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CI"OF SAN BERNARDI. - REQUq, FOR COUNCIL AC.N
From: cm.mcilman Steve Marks Subject: Ways & Means Committee Report
Dept: Council Office
Date: April 28, 1986
Synopsis of Previous Council action:
Recommended motion:
1. That minutes of Ways & Means Committee meeting held April 23,
1986 be received and filed.
2. That Committee recommended actions be approved and appropriate
departments implement these actions as necessary and as soon as
possible.
~/ fli.wJJ [f-
'51g ature 1.
Contact person: Phil Arvizo
Phone:
383-5188
Supporting lIata attached: Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount:
N/A
Source:
Finance:
Council Notes:
15-0262
Agenda Item No.13~
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WAYS & MEANS COMMITTEE
April 23, 1986
ATTENDEES: Councilman Steve Marks - Chairman; Councilman Dan
Frazier; Councilwoman Esther Estrada; City Administrator
Jack Matzer; Assistant City Attorney - William Sabourin; Dr.
Mildred Henry; Supervisor Hammock's Representative - Joanne
William; Assemblyman Eaves Representative - Alvin Ricks;
Special Assistant to Mayor - patti Gonzales; Council Admini-
strative Assistant - John Cole.
1. The Committee unanimously recommended a siz-month
funding grant for Operation Retain's Project Early Outreach
Program (elementary school age children) in the amount of
$44,692 from CDBG contingency funds (see attached documenta-
tion). The Committee directed the City Administrator to work
out an appropriate payment schedule with Dr. Mildred Henry.
The City Attorney was directed to prepare the appropriate
agreement which shall include a quantitative and qualitative
evaluation of the program's results to be administered by Cal
State University San Bernardino, School of Education.
Criteria for evaluation shall include state certified basic
skills test results, as well as qualitative assessments of
positive changes in educational attitude and orientation of
both students and parent cohorts.
2. The Committee recommended to Supervisor Hammock that
the County review the proposals of dispensing funds so that
the project can receive intergovernmental support. Dr. Henry
was referred to the County to discuss transportation support
inasmuch as the transit needs are associated with the County
JTPA contract covering older children living in the unincor-
porated areas of the community.
Meeting adjourned,
Respectfully submitted,
Cou lman Steve Marks
Chairman
Ways & Means Committee
SM:ej
Attch.ll)
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PROJECl' EARLY WIRFACH
An early intervention, dropout prevention,
M.'''Ationa1 supplement for elementary school
students needing rAnPl'liAtion B1ld IIDtivation.
A Ca:Jpment of
OPERATION R ETA I N
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(Rescue F;rl1"'.ational Training and Initiative Now)
Su1x:Jitted to
'lhe San Bemardin> City Council
by
Provisional F,dl'{'ational Services, Incorporated
Dr. Hildred Dalton Henry, President
1686 West 19th Street
San Bernardino. CA 92411
714(887-7002
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PROJECl' EARLY OUIREACH
AfB!C{ OVEENIEW
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Provisional Frl"('Rtional Services, Incorporated, a ron-profit' agency
was fcunded in 1984 by a group of citizens concerned about the low acade-
mic achieI1euent and high dropout rate of our youth. The corporating
ue:obers of the agency had a strong comni.tment to outreach services for
educationally disadvantaged students. Subsequently, Operation RETAIN
(Rescue Frl"cational Training and Initiative Now) was designed to provide
al'l1"I"",ic and support services that ueet the needs of low-achieving, high-
risk potential dropout students.
To provide these services, the Provisional Accelerated Learning (PAL)
Center was established. For the PAL Center to be effective in outreach
services, individuals uust be secm:ed who are interested in ranaining or
re-entering education and exposing than to the conc(ete barriers b'1at
uust be overcxm! if the students are to becane canpetitive and graduate.
The PAL Center has been carefully structured to fulfill these requireuents.
NEEDS IDENl'IFlCATION
Research shows that at least one-fourth of California's ninth graders
do not ~lete their high sclxx>l studies. 1he three critical periods
\\bm mst dropouts decide to le8lTe school are (1) IlJR:IN} junior high school,
(2) at about age 16, and (3) just before high SCIDe1 graduation, according
to the California Postsecondary Education Ccmni.ssion Director's Report,
Dec""'her 1985. The report ~tbro: states:
Their scad""'; c preparation for high sclxx>l had begun in the
eleuentary schools, where mst educators feel that students'
. habits, interests, and attitudes toward schooling are
formed. By the middle-school years, many students had al-
ready developed the reading and COlIpUtational skills, study
habits, self assurance, and support groups of family and
frierrls needed to adjust successfully to the increasing
demands of the junior high school years.. .S~ly the size
and caq>lexity of junior high school can be confusing and
intimidating. .. Based on their experiences tln.1s far, mre
than a few had already decided that school was not for them. '
Project Early futreach proposes to ~leuent dropout prevent:l.cn strategies
in eleuentary school where "attitudes toward school are fotmed."
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SERVI CE AREA
The PAL Center, 1686 W. 19th Street is within 5 minutes travel of
in excess of 4,000 students in 7 elemmtary schools: California, Martin
lllther King, Rio Vista, Mt. Verncn, Roosevelt, AlessSlldro, and M..1scoy.
The COI1JIIJ[lity is a "high need area" of extrEm! unenploynent, poverty, drug
users, welfare recipients and crine offenders. Youth residing in this
area have a great need for positive reinforcers.
PRCGRAM GOAL
The 'Project Early ()1t:reach conponent of Operaticn RETAIN is designed
to uotivate elemmtary school students toward higher acen""" c achievemmt
and career aspirations; heighten students I awareness of positive and
negative opportunities; and increase parental awareness, support, and
involvanent in the educational endeavors of their children.
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PROGRAM OBJECTIVES
To insure achievement of the program goal, the following objectives
have been developed and designed to:
1. assist students \-lith academic stu:li.es, stuiy skill develO!XDetlt, and
s,.."n"""c enriclmmt in the areas of reading, writing, and math;
2. help sllldents develop effective crnmrrri.cation skills, increased se1f-
estean, and increased awareness of their potential;
3. provide educati.0na1 and career opportunities and assist in planning
options for accessing th:>se opportunities;
4. . provide exposure to positive role uodels -vmo will uotivate elementary
students toward higher aspirations;
5. increase parental support and cam1i.tment for the education of their
children; and
6. assess. the impact of Project Early ()1treach on participants.
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PROGRAM .ACTIVITIES
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Project Early C>.1treach will recruit 60 students from 6 elEm!Iltary schools
in the San lIernardi.m thified Scbx>l District.
1.0 Students will receive 4-6 hours per week of individualized 8('an-ic tutor-
ing and study skills training by credentialed teachers, student interns,
or cc:.cpetent volunteers.
2.0 Students will be assisted in developing oral camunication skills, receive
individual and group camseling. learn coping strategies for negative
i1f1uences (i.e.. drugs), and participate in self-enhsncement activities.
3.0 Students will explore educational and career opportjnities through readings,
speakers, A-V materials. and field trips which will include University
tours.
4.0 Students will be IIEIltored by successful professionals who volunteer time
to serve as role nxxlels.
5.0 Parents will bring their children to sessions. participate in parental
support groups. and participate in a series of parent education programs
designed to provide parental skills to assist their children in acactAni cs .
6.0 A Ct.-mprehensive and statistical procedure will be designed to evaluate the
effectiveness of the Project Early tlutreach services
The program will include the following c:aqxments:
- Screening and Selecticn - Exposure to Positive Role ~ls
- Needs AssesS1lEl1t - Survival Skills Training
- Orientation and Goal Setting - Parent Effectiveness Training
- Ranediation
The PAL Center proposes to offer elEm!Iltary school students the acari"",; c,
personal and social support activities to combat those influences that inhibit
growth and contribute to student dropout.
axolISION
We all realize the critical educational needs of our youth. The dropout
rate is still escalating and ro one entity can effectively address all the
factors that impact. There uust be a collaborative effort by all concerned
organizaticns. groups. and individuals. The pressing needs of our youth MUST
supersede politics or any individual ideologies.
We ask that the City of San Bernardiro fund Project Early <A1treach so
we can attack 1;he problEll1 at its roots - the early elEm!Iltary years ''where
llDst educators feel that students I habits, interests. and attitudes toward
schooling are fo:J:1lled. II
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Burx;ET NARRATIVE
(Program tD service 60 students 6 nonths, May 1 ~OctDber 31)
PERSONNEL
DirectDr (10 hrs. wk., 6 00.)
Teacher/Coordinator/lloold<eeper
(10 hrs. wk. 600. )
Secretary (10 hrs, wk. @ $8 hr. x 4 "$320 00. x6 )
6,000
5,000
1,920
Student 'futors, 3
(6 hrs. wk. @ $5 hr.. $120 oo.x3 =$360 x 6) 2,160
Teacher (10 hrs. wk., 6 00.) 6,000
Computer Specialist
(4 hrs. wk.x $18 hr. ,$28800. x 6)
1,628
CONSULTANT
Certified Public Accountant
(2 hrs. 00. @ $50 hr.) .
INS1RUCTIONAL MA1'ERIALS
(60 students @ $60 ea.)
600
umITIES:
Electricity
Gas
Water
Telephone
$3500. x 6
20 00. x 6
14 00. x 6
50 00. x 6
3,600
2,000
3,600
420
240
84
300
OONU & INSlJRAN:E
RENT $600 00. x 6
MAINrENAN:E & UPKEEP
Custodian, $40000. x.6
Supplies, 70 00. x 6
TRAVEL
20~ mile x 20 miles da.x 4 x 6
2,400
420
480
500
3,500
1,000
1,000
. ADVERTISm;, OFFICE/PRCX;RAM SUPPLIES:
EQUIPMENT 2 ~uters @ $1500 + $500 software
- 16mn Film Projector
1 Copier
SubtDtal $ 42,852
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ClJISSRCXl1 I-'QRNISHIOOS
File Cabinets, 2
ClIairs, Folding, 20 .
Bookshelves, 4
POSTAGE
ENHAtOl1ENT
Bus, 1
.
@ $70
@ $8 ea.
@ $60
@ $50 no.
.
$
140
160
240
300
2 Field Trips @ $500 1,000
l',84Q
Subtotal + 42.852
TOTAL....$ 44,692
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WAYS & MEANS COMMITTEE
April 28, 1986
Councilman Steve Marks Chairman7 Councilwoman Esther
Estrada7 City Administrator - Jack Matzer7 EDC Director - Sam
HenleY7 Black Athletes Hall of Fame Program Director - Wilmer
Carter7 RDA Executive Director Glenda Saul, Resources
Coordinator Sandy Lowder7 park, Recreation & Community
Services Director - Annie Ramos, Administrative Assistant
Tom Boggs7 Council Administrative Assistant - John Cole7
Mayor's Administrative Assistant - Richard Bennecke.
1. MILLION DOLLAR MILE - Mr. Sam Henley filed a report
with the Committee regarding the project. The Committee
requested the Economic Development Council work with local
businessmen regarding the effect the project will have on
business in the area and to evaluate the marketing strategy
for, and the economic impact on, the City and report back by
June 30, 1986.
2. COSPONSORSHIP - 1986 BLACK ATHLETES HALL OF FAME-
The Committee acknowledged the benefit of the program but
recommended a denial of cosponsorship support because of
budgetary constraints.
3. PARK DEVELOPMENT FEE SCHEDULE The Committee
recommended approval of fees of l' of construction valuation
for single and multiple family dwellings and 1/2 of l' of
construction valuation for mobilehome lots. The fee increase
is justified, based on the individual and social benefits
derived from park construction. The Committee directed the
Park & Recreation Director to draft the appropriate ordinance
to be presented to the Council at Council Meeting of May 5,
1986.
4. ENTERPRISE ZONE - The Committee discussed California
State University's responsibility under the contract with the
City. It was concluded that all aspects of the contract are
being adhered to. The Committee suggested Cal State solicit,
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by letter, further questions regarding the Enterprise Zone
from Councilman Frazier. The Committee further directed the
Redevelopment Agency to hold a special meeting regarding the
activity report of the Enterprise Zone at 3:00 p.m., May 12,
1986.
5. LIBRARY AUTOMATION SYSTEM
meeting.
6. LIABILITY INSURANCE - The Committee received an
updated report and continued this item until additional
information is received.
Continued to next
Meeting adjourned.
Respectfully
cou~1(eve Marks
Chairman
Ways & Means Committee