccombe
Lake.
Technical Assistance -
Amount TBD
10/27/2023 Pending
2 Pro Housing Grant Program HUD Community Development -
Housing & Homelessness
Applied to fund Arrowhead Grove
Phase IV.
$5,000,000 11/6/2023 Pending
3 Outdoor Equity Program Office of Grants & Local
Services (OGALS)
Parks & Recreation Community cleanup activities
and recreation trips.
$687,268 12/14/2023 Pending
4 Bridge Investment Program -
Planning Grants
U.S. DoT Public Works - Traffic &
Engineering
To develop a Bridge Master Plan.$676,348 2/19/2024 Pending
5 Carbon Reduction Program SCAG Community Development -
Housing & Homelessness
Funds for projects designed to
reduce transportation emissions,
defined as carbon dioxide (CO2)
emissions from on-road highway
sources. Collaboratin with
HACSB.
$3,000,000 3/29/2024 Pending
6 FY 2024 Safe Streets for All U.S. Department of
Transportation
Public Works - Traffic &
Engineering
This project aims to address
significant safety issues such as
high collision rates, fatal and
serious injuries, and inadequate
infrastructure for pedestrians,
bicyclists, and motorists in San
Bernardino, ultimately striving to
reduce roadway fatalities and
improve overall safety for all road
users.
$5,279,592 5/15/2024 Pending
$14,643,208
Grant Activities by Renne Public Policy Group (RPPG) for the period of July 2022 - Present
APPLICATIONS PENDING AWARD RESULTS
Total Potential Funding:
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#Grant Opportunity Name Funding Type/Agency City Department Project Funding Amount Application Deadline Status
1 Community Change Grant U.S. EPA Various Departments Funding opportunity to address
environmental strategies (GHG
reduction; hazard mitigation;
heat reduction; etc)- possible
projects include Carousel Mall,
Waterman/Baseline Plan and
possibly others within the 5-mile
radius.
Up to $20,000 Plan to submit by Mid-
July (applications on a
rolling basis through
November 2024)
In Progress
2 Active Transportation
Program- Small
Infrastructure
Cal Trans/SBCTA Public Works - Traffic &
Engineering
To improve the safety and
accessibility of the Kendall Drive
corridor and the surrounding
area, including Shandin Hills
Middle School by filling gaps in
sidewalk and bike lane
connectivity.
Up to $3,500,000 Application deadline
is 6/17/24
In Progress
3 Active Transportation
Program-Planning
Cal Trans/SBCTA Public Works - Traffic &
Engineering
Safe Routes to School Plan to
assess the safety and
accessibility of pedestrian and
bicycle routes around our
schools. Will involve 7 locations
affecting 13 schools including
Rialto High, Jehue Middle, and
Garcia Elementary which borders
the City of Rialto.
$246,000 Application deadline
is 6/17/24
In Progress
4 Active Transportation
Program- Quick Build
Cal Trans/SBCTA Public Works - Traffic &
Engineering
Installation of Rectangle Rapid
Flashing Beacons (RRFB)
installations at 10 locations to
increase visibility of pedestrians
crossing and enhance traffic flow.
$418,450 Application deadline
is 6/17/24
In Progress
5 Community Based Violence
Intervention & Prevention
Initiative
DOJ General Government To expand violence intervention
programs
Up to $2,000,000 Application deadline
is 6/10/24
In Progress
$6,184,450
Grant Activities by Renne Public Policy Group (RPPG) for the period of July 2022 - Present
GRANT APPLICATIONS IN PROGRESS
Total Potential Funding (ESTIMATED):
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