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HomeMy WebLinkAboutAnnotated Agenda 03-20-2024CITY OF SAN BERNARDINO ANNOTATED AGENDA FOR THE Special MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO TH E REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY WEDNESDAY, MARCH 20, 2024 5:00 PM –Special Meeting FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Damon L. Alexander COUNCIL MEMBER, WARD 1 MAYOR COUNCIL MEMBER, WARD 7 Sandra Ibarra Charles A. Montoya COUNCIL MEMBER, WARD 2 CITY MANAGER Juan Figueroa Sonia Carvalho Council Member, WARD 3 CITY ATTORNEY Fred Shorett Genoveva Rocha Mayor Pro-Tem, WARD 4 CITY CLERK Ben Reynoso COUNCIL MEMBER, WARD 5 Kimberly Calvin COUNCIL MEMBER, WARD 6 City of San Bernardino 201 North E Street San Bernardino, CA 92401 http://www.sbcity.org ANNOTATED AGENDA For the Special Meeting of the Mayor and City Council of the City of San Bernardino, Mayor and City Council of the City of San Bernardino Acting as the Successor Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Housing Authority, and Mayor and City Council of the City of San Bernardino Acting as the San Bernardino Joint Powers Financing Authority WEDNESDAY, MARCH 20, 2024 5:00 PM The Special Meeting was called to order at 5:06 PM by Mayor Helen Tran on Wednesday, March 20, 2024, at Feldheym Central Library, San Bernardino, CA. Call to Order Attendee Name Title Status Arrived Theodore Sanchez Council Member, Ward 1 Present 5:05 p.m. Sandra Ibarra Council Member, Ward 2 Present 5:02 p.m. Juan Figueroa Council Member, Ward 3 Present Fred Shorett Mayor Pro-Tem,, Ward 4 Present Ben Reynoso Council Member, Ward 5 Present Kimberly Calvin Council Member, Ward 6 Present Damon L Alexander Council Member, Ward 7 Present Helen Tran Mayor Present Charles A. Montoya City Manager Present Sonia Carvalho City Attorney Present Genoveva Rocha City Clerk Present Mayor Helen Tran Council Members Theodore Sanchez Sandra Ibarra Juan Figueroa Fred Shorett Ben Reynoso Kimberly Calvin Damon L. Alexander Special Meeting Annotated Agenda March 20, 2024 Mayor and City Council of the City of San Bernardino Page 2 5:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Jessica Alexander of Grace Chapel of San Bernardino led the invocation, and Ashley Molina Galdamez from Del Vallejo Leadership and STEAM Academy led the Pledge of Allegiance to the Flag. PRESENTATIONS 1. March 2024 Citizen of the Month – Cameron Grant Council Member Ben Reynoso gave a presentation for Citizen of the Month. PUBLIC COMMENT FOR ITEMS ON THE SPECIAL MEETING ONLY At this time, public comments were heard. CITY MANAGER UPDATE Jeff Kraus, Public Information Officer, provided city wide updates. DISCUSSION 2. Fiscal Year 2023/24 Mid­Year Budget Report Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file the Fiscal Year 2023/24 Mid-Year Budget Report; and 2. Adopt Resolution No. 2024-054 Authorizing the Director of Finance and Management Services to amend the Fiscal Year 2023/24 Operating Budget by $9,362,446 as outlined in the Fiscal Year 2023/24 Mid-Year Budget Report. Council Member Sanchez motioned to approve the staff recommendation and directed staff to include as part of the mid-year budget, two Program Coordinators to the Parks Department, three Community Service Officers to the Police Department, one additional staff member to the City Council Office and budget for a reclassification to create a supervisor role. Add one Records Management Specialist in the City Clerk’s Office. He directed staff to bring the additional requests back on April 17, 2024, for City Council deliberations. Council Member Calvin requested additional staff for the Council Office and for staff to bring back the items approved in the strategic plan. Council Member Alexander requested an analyst for the City Council Office, funding for concrete for street paving and funding for the California Theater renovation. Mayor Tran requested staff complete an assessment of the staffing needs in the City Council and Mayors Office. Special Meeting Annotated Agenda March 20, 2024 Mayor and City Council of the City of San Bernardino Page 3 Motion was made by Mayor Pro Tem Shorett seconded by Council Member Calvin RESULT: CITY COUNCIL APPROVED THE STAFF RECCOMENDATION AND DIRECTED STAFF TO BRING BACK THE RECCOMENDATIONS MADE BY THE MAYOR AND CITY COUNCIL ON APRIL 17, 2024 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Kimberly Calvin, Council Member, Ward 6 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander CONSENT CALENDAR Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion. RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEMS NO. 3, NO.8, NO. 9, AND NO. 11 FOR A SEPARATE VOTE [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 3. Real Property Donation of 300 N “E” Street, San Bernardino, California Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve Resolution No. 2024-059, accepting the real property donation of 300 N “E” Street, also known as “the Harris Building” (APN 0134-301-29), located within the City of San Bernardino, California, from El Corte Ingles, S.A. a Spanish Corporation (ECI); authorizing the City Manager to execute a quitclaim deed conveying fee interest to the City of San Bernardino. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 4. Approval of Commercial and Payroll Disbursements (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for February 2024. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special Meeting Annotated Agenda March 20, 2024 Mayor and City Council of the City of San Bernardino Page 4 5. Investment Portfolio Report for October, November, and December 2023 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment October, November, and December 2023. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 6. Annual Renewal of the City's Property Insurance for FY 2024/25 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the annual renewal of the City’s property insurance for a premium not to exceed$2,415,000 for the term beginning April 1, 2024, and ending March 31, 2025; and authorizing the City Manager to execute all related documentation. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 7. Approving the Application for the California Department of Parks and Recreation ­ Outdoor Equity Grants Program (OEP) – Round 2 Recommendation: Adopt Resolution No. 2024-055 of the Mayor and City Council of the City of San Bernardino, California, to approve the submittal of an application for the California Department of Parks and Recreation – Outdoor Equity Program (OEP) Round 2 competitive program to the State of California. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special Meeting Annotated Agenda March 20, 2024 Mayor and City Council of the City of San Bernardino Page 5 8. Task Order No. 2 with Z&K Consultants, Inc. for Carousel Mall Demolition Professional Services (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-056, and: 1. Approve Task Order No. 2 with Z&K Consultants Inc. in the amount of$201,723.44 for construction management and inspection services for the Carousel Mall Demolition (Project), and; 2. Authorize the Director of Finance and Management Services to record a budget amendment from Measure S Fund balance to allocate CIP Street Sweeping Signage project surplus to fund the required purchase/task orders to complete the Carousel Mall Demolition (Project), and; 3. Authorize the City Manager or designee to execute all documents with Z&K Consultants Inc. to complete Task Order No. 2. RESULT: APPROVED [4­3] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Figueroa, Shorett, Reynoso, NOES: Sandra Ibarra, Kimberly Calvin, Damon L. Alexander 9. Resolution Approving Cooperative Agreement with Omnitrans for the E Street Median Project (Wards 1 & 3) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-057, and Authorize the City Manager or designee to execute the Cooperative Agreement with Omnitrans for the Design Phase, Environmental Phase, and Construction of the “E” Street Median Project. RESULT: APPROVED [5­2] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Calvin NOES: Ben Reynoso, Damon L. Alexander Special Meeting Annotated Agenda March 20, 2024 Mayor and City Council of the City of San Bernardino Page 6 10. Accept the Energy Efficiency and Conservation Block Grant (EECBG) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernadino, California, adopt Resolution No. 2024-058, and: 1. Authorize the Director of Finance & Management Services to amend and appropriate the $249,590 Energy Efficiency and Conservation Block Grant (EECBG) in both revenues and expenditures for the fiscal year 2023-2024 operating budget; and 2. Authorize the Director of Finance & Management Services to amend the Fiscal Year 2023 – 2027 Capital Improvement Program to add the Energy Efficiency Conservation Block Grant (EECBG) Project; and 3. Authorize the City Manager, or designee, to execute a grant agreement and any subsequent amendment with the U.S. Department of Energy in the amount of $249,590 for the Energy Efficiency and Conservation Block Grant. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 11. Award of Agreement for Construction of Pavement Rehabilitation at Twenty­One Locations (Project No. SS 22­005) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve the award of an Agreement with Matich Corporation in the amount of $7,988,612 for Pavement Rehabilitation at Twenty-One Locations (Project); and Authorize the project construction, construction contingencies, and construction management costs in the total amount of $8,787,473.20 for construction of the Project; and 2. Authorize the City Manager or designee to execute all documents with Matich Corporation; and 3. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. RESULT: APPROVED [6­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Shorett, Reynoso, Calvin, Alexander ABSENT: Juan Figueroa Special Meeting Annotated Agenda March 20, 2024 Mayor and City Council of the City of San Bernardino Page 7 12. Amendment No. 1 to Agreement with RHA Landscape Architects – Planners Inc. for Seccombe Lake Park Revitalization Design Services (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve Amendment No. 1 to the Agreement with RHA Landscape Architects – Planners Inc. in the amount of $26,000 for Seccombe Lake Park Revitalization (Project); and 2. Authorize project contingencies in the total amount of $27,000 for design of the Project; and 3. Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.; and 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 5. Renew the term of the agreement to September 21, 2024. 6. Authorize the City Manager to renew the term of the agreement for up to two additional one-year terms. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Damon L. Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES/MEETINGS At this time, the Mayor and City Council provided updates to the community. CLOSED SESSION 13. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): Notice of Claim, Steve Carrigan, dated November 28, 2023, Claim No. GHC0065668 CLOSED SESSION REPORT City Attorney, Sonia Carvalho announced there was no reportable action from Closed Session. SPECIAL MEETING ADJOURNMENT The Special Meeting of the Mayor and City Council was adjourned on Wednesday, March 20, 2024, at 8:49 p.m. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular Meeting on April 3, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed session will begin at 4:00 p.m. and the Open Session will begin at 5:00 p.m. Genoveva Rocha, CMC, City Clerk