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HomeMy WebLinkAboutS02-Public Services CiT. 'OF SAN BERt.aARDIF - REaulfT FOR COUNCIL A.ION From: ~lanuel P. Moreno, Jr., Director of Public Services Dept: Publ ic Services Date: Apri 1 11. 1986 Adopt Resolution Authorizing the Execution Subject: of an Agreement with the County of San Bernardino Relating to the Design, Con- struction and Maintenance of a Metal Guardrail on Del Rosa Avenue, from Carpentr Street to Foothill Drive Synopsis of Previous Council action: None Recommended motion: 1. Adopt resolution. 2. Transfer $30,000 from account number 001-402-56408 (Street Resurfacing - All Wards) to the Street Construction Fund for the purpose of participating with the County of San Bernardino for improvements to Del Rosa Avenue, north of the Crosstown Freeway. 3. Transfer $30,000 from Fifth Ward allocation of SB300 funds into account number 001-402-56408 (Street Resurfacing - All Wards). /l?/?~, r' ~ ( , n (/ /)''/7" M~D (J /~iV--.~ . I II"<'-..'-~; . Signatu re / )" Contact person: Manuel P. Moreno. Jr. Phone: 5140 Supporting data attached: Staff Report and Countv Report Ward: 4 FUNDING REQUIREMENTS: Amount: $30.000 Source: St. Const. and SB300 Funds / I /." Finance:_rz/c.::........'<' /?:----<-- Council Notes: 15-0262 .)'-~ Agenda Item No. ci. 'OF SAN BERNARD'ttO - REGUIfT FOR COUNCIL A.ION STAFF REPORT The City and County of San Bernardino have mutually agreed that Del Rosa Avenue adjacent to the Flood Control Channel for approximately 1 mile is of concern to both agencies primarily as a safety factor but also for aesthetic purposes. The County has submitted a contract regarding cooperative efforts to construct metal beam guardrailing. plant and maintain Oleander plants. The estimated cost for the County is $120,000 and for the City $30.000. The tentative sched- ule to advertise for bids in late June. 1986. with construction to start in August. 1986. Funding will be made available by transferring funds from Street Construction and SB300 funds. JUSTIFICATION FOR PLACEMENT ON SUPPLEMENTAL AGENDA: Since February. 1986. the County has been working with the City in an effort to alleviate the problems on Del Rosa Avenue. from Carpenter Street north to Foot- hill Drive relating to safety and aesthetics. An agreement was submitted by the County to cover their costs. The first part of April, 1986, the County contacted the Department of Public Services stating they were considering changes in the agreement. The changes were cancelled and we were advised to continue with the original one. Since tentative scheduling to advertise for bids in June. 1986. it is imperative that the resolution for the City's participation is placed before the Mayor and Common Council as soon as possible. 75.0264 ~_..- .: 1 2 3 4 - 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . . . RESOLUTION NO.. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT Wlnl THE COUNTY OF SAN BERNARDINO FELATING TO THE DESIGN AND CONSTFUCTION OF A METAL BEAM GUARD- RAIL ON THE EAST SIDE OF DEL ROSA AVENUE, FROM CARPENTER STREET NORTH TO FOOTHILL DRIVE. BE IT RESOLVED BY THE ~~YOR AND CO~ON COUNCIL OF THE CITY OF. SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of s~id City an a~reeMent with the County of San Bernardino relating to the design and construction of a metal beaM Ruardrail on the east side of Del Rosa Avenue, from Carpenter Street north to Foothill Drive, a copy of which is attached hereto, Marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length, but such award will be effective only upon the contract being fully signed. SECTION 2. The contract authorized by this resolution shall not take effect until fully signed and executed by both narties. Neither party shall be obligated hereunder unless and unt~l the contract is fully executed and no oral aqreement thereto shall be iMolied or autho~ized. I HEREBY CERTIFY that the foregoin~ resolution was duly adopted by the Mayor and COffil'\on Council of the City of San Bernardino at a Mp.etin~ thereof, held on the day of , 1986, by the following vote, to-wit: AYES: Council l~embers NAYS: ." 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . ABSENT: . . City Clerk The foregoing resolution is hereby approved this day . 1986, of Approved as to form: C1~~~ Mayor of the City of San Bernardino - 2 - OEPAltTMENT OF TRANSPORIATION/ HOWl> CONTROL/AIRPORTS. . rMf..... ~.., _ ~~r)' ... ~~ V;; ~ COUNTY OF SAN B.RDINO ENVIRONME PUBLIC WORKS AGENCY . . ,~' if "'" ".' .~$"f"" '..r:~"*'::.' <1IO":,~ .." '! , , J '""""~. ... f. :; 825 East Third Street. San Bernardino, CA 92415-0835 . (714) 383-1665 MICHAEL G. WALKER Director February 12, 1986 Mr. Manuel P. Moreno Public Services Director City of San Bernardino 300 North "0" Street San Bernardino, CA 92418- Our File: H09960 SB 300 Dear Manuel: This is in follow up to our recent conversations regarding cooperative efforts between the City and County on the following projects that are of mutual concern. 1. Del Rosa Avenue - Guardrail and plantings. Attached for your review is a draft cooperative agreement for construction of standard metal beam guardrailing along the east side of Del Rosa Avenue along the entire reach of almost one mile where the channel is immediately adjacent to the street. We tentatively propose construction for late summer. As you will note we have included a provision in the agreement which makes the County participation subject to inclusion of funding in the FY 1986-87 County Road Budget. The agreement also provides that the City will perform the maintenance on the Oleander plants. We have obtained information from the Southern California Gas Company that the high pressure main we were concerned about is generally under the road pavement so pending more detailed location work we now feel the conflicts will be minimal. Our current tentative scheduling is to advertise for bids in late June with construction in August. - 2. Pumalo Street - Resurfacing (Del Rosa/Sterling) We have submitted a requisition for issuance of a purchase order to cover the County share of the cost which you have estimated to be $7,700. You mentioned that you will seek City Council approval at the March 3, 1986 Council meeting. We - appreciate your continuing cooperation on the numerous items that we are working on. As you know, this spirit of cooperation is very important to efficiently provide needed services in areas of split jurisdiction. Please call me or John Steger if you need any additional information or would like to discuss any of these items. JAS:nk Attach cc: Supervisor Robert L. Hammock ~Yl1trUlY yours, ":::~~,,,to, Transportation/Flood Control/Airports ~ ." ty Department Contract Numbs --- FOR COUNTY USE ONLY .A!TRANSPORTATI County Department Contract Representative Contractor', License Number: COUNTY OF SAN BERNARDINO JOHN A. STEGER 2804 STANDARD CONTRACT Budget Unit No. 580 Sub-Qbject No. Job No. Amount of Contract 19H09793 Project Name: DEL ROSA AVENUE CARPFNTFR TO FOOTHill I contract has more than one payment or receipt, complete the following: Payments Estimate: Approximate Amount Each: THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter called the County, al)d Name CITY OF SAN BERNARDINO Addres. 300 NORTH "D" STREET SAN BERNARDINO, CA Phone hereafter called CITY 92418 Birth Date FederellD No. or 50,:,181 Security No. IT IS HERI:BY AGREED AS FOllOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) WHEREAS, the east side of Del Rosa Avenue from Carpenter Street to Foothill Drive is adjacent to the Del Rosa Channel, a County Flood Control District facility; and WHEREAS, the above described section of Del Rosa Avenue is partly within the incorporated area of the CITY and partly wi thin unincorporated area of the COUNTY; and WHEREAS, the CITY and COUNTY desire to cooperate and Jointly participate in a project to improve traffic safety by the installation of guardrail and to improve the appearance of the roadside by the maintenance of Oleander plants anticipated to be planted by the County Flood Control District following the installation of guardrail; and WHEREAS, the CITY and COUNTY desire to set forth the responsibilities and obligations of each agency in regard to the installation, maintenance and funding of guardrail and maintenance of the Oleander plants. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: COUNTY SHALL: 1. Act as the lead agency for the design and construction of metal beam guardrail on the east side of Del Rosa Avenue from Carpenter Street north to Foothill Drive. 2. Coordinate the project with affected utilities and arrange for any necessary utility relocations. 3. Bear the cost of the installation of guardrail on the approximately 11000 lineal feet lying within the unincorporated area of the COUNTY plus eighty (80) percent of total cost of preliminary and construction engineering. Estimated COUNTY share of the project cost is estimated to be $120,000. ~12311~O Rev. 11/80 1 2 P.g8_ 01_ - ~. .... 4. Require its contrac.tors to maintain W::lrker's Canpensation InsuranSliil. on all employee.d a Public and.perty Liability insurance fXJ"" of rot less than~ million doll.M t$l,OOO,OOO) canbined single limit liability coverage for I:xxiily injury and/or property damage which shall narre the City of San Bernardino and the COlU'lty of San Bernardino as ad:litional insured parties. 5. Upon completion of the work, provide the CITY a surru:nary of costs and a billing for CITY'S share. CITY ffiALL: 1. Reimburse the CDUNTY for the costs incurred in the construction of guardrail on the approximately 1000 lineal feet lying within the in- corporated area of .the CITY (fran Marshall Boulevard north to Eureka Street), plus twenty (20) percent of the total cost of preliminary and construction engineering. Estimated CITY share of the project cost is $30,000. The CITY obligation 1.U1der this .agreanent shall not exceed $30,000 unless prior approval is obtained from the M3.yor and Cami:)n ColU'lCi1. 2. Maintain all Oleander plants anticipated to be planted by the ColU'lty Flood Control District along the entire length of the project including necessary watering and trimning. BE IT FURrHER AGREED THAT: 1. Neither party to this Agreanent nor officers nor errployees thereof shall be responsible for any damage or liability occurring by reason of anything done or anitted to be done by the other party to the . Agreanent under or in connection with any work authority or jurisdic- tion not delegated to the parties under this Agreerrent. It is also agreed that, pUrsuant to Government Code Section 895.4, each party shall fully indemnify and told the other party harmless from any liability imfXJsed for injury (as defined by GoverrJIl'ent Code Section 810.8) occurring by reason of anything done or anitted to be done lU'lder or in connection with any work, auttority or jurisdiction under this Agreerrent. 2. Upon completion of the guardrail construction, the CITY and CDUNTY will maintain the fXJrtion of the guardrail within their respective areas of jurisdiction. 3. ColU'lty participation in the project is subject to. inclusion of necessary flU'lding for the CDUNTY share in the 1986-87 ColU'lty Road Budget. CDUNTY OF SAN BERNARDINO CITY OF. SAN BERNARDINO Chairman, Board of Supervisors M3.yor of the City of San Bernardino Dated: Dated: ATl'ESTED: ATl'ESTED: Clerk of the Board of Supervisors City Clerk 2 . ... Approved as to legal Fonn . CoImty Counsel - 3 . Approved as to legal Fonn ttZ~#fJ~ City Att.orney .