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CITY OF SAN BERNARDINO -
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Fj"""'No. 2.108, 14.40-18
REQUEST FOR COUNCIL ACTION
Dept:
Public Works/Engineering
RtC'.. - ADMIN. bpi,act:
1986 HAY 22 P1~ 4: 00
Award of Contract - Maintenance of
Landscaping in Portions of 16th
Street, from California Street to
Muscott Street, per Plan No. 6177
Assessment District No. 953 --
1986-87-- MENTONE TURF & SUPPLY
From:
R0ger G, Hardgrave
Dete:
5-21-86
Synopsis of Previous Council action:
5-21-84 --- Resolution No. 84-191 adopted awarding a contract for maintenance
of landscaping to J & R Landscaping for the low bid price of
$2,340.00.
5-20-85 --- Resolution No. 85-192 adopted awarding a contract for maintenance
of landscaping to Sandahl's Landscape & Maintenance for the low
bid price of $2,040.00.
Recommended motion:
Adopt resolution.
cc: John Matzer, Jr., City Admin.
Warren Knudson, Dir. of Finance
Ralph Prince, City Attny.
Annie Ramos, Dir. of Parks, Rec. & Comm. Services
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Contact person:
Verne Nadeau
Phone:
5075
6
Supporting data attached:
Staff Report & Resolution
Ward:
FUNDING REQUIREMENTS:
Amount: $ 3,590
Source: Assessments on the
Finance: /J.. t::!.~.___
Parce~_.~_~ccount No. 251-624-53925
Council Notes:
75-0262
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Agenda Item NOc3/
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CI'C' OF SAN BERNARDc;o - REQU()r FOR COUNCIL ACQoN
STAFF REPORT
Bids for providing these landscaping maintenance services were opened
at 2:00 p.m. on Tuesday, 5-20-86.
A total of 4 bids were received, ranging from $2,690.00 to $4,200.00.
The low bid of $2,690.00 is 18.5% under the Engineer's Estimate of $3,300.00.
Listed below is an estimate of the total estimated cost of providing
these landscaping maintenance services from 7-1-86 to 6-30-87, based upon the
actual low bid price.
Maintenance Contract
$ 2,690.00
Incidental Costs (Assessment
engineering, publishing & recording
fees, supervision by Department of
Parks, Recreation & Community Services,
and advertising for bids)
TOTAL ESTIMATED PROJECT COST
900.00
$ 3,590.00
The Notice to Proceed will be effective on July 1, 1986. The contract
will be in effect until June 30, 1987.
Funding for the costs incurred on this project will be provided pur-
suant to Resolution No. 82-159, adopted on April 19, 1982, which orders the
installation and maintenance of the landscaping. The landscaping was in-
stalled under a previous contract. Costs for maintenance will be pre-funded
by the City, as set forth in the Resolution of Intention (Resolution No.
82-120), and the amount reimbursed through assessments levied on all parcels
within the district for the following fiscal year.
Supervision of the maintenance effort will be provided by the Depart-
ment of Parks, Recreation and Community Services, who has reviewed the bids
and agrees to awarding a contract.
We recommend that a contract be awarded to the low bidder.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO
MENTONE TURF AND SUPPLY FOR MAINTENANCE OF LANDSCAPING IN PORTIONS OF 16TH
STREET, BETWEEN MUSCOTT STREET AND CALIFORNIA STREET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. Mentone Turf and Supply is determined to be the lowest
responsible bidder for construction of a public project, to-wit:
Maintenance of Landscaping in portions of 16th Street, between Muscott
Street and California Street, Assessment District No. 953, in accordance
with Plan No. 6177 (1986-87), for the total amount of $2,690.00, a contract
is awarded to said bidder accordingly, but such award shall be effective
only upon the contract being fully executed by the parties; all other bids
therefor are hereby rejected; and the Mayor is hereby authorized and
directed to execute said contract on behalf of the City; a copy of the
contract is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. The contract authorized by this resolution shall not
take effect until fully signed and executed by both parties. Neither
party shall be obligated hereunder unless and until the contract is fully
executed and no oral agreement thereto shall be implied or authorized.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
, 1986, by the following vote, to-wit:
day of
AYES: Council Members
NAYS:
ABSENT:
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City C1 erk
The foregoing resolution is hereby approved this day
of
, 1986.
Approved as to form:
;/&~ ~~~
d ty AttOrney
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Mayor of the City of San Bernardino