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HomeMy WebLinkAboutAnnotated Agenda 01-17-2024CITY OF SAN BERNARDINO ANNOTATED AGENDA FOR THE Special and Regular MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY WEDNESDAY, JANUARY 17, 2024 5:00 PM –Special Meeting 7:00 P.M. Regular Meeting FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Damon L. Alexander COUNCIL MEMBER, WARD 1 MAYOR COUNCIL MEMBER, WARD 7 Sandra Ibarra Charles A. Montoya COUNCIL MEMBER, WARD 2 CITY MANAGER Juan Figueroa Sonia Carvalho Council Member, WARD 3 CITY ATTORNEY Fred Shorett Genoveva Rocha Mayor Pro-Tem, WARD 4 CITY CLERK Ben Reynoso COUNCIL MEMBER, WARD 5 Kimberly Calvin COUNCIL MEMBER, WARD 6 City of San Bernardino 201 North E Street San Bernardino, CA 92401 http://www.sbcity.org ANNOTATED AGENDA For the Special Meeting and Regular Meeting of the Mayor and City Council of the City of San Bernardino, Mayor and City Council of the City of San Bernardino Acting as the Successor Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Housing Authority, and Mayor and City Council of the City of San Bernardino Acting as the San Bernardino Joint Powers Financing Authority WEDNESDAY, JANUARY 17, 2024 5:00 PM Special Meeting was called to order at 5:06 PM by Mayor Helen Tran on Wednesday, January 17, 2024, at Feldheym Central Library, San Bernardino, CA. Call to Order Attendee Name Title Status Arrived Theodore Sanchez Council Member, Ward 1 Present Sandra Ibarra Council Member, Ward 2 Present Juan Figueroa Council Member, Ward 3 Present Fred Shorett Mayor Pro-Tem,, Ward 4 Present Ben Reynoso Council Member, Ward 5 Present Kimberly Calvin Council Member, Ward 6 Present Damon L Alexander Council Member, Ward 7 Present Helen Tran Mayor Present Charles A. Montoya City Manager Present Sonia Carvalho City Attorney Present Genoveva Rocha City Clerk Present Mayor Helen Tran Council Members Theodore Sanchez Sandra Ibarra Juan Figueroa Fred Shorett Ben Reynoso Kimberly Calvin Damon L. Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 2 5:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Robert D. Young from SB Pastors United led the invocation and Jayson Montoya from Cole Elementary School led the Pledge of Allegiance to the Flag. PRESENTATIONS 1. Proclamation for Jayden Daniels Day in the City of San Bernardino – January 20, 2024 (All Wards) Mayor Tran announced that the Proclamation would be presented to Mr. Daniels on Saturday, January 20th, 2024, after the Homecoming Parade. 2. San Bernardino County Fire Protection District FP­5 Presentation San Bernardino County Fire Protection District Chief Dan Munsey gave a presentation. PUBLIC COMMENT FOR ITEMS ON THE SPECIAL MEETING ONLY At this time public comments were heard. CITY MANAGER UPDATE Jeff Kraus, Public Information Officer provided city wide updates. APPOINTMENTS 3. Animal Control Commission Removal RESULT: APPROVED THE REMOVAL OF SHARON NEGRETE FROM THE ANIMAL CONTROL COMMISSION [5­3] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Figueroa, Shorett, Reynoso, Mayor Tran NOES: Sandra Ibarra, Kimberly Calvin, Damon Alexander 4. Elected Official Compensation Advisory Board of Gil Botello (Ward 3 Appointment) RESULT: APPROVED [5­3] MOVER: Juan Figueroa, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Figueroa, Shorett, Alexander, Mayor Tran NOES: Sandra Ibarra, Ben Reynoso, Kimberly Calvin Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 3 5. Personnel Commission Appointment of Reginald L. Woods (Mayor’s Appointment) RESULT: APPROVED [8­0] MOVER: Juan Figueroa, Council Member, Ward 3 SECONDER: Ben Reynoso Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander, Mayor Tran 6. Personnel Commission Appointment of Leticia O. Briggs (Mayor’s Appointment) RESULT: APPROVED [8­0] MOVER: Juan Figueroa, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander, Mayor Tran CONSENT CALENDAR Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion. City manager Montoya announced staff would be pulling item No. 21. RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEMS NO.19, NO. 33, AND NO. 39 FOR A SEPARATE VOTE [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 7. California for All Animals Grant Award Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-001: 1. Accepting a grant award in the amount of $125,000 from UC Davis for animal services programs; and 2. Authorizing the City Manager to conduct all negotiations, signings, and submittals of all necessary documents to receive the grant award; and 3. Authorizing the Director of Finance and Management Services to amend the FY 2023/24 Budget to appropriate $125,000 of the grant funding in both revenues and expenditures for animal shelter programs and services. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 4 8. Accept Donation Funds from Stater Bros. Charities Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-002: 1. Accepting a donation in the amount of $7,000 from Stater Bros. Charities; and 2. Authorizing the Director of Finance and Management Services to amend the FY 2023/24 budget in both revenues and expenses and appropriate $7,000 to be used towards animal shelter programs and services. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 9. Irrevocable Agreement to Annex No. 2024­375 (Ward 5) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California adopt Resolution No. 2024-003 of the Mayor and City Council of the City of San Bernardino, California, approving the application to the Local Agency Formation Commission to provide City sewer services to a property located at 1199 West 41st Street, San Bernardino, California, within the unincorporated territory of Arrowhead Farms; and authorizing the City Manager to execute an Irrevocable Agreement to Annex. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 10. Resolution Declaring Intent to Conduct a Public Hearing to Order Street Vacation (15.30­439) of a Portion of Broadway Avenue East of N J Street and North of Main Street, and Reservation of Utilities Therein (Ward 1) Recommendation: Adopt Resolution No. 2024-004 of the Mayor and City Council of the City of San Bernardino, California, declaring its intent to conduct a public hearing to order the vacation of a portion of Broadway Avenue east of north J Street and north of Main Street, and reservation of utilities therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 5 11. Irrevocable Agreement to Annex No. 2024­376 (Ward 6) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California adopt Resolution No. 2024-005 of the Mayor and City Council of the City of San Bernardino, California, approving the application to the Local Agency Formation Commission to provide City sewer services to a property located at 3895 June Street, San Bernardino, California, within the unincorporated area of Muscoy; and authorizing the City Manager to execute an Irrevocable Agreement to Annex. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 12. Ratify and Accept the San Bernardino County Fire Protection District Ordinance No. FPD 23­01 (All Wards) Recommendation: Adopt Resolution No. 2024-006 of the Mayor and City Council of the City of San Bernardino, California, to ratify and accept the San Bernardino County Fire Protection District’s (“District”) Ordinance No. FPD 23-01, which amends and adopts the 2022 Edition of the California Fire Code, known as California Code of Regulations, Title 24, Part 9, based on the 2021 Edition of the International Fire Code. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 13. Irrevocable Agreement to Annex No. 2024­378 (Ward 4) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California adopt Resolution No. 2024-007 of the Mayor and City Council of the City of San Bernardino, California, approving the application to the Local Agency Formation Commission to provide City sewer services to a property located at 4694 North F Street, San Bernardino, California, within the unincorporated territory of Arrowhead Farms; and authorizing the City Manager to execute an Irrevocable Agreement to Annex. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 6 14. Resolution Declaring Intent to Conduct Public Hearing to Order Street Vacation (15.30­437) of a Portion of Harrist Street Between North I Street and J Street and South of West 9th Street, and Reservation of Utilities Therein (Ward 1) Recommendation: Adopt Resolution No. 2024-008 of the Mayor and City Council of the City of San Bernardino, California, declaring its intent to conduct a public hearing to order the vacation of a portion of Harris Street between North I Street and J Street and south of West 9th Street, and reservation of utilities therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 15. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 2019­1 (Maintenance Services): Annexation No. 41, Tax Zone No. 42 (Ono Hawaiian BBQ) (Ward 1) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2024-009 of the Mayor and City Council of San Bernardino, California, declaring its intention to annex territory into Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 41) and authorizing the levy of a special taxes therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 16. Resolution Declaring Intent to Conduct Public Hearing to Order the Street Vacation (15.30­440) of a Portion of 9th Street and a Portion of Tippecanoe Avenue, and Reservation of Utilities Therein (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-010 declaring its intent to conduct a public hearing to order the vacation of a portion of 9th Street and a portion of Tippecanoe Avenue and reservation of utilities therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 7 17. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 2019­1 (Maintenance Services): Annexation No. 38, Tax Zone No. 39 (In­N­Out) (Ward 1) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2024-011 of the Mayor and City Council of San Bernardino, California, declaring its intention to annex territory into Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 38) and authorizing the levy of a special taxes therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 18. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 2019­1 (Maintenance Services): Annexation No. 39, Tax Zone No. 40 (Ward 1) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2024-012 of the Mayor and City Council of San Bernardino, California, declaring its intention to annex territory into Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 39) and authorizing the levy of a special taxes therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 19. San Bernardino Regional Housing Trust Letter of Intent (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City to join the San Bernardino Regional Housing Trust by submitting a Letter of Intent to the San Bernardino Council of Government. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 8 20. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 2019­1 (Maintenance Services): Annexation No. 40, Tax Zone No. 41 (Quick Quack) (Ward 5) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2024-013 of the Mayor and City Council of San Bernardino, California, declaring its intention to annex territory into Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 40) and authorizing the levy of a special taxes therein. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 21. Approve Professional Service Agreement with SB Express One LLC (All Wards) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California: 1. Approve the Professional Service Agreement with SB Express One LLC (Super 8 Motel) for the provision of motel rooms ranging from 28 rooms (minimum) to 75 rooms (maximum) for a total amount not to exceed $1,008,000 and for a term beginning January 17, 2024, through January 17, 2025. 2. Authorize the City Manager or designee to take any further actions and execute any further agreements or documents as necessary to effectuate the implementation of the Motel Voucher Program. Item pulled by the City Manager. 22. Amending the City­wide Salary Schedule for the Planner Classification Series Recommendation: Adopt Resolution No. 2024-014 of the Mayor and City Council of the City of San Bernardino, California: 1. Amending the City-wide salary schedule for the planner classification series. 2. Reclassifying the Deputy Director/City Planner (U) to City Planner (U). RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 9 23. Basic Compensation Plan for Part­time, Temporary and Seasonal Employees Recommendation: Adopt Resolution No. 2024-015 of the Mayor and City Council of the City of San Bernardino, California: 1. Approving a basic compensation plan for part-time, temporary and seasonal employees. 2. Amending the City-wide salary schedule for full-time, part-time, temporary, and seasonal positions. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 24. Side Letter Agreement with Various Bargaining Groups Regarding Hazard Pay Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-028, authorizing the City Manager to execute side letter agreements with various bargaining groups regarding hazard pay. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 25. Amendments to Professional Services Agreements for Legal Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California authorize the City Manager or their designee to execute: 1. Fourth Amendment to the Professional Services Agreement with Atkinson, Andelson, Loya, Ruud and Romo for representation in the Andrea Miller (II) v. City of San Bernardino, 4th District Court of Appeals Case No. E080807 2. Third Amendment to the Professional Services Agreement with Stream, Kim, Hicks, Wrage & Alfaro for representation in the Andrea Miller (II) v. City of San Bernardino, 4th District Court of Appeals Case No. E080807 3. Second Amendment to the Professional Services Agreement with Carpenter, Rothans & Dumont, for representation in the Estate of Rob Marquise Adams, et al. v. City of San Bernardino, US District Court Case No. 5:2022cv02206 4. Second Amendment to the Professional Services Agreement with Atkinson, Andelson, Loya, Ruud & Romo for the provision of legal services in connection with the case entitled Brian Pellis, et al. v. City of Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 10 San Bernardino, et al US District Court Case No. CIVSB 2226731 5. Second Amendment to the Professional Services Agreement with Carpenter, Rothans & Dumont, for representation in Deshawn Wright v. City of San Bernardino, United States District Court, Case No. 5:21-0032-CAS 6. Second Amendment to the Professional Services Agreement with Jones & Mayer, for representation of City employee Imran Ahmed in Deshawn Wright v. City of San Bernardino, United States District Court, Case No. 5:21-0032-CAS RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 26. Approve Professional Service Agreements with CivicPlus. LLC. (All Wards) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California: 1. Authorize the City Manager to execute the Professional Service Agreement with CivicPlus. LLC. for CivicEngage Central hosting, migration, training, and implementation services for a total amount not to exceed $193,000 over a term beginning after approval of the contract renewable for a 60-month term; and 2. Authorize the Director of Finance to issue a purchase order in the amount of $93,000.03 to CivicPlus for the development, migration, and hosting of a new City website. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 27. Establish a California Nonprofit Public Benefit Corporation named of “Friends of San Bernardino Parks, Recreation and Open Spaces Foundation.” Recommendation: Adopt Resolution No. 2024-016 of the Mayor and City Council of the City of San Bernardino, authorizing the City Manager, or designee, to take the steps necessary to establish a California Nonprofit Public Benefit Corporation named “Friends of San Bernardino Parks, Recreation and Open Spaces Foundation” to support the Parks, Recreation, and Community Services Department’s programs and initiatives. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 11 RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 28. Accept Grant Award for Lytle Creek Park and Community Center Renovations Recommendation: Adopt Resolution No. 2024-017 of the Mayor and City Council of the City of San Bernardino, California: 1. Accepting a grant award in the amount of $1,000,000 from the San Manuel Band of Mission Indians for renovations to Lytle Creek Park and Community Center; 2. Authorizing the City Manager, or designee, to conduct all negotiations, signings, and submittal of all necessary documents to receive the grant award; and 3. Authorizing the Director of Finance and Management Services to amend the FY2023/24 Budget to appropriate $1,000,000 in grant funding for the Lytle Creek Park and Community Center Renovation projects. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 29. Approve the Purchase of a Mobile Diesel Generator Through the Home and Community Based Services (HCBS) Senior Nutrition Infrastructure Grant Program Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024-018 to: 1. Accept and approve Request for Quotation (RFQ) F-23-77 for the purchase of a mobile diesel generator through the Home and Community Based Services Senior Nutrition Infrastructure Grant Program (HCBS-NI); 2. Authorize the City Manager to execute the Vendor Services Agreement (VSA) between the City of San Bernardino and Bell Electrical Supply Co., Inc. for the purchase of a new mobile towable diesel generator; and 3. Authorize the Director of Finance to issue a purchase order in the amount of $136,089 to Bell Electrical Supply Co., Inc. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 12 RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 30. Accept the RFP 22­39 Youth Enrichment Programs Award for Fiscal Year 2023/2024 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt resolution 2024-019: 1. Authorizing the City Manager, or his designee, to accept the award for RFP No. 22-39 Youth Enrichment Programs for an amount not to exceed $145,000 through Fiscal Year 2023/2024; 2. Authorizing the City Manager, or his designee, to conduct all negotiations, signing, and submittals of necessary documents to receive RFP awards; and 3. Authorizing the Director of Finance and Management Services to amend the budget in both revenue and expenditures by $145,000 and appropriate the funds for Fiscal Year 2023/2024. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 31. Accept the FY 2022 Project Safe Neighborhoods Grant (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-020 authorizing: 1. The City Manager or designee to accept the FY 2022 Department of Justice, Project Safe Neighborhoods grant funding; and 2. The Director of Finance and Management Services to amend FY 2023/24 Adopted Budget appropriating $200,000 in both revenue and expenditures. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 13 32. Contract Amendment Approval – Mt. Vernon Storm Drain Project (Ward 6) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Approve Amendment No. 1 to the Professional Services Agreement with Onward Engineering in the amount of $19,612.50, for a total contract amount of $164,539.50 from Storm Drain DIF funding and extend the contract through anticipated completion date of December 30th, 2024. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 33. Rejecting Construction Bids for the Clean California Local Grant Program (All Wards) Recommendation: Adopt Resolution No. 2024-021 of the Mayor and City Council of the City of San Bernardino, California, Rejecting Construction Bids for the Clean California Local Grant Program for the 4th Street Alley Beautification project. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 34. Agreement with Yunex, LLC., for Traffic Signal Intersection On­Call and Emergency Repair Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to execute a Maintenance Services Agreement with Yunex, LLC., for traffic signal intersection on-call and emergency repair services; and 2. Authorize the Director of Finance to issue a purchase order in the amount of $600,000 to Yunex, LLC. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 14 35. Task Order Issued to TransTech Engineers for Project Management Services for the San Bernardino Hope Campus Project (Navigation Center) and Norman F. Feldheym Library Revitalization Projects. (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, 1. Approve two task orders (Transtech003 and Transtech004) to TransTech Engineering for program management services for the San Bernardino Hope Campus Project (Navigation Center) and Norman F. Feldheym Library Revitalization project, as part of the existing Professional Services Agreement for On-Call Engineering Services, and 2. Authorize the Finance Director to issue a purchase order in the amount of $296,400 for the Hope Campus Project and $197,600 for the Feldheym Library Project. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 36. Contract Amendment Approval – Pepper Avenue Rehabilitation Project (Wards 3, 6) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California authorize the City Manager to execute all documents and: Approve Amendment No. 3 to the Professional Services Agreement with Kabbara Engineering in the amount of $10,000, for a total contract amount of $255,531 for Pepper Avenue Rehabilitation Project and extend the term of the agreement through the anticipated completion date of December 30, 2024. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 37. Approve Final Tract Map No. 20495 (Ward 4) Recommendation: Adopt Resolution No. 2024-022 by the Mayor and City Council of the City of San Bernardino, California, approving Final Tract Map No. 20495 (Subdivision 21-13) involving the subdivision of five (5) parcels (APN 0285-211-05, 21, 22, 23, and 25) containing approximately 14.7 acres into one hundred thirty-three (133) single-family residential lots and nine (9) lettered lots for common facility improvements, located on the northwest corner of E. Highland Avenue and N. Palm Avenue, accepting the public dedications as set forth on said map; and authorizing execution of the standard form of agreement for the subdivision improvements. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 15 RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 38. Contract Change Order Approval – Pavement Rehabilitation at Three Locations­ Ward 3 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the Director of Finance and Management Services to allocate an additional $643,910.10 to fund the change order to complete the pavement improvements "Project"; and 2. Approve the Construction Contract Change Order with Matich Corporation Company in the amount of $643,910.10 to complete the "Project"; and 3. Authorize the project construction and construction contingencies in the total amount of $693,000 to provide pavement improvements to complete the "Project"; and 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. RESULT: APPROVED [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Ben Reynoso, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 39. Cancellation of January 17, 2024, Public Hearing Regarding Solid Waste Rate Increases and Resolution Adopting Rates for Solid Waste Services, Approving Third Amendment to the City’s Exclusive Franchise Agreement for Integrated Solid Waste Collection, Processing and Disposal Services with Burrtec Waste Industries, Inc., and Finding the Action Exempt from the California Environmental Quality Act. Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, 1. Cancel the Proposition 218 Public Hearing to receive comments on the proposed rate increases and Third Amendment to the City’s Exclusive Franchise Agreement for Integrated Solid Waste collection, processing and disposal Services with Burrtec Waste Industries, Inc. (“Burrtec”) on the January 17, 2024, Mayor and City Council Meeting; and 2. Instruct staff to establish a new timeline for implementation of proposed rates (to include public hearings), SB 1383 adoption, and potential amendments to the City’s agreement with Burrtec Waste Industries, Inc. before July 30th, 2024. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 16 RESULT: APPROVED [6­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander SPECIAL MEETING ADJOURNMENT The Special Meeting of the Mayor and City Council was adjourned on Wednesday, January 17, 2024, at 6:43 p.m. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular Meeting on January 17, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. The Regular Meeting will begin at 7:00 p.m. 7:00 P.M. The Regular Meeting was called to order at 7:08 PM by Mayor Helen Tran on Wednesday, January 17, 2024, at Feldheym Central Library, San Bernardino, CA. CALL TO ORDER REGULAR MEETING Attendee Name Council Member, Ward 1 Theodore Sanchez Council Member, Ward 2 Sandra Ibarra Council Member, Ward 3 Juan Figueroa Mayor Pro Tem, Ward 4 Fred Shorett Council Member, Ward 5 Ben Reynoso Council Member, Ward 6 Kimberly Calvin Council Member, Ward 7 Damon L Alexander Mayor Helen Tran City Manager Charles A. Montoya City Attorney Sonia Carvalho City Clerk Genoveva Rocha PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA At this time public comments were heard. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 17 CONSENT CALENDAR 1. Adoption of Ordinance No. MC­1622: Floodplain Ordinance (FPO) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Ordinance No. MC-1622: adopting a new Chapter 8.79 of the City of San Bernardino municipal code; adopting flood hazard maps; designating City Engineer as the floodplain administrator; and repealing Chapter 19.16 of the City of San Bernardino municipal code. RESULT: APPROVED THE ADOPTION OF ORDINANCE NO. MC­1622 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander PUBLIC HEARING 2. Public Hearing on Annexation No. 28A to Community Facilities District 2019­1 (Ward 5) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Hold a Public Hearing; and 2. Adopt Resolution No. 2024-023 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of le vying the amended special tax within the area proposed to be annexed to Community Facilities District No. 2019-1 (Maintenance Services) (Annexation No. 28A) ; and 3. Hold a special landowner election and canvass the election; and 4. Adopt Resolution No. 2024-024 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019- 1 (Maintenance Services) Tax Zone 29; and 5. Introduce, read by title only, and waive further reading of Ordinance No. MC-1623 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC-1522 and levying special taxes to be collected during Fiscal Year 2023-2024 to pay annual costs of the maintenance and servicing of landscaping, lighting, water quality improvements, graffiti, streets, street sweeping, parks and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019-1 (Maintenance Services); and 6. Schedule the adoption of Ordinance No. MC-1623 for February 21, 2024. Item pulled by staff due to a change in the noticing requirement. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 18 3. Public Hearing on Annexation No. 37 to Community Facilities District 2019­1 (Ward 3) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Hold a Public Hearing; and 2. Adopt Resolution No. 2024-025 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2019-1 (Maintenance Services) (Annexation No. 37); and 3. Hold a special landowner election and canvass the election; and 4. Adopt Resolution No. 2024-026 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019- 1 (Maintenance Services) (Annexation No. 37); and 5. Introduce, read by title only, and waive further reading of Ordinance No. MC-1624 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC-1522 and levying special taxes to be collected during Fiscal Year 2023-2024 to pay annual costs of the maintenance and servicing of landscaping, lighting, water quality improvements, graffiti, streets, street sweeping, parks and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019-1 (Maintenance Services); and 6. Schedule the adoption of Ordinance No. MC-1624 for February 21, 2024. Item pulled by staff due to a change in the noticing requirement. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 19 DISCUSSION 4. Adopting Resolution No. 2024­027 and Introducing Ordinance No. MC­1625 Amending Chapter 2.10 and Chapter 2.15, Adding Chapter 2.83, and Amending Sections 3.16.060 and 19.70.036(D)(14)(D) of the San Bernardino Municipal Code Regarding Updating Titles and Organizational Duties of Various City Departments and Department Heads (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Adopt Resolution No. 2024-027: a. Restructuring the Community and Economic Development Department by creating the Community Development & Housing Department and the Economic Development Department b. Retitling the Human Resources Department to Human Resources and Risk Management Department c. Retitling the Finance Department to Finance and Management Services Department d. Retitling the Director and Deputy Director of Human Resources (U) Classification e. Retitling the Deputy Director of Finance (U) Classification f. Amending the City-wide Salary Schedule for full-time, part-time, temporary, and seasonal position.; and 2. Introduce, read by title only, and waive further reading of Ordinance No. MC-1625 amending Chapter 2.10 and Chapter 2.15, adding Chapter 2.83, and amending sections 3.16.060 and 19.70.036(D)(14)(D) of the San Bernardino Municipal Code regarding updating titles and organizational duties of various City Departments and Department Heads. RESULT: INTRODUCED ORDINANCE NO. MC­1625 APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 20 5. Introduction of Ordinance No. MC­1626 Amending Section 2.58.010 of the Municipal Code Relating to the Time and Location of Regular Meetings (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, introduce, read by title only, and waive further reading of Ordinance No. MC-1626 amending Section 2.58.010 of Chapter 2.58 of Title 2 of the San Bernardino Municipal Code relating to the time and location of regular meetings. RESULT: DIRECTION WAS PROVIDED TO STAFF TO BRING BACK A RESOLUTION TO DETERMINE THE START TIME AFTER THE ADOPTION OF THE ORDINANCE APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander NOES: Kimberly Calvin 6. Election of Mayor Pro Tempore (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, open nominations for a member of the City Council to serve as Mayor Pro Tempore with an effective date of December 20, 2023. Council Member Sanchez nominated Fred Shorett as the Mayor Pro Tempore. RESULT: APPROVED THE NOMINATION OF COUNCIL MEMBER FRED SHORETT [4­3] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, NOES: Ben Reynoso, Kimberly Calvin, Damon Alexander MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES/MEETINGS At this time, the Mayor and City Council provided updates to the community. The Mayor and City Council convened to Closed Session at 8:59 p.m. Special/Regular Meeting Annotated Agenda January 17, 2024 Mayor and City Council of the City of San Bernardino Page 21 CLOSED SESSION 7. Closed Session Recommendation: CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): i. Dennis Bergman, by and through his Guardian Ad Litem, Jennifer Abraham, San Bernardino Superior Court Case No. CIVBS2134966 ii. Estate of Rob Marquise Adams, by and through its personal Representatives, Tamika King, et al. v. City of San Bernardino, United States District Court Case No. 5:22-CV-02206 JGB-SP iii. Brian Pellis, et al. v. City of San Bernardino, San Bernardino Superior Court Case No. CIVSB222673 iv. Gary Schuelke v. City of San Bernardino, Workers’ Comp. Case Nos. ADJ13946643, ADJ13946133, ADJ11395684, ADJ11395701, ADJ6436925, and ADJ4544196 v. Frank Alvarez v. City of San Bernardino, Workers’ Comp. Case No. ADJ1477022 vi. Douglas Heath v. City of San Bernardino, Workers’ Comp. Case No. ADJ11111333 CLOSED SESSION REPORT There was no reportable action from Closed Session. ADJOURNMENT The meeting of the Mayor and City Council was adjourned on Wednesday, January 17, 2024, at 9:34 p.m. The next meeting of the Mayor and City Council will adjourn to a Special meeting to be held on Wednesday, January 31, 2024, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. The Special Meeting will begin at 3:00 p.m. Genoveva Rocha, CMC, City Clerk