HomeMy WebLinkAbout03-Public Works
cev OF SAN BERNAR"O - REG.sT FOit25COUNCIL Act-ION
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From:
.Pt:
Roger G. Hardgrave
Public Works/Engineering
Subject:
Approval of Change Order No. 7
& Acceptance of Work -- Construct-
ion of HVAC for New Central library
per Plan No. 6463 --SAN-VAL
ENGINEERING
Date:
5-08-86
Synopsis of Previous Council action:
05-21-84 --- Resolution No. 84-187 adopted. awarding a contract for HVAC to San-Val
Engineering. Inc.. for the low bid price of $369.128.00. comprised of
the Base Bid. plus additive alternates No's 1 and 3.
04-15-84 --- Change Order No. Two approved changing the ceiling diffusers and re-
locating- air intakes in the atrium. at an increase to the contract
cost of $1.639.02. from $369.128.00 to $370.767.02.
05-13-85 --- Change Order No. Four approved to install an automatic three-way tem-
porary valve on the geothermal return line and relocate a thermostat at
an increase in contract price of $1.348.78 from $370.767.02 to
$372.115.80.
(Contiunued on 2nd Page)
Recommended moti.on:
1.
That Change Order No. Seven to the contract with San-Val
Engineering. for the construction of HVAC for the New
Central library. in accordance with Plan N9. 6463. be
approved to delete maintenance of the entire HVAC system
for 365 days after approval & acceptance of the work. at a
decrease in contract price of $6.000. from $376.545.33 to
$370.545.33.
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2. That the work performed by the Contractor. in accordance with
Specification No. 6463. be approved and accepted; and that
final payment be authorized at the expiration of the lien period.
Jack Hatzer. Jr.. City Administrator
Warren Knudson. Dir. of Finance
Wayne Overstreet. Public Buildings Supt.
San-Val Engineering
Hartford Accident & Indemnity
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/ . /
- / -{L/
Signa~
Contact persYRper G. Hardgrave
Supporting data attached: Staff Report
FUNDING REQUIREMENTS: Amount: $18.308.29
through State libraries
Phone:
5025
1
Ward:
Sou rce:
Bonds sold by RDA and Grant
Finance:
WCil Notes:
75.0262
Agenda Item No
3
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SAN-VAL ENGINEERING
Contract Change Order
SYNOPSIS OF PREVIOUS COUNCIL ACTION Continued:
1-06-86 --- Change Order No. Five approved to authorize the Contractor to
furnish and install sheet metal elbows with back draft dampers
at each outside air intake at a net increase in contract price
of $3,633.49 from $372,115.80 to $375,749.29.
2-03-86 -- Change Order No. Six approved to authorize the Contractor to
install four new sump motors on the precooler of chiller No.2,
at a net increase in contract price of $375,749.29 to $376,545.33.
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C" OF SAN BERNAR~O - REQU.T FOR COUNCIL AdJlON
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STAFF REPORT
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75-0264
The HVAC system was operable when the building was opened to the publ ic
in September, 1985. However, all work had not been satisfactorily completed
in accordance with the plans and specifications. These items were completed
in March, 1986.
Maintenance of the entire HVAC system for a period of 90 days was included
in the Basic Bid. Alternate No. 3 was for an additional 275 days maintenanoe-
of the system, at a low bid price of $4,500.00. This alternate was exercised
by the City and included in the contract award.
We have no record of any maintenance work having been performed by San-Val
Engineering, since occupancy of the building in September, 1985, or completion
of the work in March, 1986. The Contractor has refused, by letter of 4-21-86
to perform any maintenance, unless the City agrees to pay separately for the
work or waive the normal 1 year warranty period.
In view of the approaching hot weather, it is imperative that proper mainten-
ance be provided. In fact, the system presently is operating at partial
capacity due to a failed part. The Contractor has been presented with Change
Order No.7, to delete the 365 days of maintenance at a credit of $6,000.00
(prorated to a year from $4,500 for 9 months). We fully expect the Contractor
to decline to accept this change order.
The contract cannot be accepted as 100% complete until the 365 days of mainten-
ance has been provided by the Contractor, or deleted by Change Order No.
7. Upon approval of Change Order No.7 by the Mayor and Council, we will
proceed to file a Notice of Completion and process the semi-final payment.
The final payment will be made within 35 days thereafter.
The contract for HVAC was awarded to San-Val Engineering for the low bid
price of $369,128.00 (Basic Bid plus Alternates No.1 and 3). The actual
final contract price will be $370,545.33, due to the aggregate effect of
Contract Change Orders No.1 through 7.
Subject to approval of Contract Change Order No. 7 (Recommended Motion No.
I), we recommend that the work be approved and accepted, and that final
payment be authorized at the expiration of the lien period.
Deletion of the 365 days of maintenance will not affect the normal a year
warranty period.
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Cc- TRACT for
.r, .
San Bernardino (,I" ;ral Library
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1186
RDER NO. 7
.;T NO. /i4/il
TO: San Va-l Engineerin/(
1121 Isabel St.
Burbank. CA. 91506
Acept es'modi1iec1, on terms and conditions of the . contract remain unchonged. Provide all labor, equipment
end material necenory to incorporate into the Contract the followin9 chonges:
1) DELETE ALTERNATE No. 3 to provide additional 275 days
maintenance in addition to the 90 days required in contract.
all of vhich vas added in change order #1.
DEDUCT
$4.500
2)
DELETE
number
NOTE:
the 90 days of
2.
90 E 1/4 year.
maintenance vhich added per addendum
therefore. cost based on 4.500'~ 1/3=
$1.500.
DEDUCT
TOTAL
1.500
[$6.000]
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Accopied by
Co,lrocfor San
ThIe
0...
SiOft.tur.
Recommeneleel
by the Architect Sip".,,,,.
R...ommonded by , ~
Con.iTuction Mono9er J.D. Diffenbau h. Inlil~"". ~
Appro.eel by
Owner
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Aun-i,Ml ~P".'~
Tit.
1>.1.
Pro'ect Mana er
0...5 2 86
0.10
0...
$ 363.460.00
$ 13.085.33
~ 176.~4S.33 -
INCREASE/DECREASE SCHEDULE TIME
Original Controct . . . . . .
Prior Authorized (ADD) (OED) . .
Total Controct Prior to this Chonge
Authorized Chonge. on this C.O.:
Addition . . $
Deduct.on. . $ 6.000.
NET ~d~IIJ;"1 (Deduction] . . . . $. r 6.000.00 1
The cumulative total of C.O:., induding this one,
is '% oyer originar con!ract price.
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8Y
OAYS
Amount of Contract Authorized
including this Change
Order No. 7
. $-1lD~--..J3
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