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HomeMy WebLinkAboutItem No. 11 - Memo - Correction and Supplemental Information for 6-5-2024 MCC Meeting City of San Bernardino CORRECTION AND SUPPLEMENTAL INFORMATION TO COUNCIL STAFF REPORT Date: June 4, 2024 To: Honorable Mayor and City Council Members From: Rochelle Clayton, Acting City Manager Mary Alvarez-Gómez, Grants Division Manager Subject: Correction and Supplemental Information for: Item No. 11 Approve Contract Amendment No. 3 with Renne Public Policy Group (RPPG) for Grant Writing Services (All Wards) 1. Correction to Item No. 11 Staff requests a correction to the last sentence in the first paragraph of the Discussion section of the Staff Report, Item No. 11. The correction is made to the dollar amount for pending grant award results as follows: To date, 8 of the applications were successfully awarded totaling over $14M in grant funds, and 6 applications are currently pending award results with potential for an additional $7.9M $14.6M in funds if awarded. 2. Supplemental Information to Item No. 11 Staff is providing supplemental Information for Item No. 11. A request was posed related to the document being provided to share more information on the type of grants received, including dollar amounts and project descriptions. The title of the supplemental document is: “Supplemental Grant Information – MCC 6.5.24.pdf” 2 1 1 2 CONSENT CALENDAR City of San Bernardino Request for Council Action Date:June 5, 2024 To:Honorable Mayor and City Council Members From:Rochelle Clayton, Acting City Manager; Mary Alvarez-Gomez, Grants Division Manager Department:City Manager's Office Subject:Approve Contract Amendment No. 3 with Renne Public Policy Group (RPPG) for Grant Writing Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute Amendment No. 3 to the agreement between the City of San Bernardino and Renne Public Policy Group (RPPG), to extend and increase the agreement for grant consultation services for an amount not to exceed $98,000 for the extension period of July 1, 2024 through June 30, 2025. Executive Summary Renne Public Policy Group has provided Grant Resource Development Services to the City since May 2022. The amendment will provide continuity of grant writing services through June 30, 2024. Background On December 14, 2021, the City of San Bernardino (“City”) released a Request for Proposal for Grant Resource Development Services. The RFP closed on January 3, 2022. The bidder awarded was Renne Public Policy Group (RPPG). The Professional Service Agreement (PSA) was executed for an amount not to exceed $46,000 for the period of May 9, 2022 through December 1, 2022 to provide grant consultation services to the City. On November 2, 2022, Amendment No. 1 to PSA was approved to extend and increase the agreement for a total contract amount not to exceed $96,250 for an additional 6- month period, through June 30, 2023. No other provisions of the agreement were changed. 2 1 1 2 On June 21, 2023, Amendment No. 2 to PSA was approved to extend and increase the agreement for a total contract amount not to exceed $182,250 for an additional 1- year period, through June 30, 2024. No other provisions of the agreement were changed. Discussion The City of San Bernardino (City) has engaged with RPPG over the past two years for grant writing consultation services. RPPG meets monthly with staff to discuss potential grant funding opportunities and supports researching minimum qualifications and project specifications as needed, works with various staff to facilitate information gathering to articulate the “San Bernardino story” and assists in the grant application preparation. RPPG has assisted the City with 25 grant application submissions. To date, 8 of the applications were successfully awarded totaling over $14M in grant funds, and 6 applications are currently pending award results with potential for an additional $14.6M in funds, if awarded. Approval of the extension will allow RPPG to continue supporting the City with grant writing services. As of the writing of this report, the Grants Division is developing applications for 9 grant opportunities with support from RPPG. To maximize success in receiving grant awards RPPG’s services are crucial in the success of receiving additional funding to meet the critical needs of the community. RPPG has hired staff locally to assist in the development of grant applications and provides access to a team of experienced grant writers with expertise in developing projects for parks, infrastructure, economic development, and public safety drawing from their professional backgrounds working in both the private and public sectors. 2021-2025 Strategic Targets and Goals The proposed Amendment No. 3 to the Professional Service Agreement between the City and RPPG aligns with Key Target Goal No. 1: Improved Operational and Financial Capacity by supporting the City’s ongoing work to secure additional revenue sources. Fiscal Impact There is no impact to the General Fund. The operating budget for Fiscal Year 2024/25 will have sufficient funds available to fully fund the agreement. Conclusion It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute Amendment No. 3 to the agreement between the City of San Bernardino and Renne Public Policy Group (RPPG), to extend and increase the agreement for grant consultation services for an amount not to exceed $98,000 for the extension period of July 1, 2024 through June 30, 2025. Attachments Attachment 1 – Amendment No. 3 to PSA – RPPG 2 1 1 2 Ward: All Wards Synopsis of Previous Council Actions: November 2, 2022 The Mayor and City Council authorized the first amendment to the PSA with RPPG in an amount not to exceed $96,250. June 21, 2023 The Mayor and City Council authorized the second amendment to the PSA with RPPG in an amount not to exceed $86,000 for a grand total amount of $182,250. #Grant Opportunity Name Funding Type/Agency City Department Project Funding Amount Date Submitted 1 Encampment Resolution Fund - Round 3 State/California Interagency Council on Homelessness Community Development - Housing & Homelessness Encampment clean-up efforts and providing connections to services and supports that address the immediate needs of the uhoused in these encampments with a pathway to safe and stable housing. $4,569,511 1/30/2024 2 Love Your Block Bloomberg Center for Public Innnovation with Johns Hopkins University Economic Development Funding to support volunteer-fueled community-based projectsthat address local community challenges. $100,000 12/1/2023 3 Energy Efficiency and Conservation Block Grant Program – Voucher Program Federal/DOE - State and Community Energy Program Public Works- Traffic & Engineering Synchronization of traffic signals with ancillary equipment and installation needs to facilitate synchronization and street lighting upgrades. $249,590 11/28/2023 4 Housing Development Fund County/San Bernardino County Housing & Homelessness Gap funding to support projects currently underway in cities and communities that accelerate the production of housing units to address and prevent homelessness. $2,000,000 10/12/2023 5 Library Broadband State/California State Library Library To grant libraries support to expand connectivity through network equipment, circuit connection costs, and related programs. $19,709.06 8/1/2023 6 Safe Streets and Roads For All State/Department of Transportation Public Works Planning component to address community engagement for projects and assess Baseline Rd to be included into the LRSP (high safety concern). $240,800 7/10/2023 7 Building Forward Library Facilities Improvement Program State/California State Library Library Infrastructure improvements to the Feldheym Library. $6,409,370 5/18/2023 8 Local Agency Technical Assistance (LATA) State/California Public Utilities Commission (CPUC) Information Technology To develop a Broadband Stretegic Master Plan. $425,256 9/20/2022 Total Funding Secured:$14,014,236 Grant Activities by Renne Public Policy Group (RPPG) for the period of July 2022 - Present AWARDED GRANTS Page 1 of 3 #Grant Opportunity Name Funding Type/Agency City Department Project Funding Amount Date Submitted Status 1 Regional Pilot Initiative SCAG Public Works - Traffic & Engineering Partnership with SCAG for priority network routes in the City. Proposed area near Seccombe Lake. Technical Assistance - Amount TBD 10/27/2023 Pending 2 Pro Housing Grant Program HUD Community Development - Housing & Homelessness Applied to fund Arrowhead Grove Phase IV. $5,000,000 11/6/2023 Pending 3 Outdoor Equity Program Office of Grants & Local Services (OGALS) Parks & Recreation Community cleanup activities and recreation trips. $687,268 12/14/2023 Pending 4 Bridge Investment Program - Planning Grants U.S. DoT Public Works - Traffic & Engineering To develop a Bridge Master Plan.$676,348 2/19/2024 Pending 5 Carbon Reduction Program SCAG Community Development - Housing & Homelessness Funds for projects designed to reduce transportation emissions, defined as carbon dioxide (CO2) emissions from on-road highway sources. Collaboratin with HACSB. $3,000,000 3/29/2024 Pending 6 FY 2024 Safe Streets for All U.S. Department of Transportation Public Works - Traffic & Engineering This project aims to address significant safety issues such as high collision rates, fatal and serious injuries, and inadequate infrastructure for pedestrians, bicyclists, and motorists in San Bernardino, ultimately striving to reduce roadway fatalities and improve overall safety for all road users. $5,279,592 5/15/2024 Pending $14,643,208 Grant Activities by Renne Public Policy Group (RPPG) for the period of July 2022 - Present APPLICATIONS PENDING AWARD RESULTS Total Potential Funding: Page 2 of 3 #Grant Opportunity Name Funding Type/Agency City Department Project Funding Amount Application Deadline Status 1 Community Change Grant U.S. EPA Various Departments Funding opportunity to address environmental strategies (GHG reduction; hazard mitigation; heat reduction; etc)- possible projects include Carousel Mall, Waterman/Baseline Plan and possibly others within the 5-mile radius. Up to $20,000 Plan to submit by Mid- July (applications on a rolling basis through November 2024) In Progress 2 Active Transportation Program- Small Infrastructure Cal Trans/SBCTA Public Works - Traffic & Engineering To improve the safety and accessibility of the Kendall Drive corridor and the surrounding area, including Shandin Hills Middle School by filling gaps in sidewalk and bike lane connectivity. Up to $3,500,000 Application deadline is 6/17/24 In Progress 3 Active Transportation Program-Planning Cal Trans/SBCTA Public Works - Traffic & Engineering Safe Routes to School Plan to assess the safety and accessibility of pedestrian and bicycle routes around our schools. Will involve 7 locations affecting 13 schools including Rialto High, Jehue Middle, and Garcia Elementary which borders the City of Rialto. $246,000 Application deadline is 6/17/24 In Progress 4 Active Transportation Program- Quick Build Cal Trans/SBCTA Public Works - Traffic & Engineering Installation of Rectangle Rapid Flashing Beacons (RRFB) installations at 10 locations to increase visibility of pedestrians crossing and enhance traffic flow. $418,450 Application deadline is 6/17/24 In Progress 5 Community Based Violence Intervention & Prevention Initiative DOJ General Government To expand violence intervention programs Up to $2,000,000 Application deadline is 6/10/24 In Progress $6,184,450 Grant Activities by Renne Public Policy Group (RPPG) for the period of July 2022 - Present GRANT APPLICATIONS IN PROGRESS Total Potential Funding (ESTIMATED): Page 3 of 3